Combined synopsis-solicitation.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, in conjunction with FAR Subpart 13.5, and as supplemented with additional information included in this notice. This announcement is the only solicitation; quotes are being requested, and a written solicitation will not be issued.

Combined synopsis/solicitation number 50310220Q0044 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-06, dated May 6, 2020.

This acquisition is solicited as unrestricted under North American Industrial Classification Systems (NAICS) code 238290 and the business size standard is $15.0 Million. All responsible sources may submit a quotation which shall be considered by the agency.

The price summary sheet is attached and shall be provided with your quotation.

The requirement of this solicitation is for preventative maintenance services, equipment repair and emergency service calls for the SEC Headquarters Station Place Complex located at 100 F Street, NE, Washington, DC 20549. The FOB point is destination.

The period of performance for this purchase order includes a 12-month base year, and four (4) one-year options.

This is a Labor Hours (LH) type purchase order that will be awarded via OPEN MARKET as set forth in the Statement of Work included herein. This award shall be made via Lowest Price Technically Acceptable (LPTA). Award will be all or none.

FAR 52.212-1, ‘Instructions to Offerors – Commercial Items’, applies to this acquisition.

OFFERS MUST BE SUBMITTED ELECTRONICALLY.

All sections shall be sent via one email. Place the Solicitation number within the subject line of your submittal.

OTHER SUBMITTAL ITEMS THAT MUST ACCOMPANY QUOTE

Quoter shall complete the attached Quotation Cover page in its entirety and submit with offer.

EVALUATION FACTORS FOR AWARD

The Government intends to award a single purchase order to the responsible quoter whose proposal is the Lowest Price Technically Acceptable Offer after an evaluation is conducted in accordance with the technical factors in this solicitation.

The technical evaluation criteria set forth below have been developed by the program office and have been tailored to the requirements in this particular solicitation. The quoter is informed that these criteria, (1) serve as the standard against which all quotes will be evaluated and (2) serve to identify the significant matters which the quoter should specifically address in complying with the requirements of this solicitation.

In order to be considered for award, the quoter must be determined to be technically acceptable. Technical Criteria under the LPTA process are judged on a pass-fail (i.e., acceptable or unacceptable) basis only. No other rating or qualitative value will be assigned. To be determined technically acceptable, all factors must be acceptable to obtain a pass rating for the technical quote. Any technical quote that does not receive an acceptable assessment for all factors will receive a fail rating for the technical quote.

Award will be made to the lowest-priced, technically acceptable (i.e., acceptable technical capability and past performance) and responsible quoter.

The quoter will provide a technical overview of their abilities to provide preventative maintenance service, equipment repair, and emergency service calls for the SEC Headquarters Station Place Complex located in Washington, DC. The quoter must submit a technical quote that demonstrates technical capability describes current technical qualifications and certifications, and demonstrates recent experience with providing the same or similar service for Federal Agencies. Technical quotes will be evaluated based on the following:

(i) Technical capability to meet the Government’s requirements including, but not limited to the:

(a) Ability to provide proof that vendor is a key partner with Boon Edam, and

(b) Ability to provide a current Certificate of Competency granted by Boon Edam showing that vendor is current and proficient with Boon Edam's product line.

(ii) Past Performance:

Ability to demonstrate recent (within the last year) experience with Federal Agencies providing the same or similar service.

Price quotes will be evaluated based on price competition received through the submission of several price quotations and previous pricing data.

Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications—Commercial Items, with its offer.

All vendors are cautioned that if selected for award, they must be registered with the Systems for Award Management (SAM). SAM can be accessed at Internet address:

https://beta.sam.gov/. Confirmation of SAM registration will be validated prior to issuance of an award.

The following FAR provisions and clauses apply to this solicitation:

52.204-13 System for Award Management Maintenance (OCT 2018); 52.212-4 Contract Terms and Conditions - Commercial Items (OCT 2018); 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (JAN 2020); 52.217-8 Option to Extend Services (NOV 1999); 52.217-9 Option to Extend the Term of the Contract (MAR 2000); 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013); and 52.252-2 Clauses Incorporated by Reference

(FEB 1998).

Full text of the FAR provisions and clauses may be obtained from the following internet website: http://www.acquisition.gov/far/.

The following SEC local clauses apply to this solicitation:

3001.01 Inspection and Acceptance by the Contracting Officer’s Representative (COR) (Aug 2013)

Inspection and Acceptance of supplies and/or services to be furnished under this contract will be performed by the Contracting Officer’s Representative (COR) – [TBD].

