Combined Synopsis Solicitation.pdf

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program.

Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d)(2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.

mailto:OPAP@uscg.mil

i. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

ii. The solicitation is issued as a Request for Quotation (RFQ) No.

70Z02325R72130001. The United States Coast Guard (USCG) Office of Contracts Support (CG-9123) invites your company to submit a quotation.

iii. The solicitation document, incorporated clauses, and provisions are those in effect through Federal Acquisition Circular 2024-02.

iv. This RFQ is a Small Business set-aside, North American Industry Classification System (NAICS) Code 541519, $34M Business Size Standard, and Product Service Code (PSC) 7B21, in accordance with Attachment 1 - Forensic Laptops Statement of Work.

v. A list of item numbers and items, quantities, and units of measure are attached.

Please see Attachment 2 – Pricing Schedule.

vi. Descriptions of requirements are attached; please see Attachment 1 - Forensic Laptops Statement of Work.

vii. Dates and places of delivery and acceptance and FOB point are as follows:

Deliver 25 laptops 45 days ARO to the address below:

ATTN: Richard Knight & Adam Brim USCG Headquarters 2703 Martin Luther King Junior Ave SE Washington DC US 20032 Mail Stop: 7331

viii. FAR provision 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023) applies to this acquisition and is amended as to supplement (as specifically noted) with the following terms and conditions.

Quote Content and Submission Instructions

Quotes shall be divided into two separate, independent volumes, and organized into the following manner:

Volume I: Technical Capability Volume I shall be PDF and 12pt font size. The page length of Volume I shall be limited to 4 pages, inclusive of assumptions.

Volume II: Price Volume II shall include a completed Attachment 2 – Pricing Schedule, Representations and Certifications, and completed provisions.

ix. Evaluation criteria of quotations:

Factor 1: Technical Capability (Volume I) - Quote shall provide sufficiently detailed information that demonstrates the Offerors’ thorough understanding and ability to perform the requirements in Attachment 1 - Forensic Laptops Statement of Work.

Please ensure each requirement of the Statement of Work is addressed and with enough detail for the government to properly evaluate.

Factor 2: Price (Volume II) - Price shall be submitted separately from Volume I. The contract price submission (Microsoft Excel Format) shall address the requirements, as specified in Attachment 1 - Forensic Laptops Statement of Work.

x. Award Determination

The final determination of price reasonableness is the responsibility of the Contracting Officer.

Award will be made based on a best value basis with non-price factor approximately equal to price. The government intends to award a FFP contract without discussions.

xi. Offerors shall submit two separate volumes via email to the Contracting Officer Wendy Paulo at Wendy.Paulo@uscg.mil no later than September 26, 2024, 9:00 PM EST. There will be no exceptions to the time and date on which responses are due unless determined otherwise by the USCG. All submissions shall reference your company’s name and the RFQ number in the subject.

xii. Volume I shall contain all required information for Factor 1 – Technical Capability.

Note: Offeror shall complete all provisions and clauses and submit them within Volume II.

xiii. The data in your quote shall be compatible with Microsoft Office and/or Adobe. Due to Coast Guard email limitations, quotes shall not be more than 5 megabytes total.

Compressed or zipped files will not be accepted.

xiv. This RFQ shall not be considered direction to proceed with the subject effort, nor a promise of future direction to proceed. Submission of a quote in response to this mailto:Wendy.Paulo@uscg.mil

RFQ denotes that the Offeror understands and accepts the terms and conditions of this future purchase order.

xv.

xvi. The name and email address of the individual to contact for information regarding the solicitation is Wendy Paulo at Wendy.Paulo@uscg.mil.

Representations and Certifications (Reps & Certs)

Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services (May 2024), with their offer.

• Offerors are encouraged to complete their representations and certifications electronically via the System for Award Management (SAM) at https://www.sam.gov.

• If not completed in SAM, offerors must complete and submit the required provisions manually as part of Volume II.

Contract Clauses The following FAR and HSAR clauses are incorporated by reference and apply to this solicitation:

Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications–Commercial Products and Commercial Services (May 2024), with its offer. See FAR 52.212-3(b) for those representations and certifications that the Offeror shall complete electronically, and any other provision or clause fill-in requiring completion by the offe

• FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023)

• FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Nov 2024)

The following clauses are checked as applicable:

☒ 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) ☒ 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) ☒ 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) mailto:Wendy.Paulo@uscg.mil https://www.sam.gov/

☒ 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Nov 2021) ☒ 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) ☒ 52.219-28, Post Award Small Business Program Rerepresentation (Feb 2024) ☒ 52.222-3, Convict Labor (Jun 2003) ☒ 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Nov 2023) ☒ 52.222-21, Prohibition of Segregated Facilities (Apr 2015) ☒ 52.222-26, Equal Opportunity (Sep 2016) ☒ 52.222-35, Equal Opportunity for Veterans (Jun 2020) ☒ 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) ☒ 52.222-37, Employment Reports on Veterans (Jun 2020) ☒ 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) ☒ 52.222-50, Combating Trafficking in Persons (Nov 2021) ☒ 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2024) ☒ 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct 2018)

Attachments:

Attachment 1 - Forensic Laptops Statement of Work Attachment 2 – Pricing Schedule