Combined Synopsis Solicitation.pdf

This is a COMBINED SYNOPSIS/SOLICITATION for commercial supplies with services, prepared in accordance with the information in the Revolutionary FAR Overhaul (hereinafter “RFO”) FAR Part 12, Acquisition of Commercial Products and Commercial Services, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted on SAM.gov (https://sam.gov/).

The reference number is N0018926QL094. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-06 (effective 1 October 2025) and DFARS Publication Notice 20251110 (effective 10 November 2025). It is the responsibility of the contractor to be familiar with the applicable clauses and provisions.

The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

The NAICS code is 811310 (Commercial and Industrial Machinery and Equipment (Except Automotive and Electronic) Repair and Maintenance) and the Small Business Standard is $12.5M (millions of dollars). The Product Service Code is J030 (Industrial Products Install, Maintenance, and Repair). The purpose of this requirement is to procure replacement parts and maintenance services for four (4) Eaton Uninterruptable Power Supply units that provide backup power to the United States Naval Observatory.

The Naval Supply Systems Command (NAVSUP) Fleet Logistics Center (FLC) Norfolk Contracting Department, Norfolk, VA 23511-3392, intends to award, via full and open competition on a brand name or equal basis, a Firm- Fixed-Price purchase order per the attached specifications and salient characteristics in the Statement of Work. As a result, this requirement will not be set aside for small business concerns. The activity’s small business office concurs with this determination.

The Naval Supply Systems Command (NAVSUP) Fleet Logistics Center (FLC) Norfolk requests responses from qualified sources capable of providing the required products and services listed in the Statement of Work. All bids, proposals, or quotations received by the closing response date will be considered by the Government.

Questions regarding this solicitation shall be submitted to Ms. Jordan Walton at jordan.l.walton.civ@us.navy.mil no later than 01:00pm EST, 04 May 2026. Quotes shall be submitted to Ms.

Jordan Walton at jordan.l.walton.civ@us.navy.mil no later than 11:00am EST, 06 May 2026. Quote submissions received after the stated submission deadline may not be considered for award.

A determination has been made by the Government to award this proposed effort on a brand name or equal basis.

This determination is solely within the discretion of the Government. Interested persons may identify their interest and capability to respond to the requirement or submit quotes. All bids, proposals, or quotations received by the closing response date will be considered by the Government. Procedures in RFO FAR Part 12, Acquisition of Commercial Products and Commercial Services are applicable to this procurement. While price will be a significant factor in the evaluation of offers, the final contract award will be based on a combination of factors- technical, price, and if necessary, past performance.

System for Award Management (SAM). Quoters must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes shall include price(s) showing any and all materials and labor, FOB destination, a point of contact, name and phone number, business size, and payment terms. The quote shall explicitly confirm that the quoter can meet all of the Technical Requirements and provide all of the Deliverables for the period of performance specified above. Each response must clearly indicate the capability of the quoter to meet all specifications and requirements.

N0018926QL094

https://sam.gov/) https://www.acquisition.gov/browse/index/far http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.sam.gov/

THE CONTRACT LINE ITEMS ARE AS FOLLOWS:

Period Line Item Description Quantity Period of Performance

Base 0001 Preventative Maintenance Services. Hourly rate for Emergency Call services quoted separately 2 5 May 2026 - 4

May 2027

Base (Option) 0002 Capacitor Replacement for four (4) UPS Units IAW the Statement of Work (SOW) 2 5 May 2026 - 4

November 2031

Base (Option) 0003 Battery Replacement for four (4) UPS Units IAW the Statement of Work (SOW) 2 5 May 2026 - 4

November 2031 Option Period

I 1001 Preventative Maintenance Services. Hourly rate for Emergency Call services quoted separately 2 5 May 2027 - 4

May 2028 Option Period

II 2001 Preventative Maintenance Services. Hourly rate for Emergency Call services quoted separately 2 5 May 2028 - 4

May 2029 Option Period

III 3001 Preventative Maintenance Services. Hourly rate for Emergency Call services quoted separately 2 5 May 2029 - 4

May 2030 Option Period

IV 4001 Preventative Maintenance Services. Hourly rate for Emergency Call services quoted separately 2 5 May 2030 - 4