Inspection and Acceptance will be performed at the Securities and Exchange Commission, [TBD].

4001.00 Period of Performance w/Option Years (Mar 2009)

The base period of performance under this contract shall be from 10/01/2020 to 09/30/2021. This contract has four (4) one-year options. At the end of the base year, if exercised, the first option will begin. If all options are exercised, the period of performance will not exceed a total of five years. If exercised, the period of performance for each successive option will begin the day after expiration of the previous period.

Exercise of any option requires a contract modification signed by the SEC Contracting Officer.

5001.00 Contract Administration (Dec 2011)

This contract will be administered by the SEC’s Office of Acquisitions. All inquiries should be directed to the following address:

https://beta.sam.gov/ http://www.acquisition.gov/far/

Securities and Exchange Commission Office of Acquisitions Attn: Khaleelah Wright Email: WrightKh@sec.gov Room Number 4221/ Mail Stop 4226 100 F Street, NE Washington, DC 20549

5003.00 Submission of Invoices – E-Mail (May 2020)

(a) The Securities and Exchange Commission accepts only electronic/e-mail invoices.

(b) Invoices shall be submitted monthly via e-mail to: 9-AMC-AMZ-SEC- Invoices@faa.gov

(c) Contractors are cautioned against submitting an invoice prior to goods and services being received/accepted. Invoices submitted prematurely may be rejected. Software license maintenance and subscriptions may be invoiced at the beginning of the contract period of performance.

(d) Electronic/e-mail Invoice Instructions:

1. Invoices must be in PDF Format and may not exceed 10MB

2. E-mail Subject Line: Company name and the invoice number

3. E-mail Message

3.1 Company logo or letterhead

3.2 Company name and payment address

3.2 Company point of contact (POC) for the invoice with phone and e-mail

4. Invoice Requirements

4.1 Invoice number and invoice date

4.2 Billing period

4.3 SEC Contract number

4.4 Task/Delivery Order number (if applicable)

4.5 SEC Contracting Officer’s Representative (COR) name

4.6 For supplies: contract line item number, item description, quantity delivered, and unit and extended price, per the CLIN structure

4.7 For services: contract line item number, item description, period of performance and associated costs, per CLIN structure

4.8 Shipping and handling charges, if applicable

4.9 Other Direct Costs, if applicable

4.10 Total amount billed this period

4.11 Cumulative total billed to date

4.12 Brief description of Services performed – General description only mailto:9-AMC-AMZ-SEC-Invoices@faa.gov mailto:9-AMC-AMZ-SEC-Invoices@faa.gov

(e) Invoice Submission Instructions:

1. Clearly mark duplicates of previous invoice submissions with

“DUPLICATE”2

2. Clearly mark the final invoice with “FINAL INVOICE”

Attach the invoice and any supporting documents in a secure tamper-proof or tamper-resistant format compatible with Adobe Acrobat.

5004.00 Appointment of Contracting Officer’s Representative (COR) (Nov 2012)

a. TBD, is hereby designated the Securities and Exchange Commission COR for administration and information relating to this contract. TBD is hereby designated as the Alternate COR for this contract.

b. The Contracting Officer (CO) shall appoint, in writing, a Contracting Officer’s Representative (COR) and, if possible, an Alternate COR for this award. The COR and Alternate COR shall have a current Federal Acquisition Certification for CORs (FAC- COR) at the appropriate certification level for the contract. A COR may serve on a contract requiring certification at or below his/her level, but not on one requiring a higher level. The CO shall provide the Contractor with a copy of the COR appointment letter(s).

The COR may not re-delegate his or her authority; only the CO has this authority.

c. The COR will manage the contract in coordination with the CO and within the terms of the contract and the boundaries of a COR’s duties as outlined in the document “Instructions for CORs and Their Supervisors.” The COR’s responsibilities include reviewing invoices and charges by the Contractor and informing the CO of areas where exceptions are taken. If this is an award for services and contractor personnel are brought on-site to SEC facilities, the COR must adhere to SECR 10-24.

d. Only the CO has the authority to change the terms and conditions of this contract.

