Combined Synopsis _Solicitation.pdf
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- Attached to
- Trash and Recycling Collection Services
- Solicitation number
- 19ET1026Q0001
- Issued by
-
Department of State
About this file
This is a Combined Synopsis/Solicitation for Trash and Recycling Collection Services issued by the U.S. Department of State for the U.S. Embassy in Addis Ababa, Ethiopia. The solicitation number is 19ET1026Q0001, issued as a Request for Quotations (RFQ) on February 10, 2026, with a response deadline of March 3, 2026, at 10:00 a.m. Addis Ababa time. The contract is an Indefinite-Delivery/Indefinite-Quantity (IDIQ) agreement with firm-fixed pricing, structured as a single award with a 12-month base period followed by four optional 12-month renewal periods. The acquisition is unrestricted and open to all qualified vendors. The place of performance is the U.S. Embassy compound and warehouse in Addis Ababa, Ethiopia.
The contractor shall provide all labor, materials, equipment, and supervision necessary to collect and remove trash and recyclable materials, including scheduled weekly pickups from designated collection points at both the embassy and warehouse, provision and maintenance of collection bins, proper disposal at authorized facilities in compliance with local regulations, and emergency pickups within 24 hours upon request. The contractor must comply with all applicable local municipal regulations, environmental laws, and health/safety standards; provide monthly service reports with quantities, pickup dates, issues, and corrective actions; submit an annual recycling summary; coordinate access with the Contracting Officer's Representative (COR); and maintain identifiable and trained personnel. Service level requirements include performing all required services with no more than one customer complaint per month and responding to COR notifications within 24 hours. Pricing is firm-fixed and must include all labor, equipment, vehicles, containers, fuel, fees, disposal and recycling charges, and Defense Base Act (DBA) insurance, with 15 percent Value-Added Tax (VAT) applied. The line items include embassy trash removal (3 pickups weekly at 156 estimated pickups annually), warehouse trash removal (3 pickups weekly at 156 estimated pickups), and 8 estimated unscheduled pickups annually, plus annual DBA insurance costs. Award will be made to the lowest-priced, technically acceptable offeror. A pre-proposal conference is scheduled for February 19, 2026, with registration required by February 17, 2026. Questions must be submitted by February 23, 2026. The primary point of contact is Kathleen Edgin, Contracting Officer; the secondary contact is Seble Tadesse, Procurement Specialist/COR.
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Text version
SENSITIVE BUT UNCLASSIFIED
Combined Synopsis/Solicitation
Trash and Recycling Collection Services
Solicitation Number: 19ET1026Q0001
Issue Date: 02/10/2026
Issued as : Request for Quotations ( RFQ)
Response Due Date/Time: 03/03/2026, at 10:00 a.m. (4:00 a.m.(morning) Addis
Ababa time /Local Time
Agency: U.S. Department of State / U.S Embassy Addis Ababa, Ethiopia
NAICS: 562111 Solid Waste Collection
PSC: S205 Housekeeping—Trash/Garbage Collection
This Acquisition is : Unrestricted - Full and Open
Place of Performance: Addis Ababa, Ethiopia at U.S Embassy compound and warehouse.
Type of Contract: IDIQ with Firm-Fixed-Price
Award Type: Single award
1. Description
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a separate written solicitation will not be issued.
2. Period of Performance
Base period: 12 months from date of award, with four 12-month option periods.
3. Statement of Work
A. Service Scope
The contractor shall provide all labor, materials, equipment, and supervision necessary to collect and remove trash and recyclable materials from the U.S.
Embassy Addis Ababa compound and warehouse. Services include:
• Scheduled weekly pickup of general waste and recyclables from designated collection points.
• Provision and maintenance of collection bins.
• Proper disposal at authorized facilities in accordance with local regulations.
• Emergency/unscheduled pickup within 24 hours upon request.
B. Compliance & Reporting
• Comply with all applicable local municipal regulations, environmental laws, and health/safety standards.