May 2031

FAR 52.217-8 5001 Preventative Maintenance Services. Hourly rate for Emergency Call services quoted separately 2 5 May 2031-4

November 2031

PLACE OF PERFORMANCE:

NAVAL OBSERVATORY

3450 MASSACHUSETTS AVE NW, WASHINGTON DC 20392-5420

WASHINGTON, DC 20392-5420

UNITED STATES

THE FOLLOWING DOCUMENTS ARE ATTACHED:

I. Wage Grade Determination

Statement of Work

Uninterruptible Power Supply (UPS) Unit Maintenance

BACKGROUND

Under Chairman of the Joint Chiefs of Staff Instruction (CJCSI) 6130.01, the U. S. Naval Observatory (USNO) is directed to supply the Master Clock (MC) for the DoD at a level that meets or exceeds mission requirements. The U. S. Naval Observatory (USNO) serves as the official source of time for the U. S. Department of Defense and a standard of time derived from the USNO Master Clock for the entire United States.

Network Time Protocol (NTP) servers, web-based time synchronization, GPS timing products and services, Two-Way Satellite Time Transfer, and Astrometry / Geodetic calculations originate at the U.S. Naval Observatory. USNO is seeking qualified Eaton UPS provider maintenance for 4 very large Eaton Uninterruptible Power Supply (UPS) units that provide backup power at the USNO.

SCOPE

Consistent power during all possible external forcing functions is vital to keeping the clocks, measurement systems, and management computers operational. The UPS units have internal computers that control the system and provide telemetry and alarm information to Master Clock automatic monitoring systems. Maintenance on the aging UPS units will be completed by a qualified Eaton UPS provider, and includes providing regular preventive maintenance two (2) times per year per unit; rapid break/fix response; two (2) full battery replacements over the course of the contract; and two (2) full capacitor replacements over the course of the contract, with battery and capacitor replacements frequency determined by the Eaton manufacturer’s specifications, or by the state of the existing batteries and capacitors.

REQUIREMENTS:

The USNO requires individual line items for each of the items below, to be executed as needed. As the UPS units age and are replaced, USNO

N0018926QL094

may not execute all lines each year.

1. Qualified Eaton UPS Maintenance Provider. Parts noted below must be Original Equipment Manufacturer (OEM) components or Eaton-compatible alternates approved by the Technical Point of Contacts (TPOCs) listed below.

2. Provide biannual preventive maintenance to include at a minimum:

• At least 2 on-site visits per contract year to perform sealed battery preventive maintenance and on-site inspection as specified by the Eaton manufacturer.

Equipment covered by the Preventive Maintenance are the following four UPS units. Each of these unit’s annual Preventive Maintenance line item should be a separate CLIN, as some of the UPS units are anticipated to be replaced during the 5-year term of this contract. As a result, USNO may not execute all CLINs each contract year.

a. Serial #EQ211ZBA02; Model #9315-100-160 (EOSL)*

b. Serial #EQ201ZBA03; Model #9315-100-160 (EOSL)*

c. Serial #EY194CAA06; Model #9390-100-120 (EOSL on January 1, 2027)

d. Serial #ED492CAB08; Model #9390-40-80 (EOSL on January 1, 2027)

3. Include options for 2 full battery replacements of the below parts over the anticipated 5-year term of the contract, including all delivery and disposal costs and warranties, as all batteries may need replacing twice over the anticipated 5-year term of the contract.

Each battery replacement should be listed as a separate CLIN, in the event that UPS is replaced during the 5-year term of the contract.

Replacement parts must be Original Equipment Manufacturer (OEM) components or Brand-Name-or-Equal approved by the Technical Point of Contacts (TPOCs). Replacement parts must be new and not refurbished.

• Model #9315-100-160. OEM Battery Part # PWHR12540W4FR, VRLA Sealed, 80 jars.

• Model #9315-100-160. OEM Battery Part # PWHR12540W4FR, VRLA Sealed, 80 jars.

Salient Characteristics:

o Compatible alternatives for the above 2 batteries must be 12v 540W, VRLA sealed, high discharge efficiency designed for UPS systems, and capable of fitting in the physical dimensions specified for the Eaton

PWHR12540W4FR

o Dimensions: 343mm (L), 170mm (W), and 275.7 (H) o Maximum Discharge current: 800 A o Cells: 6 o Voltage: 12 V

• Model #9390-100-120. OEM Battery Part #PWHR12120W3FR, VRLA Sealed, 40 jars.