The COR may request a contract modification, but the CO will make the final determination. The COR may not agree to or issue a change to the contract terms and conditions. In the event the Contractor effects changes to the contract at the direction of any person other than the CO, the changes will be considered to have been made without any authority and no adjustments will be made to the contract.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

6001.00 SEC Non-Disclosure Requirements and Agreements (Feb 2018)

Required non-disclosure agreements are attached and must be completed and returned to the Contracting Officer before starting work under this contract. Note: Electronic and digital signatures are prohibited.

Provisions of the SEC Regulation Concerning Conduct of Members and Employees and Former Members and Employees of the Commission expressly prohibit unauthorized disclosure and improper use of confidential or non-public information or documents. See 17 C.F .R. § 200.7353(b)(1) & (b)(2). The Contractor, and its employees, agents, subcontractors, and subcontractor personnel who will have access to confidential or non-public information or documents in the performance of the contract, agree to be bound by the provisions of Sections 200.735-3(b)(1) and 200.735-3(b)(2) of the SEC's Regulation Concerning Conduct and the terms set forth in the attached non-disclosure agreements (Attachments 1& 2). For purposes of this clause, “confidential or non-public information,” is defined as information generated by or in the possession of the SEC that is commercially valuable, trade secret, market sensitive, proprietary, related to an SEC enforcement or examination matter, subject to privilege, protected by the Privacy Act (5 U.S.C. § 552a), or otherwise deemed confidential or non-public by an SEC division director or office head, and is not otherwise available to the public.

An officer or executive authorized to bind the Contractor shall execute the non-disclosure agreement (Attachment 1) on behalf of the Contractor and return it to the Contracting Officer prior to the Contractor commencing work on the contract. The Contractor shall submit to the Contracting Officer a list of its employees, agents, and subcontractors that will be authorized access to SEC information by virtue of performing the requirements set forth in this contract. Each person identified on the list shall then sign the non-disclosure agreement on behalf of themselves (Attachment 2) and submit it to the Contracting Officer before commencing work on the contract.

The Contractor shall also ensure that all of its employees, agents, and subcontractors assigned to perform the requirements set forth in this contract adhere to the terms of the non-disclosure agreement, protecting all confidential or non-public information, and to not divulge to any unauthorized person. Assignment of staff who has not executed the non-disclosure agreement or failure to adhere to this statement shall result in action by the Contracting Officer, as deemed appropriate. Violation of this clause or the attached non-disclosure agreements by the Contractor, its employees, agents, subcontractors, or subcontractor personnel may result in default of the contract and/or civil suits and/or criminal prosecution.

6001.01 Restrictions on Use, Disclosure, and Duplication of Confidential and Non-Public Information (Nov 2010)

Confidential or non-public information, for purposes of this clause includes but is not limited to, all financial, statistical, personnel and/or technical data which is furnished, produced, generated, or otherwise available to the Contractor, during the performance of this contract. Unless otherwise specified, confidential or non-public information shall not be used for purposes other than performance of work under this contract without the prior written consent of the Contracting Officer. The Contractor, and its employees, agents, subcontractors, and subcontractor personnel are restricted from duplicating or disclosing confidential or non-public information, in whole or in part, outside the Securities and Exchange Commission (SEC) for purposes other than fulfillment of the requirements set forth in this contract. Any presentation of any confidential or non-public information, or any reports or material derived from confidential or non-public information shall be subject to review of the Contracting Officer prior to publication or dissemination. Any questions about whether information is confidential or non-public shall be referred to the Contracting Officer prior to use disclosure or duplication.

6002.00 Type of Contract (Mar 2009)

This is a Labor Hour type contract.

6003.00 Representations and Certifications (Mar 2009)

The Contractor’s completed Representations, Certifications, and Other Statements of Offerors or Respondents is incorporated herein by reference.

6006.00 Conflicts of Interest (Feb 2019)

(a) General

Subpart 9.5 of the Federal Acquisition Regulation (FAR) 48 C.F.R. 9.5, prescribes responsibilities, general rules, and procedures for identifying, evaluating, and resolving organization conflicts of interest.

(b) Purpose

The purpose of this SEC Instruction (SECI) is to avoid, neutralize, or otherwise mitigate organizational conflicts of interest which might exist related to a Contractor’s performance of work required by this contract. Such conflicts may arise in situations including, but not limited to:

(1) A Contractor’s participation as a offeror, or representative of a offeror, in a procurement in which it has provided assistance in the preparation of the Government’s requirements and specifications;

(2) A Contractor providing advisory assistance to the Government for a procurement in which the Contractor, or a firm which the Contractor represents, is an actual or potential offeror; and

(3) A Contractor’s participation as a offeror, or representative of a offeror, in a procurement where the Contractor has obtained confidential or proprietary information relating to competing offers as a result of the Contractor’s work on prior contracts.

