Combined_Synopsis_Solicitation.pdf

COMBINED SYNOPSIS/SOLICITATION

Sewage Pumping for Powerplants Solicitation No. 140R6024Q0002

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation No.140R6024Q0002 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2023-05 Effective September 22, 2022. This is a total small business set aside under NAICS: 562991– Septic tank pumping services, with an associated small business size standard of $9M.

The Bureau of Reclamation, Wyoming Area Office has a need to have all sewage pumped from holding tanks at Fremont, Alcova Kortes, and Seminoe Powerplants.

LOCATION:

Fremont Powerplant is located 40 miles Southwest of Casper, Wyoming in Natrona County

Alcova Powerplant is located 30 miles Southwest of Casper, Wyoming in Natrona County

Kortes Powerplant is located 46 miles Northeast of Rawlins, Wyoming in Carbon County.

Seminoe Powerplant is located 31 miles Northeast of Rawlins, Wyoming in Carbon

County.

TASKS:

The contractor shall furnish all labor, materials, transportation, and equipment to remove all sewage from holding tanks located at Fremont, Alcova, Kortes, and Seminoe Powerplants.

Fremont Powerplant – Holding tank holds approximately 1,600 gallons.

Alcova Powerplant – Holding tank holds approximately 1,600 gallons.

Kortes Powerplant – Holding tank holds approximately 3,000 gallons.

Seminoe Powerplant – Holding tank holds approximate 4,800 gallons. Extra hoses are required to reach the holding tank in the basement of the plant.

Contractor must call the acting control center lead at 307-261-5670 as to the time they will be at the sites so arrangements can be made for the gate and doors of the plants to be opened. Sewage can only be removed Monday thru Thursday, no holidays, from 7:00 A.M. to 5:00 P.M.

Contractor is responsible for the removal and cleanup of all spills during the performance of the contract.

PERIOD OF PERFORMANCE:

The term of the Purchase Order will be December 1, 2023, through June 30, 2029, with four (4) optional years from December 1st through November 30th for a maximum contract length of five (5) years. This also includes the 52.217-8 extension of six (6) months.

Option to renew contract annually shall be at Reclamation’s discretion. If an option year is not awarded, then the contract will be terminated and there will be no more optional years available. At the end of the last year, the contract will be terminated.

Contract may be terminated at the end of any fiscal year by not awarding the next optional year.

Basis for renewal/termination will be contingent upon the Contractor’s reliability, procedures, timely disposal of sewage. This contract may be prematurely terminated if the Contractor does not meet this contractual requirement.

CONTRACTOR PERSONNEL:

Contractor employees shall comply with all federal, state, and local laws.

PRICING:

Pricing shall include all costs. A copy of this table will be attached to this announcement for administrative convenience.

Contract Period Start End Duration Cost

Base Period 12/1/2023 11/30/2024 12 months

Option Period 1 12/1/2024 11/30/2025 12 months

Option Period 2 12/1/2025 11/30/2026 12 months

Option Period 3 12/1/2026 11/30/2027 12 months

Option Period 4 12/1/2027 11/30/2028 12 months

52.217-8 extension 12/1/2028 6/30/2029 6 months

Base + All Options 12/1/2023 6/30/2029 66 months

QUALITY ASSURANCE EVALUATOR (QAE):

The Contracting Officer (CO) has designated the control center lead as the QAE to act as the authorized representative, who assists in the technical administration of the Purchase Order (PO).

The CO has not authorized the QAE to make any contractual commitments, or to authorize any contractual changes on the Government’s behalf. If any doubt exists as to the extent of the authority of the QAE, the contractor shall contact the CO for guidance before acting on the matter. The QAE will determine whether the contractor has satisfied the expected quality level as per the contractual requirements.

PERFORMANCE CRITERIA:

The QAE will document acceptable and unacceptable PO performance. When the QAE considers the contractor's performance to be unsatisfactory, the QAE will report the information to the CO.

The CO may require the contractor to explain, in writing, the cause of the poor performance, any corrective actions the contractor has already taken to obtain an acceptable level and any future corrective actions the contractor will utilize to prevent unacceptable performance.