• Provide monthly service reports: quantities (estimated/scale tickets where available), pickup dates, issues, corrective actions, and disposal facility names/permits.
• Provide annual recycling summary: materials collected and disposition.
C. Security & Access
• Coordinate access with the COR; adhere to site access protocols and any required badging.
• Personnel must be identifiable (uniforms or badges) and trained in safe handling.
D. Government Furnished & Contractor Furnished
• Contractor Furnished: Vehicles, labor, containers, PPE, all equipment and supplies.
• Government Furnished: Collection points and site access.
E. Service Levels
• All required services are performed and no more than one (1) customer complaint is received per month.
• Response time to COR notifications ≤ 24 hours.
4. Pricing
Offerors shall submit firm- fixed price. Include all labor, equipment, vehicles, containers, fuel, fees, and disposal/recycling charges.
A. Base Year
Line
Item Description Unit
No of
Dumpster
No of pickup per week
Unit
Price in
USD
*Estimated pickups
Total Price in
USD
Embassy trash and recycling removal Pickup 1
3 times 156
Warehouse trash and recycling
3 times
Periodic unscheduled additional trash and recycling removal Pickup
Defense Base Act (DBA) insurance premium costs Year
15%VAT
Grand Total Amount in USD
B. Option Year One
Line
Item Description Unit
No of
Dumpster
No. of pickup per week
Unit
Price in
USD
C. Option Year Two
Line
Item Description Unit
No of
Dumpster
No of pickup per week
Unit
Price in
USD
D. Option Year Three
Item Description Unit
No of
Dumpster
No of pickup per week
Unit
Price in
USD
E. Option Year Four
Item Description Unit
No of
Dumpster
No of pickup per week
Unit
Price in
USD
* This amount is based on totally estimated Government requirements. If more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less
*** Note - DBA insurance reimbursed.
Other additional charges like the bank transfer fee and tax will not be reimbursed.
GRAND TOTAL CONTRACT AMOUNT
The quoter shall complete this blank as part of the quote.
Total of Base period ______________
Total of Option Year one ______________
Total of Option Year two ______________
Total of Option Year three______________
Total of Option Year four _______________
GRAND TOTAL ________________________
5. Provisions and Clauses
The following provisions and clauses apply to this acquisition:
• FAR 52.212-1, Instructions to Offerors—Commercial Products and
Commercial Services
• FAR 52.212-3, Offeror Representation and Certifications—Commercial
Products and Commercial Services
• FAR 52.212-4, Contract Terms and Conditions—Commercial Products and
Commercial Services
• FAR 52.212-5, Contract Terms and Conditions Required to Implement
Statutes or Executive Orders—Commercial Products and Commercial
Services
6. Evaluation Criteria
Award will be made to the lowest-priced, technically acceptable offeror.
7. Submission Instructions
Offers must be submitted electronically to addiscontract@state.gov no later than
March 03, 2026, at 10:00 a.m. (4:00 a.m.(morning) Addis Ababa time. Questions are due by February 23, 2026, at 10:00 a.m. (4:00 a.m.(morning) Addis Ababa time.
8. Site Visit
A pre-proposal conference will be held on February 19, 2026, at 10:00 a.m. (4:00 a.m.(morning) Addis Ababa time. Interested offerors must register by no later than
2:00 p.m. (08:00 p.m. (afternoon) Addis Ababa time) on February 17, 2026.
9. Point of Contact
PRIMARY POINT OF CONTACT
Kathleen Edgin
Contracting Officer
Email: edginka@state.gov
Phone: +251111306995 mailto:addiscontract@state.gov mailto:edginka@state.gov
SECONDARY POINT OF COTACT
Seble Tadesse
Procurement Specialist /COR/
Email: tadesses@state.gov
Phone: +2511111306728
10. Attachments
• Full solicitation package
End of Combined Synopsis/Solicitation mailto:tadesses@state.gov
File details come from the government source that posted it. Updated .