(c) Definition

For the purposes of this SECI, the term “Contractor” means: the Contractor; any of the Contractor’s parents, affiliates, or other entities in which the Contractor or such parents or affiliates have a financial interest; successors in interest to the Contractor or any of its parents or affiliates; proposed consultants or subcontractors at any tier; and employees thereof.

(d) Restrictions

The Contractor agrees:

(1) To remain ineligible to participate in any capacity (including participating as a prime contractor, subcontractor, or as the representative of another party) in offers, contracts, or subcontracts (whether solicited or unsolicited) that directly relate to the Contractor’s performance of work under this contract.

(2) To execute, prior to beginning work on a contract, such Confidentiality Agreements, Non-Disclosure Agreements, or other documents which the Contracting Officer may, in their sole discretion, require in order to protect the proprietary nature or confidentiality of information provided by the Government or otherwise received by the Contractor in connection with its work under this contract.

(3) As otherwise provided in this contract, not to accept any compensation or any other form of payment from a broker, potential lessor, or any source other than the Government for services rendered under this contract, and to employ aggressive strategies to minimize the Government’s lease costs where the Contractor would be entitled by common business practice to receive a real estate commission or any form of payment from a broker, potential lessor, or other party, for work performed under this contract.

(4) To immediately notify the Contracting Officer of any offer of compensation, other form of payment, or thing of value, made by a broker, potential lessor, or any source other than the Government to the Contractor related to services rendered under this Contract, regardless of whether such offer was made during Contractor’s performance of work under a given contract or subsequent to Contractor’s completion of work under such contract.

(5) Prior to the acceptance of a contract, request to immediately notify the Contracting Officer of any potential conflict of interest which would prevent or limit the Contractor’s ability to perform the work required under the contract.

(6) To immediately notify the Contracting Officer of any conflict of interest discovered during the Contractor’s performance of work pursuant to a Government contract; provided that the Contracting Officer shall have the right to impose such restrictions as they deem appropriate on Contractor’s performance based on the existence of such a conflict or, if the Contracting Officer determines that such restrictions would not adequately address the conflict of interest at issue, to terminate the Contractor’s performance of work under the contract at no cost to the Government.

(7) As otherwise provided in this contract, that if the Contractor declines to accept a task order request and subsequently participates (either directly or as a representative of another party) in a Government procurement action that was the subject of the task order request, then the fee which the Contractor would have been entitled to receive for such task order work or the fee actually paid by the Government for the task order’s performance by another contractor, whichever is greater, shall be applied toward the Contractor’s minimum order guarantee.

(8) That in the event that the Contractor knowingly withholds the existence of a conflict of interest from the Government, that the Contracting Officer may terminate this contract at no cost to the Government and any minimum guarantee(s) otherwise applicable to the Contractor will be forfeited; provided, that the foregoing shall be in addition to all other remedies and causes of action which the Government may have against the Contractor, including the suspension and/or debarment of the Contractor.

(9) To include this Conflict of Interest SEC Instruction, including this subparagraph, in all of the Contractor’s subcontracts at all tiers (appropriately modified to preserve the Government’s rights hereunder) which involve the performance of work by subcontractors in support of this contract.

(10) That, in addition to the remedies enumerated above, the Government may terminate this contract for cause in the event of the Contractor’s breach of any of the above restrictions.

6007.00 Compliance with Regulations (Mar 2009)

The Contractor shall comply with all statutes, regulations, directives, instructions, and references applicable to the conduct of this acquisition as imposed by the Federal Government and the SEC, including, without limitation, those specified or referred to in this contract.

The Contractor and its employees shall become acquainted with and shall comply with the rules and regulations of the SEC’s facilities, including, but not limited to security, controlled access, personnel clearances, and conduct with respect to health and safety at the site, regardless of whether or not title to the facility is vested in the SEC.