The contractor’s administration personnel may be required to meet with the QAE, as determined necessary, to discuss the contractor’s performance, to include actual or potential problems. All parties shall make a mutual good faith effort to resolve any issues. All parties to the discussion shall review and sign written minutes of the meeting. Should the contractor not concur with the minutes, the contractor shall state any areas of non-concurrence in writing to the CO within 7 business days of receipt of the minutes. Whenever the CO issues a Purchase Order Discrepancy Report, the QAE will hold a meeting if the contractor requests such a meeting.

PERFORMANCE REQUIREMENTS SUMMARY TABLE:

The following table summarizes the tasks, the performance standard, monitoring method, and disincentives for not meeting performance standards.

Task Description

Performance Standard

Method of Monitoring

Disincentives

All Tasks

All tasks with no deviation in timeliness or quality

100% Inspection

(1) Re-work at contractor’s expense.

(2) Payment deductions as specified in Section 10.

GOVERNMENT REMEDIES:

All work shall be subject to inspection, approval, and acceptance by the Government. The Government will compare the contractor's performance to industry standards and will not exclude common sense considerations as applied by the QAE. The CO will follow the requirements of FAR Clause 52.212-4 for the contractor’s failure to correct nonconforming services. The Government will consider work incomplete when any one of the following conditions exits:

- The contractor did not perform the task.

If the performance of any required service is unsatisfactory, and poor performance is clearly the fault of the contractor, the Government may reduce the PO price to reflect the reduced value of defective services, if the Government gives the contractor a written Purchase Order Discrepancy

Report prior to executing such payment deductions.

The CO will determine the payment deduction amount by calculating the percentage of acceptable services performed by the contractor. The Government will use the total number of deficiencies found to determine the percentage found unacceptable. The percentage found unacceptable subtracted from 100 percent will determine the percentage acceptable.

CLAUSES AND PROVISIONS:

The provision at 52.212-1, Instructions to Quoters-Commercial applies to this acquisition. Addendum to 52.212-1 substitutes the term “quote” where the term “offer” appears in the provision.

52.212-2 EVALUATION-COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

• Lowest Price Award will be made to the contractor offering the best value to the government considering past performance, and price.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The following Provisions Apply to the Solicitation Process of this Procurement:

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998). This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):Federal Acquisition Regulation:

https://www.acquisition.gov/far Department of the Interior Acquisition Regulation:

https://www.acquisition.gov/diar 52.212-1 – Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023) 52.204-7 – System for Award Management (SAM) (OCT 2018) 52.204-16 – Commercial and Government Entity Code Reporting (AUG 2020) 52.212-1 – Instructions to Offerors – Commercial Items (MAR 2023) 52.212-3 - Offeror Representations and Certifications – Commercial Products and Commercial Services (SEP 2023)- must be completed and be active online at http://www.sam.gov. Prospective contractor is advised to ensure that the NAICS code identified for this procurement is contained in its online representations and certifications in the System for Award Management registry.

DIAR 1452.215-71 Use and Disclosure of Proposal Information – Department of the Interior

(APR 1984)

https://www.acquisition.gov/far http://www.acquisition.gov/diar http://www.sam.gov/

WBR 1452.215-80 SOURCE SELECTION EVALUATION PROCEDURES -- BUREAU OF

RECLAMATION (MAR 2021)

WBR 1452.215-85 EVALUATION FACTORS FOR AWARD -- LOWEST PRICE

TECHNICALLY ACCEPTABLE SOURCE SELECTION PROCESS -- BUREAU OF

RECLAMATION (MAR 2021)

The Following Provision must be Completed by and Signed by the Submitting Entity with their quotation package.

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212- 3.

(a) Definitions. As used in this provision— Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense

Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal

Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It [_] will, [_] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that— It [_] does, [_] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

Signed: _____________________________________________ Date: ______________

CLAUSES:

The following Clauses Apply to the Solicitation and Any Subsequent Award for this Procurement:

52.252-2 - Clauses Incorporated by Reference (FEB 1998). Any Clauses incorporated by Reference can be found in full text at: https://www.acquisition.gov/far and Department of the Interior Acquisition Regulation: https://www.acquisition.gov/diar

The clause at 52.212-4 - Contract Terms and Conditions-Commercial Items applies.