Salient Characteristics:

o Compatible alternatives for the above battery must be 12v 120W, VRLA sealed, high rate discharge designed for UPS systems, and capable of fitting in the physical dimensions specified for the Eaton PWHR12120W3FR battery.

o Dimensions: 165.8mm (L), 124.9mm (W), and 175 mm (H) o Voltage: 12V o Capacity: 30Ah

• Model #9390-40-80. OEM Battery Part #PWHR12200W4FR, VRLA Sealed, 40 jars.

Salient Characteristics:

o Compatible alternatives for the above battery must be 12v 200W, VRLA sealed, high power density and high discharge efficiency designed for UPS systems, and capable of fitting in the physical dimensions specified for the Eaton PWHR12200W4FR battery.

o Dimensions: 227mm (L), 138mm (W), and 207.2mm (H) o Voltage: 12V o Capacity: 52Ah

4. Include options for 2 full capacitor replacements over the anticipated 5-year term of the contract, including all delivery and disposal costs and warranties, as all capacitors may need replacing twice over the anticipated 5-year term of the contract. Each capacitor replacement should be listed as a separate CLIN, in the event that UPS is replaced during the 5-year term of the contract.

Replacement parts must be OEM components or Brand-Name-or-Equal alternates approved by the TPOCs. Replacement parts must be new and not refurbished.

• Capacitor Upgrade for UPS Serial #EQ211ZBA02; Model #9315-100-160.

• Capacitor Upgrade for UPS Serial # EQ201ZBA03; Model #9315-100-160.

Salient Characteristics:

o Includes qty 1 9315-100-160 AC Oil Filled Capacitor Upgrade and qty 1 DC Electrolytic Capacitor

• Capacitor Upgrade for UPS Serial #EY194CAA06; Model #9390-100-120.

Salient Characteristics:

o Includes qty 1: 9390-100-120 400/480V AC and DC Oil Filled Capacitor.

• Capacitor Upgrade for UPS Serial #ED492CAB08; Model #9390-40-80.

Salient Characteristics:

o Includes qty 1: 9390-40-80 400/480V AC and DC Oil Filled Capacitor.

UPS Capacitors must be replaced with OEM or approved Eaton-compatible components so as not to risk damage and/or loss of mission. The new components must fit a custom size and have performance requirements that may make them as not readily available as an off-the-shelf item. Parts must be new and not refurbished.

As noted above, the units are EOSL and parts may be difficult to source. Interested vendors will need to demonstrate their ability to obtain parts and understand market costs, as this contract is being issued on a Firm-Fixed Price basis.

5. Quote 2 quick response break/fix repair onsite visits per contract year. Quick response is defined as on-site response time within 4 hours, including 24x7 after hours support.

6. Provide an annual hourly rate for the cost of additional uncovered quick response break/fix repairs when necessary, to include any discounts available under the support plan. When possible, additional break/fix services will be quoted separately and may be handled under a Government Purchase Card (GPC) provided they fall under the micropurchase threshold.

FACILITIES, EQUIPMENT, AND TRAVEL:

Completion of these tasks will be performed at USNO DC. Pricing should include the cost of on-site service.

REPORTS TO USNO:

Contractor shall provide service maintenance reports to the USNO Technical Point of Contact (POC) listed below. These reports shall include progress made for each preventive maintenance visit, a summary of any problems or areas of concern for which government assistance or guidance is desired, a description of work planned for the following month, and a statement of any anticipated deviation in the contractor’s planned effort to achieve contract objectives.

Dissemination control of output products such as documents: The output products of the report shall be considered “DISTRIBUTION D:

DOD AND DOD CONTRACTORS ONLY,” and shall not be further disseminated without written permission of USNO. Contractor shall comply with all relevant USNO, Navy, DoD dissemination, security and information assurance rules.

Acceptance and Quality Assurance The contractor shall present final reports to the USNO technical lead for acceptance. The USNO technical lead shall address any issues that may arise during the execution of this contract.