6012.01 Compliance with Security Regulations, Policies, and Procedures (Mar 2012)

The Contractor shall be responsible for compliance by its employees with SEC security regulations, policies, and procedures. This includes safekeeping, wearing, and visibility of identification badges. The SEC will issue Contractor identification badges to on-site Contractor personnel, and the badges shall be visible at all times while employees are on SEC premises. The Contractor shall provide all requested information (the SEC will provide forms to the Contractor at time of award) required to facilitate issuance of identification badges and shall conform to applicable regulations concerning the use and possession of the badges. The Contractor shall be responsible for ensuring that all identification badges issued to the Contractor employees are returned within forty-eight

(48) hours following the completion of the contract, relocation, or termination of an employee and/or request of the Contracting Officer or the Contracting Officer’s Representative (COR).

6012.02 SEC 508 Requirements (February 2018)

Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998, all Information and Communication Technology (ICT) products and services developed, acquired, maintained, and/or used under this contract/order must comply with the Information and Communication Technology Accessibility Provisions set forth by the Architectural and Transportation Barriers Compliance Board (also referred to as the “Access Board”) in FAR 39.203(a).

The complete text of Section 508 Final Provisions can be accessed at Section 508 Law.

All ICT products must comply with the following requirements. Descriptions of the requirements are viewable at the link Section 508 Standards.

Offerors that fail to demonstrate compliance with the above requirements, may be eliminated from further consideration for award.

The Contractor shall indicate for each line item in the schedule whether each product or service is compliant or non-compliant with the accessibility requirements at 36 CFR 1194 using a Voluntary Product Accessibility Template (VPAT 2.0). Further, the quote must indicate where full details of compliance can be found (e.g., vendor’s website or other exact location). The offeror further represents that all ICT products and services that are less than fully compliant have been reviewed and plans to correct are in place.

Respondents to this solicitation must provide any additional detailed information necessary for determining applicable Section 508 standards conformance. If a vendor https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2039_2.html https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/overview-of-the-final-rule https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines https://www.itic.org/policy/accessibility/vpat claims its products and/or services, including ICT deliverables such as electronic documents, web content or electronic reports, meet applicable Section 508 standards, and it is later determined by the Government – i.e., after award of a contract/order, that products and/or services delivered do not conform to the described accessibility, remediation of the products and/or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

6012.04 Electronic and Information Technology Accessibility (Mar 2011)

Each Electronic and Information Technology (EIT) product or service furnished under this contract shall comply with the Electronic and Information Technology Accessibility Standards (36 CFR 1194 ). If the Contracting Officer determines any furnished product or service is not in compliance with the contract, the Contracting Officer will promptly inform the Contractor in writing. The Contractor shall, without charge to the Government, repair or replace the non-compliant products or services within the period of time to be specified by the Government in writing. If such repair or replacement is not completed within the time specified, the Government shall have the following recourses:

The right to Termination of the contract, delivery or task order, purchase or line item without termination liabilities pursuant to the contract termination clauses; or

In the case of custom Electronic and Information Technology (EIT) being developed for the Government, the Government shall have the right to have any necessary changes made or repairs performed by itself or by another firm and the contractor shall reimburse the Government for any expenses incurred thereby.

For every EIT product or service accepted under this contract by the Government that does not comply with 36 CFR 1194, the contractor shall, at the discretion of the Government, make every effort to replace or upgrade it with a compliant equivalent product or service, if commercially available and cost neutral, on either the planned refresh cycle of the product or service, or on the contract renewal date, whichever shall occur first.

In the event of a modification(s) to this contract/order, which adds new EIT products and services or revises the type of, or specifications for, products and services the Contractor is to provide, including EIT deliverables such as electronic documents and reports, the Contracting Officer may require that the contractor provide an update of information provided in the solicitation to identify EIT compliance. Under any maintenance agreement, Contractor agrees to maintain compliance with Section 508 of the Rehabilitation Act of 1973 for all EIT.

In order to comply with 36 CFR 1194 Section 41, the Contractor shall submit all soft copies (e.g., user manuals, product documentation, etc.) in a format that will be readable using assistive technology, (e.g., screen reader). All imbedded charts, graphs, pictures, etc., must be accessible and understandable using a screen reader.

SEC 6020.00 – Contractor Workforce Inclusion (Aug 2015) http://www.access-board.gov/sec508/standards.htm#Subpart_b

The Contractor confirms its commitment to equal opportunity in employment and contracting, and that it shall ensure, to the maximum extent possible and consistent with applicable law, the fair inclusion of minorities and women in its workforce.

