Combined Synopsis Solicitation.pdf

STREAMLINED SOLICITATION COMMERCIAL ITEMS AND SERVICES

COMBINED SYNOPSIS / SOLICITATION

COMPETITIVE

Title: Post-Award Grant Monitoring and Automation

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 95332A22R00003 and the solicitation is issued as a Request for Quotation (RFQ).

This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures;

FAR Subpart 13.5— Simplified Procedures for Certain Commercial Items; and FAR Part 12—Acquisition of Commercial Items, and is not expected to exceed the simplified acquisition threshold.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-05, dated 07 March 2022.

(iv) The associated NAICS code is 518210: Data Processing, Hosting, and Related Services and the small business size standard is $35,000,000.00. This requirement is set up for full and open competition with set-aside for small businesses.

(v) The AmeriCorps Office of Monitoring (“OM”) is responsible for standardizing and strengthening monitoring of CNCS grant portfolio within a centralized unit, whose functions have high visibility with Executive leadership, the Office of Inspector General, and the Government Accountability Office. As part of the agency’s Transformation and Sustainability Plan, OM is centralizing monitoring activities and broadening the type of compliance monitoring activities to be performed for awarded grants.

(vi) The Contractor shall provide an interim software solution to support the critical need for back-end administration and management of automated post-award monitoring activities.

Currently, the Office of Monitoring supports monitoring for up to 200 grants a year with the possibility of monitoring more. Please refer to the attached Statement of Work, titled “Statement of Work (Post-Award Grant Monitoring and Automation)” for Request for Quotation (RFQ) requirements.

(vii) The anticipated period of performance is as follows:

Base Period (12 months): July 15, 2022 through July 14, 2023 Option Period 01 (12 months): July 15, 2023 through July 14, 2024 Option Period 02 (12 months): July 15, 2024 through July 14, 2025 Option Period 03 (12 months): July 15, 2025 through July 14, 2026 Option Period 04 (12 months): July 15, 2026 through July 14, 2027

Optional extension (6 months): July 15, 2027 through January 14, 2028

(viii) The provision at FAR clause 52.212-1, Instructions to Offerors – Commercial Items, is replaced in its entirety and is attached as “Instructions to Offerors.”

(ix) The provision at FAR clause 52.212-2, Evaluation – Commercial Items applies to this acquisition.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Please refer to Evaluation Criteria for Award for evaluation criteria and methodology.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(x) The Offerors to include a completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications—Commercial Items, with its offer. It is provided as Offeror Representations and Certifications.

(xi) The FAR clause at 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition. Additionally, an Addendum to FAR clause 52.212-2, Contract Terms and Conditions—Commercial Items. It applies to this acquisition. The additional contract terms and conditions are as follows:

52.212-4(g): Invoice is replaced in its entirety. The following is applicable:

Invoice Submission. The Contractor shall submit an electronic invoice to the Contracting Officer’s Representative (COR); Contract Specialist (CS); and Contracting Officer (CO) at the email address provided for each personnel. An invoice must include:

• Name and address of the Contractor

• Invoice date and number

• Contract number, line item number and, if applicable, the order number

• Description, quantity, unit of measure, unit price and extended price of the items/services delivered or performed\

• (If applicable) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading

• Terms of any discount for prompt payment offered

• Name and address of official to whom payment is to be sent

• Name, title, and phone number of persons to notify in event of defective invoice

• Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract

• Electronic funds transfer (EFT) banking information o The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract o If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232- 33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures o EFT banking information is not required if the Government waived the requirement to pay by EFT.

Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C.3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

Payment Requirements - Internet Payment Platform (“IPP”). Payment requests must be submitted electronically through the U. S. Department of the Treasury's Internet Payment Platform System (IPP). "Payment request" means any request for contract financing payment, or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included within the contract, or the clause 52.212-4 Contract Terms and Conditions and Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

The Contractor must use the IPP website to enroll, access, and use IPP for submitting requests for payment. The attached document titled “Internet Processing Platform Resource for Vendors” provides further information and direct Point of Contact for Contractor assistance.

(xii) FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders–Commercial Items, applies to this acquisition. Please refer to Contract Terms and Conditions Req'd to Implement Statutes or EOs that lists the Clauses that are applicable to the acquisition.

(xiii) There are no additional contract requirement(s) or terms and conditions applicable to this acquisition.

(xiv) The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement.

(xv) Responses to this solicitation must include sufficient information to establish the interested parties’ bona-fide capabilities of providing the product or service. The price quote shall include: unit price, list price, shipping and handling costs, delivery days after contract award, delivery terms, prompt payment discount terms, F.O.B. Point (Destination or Origin), product or catalog number(s); product description; and any other information or factors that may be considered in the award decision. Such factors may include: past performance; special features required for effective program performance; trade-in considerations; probable life of the item selected as compared with that of a comparable item; warranty considerations; maintenance availability; and environmental and energy efficiency considerations.

In addition the Dun & Bradstreet Number (DUNS), the Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.

All responses must be received May 6, 2022 at 2:00 PM EST and reference Solicitation Number 95332A22R00003. Responses shall be submitted via email to the Contracting Officer, Jasmin Webb at JWebb@cns.gov and the Contract Specialist, Richard Clinkscales at RClinkscales@cns.gov. Proposals that are not received by the closing date and time shall be excluded from consideration. The submitted Quote must comply with all instructions, requirements, and applicable documents set forth within this RFQ.

Faxed responses will not be accepted.

The attached documents are included:

• Statement of Work (Post-Award Grant Monitoring and Automation)

• Instructions to Offerors

• Evaluation Criteria for Award

• Contract Clauses

• Offeror Representations and Certifications

• Contract Terms and Conditions Req'd to Implement Statutes or EOs

• Applicable Executive Orders

• Post-Award Grant Monitoring and Automation Price Sheet http://www.sam.gov/ mailto:JWebb@cns.gov mailto:RClinkscales@cns.gov