PERIOD OF PERFORMANCE:

The period of performance is 12 months from the date of award, with 4 option periods available as anticipated below:

BASE: 5 May 2026 – 4 May 2027 OPTION I: 5 May 2027 – 4 May 2028 OPTION II: 5 May 2028 – 4 May 2029 OPTION III: 5 May 2029 – 4 May 2030 OPTION IV: 5 May 2030 – 4 May 2031

An option to extend for the continuance of services may be provided upon completion of the base period. The scope of work to be completed during the option period is dependent on the current status of the project at the end of the base period, however, as the schedule for completion of the project is a collaborative effort with the Government.

As noted above, the UPS units are slated for replacement, and CLINs will be executed for as long as maintenance is needed over the period above. After replacement, some CLINs may not be executed.

Pursuant to FAR clause 52.232-18, funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract.

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternat e/ Deviatio n

52.204-13 System for Award Management-Maintenance. (Deviation 2026-O0038) Feb 2026 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements.

Jan 2017

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Feb 2026

Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation 2026- O0038)

52.222-19 Child Labor-Cooperation with Authorities and Remedies. (Deviation 2026- O0038)

Mar 2026

52.222-54 Employment Eligibility Verification. (Deviation 2026-O0038) Feb 2026 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026.

(Deviation 2026- Feb 2026

O0038) 52.222-62 Paid Sick Leave Under Executive Order 13706. (Deviation 2026-O0038) Feb 2026 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. Oct 2018 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023 52.233-3 Protest after Award. (Deviation 2026-O0038) Feb 2026 52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026-O0038) Feb 2026 52.222-41 Service Contract Labor Standards. (Deviation 2026-O0038) Feb 2026

DFARS Clauses Incorporated by Reference

Number Title Effectiv e Date

Alternat e/ Deviatio n

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Jan 2023 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous

Region.

Jun 2023

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022 252.204-7004 Antiterrorism Awareness Training for Contractors. Jan 2023 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support. Jan 2023 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications

Equipment or Jan 2023

Services.

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018 252.232-7010 Levies on Contract Payments. Dec 2006 252.247-7023 Transportation of Supplies by Sea. Oct 2024 252.246-7008 Sources of Electronic Parts. Jan 2023

FAR Clauses Incorporated by Full Text

52.219-28 Postaward Small Business Program Rerepresentation. (Deviation 2026-O0038) (Feb 2026)

POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION (FEB 2026) (DEVIATION

2026-O0038)

(a) Definitions. As used in this clause-

Variation Effective Date

Variation Effective Date

Long-term contract means a contract of more than five years in duration, including options. However, the term does not include contracts that exceed five years in duration because the period of performance has been extended for a cumulative period not to exceed six months under the clause at 52.217-8, Option to Extend Services, or other appropriate authority.

Small business concern-

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (c) of this clause.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships.

SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

(b) If the Contractor represented that it was a small business concern, a small disadvantaged business concern, or a joint venture that was any of the small business concerns identified in 19.000(a)(3) prior to award of this contract, the Contractor shall rerepresent its size and socioeconomic status according to paragraph (e) of this clause or, if applicable, paragraph (g) of this clause, upon occurrence of any of the following:

(1) Within 30 days after execution of a novation agreement or within 30 days after modification of the contract to include this clause, if the novation agreement was executed prior to inclusion of this clause in the contract.

(2) Within 30 days after a merger or acquisition that does not require a novation or within 30 days after modification of the contract to include this clause, if the merger or acquisition occurred prior to inclusion of this clause in the contract.

(3) For long-term contracts-

(i) Within 60 to 120 days prior to the end of the fifth year of the contract; and

(ii) Within 60 to 120 days prior to the date specified in the contract for exercising any option thereafter.

(c) The Contractor shall rerepresent its size status in accordance with the size standard in effect at the time of this rerepresentation that corresponds to the North American Industry Classification System (NAICS) code(s) assigned to this contract. The small business size standard corresponding to this NAICS code(s) can be found at https://www.sba.gov/document/support--table-size-standards.