The Contractor shall insert the substance of this contract standard in each subcontract for services awarded for performance of this contract with a dollar value of $100,000 or more.

Within ten (10) business days of a written request from the Director of the Commission’s Office of Minority and Women Inclusion (OMWI Director) or designee, or such longer time as the OMWI Director or designee determines, and without any additional consideration, action or authorization required from the OMWI Director, the Contractor shall provide documentation, satisfactory to the OMWI Director, of the actions it has undertaken (and as applicable, the actions each covered subcontractor under the contract has undertaken) to demonstrate its good faith efforts to comply with the aforementioned provisions.

For purposes of this contract, “good faith efforts” shall include actions by the Contractor (and as applicable, actions by each covered subcontractor under the Service Contract) to identify and, if present, remove barriers to minority and women employment or expansion of employment opportunities for minorities and women within its workforce.

Efforts to remove such barriers may include, but are not limited to, recruiting to ensure that applicant pools include minorities and women, providing job-related training, or other activity that could lead to removing such barriers.

The documentation requested by the OMWI Director or designee to demonstrate good faith efforts may include, but is not limited to, one or more of the following:

a. The total number of Contractor’s employees, and the number of employees by race, ethnicity, gender, and job title or EEO-1 Report job category (e.g., EEO-1 Report(s));

b. A list of covered subcontract awards for services under the contract, and for each covered subcontract award, the dollar amount, date of award, and the subcontractor’s race, ethnicity, and/or gender ownership status;

c. The contractor’s plan for ensuring the fair inclusion of minorities and women in its workforce, including outreach efforts; and

d. For each covered subcontractor, the documentation specified in paragraphs a.

and c. above.

Consistent with Section 342(c)(3) of the Dodd-Frank Wall Street Reform and Consumer Protection Act (the “Dodd-Frank Act”), 12 U.S.C. 5452(c)(3), a Contractor’s failure to demonstrate to the OMWI Director that it has made good faith efforts to include minorities and women in its workforce (and as applicable, failure to demonstrate that its subcontractor(s) has made such good faith efforts) may result in termination of the contract for default after the contractor is provided written notice and an opportunity to http://www.gpo.gov/fdsys/granule/USCODE-2011-title12/USCODE-2011-title12-chap53-subchapIII-partC-sec5452 cure the failure in accordance with the procedures set forth in FAR Subpart 49.402-3(d), other contractual remedies, referral to the Office of Federal Contract Compliance Programs (OFCCP), or other appropriate action.

Compliance with this standard does not necessarily satisfy the requirements of EO 11246, as amended, nor does it preclude OFCCP compliance evaluations and/or enforcement actions undertaken pursuant to that Executive Order, or demonstrate compliance with other FAR clauses that may be included in this contract.

Wage Determination No 2005-4281, Rev 16, dated 23 April 2020 applies to this acquisition.

The closing date and time of this solicitation is 12 June 2020 at 10:00AM Eastern Time.

Vendors shall submit quotations on company letterhead signed by an authorized company representative by the closing date and time. Quotes must be submitted via email only.

Paper copies of this solicitation will not be issued and telephone, fax, or email requests for the solicitation will not be accepted. Quotes must be valid for ninety (90) days after due date. Any amendment(s) issued to this RFQ will be published on this website.

Therefore, it is the quoter’s responsibility to visit this website frequently for updates on this procurement.

Questions pertaining to this solicitation are due no later than 10:00AM ET, June 3, 2020.

Questions received after this date may not be considered.

Electronically submitted quotations shall be submitted to the following email address:

wrightkh@sec.gov Khaleelah Wright, Contract Specialist

**It is the contractor's/quoter's responsibility to ensure that electronically submitted quotes are received by the Government by the due date.

Clarity and completeness of the quote are of the utmost importance. The quoter must be written in a practical, clear and concise manner. It must use quantitative terms whenever possible and must avoid qualitative adjectives to the maximum extent possible.

https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2049_4.html#wp1083185 http://www.dol.gov/ofccp/ http://www.dol.gov/ofccp/ http://www.dol.gov/compliance/laws/comp-eeo.htm mailto:wrightkh@sec.gov

Statement of Work

SCOPE OF WORK

The U. S. Securities and Exchange Commission (SEC) has a requirement for a Boon Edam certified service provider to provide yearly preventive maintenance (PM) service, equipment repair and emergency service calls to SEC Headquarters Station Place Complex located at 100 F Street, NE, Washington, DC 20549. The Contractor shall provide two (2) preventive maintenance checks per year, as needed service calls and emergency services for the six (6) Portals and seven (7) Security Revolvers, supporting components and controls in the following locations:

