Combined Synopsis Solicitation.pdf

Military Sealift Command Combined Synopsis and Solicitation Notice Information

1. This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

2. Solicitation number is N3220524Q0280 and is being issued as a Request for Quotes (RFQ).

3. The solicitation document and incorporated provisions and clauses are those in effect through:

a. Federal Acquisition Circular (FAC) 2024-04, effective date 22 May 2024, is located on https://www.acquisition.gov/browse/index/far

b. DFARS Publication Notice, effective 25 April 2024, is located at https://www.acq.osd.mil/dpap/dars/dfarspgi/current/

4. The associated NAICS code is 332999 (All Other Miscellaneous Fabricated Metal Product Manufacturing) – and the associated PSC code is 2010 – Ship and Boat Propulsion Components.

This procurement is not being set-aside for small businesses.

NOTE: A Class Waiver is not applicable to a procurement unless the NAICS code, PSC/FSC, and NAICS Code Descriptor currently in effect, match the item(s) being procured.

5. The table below lists the Contract Line-Item Number(s) (CLIN(s)) to include the required Part Number/Stock

Number, item description, unit of measure and the total quantities required:

USNS KANAWHA

T-AO 187 CLASS

CONTROLLABLE PITCH PROPELLER (CPP) SYSTEM PARTS

TABLE 1 – MATERIAL LIST

CLIN

Number

Part Number Description Unit of

Measure Total

Quantity

0001 N-2-5-38 SEAL BLADE BASE Each 8

0002 N-2-5-54 SEAL PIN ANTI ROTATION BLADE Each 16

0003 115732038 BLADE LIP SEAL PIN Each 16

0004 0-1-4-9 O-RING Each 64

0005 K-8-3-32 SSCR, SKT CUP Each 64

0006 115748058 OD BOX MINOR OVERHAUL KIT Each 2

0007 115738056 KIT, OD BOX INSTALLATION KIT Each 2

6. The Government intends to solicit and negotiate on sole source basis with the OEM Rolls Royce Marine North

America, Inc. (RRMNA) for the aforementioned T-AO 187 CPP system parts to be used onboard the USNS Kanawha at a later time. A properly approved Other Than Full and Open Competition Memo is included as Attachment I. It is expected that award will be made no later than 30 July 2024.

7. The required Delivery Date is 10 February 2025, and the delivery location will be:

MSC W-143 Warehouse 1968 Gilbert Street DWY 10 Norfolk, Virginia 23511

8. The provision at FAR 52.212-1, Instructions to Offerors – Commercial (Deviation 2018-O0018) applies to this acquisition and is incorporated by reference. The provision is amended as follows:

52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS – COMMERICAL PRODUCTS

AND COMMERCIAL SERVICES

Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.

INSTRUCTIONS FOR SUBMISSIONS OF QUOTERS:

The Government intends to solicit on a sole source basis in accordance with the policies and procedures of FAR 6.302-1 to OEM Rolls-Royce Marine North America, Inc. only, for the aforementioned T-AO 187 CPP system parts to be used onboard the USNS Kanawha. The vendor’s initial quote shall contain the vendor's best terms from a price standpoint. The Government reserves the right to conduct exchanges if the Contracting Officer later determines them to be necessary.

(a) All Offerors shall be an OEM, OEM authorized dealer, OEM authorized distributor and/or MSC DCA qualified non-OEM offeror/vendor for the proposed supplies. All responsible sources may submit a capability statement. Capability statements will only be reviewed if the responsible source has also provided an OEM verification letter, OEM authorization letter, and/or non-OEM offeror/vendor verification.

1. Responses to the solicitation are due 18 June 2024 no later than 11:00 A.M. Eastern Standard Time (EST) Norfolk, Virginia. Only electronic submissions shall be accepted. Quotes shall be e-mailed to Brandy Hernandez at brandy.j.hernandez6.civ@us.navy.mil. To be considered timely, an E-mail quote must be received in its entirety in the designated E-mail inbox by the due date and time for quote submission. Quotes received after that time will be considered late and at the Government’s sole discretion.

Price quotes must be held firm for a minimum of sixty (60) days.

2. Questions will be accepted no later than 12:00 PM EST, 7 calendar days prior to the solicitation closing date. All questions shall be emailed to Brandy Hernandez at brandy.j.hernandez6.civ@us.navy.mil. All answers to questions will be addressed in a synopsis/solicitation amendment and will NOT be responded to individually. No verbal questions will be accepted.

3. Submission of proposal will be considered affirmation that the offeror agrees to all terms and conditions as stated in the synopsis/solicitation.

4. Submission of Quotation in addition to FAR 52.212-1, Instructions to Quoters - Commercial Products and Commercial Services, the following information is provided. Quotes must include the respondents company name, cage code and contact information in addition to the completed solicitation documents as follows:

a. Price Quote –

Price quote shall identify for each Line Item listed in Table 1 above:

a. Contract Line Item Number(s) (CLIN)

b. Description of Part

c. Name of Manufacturer

d. Manufacturer Part Number

e. Unit of Measure

f. Price per Unit, Inclusive of Shipping

g. Any Extended Price per Unit (if applicable)

h. Total Quantity/Number of Units, as listed in Table 1 Above.

i. Total Price per Line Item

j. Estimated Lead Time for Delivery or Anticipated Delivery Date PER LINE ITEM

5. Price Reasonableness

The Quoter’s quoted price will be evaluated on the basis of price reasonableness in accordance with FAR 13.106-3. Contract award will not be made unless the proposed pricing can be determined fair and reasonable. The evaluation may include, but is not limited to, a comparison with independent Government estimates.