(d) The small business size standard for a Contractor providing an end item that it does not manufacture, process, or produce itself, for a contract other than a construction or service contract, is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition-

(1) Was set aside for small business and has a value above the simplified acquisition threshold;

(2) Used the HUBZone price evaluation preference regardless of dollar value, unless the Contractor waived the price evaluation preference; or

(3) Was an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(e) Except as provided in paragraph (g) of this clause, the Contractor shall make the representation(s) required by paragraph (b) of this clause by validating or updating all its representations in the Representations and Certifications section of the System for Award Management (SAM) and its other data in SAM, as necessary, to ensure that they reflect the Contractor's current status. The Contractor shall notify the contracting officer in writing within the timeframes specified in paragraph (b) of this clause, that the data have been validated or updated, and provide the date of the validation or update.

(f) If the Contractor represented that it was other than a small business concern prior to award of this contract, the Contractor may, but is not required to, take the actions required by paragraphs (e) or (g) of this clause.

(g) If the Contractor does not have representations and certifications in SAM, or does not have a representation in SAM for the NAICS code applicable to this contract, the Contractor is required to complete the following rerepresentation and submit it to the contracting office, along with the contract number and the date on which the rerepresentation was completed:

(1) The Contractor represents that it is, is not a small business concern under NAICS Code assigned to contract number.

(2) [Complete only if the Contractor represented itself as a small business concern in paragraph (g)(1) of this clause.] The Contractor represents that it is, is not, a small disadvantaged business concern as defined in 13 CFR 124.1001.

(3) Women-owned small business (WOSB) joint venture eligible under the WOSB Program. The Contractor represents that it is, is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [ The Contractor shall enter the name and unique entity identifier of each party to the joint venture: .]

(4) Economically disadvantaged women-owned small business (EDWOSB) joint venture. The Contractor represents that it is, is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [ The Contractor shall enter the name and unique entity identifier of each party to the joint venture: .]

(5) Service-disabled veteran-owned small business (SDVOSB) joint venture eligible under the SDVOSB Program. The Contractor represents that it is, is not an SDVOSB joint venture eligible under the SDVOSB Program that complies with the requirements of 13 CFR 128.402. [ The Contractor shall enter the name and unique entity identifier of each party to the joint venture: .]

(6) HUBZone joint venture eligible under the HUBZone Program.[ Complete only if the offeror is a HUBZone small business concern. ] The offeror represents, as part of its offer, that It is, is not a HUBZone joint venture that complies with the requirements of 13 CFR 126.616(a) through (c). [ The Contractor shall enter the name and unique entity identifier of each party to the joint venture: .] Each HUBZone small business concern participating in the HUBZone joint venture must be certified as a HUBZone concern. [ Contractor to sign and date and insert authorized signer's name and title.]

(End of clause)

N0018926QL094

https://www.sba.gov/document/support--table-size-standards

52.222-42 Statement of Equivalent Rates for Federal Hires. (May 2014)

Statement of Equivalent Rates for Federal Hires (May 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor ( 29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5332.

This Statement is for Information Only: It is not a Wage Determination

Employee Class Monetary Wage-Fringe Benefits

Machinery Maintenance Mechanic

WG 8, step 2

FRINGE BENEFIT RATE (for all listed employee classes): 39.4% for FY26, see https://comptroller.war.gov/Portals/45/documents/rates/fy2025/2025_d.pdf

(End of clause)

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause-

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization. "Document type" means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

N0018926QL094

https://comptroller.war.gov/Portals/45/documents/rates/fy2025/2025_d.pdf https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

COMBO

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2in1

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

*** TO BE FILLED OUT AT TIME OF AWARD ***

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC

Issue By DoDAAC

Admin DoDAAC

Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(Contracting Officer: Insert applicable information or "Not applicable.")

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Addendum to 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services

Contract Terms and Conditions Required To Implement Statutes or Executive Orders — Commercial Products and Commercial Services

Addendum to Contract Clauses

Contract Clauses

FAR Clauses Incorporated by Reference

Variation Effective Date

52.244-6 Subcontracts for Commercial Products and Commercial Services.

(Deviation 2026-O0038)

DFARS Clauses Incorporated by Reference

Feb

Variation Effective Date

252.225-7972 Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems. (DEVIATION 2024-O0014)

252.244-7999 Subcontracts for Commercial Products or Commercial Services.

(DEVIATION 2026-O0015)

FAR Clauses Incorporated by Full Text

52.217-8 Option to Extend Services. (Nov 1999)

Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 1 day.