Station Place I Command Center

• Security Portal Control Box

Station Place II Entrances

• Upstairs Lobby – (2) Security Revolvers, (1) Security Portal

• Lower Level Lobby – (1) Security Revolver, (1) Security Portal

Station Place III Entrances

• 2nd-5th Floor Elevator Lobbies – (4) Security Revolvers, (4) Security Portals

A detailed checklist will be completed for each door noting any safety issues or recommended repairs. The PM inspection checklist will be reviewed with the SEC and a copy will be provided for records.

DELIVERABLES, REQUIREMENTS, AND TASKS

The service provider shall respond to service calls for the SEC’s portals and Security Revolvers during regular working hours (Monday – Friday, 7:30 am to 4:30 pm) and after hours, as needed. The response time shall be within (8) hours of notification. The service provider shall provide two (2) yearly preventive maintenance checks (dates TBD). The first preventative maintenance check should be conducted within (30) days of contract award. The service provider shall provide a comprehensive report of the current state of the security revolvers and portals to include recommended repairs, services, and a timeline for when these should be completed. This initial PM report and all following PM reports shall be provided within (10) days of the PM completion date. A detailed checklist will be completed for each door noting any safety issues or recommended repairs. The PM inspection checklist will be reviewed with the SEC and a copy will be provided for records.

The following services will be included in the PM check:

Security Portal TAP100/TAP200

A Boon Edam Factory qualified technician will:

1) Conduct a test of the main entry portal system to include the following components:

A. Door wings

B. APB piggybacking system

C. Intercom

D. Locking mechanism

E. Control Panel

F. Tracks

2) Conduct a check of additional portal hardware and systems to include, at a minimum the following:

A. Clean ceiling and vacuum canopy area. Clean upper track.

B. Inspect moveable parts, paying attention to joints of levers and trolleys.

Clean, dust, and lubricate if necessary with light lithium grease.

C. Inspect wheels and ball bearing assemblies. Clean rolling surface of wheels.

Inspect tracking of wheels to assure contact with track during opening and closing cycles is maintained.

D. Inspect and clean the bottom door guides and track rollers. Make necessary adjustments to door wings.

E. Remove bottom floor if necessary to clear any debris.

F. Inspect motor connection points and ceiling fixing screws to assure none are missing and all are secure.

G. Perform inspection of supply voltage and battery back-up system.

H. Verify functions of control panel, traffic lights, cabin lights, and audible alarms to include buzzer and messaging.

I. Verify function of access control system, APD system, and presence detection system.

J. Perform a sequence of operations test, per the Site Entry Security – Sequence of Operations documentation (provided upon request).

K. Provide a summary report for all maintenance performed.

Boon Edam Tourlock Revolving Door A Boon Edam Factory Trained Technician will:

1) Perform the following services during each inspection:

A. Remove dust cover and vacuum canopy area.

B. Inspect Commutator and breakout discs, drive chain, motors and gearboxes, fuses, relays, transformer output, PLC function, frequency control operation, and general operation.

C. Lubricate all door pivots, closers, and bearings.

D. Perform Daily Safety Check and offer instruction to Physical Security and Emergency Management Operations personnel in performance of the check.

E. Perform ANSI Standard Inspection (latest version).

The service provider shall notify the SEC’s Contracting Officer’s Representative (COR) of the material required for repairs for prior COR authorization. A detailed written repair recommendation will be provided to the COR for approval prior to performance of the repair along with an estimation of costs to perform the work to include labor and parts.

Travel costs are not covered under this contract.

REIMBURSABLE PARTS

The contractor shall obtain all parts necessary for the performance of this contract. The contractor shall obtain approval from the COR for the parts required for repairs prior to purchase. For the purpose of reimbursement, the contractor must submit invoices and supporting documentation to the COR within seven (7) business days. Vendor receipts must be original.

CONTRACTOR PERSONNEL

Any contractor personnel who receive badged access to SEC Headquarters will be required to be submitted for background investigation to determine suitability for access to federal spaces. Personnel who undergo this process will be required to complete all applicable SEC required training and uphold security requirements when accessing SEC space. Any contractor personnel who do not undergo this process will require escort at all times while on SEC premises.