Combined Synopsis Solicitation.pdf

September 14, 2022

MEMORANDUM FOR ALL PROSPECTIVE OFFERORS

FROM: Ralph Grinnell Arkansas Army National Guard

Camp Robinson North Little Rock AR 72199

SUBJECT: Request for Quote

1. The Arkansas Army National Guard, located at Fort Chaffee, Fort Smith, AR intends to establish a Firm Fixed Price contract for the delivery of office and classroom furniture. See paragraph seven for a detailed description of the requirement.

Delivery is FOB Destination to:

Arkansas Army National Guard Bldg. 2535 2nd Ave.

Fort Chaffee Fort Smith, Arkansas 72905

2. General Information:

Notice Type: Combined Synopsis/Solicitation Solicitation Number:

Title:

Purchase Request 11854258 Office and classroom furniture.

Posted Date: 14 September 2022

Solicitation Response Date: 22 September 2022, 4:00 PM CT

Estimated Award Date:

Delivery is requested:

Set Aside:

NAICS Code/PSC:

Point of Contract:

26 September 2022 30 days ARO (after receipt of order)

Total Small Business Set-Aside

449110 Furniture Stores / PSC 7110 Ralph Grinnell, Contract Specialist Arkansas Army National Guard ralph.d.grinnell.civ@army.mil Phone: (501) 212-4412

3. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Additionally, the Government will utilize simplified procedures in accordance with FAR Part 13. This solicitation is 100% set aside for small business IAW FAR 19.502-2(a). The North American Industry Classification System (NAICS) code is 449110 and the size standard is 500 employees.

4. This combined synopsis/solicitation is issued as a Request for Quote (RFQ) with solicitation number 11854258.

5. This solicitation document, incorporated provisions and clauses are those in effect through 14 September 2022.

6. Contractor Responsibility: The Contractor shall provide all items necessary--including, but not limited to, all equipment, supplies, transportation, labor, and supervision--necessary to complete the required items according to the specifications.

7. Description of Requirement:

Office and Classroom Furniture – See the attachments for the complete list, description, building by room placement of the furniture, and building layout. The furniture will be divided between four side-by-side buildings and installation is required for all items. All furniture will be going in 1 story buildings so all installation will be at ground level. All buildings are accessible by a road that will accommodate large tractor trailers. A dock, forklift and operator will be available to assist in unloading.

8. Equal products offered will be subject to the requirements of FAR 52.211-6

52.211-6 -- Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation:

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number.

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer;

and

(4) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

(End of provision)

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.203-13, 52.204-10, 52.204-24, 52.219-6, 52.219-14, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-50, 52.223-18, 52.225-1, 52.225-2, 52.225-13, 52.232-33, 52.232-34, 52.237-1. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.

9. The provision at FAR 52.212-1, Instructions to Offerors - Commercial Items (NOV 2021) and the addendum, applies to this acquisition.

Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items (NOV 2021) Request for Quotation (RFQ) shall contain the following information: RFQ NUMBER; TIME

SPECIFIED FOR RECEIPT OF OFFERS; NAME; ADDRESS; CAGE CODE; TELEPHONE

NUMBER OF OFFEROR; TERMS OF THE EXPRESSED WARRANTY; ANY DISCOUNT

TERMS AND ACKNOWLEDGEMENT OF ALL SOLICITATION AMENDMENTS (if applicable).

Offeror shall complete, and include with its submission, the following:

For products offered, descriptive literature that adequately illustrates the proposed items.

Registered in System for Award Management (SAM) IAW FAR 52.212-3.

Addendum to FAR 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The Offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers.”

10. The provision at FAR 52.212-2, Evaluation - Commercial Items (NOV 2021), and the addendum, applies to this acquisition.

Addendum to FAR 52.212-2, Evaluation – Commercial Items (NOV 2021) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price, quality, delivery date, and other factors considered. Award shall be based on all or none and best value to the government.

The Government may award without discussions; however, the Government reserves the right to conduct discussions if deemed in the Government’s best interest

11. Offerors must have completed the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (MAY 2022), electronically at http://www.sam.gov within the year to be considered for award.

Vendors must be actively registered in the System for Award Management (SAM); the website is https://www.sam.gov/content/home . Contact SAM at US Calls: 866-606-8220, International Calls: 1-334-206-7828, however. SAM will assign vendors their applicable Unique Entity Identifier (UEI).

12. Offerors shall provide submit any questions in writing and no later than 4:00 PM CT, 19 September 2022. Offerors shall submit quotes no later than 4:00 PM CT, 22 September 2022 to the address or e-mail below, e-mail is preferred:

Ralph Grinnell Contract Specialist

USPFO - ARKANSAS

Box 003 Bldg. 7100 Camp Joseph T. Robinson North Little Rock, AR 72199 ralph.d.grinnell.civ@army.mil Phone: (501) 212-4412

If there are any questions on this combined synopsis/solicitation, please contact the individual listed above.