(End of clause)

52.217-9 Option to Extend the Term of the Contract. (Mar 2000)

Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 1 day; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 1 day before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

Number Title Effective Date

Alternate/ Deviation

52.232-18 Availability of Funds. Apr 1984 52.204-9 Personal Identity Verification of Contractor Personnel. Jan 2011 52.237-2 Protection of Government Buildings, Equipment, and Vegetation. Apr 1984 52.247-34 F.o.b. Destination. Jan 1991 52 209-10 Prohibition on Contracting With Inverted Domestic Corporations. (Deviation 2026- Feb 2026 O0038) 52.232-39 Unenforceability of Unauthorized Obligations. Jun 2013 52.222-3 Convict Labor. (Deviation 2026-O0038) Feb 2026 52.240-91 Security Prohibitions and Exclusions. (Deviation 2026-O0038) Feb 2026

Number Title Effective Date

Alternate/ Deviation

252.225-7001 Buy American and Balance of Payments Program. Feb 2024 252.225-7048 Export-Controlled Items. Jun 2013 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel. Jan 2023

Aug 2024 Deviation 2024-O0014 Aug 2024

Feb 2026 Deviation 2026-O0015 Jan 2026

(End of clause)

52.252-2 Clauses Incorporated by Reference. (Feb 1998)

Clauses Incorporated By Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses https://www.acquisition.gov/far/part-52

(End of clause)

52.252-6 Authorized Deviations in Clauses. (Nov 2020)

Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any DFARS (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

52.212-4 Terms and Conditions-Commercial Products and Commercial Services.

(Deviation 2026-O0038) (Alternate I) (Feb 2026) Alternate I (Feb 2026)

Alternate I (FEB 2026) (DEVIATION 2026-O0038). When contemplating a time-and-materials or labor-hour contract, substitute the following paragraphs (a), (b), (i), (l), and (m) for those in the basic clause.

(a) The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference. As used in this clause-

Direct materials means those materials that enter directly into the end product, or that are used or consumed directly in connection with the furnishing of the end product or service.

Hourly rate means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualifications of a labor category specified in the contract that are-

(1) Performed by the contractor;

(2) Performed by the subcontractors; or

(3) Transferred between divisions, subsidiaries, or affiliates of the contractor under a common control.

Materials means-

(1) Direct materials, including supplies transferred between divisions, subsidiaries, or affiliates of the contractor under a common control;

(2) Subcontracts for supplies and incidental services for which there is not a labor category specified in the contract;

(3) Other direct costs (e.g., incidental services for which there is not a labor category specified in the contract, travel, computer usage charges, etc.);

(4) The following subcontracts for services which are specifically excluded from the hourly rate: [Insert any subcontracts for services to be excluded from the hourly rates prescribed in the schedule.]; and

N0018926QL094

https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses https://www.acquisition.gov/far/part-52

(5) Indirect costs specifically provided for in this clause.

Subcontract means any contract, as defined in FAR 2.101, entered into with a subcontractor to furnish supplies or services for performance of the prime contract or a subcontract including transfers between divisions, subsidiaries, or affiliates of a contractor or subcontractor. It includes, but is not limited to, purchase orders, and changes and modifications to purchase orders.

(b) Inspection/Acceptance.

(1) The Government has the right to inspect and test all materials furnished and services performed under this contract at all places and times before acceptance. The Government will perform inspections and tests in a manner that will not unduly delay the work.

(2) If the Government performs inspection or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish and shall require subcontractors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties.

(3) Unless otherwise specified in the contract, the Government will accept or reject services and materials at the place of delivery as promptly as practicable after delivery, and they will be presumed accepted 60 days after the date of delivery, unless accepted earlier.

(4) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the Contractor to replace or correct services or materials that at time of delivery failed to meet contract requirements. Except as otherwise specified in paragraph (b)(6) of this clause, the cost of replacement or correction shall be determined under paragraph (i) of this clause, but the "hourly rate" for labor hours incurred in the replacement or correction shall be reduced to exclude that portion of the rate attributable to profit. Unless otherwise specified below, the portion of the "hourly rate" attributable to profit shall be 10 percent. The Contractor shall not tender for acceptance materials and services required to be replaced or corrected without disclosing the former requirement for replacement or correction, and, when required, shall disclose the corrective action taken. [Insert portion of labor rate attributable to profit.]