The below information shall be provided at the Contracting Officer’s request to determine an offeror’s price/rates to be fair and reasonable:

All supplemental information/other than certified pricing data to support quoted price, to include but not limited to copies of previously paid invoices, sales history for the same or similar items, price list with effective date and / or copies of catalog pages along with any applicable discounts that provide proof that you have sold the proposed parts or have charged the proposed service rates to non-government customers.

If a catalog or price list is provided, the list must be supported with sales data showing that you sold the proposed parts or charged the same service rates to non-government customers. If the offeror is not manufacturing the parts themselves, and is getting the part from another manufacturer or parent company as a non-manufacturer, the offeror must provide data on what the part is being sold for on the commercial market by the manufacturer or provide sales data as evidence of the price that they have sold to non-government customers for, the offeror shall provide their markup rate that will be applied to the price. If the offeror is unable to provide the sales data information requested, the offeror must provide a justification and substantiate why the price it wishes the Government to pay is fair and reasonable. Depending on the data provided, the Contracting Officer will make a determination if the price is fair and reasonable.

(b) IMPORTANT NOTES:

1. Offerors shall respond to all requirements of the solicitation. Offerors are cautioned not to alter the solicitation requirements, terms and conditions and/or provisions and clauses. Doing so may render the Offerors proposal unacceptable and may be determined ineligible for award.

2. Proposals shall not contain any classified information. Any portion of an offer, which the Offeror considers business sensitive, should be clearly marked as such.

3. Offerors shall comply with the instructions for the format and content of the proposals contained herein;

proposals that do not comply may be considered unacceptable and may be determined ineligible for award.

4. In accordance with COMSCINST 4490.1C, Qualification Requirements for Items Critical to Safety on

Vessels Assigned to Military Sealift Command, for ship critical safety items, MSC shall enter into contracts only with sources qualified to produce and/or service such items.

Requests for qualification or offers received from an unapproved source are referred to visit https://www.msc.usff.navy.mil/Business-Opportunities/Contracts/Qualification-for-Items-Critical-to-Shipboard- Safety-on-MSC-Vessels/ where the offeror or vendor can submit a request for qualification to the Design Control Activity (DCA). If an offeror or vendor is unable to obtain qualification standards before the date specified for award of the contract, then the offeror or vendor will not have met a term and condition under this proposed contract. It is a term and condition under this solicitation and resultant contract that offerors and future contractors are either an Original Equipment Manufacturer (OEM), OEM authorized vendor, or MSC DCA qualified non-OEM offeror/vendor.

9. The provision at FAR 52.212-2 Evaluation – Commercial Products and Commercial Services applies to this acquisition. The provision is amended as follows:

52.212-2 (ADDENDUM) EVALUATION- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

Any inconsistency between FAR Provision 52.212-2 and the Addendum to FAR 52.212-2 shall be solved by giving precedence to the Addendum to FAR 52.212-2.

EVALUATION CRITERIA:

Due to the limited source nature of this procurement, and in accordance with FAR 15.002(a), the Request for quotes for this requirement has been tailored to remove unnecessary information and requirements such as technical evaluation criteria and voluminous proposal preparation instructions. Because of the OEM limited source nature of this requirement, there will not be an extensive evaluation of technical proposals. However, the proposal will be evaluated for technical acceptability. Furthermore, Past Performance will not be evaluated, in accordance with FAR 15.304(c)(3)(iii).

(a) The Government may award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

FACTOR I – TECHNICAL ACCEPTANCE:

The Government will evaluate Factor I on an Acceptable/Unacceptable basis using Table 2 - Ratings below.

Technical Acceptance shall include an evaluation to ensure each Offeror’s Line Items:

1. meet the requirements specified in the material list, i.e., correct Part Description/Part Number, etc.; and

2. can provide the total number of units required.

a. Offers may not be submitted for quantities less than those specified in Table 1 above.

Table 2 – Ratings Rating Description Acceptable Quoter clearly meets the minimum requirements of the solicitation Unacceptable Quoter does not clearly meet the minimum requirements of the solicitation.

FACTOR II – PRICE:

Due to the limited source nature of this procurement, the Quoter’s quoted price will only be evaluated on the basis of price reasonableness in accordance with FAR 13.106-3. Contract award will not be made unless the proposed pricing can be determined fair and reasonable. The evaluation may include, but is not limited to, a comparison with independent Government estimates.

(b) The Government may evaluate any and all information submitted by the quoter to support the reasonableness of prices quoted. The method of evaluation used by the Contracting Officer is solely within the discretion of the Contracting Officer. Additionally, the government may request quoters to submit additional information/data to support price reasonableness such as copies of paid invoices for the same or similar items or uncertified cost and pricing data. Failure to submit the requested information may result in disqualification of the submitted quote.

(c) The Government may accept any item or group of items of an offer. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), unless a written notice of withdrawal is received by the Contracting Officer before award.

(d) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful Quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

10. All Offerors’ must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications –

Commercial Products and Commercial Services with its offer. FAR 52.212-3 Alt I applies also.

11. Clause 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services, applies to this acquisition.

12. Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—

Commercial Products and Commercial Services (Jun 2023), applies to this acquisition along with the following FAR and DFARS provisions and clauses cited in Attachment II – N3220524Q0280 Provisions and Clauses.

13. Additional terms and conditions if applicable to this acquisition can be found cited in Attachment II –

N3220524Q0280 Provisions and Clauses.

14. This solicitation does not have a Defense Priorities and Allocation System (DPAS) rating.

15. The following attachments are included with this solicitation:

Attachment I - Other than Full and Open Competition - Redacted Attachment II – N3220524Q0280 Provisions and Clauses

16. For additional information regarding this solicitation contact Brandy Hernandez at brandy.j.hernandez6.civ@us.navy.mil.