The following addenda apply to this solicitation and the following selected clauses at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services (MAR 2023), apply to this acquisition.

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Nov 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub.

L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

( 31U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws

108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

https://www.acquisition.gov/far https://www.acquisition.gov/diar

52.204-10 - Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 - Commercial and Government Entity Code Maintenance (AUG 2020) 52.204-27 – Prohibition on a ByteDance Covered Application (JUN 2023) 52.209-6 - Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) 52.219-6 -Notice of Total Small Business Set-Aside (NOV 2020) 52.219-8 - Utilization of Small Business Concerns (OCT 2022) 52.219-28 – Post Award Small Business Program Representation (SEP 2023) 52.222-3 – Convict Labor (JUN 2003) 52.222-19 - Child Labor-Cooperation with Authorities and Remedies (DEC 2022) 52.222-21 - Prohibition of Segregated Facilities (APR 2015) 52.222-26 - Equal Opportunity (SEP 2016) 52.222-35 - Equal Opportunity for Veterans (JUN 2020) 52.222-36 - Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-37 - Employment Reports on Veterans (JUN2020) 52.222-40 - Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) 52.222-41, Service Contract Labor Standards (Aug 2018) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) 52.222-50 - Combating Trafficking in Persons (NOV 2021) 52.222-54, Employment Eligibility Verification (May 2022).

52.223-2 – Affirmative Procurement of Biobased Products Under Service and Construction Contracts (SEP 2013) 52.223-17 – Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts (AUG 2018) 52.223-18 - Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) 52.223-20, Aerosols (Jun 2016) 52.225-1 - Buy American-Supplies (OCT 2022) 52.225-13 - Restrictions on Certain Foreign Purchases (FEB 2021) 52.228-5 – Insurance-Work on a Government Installation (JAN 1997) 52.232-29 - Terms for Financing of Purchases of Commercial Products and Commercial Services (NOV 2021) 52.232-33 - Payment by Electronic Funds Transfer-System for Award Management (OCT 2018) 52.242-15 – Stop-Work Order (AUG 1989)

DIAR 1452.201-70 Authorities and Delegations (SEP 2011)

DOI-AAAP-0028 Electronic Invoicing and Payment Requirements – Invoice Processing Platform

(IPP)(APR 2013)

DOI-AAAP-0050 Contractor Performance Assessment Reporting System (DEC 2015) WBR 1452.201-80 Contracting Officer’s Representative’s Authorities and Limitations – Bureau of Reclamation (MAY 2018) WBR 152.223-81 – Safety and Health – Bureau of Reclamation (AUG 2021)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days.

Written, signed Quotes on a company letterhead with contact information are due no later than November 17, 2023 at 5:00 PM MDT by email to mparkison@usbr.gov These Quotes shall include the vendors submission of requirements for technical, past performance, and price (FAR 52.212-2 Please see highlighted in Green) as well as the attached spreadsheet for pricing convenience. A copy of Clause 52.204-24 (highlighted in Yellow) with the fill in completed and signed, as well as any other documentation the vendor determines would add value to the quotation and assist the government in determining a quotation is of the best value to the government. (a PDF of the full announcement will be attached to this announcement) and any other necessary documentation to the contracting officer listed above. For information or questions regarding this Request for Quotation, please contact the Contracting Specialist at 406-247-7822 or mparkison@usbr.gov

Contract Period Start End Duration Cost

Base Period 12/1/2023 11/30/2024 12 months

Option Period 1 12/1/2024 11/30/2025 12 months

Option Period 2 12/1/2025 11/30/2026 12 months

Option Period 3 12/1/2026 11/30/2027 12 months

Option Period 4 12/1/2027 11/30/2028 12 months

52.217-8 extension 12/1/2028 6/30/2029 6 months

Base + All Options 12/1/2023 6/30/2029 66 months