(5)(i) If the Contractor fails to proceed with reasonable promptness to perform required replacement or correction, and if the replacement or correction can be performed within the ceiling price (or the ceiling price as increased by the Government), the Government may-

(A) By contract or otherwise, perform the replacement or correction, charge to the Contractor any increased cost, or deduct such increased cost from any amounts paid or due under this contract; or

(B) Terminate this contract for cause.

(ii) Failure to agree to the amount of increased cost to be charged to the Contractor shall be a dispute under the Disputes clause of the contract.

(6) Notwithstanding paragraphs (b)(4) and (5) of this clause, the Government may, at any time, require the Contractor to remedy by correction or replacement, without cost to the Government, any failure by the Contractor to comply with the requirements of this contract, if the failure is due to-

(i) Fraud, lack of good faith, or willful misconduct on the part of the Contractor's managerial personnel; or

(ii) The conduct of one or more of the Contractor's employees selected or retained by the Contractor after any of the Contractor's managerial personnel has reasonable grounds to believe that the employee is habitually careless or unqualified.

(7) This clause applies in the same manner and to the same extent to corrected or replacement materials or services as to materials and services originally delivered under this contract.

(8) The Contractor has no obligation or liability under this contract to correct or replace materials and services that at time of delivery do not meet contract requirements, except as provided in this clause or as may be otherwise specified in the contract.

(9) Unless otherwise specified in the contract, the Contractor's obligation to correct or replace Government-furnished property shall be governed by the clause pertaining to Government property.

(i) Payments.

(1) Work performed. The Government will pay the Contractor as follows upon the submission of commercial invoices approved by the Contracting Officer:

(i) Hourly rate.

(A) The amounts shall be computed by multiplying the appropriate hourly rates prescribed in the contract by the number of direct labor hours performed. Fractional parts of an hour shall be payable on a prorated basis.

(B) The rates shall be paid for all labor performed on the contract that meets the labor qualifications specified in the contract. Labor hours incurred to perform tasks for which labor qualifications were specified in the contract will not be paid to the extent the work is performed by individuals that do not meet the qualifications specified in the contract, unless specifically authorized by the Contracting Officer.

(C) Invoices may be submitted once each month (or at more frequent intervals, if approved by the Contracting Officer) to the Contracting Officer or the authorized representative.

(D) When requested by the Contracting Officer or the authorized representative, the Contractor shall substantiate invoices (including any subcontractor hours reimbursed at the hourly rate in the schedule) by evidence of actual payment, individual daily job timecards, records that verify the employees meet the qualifications for the labor categories specified in the contract, or other substantiation specified in the contract.

(E) Unless the Schedule prescribes otherwise, the hourly rates in the Schedule shall not be varied by virtue of the Contractor having performed work on an overtime basis.

(1) If no overtime rates are provided in the Schedule and the Contracting Officer approves overtime work in advance, overtime rates shall be negotiated.

(2) Failure to agree upon these overtime rates shall be treated as a dispute under the Disputes clause of this contract.

(3) If the Schedule provides rates for overtime, the premium portion of those rates will be reimbursable only to the extent the overtime is approved by the Contracting Officer.

(ii) Materials.

(A) If the Contractor furnishes materials that meet the definition of a commercial product at FAR 2.101, the price to be paid for such materials shall not exceed the Contractor's established catalog or market price, adjusted to reflect the-

(1) Quantities being acquired; and

(2) Any modifications necessary because of contract requirements.

(B) Except as provided for in paragraph (i)(1)(ii)(A) and (D)(2) of this clause, the Government will reimburse the Contractor the actual cost of materials (less any rebates, refunds, or discounts received by the contractor that are identifiable to the contract) provided the Contractor-

(1) Has made payments for materials in accordance with the terms and conditions of the agreement or invoice; or

(2) Makes these payments within 30 days of the submission of the Contractor's payment request to the Government and such payment is in accordance with the terms and conditions of the agreement or invoice.

(C) To the extent able, the Contractor shall-

(1) Obtain materials at the most advantageous prices available with due regard to securing prompt delivery of satisfactory materials; and

(2) Give credit to the Government for cash and trade discounts, rebates, scrap, commissions, and other amounts that are identifiable to the contract.

(D) Unless listed below, other direct and indirect costs will not be reimbursed.

(1) Other direct costs. The Government will reimburse the Contractor on the basis of actual cost for the following, provided such costs comply with the requirements in paragraph (i)(1)(ii)(B) of this clause: [Insert each element of other direct costs (e.g., travel, computer usage charges, etc. Insert "None" if no reimbursement for other direct costs will be provided. If this is an indefinite delivery contract, the Contracting Officer may insert "Each order must list separately the elements of other direct charge(s) for that order or, if no reimbursement for other direct costs will be provided, insert 'None'".]

(2) Indirect costs (material handling, subcontract administration, etc.). The Government will reimburse the Contractor for indirect costs on a pro-rata basis over the period of contract performance at the following fixed price: [Insert a fixed amount for the indirect costs and payment schedule. Insert "$0" if no fixed price reimbursement for indirect costs will be provided. (If this is an indefinite delivery contract, the Contracting Officer may insert "Each order must list separately the fixed amount for the indirect costs and payment schedule or, if no reimbursement for indirect costs, insert 'None')."]

(2) Total cost. The total cost to the Government for the performance of this contract shall not exceed the ceiling price set forth in the Schedule. The Contractor agrees to use its best efforts to perform the work specified in the Schedule and all obligations under this contract within such ceiling price. If at any time the Contractor has reason to believe that the hourly rate payments and material costs that will accrue in performing this contract in the next succeeding 30 days, if added to all other payments and costs previously accrued, will exceed 85 percent of the ceiling price in the Schedule, the Contractor shall notify the Contracting Officer giving a revised estimate of the total price to the Government for performing this contract with supporting reasons and documentation. If at any time during the performance of this contract, the Contractor has reason to believe that the total price to the Government for performing this contract will be substantially greater or less than the stated ceiling price, the Contractor shall so notify the Contracting Officer, giving a revised estimate of the total price for performing this contract, with supporting reasons and documentation. If at any time during performance of this contract, the Government has reason to believe that the work to be required in performing this contract will be substantially greater or less than the stated ceiling price, the Contracting Officer will so advise the Contractor, giving the revised estimate of the total amount of effort to be required under the contract.

(3) Ceiling price. The Government will not be obligated to pay the Contractor any amount in excess of the ceiling price in the

Schedule, and the Contractor shall not be obligated to continue performance if to do so would exceed the ceiling price set forth in the Schedule, unless and until the Contracting Officer notifies the Contractor in writing that the ceiling price has been increased and specifies in the notice a revised ceiling that shall constitute the ceiling price for performance under this contract. When and to the extent that the ceiling price set forth in the Schedule has been increased, any hours expended and material costs incurred by the Contractor in excess of the ceiling price before the increase shall be allowable to the same extent as if the hours expended and material costs had been incurred after the increase in the ceiling price.

(4) Access to records. At any time before final payment under this contract, the Contracting Officer (or authorized representative) will have access to the following (access shall be limited to the listing below unless otherwise agreed to by the Contractor and the Contracting Officer):

(i) Records that verify that the employees whose time has been included in any invoice meet the qualifications for the labor categories specified in the contract;

(ii) For labor hours (including any subcontractor hours reimbursed at the hourly rate in the schedule), when timecards are required as substantiation for payment-

(A) The original timecards (paper-based or electronic);

(B) The Contractor's timekeeping procedures;

(C) Contractor records that show the distribution of labor between jobs or contracts; and

(D) Employees whose time has been included in any invoice for the purpose of verifying that these employees have worked the hours shown on the invoices.

(iii) For material and subcontract costs that are reimbursed on the basis of actual cost-

(A) Any invoices or subcontract agreements substantiating material costs; and

(B) Any documents supporting payment of those invoices.

(5) Overpayments/Underpayments. Each payment previously made shall be subject to reduction to the extent of amounts, on preceding invoices, that are found by the Contracting Officer not to have been properly payable and shall also be subject to reduction for overpayments or to increase for underpayments. The Contractor shall promptly pay any such reduction within 30 days unless the parties agree otherwise. The Government will pay any such increases within 30 days, unless the parties agree otherwise.

The Contractor's payment will be made by check. If the Contractor becomes aware of a duplicate invoice payment or that the Government has otherwise overpaid on an invoice payment, the Contractor shall-

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the-

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due.