Combined Synopsis-Solicitation.docx

Combined Synopsis-Solicitation Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through the most current Federal Acquisition Circular. The most current Federal Acquisition Circular can be found at Acquisition.gov.

This solicitation is full and open to all vendors.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561621, Security Systems Services, with a small business size standard of 11.5 million.

The FSC/PSC is J063 Maintenance, Repair, and Rebuilding of Equipment – Alarm, Signal, and Security Detection Systems.

The Manchester Veteran Affairs Medical Center (VAMC) is seeking to a contractor to provide annual maintenance and emergency services for the Secure Care Door Guardian System.

All interested companies shall provide quotations for the following:

Supplies/Services

SCOPE OF WORK

Secure Care Door Guardian Service

GENERAL:

A. Bedford VA Hospital require the Contractor provide a Secure Care Door Guardian Service Agreement for our campus’s 30 Door Guardian locations.

WORK INCLUDES:

A. Furnish equipment, accessories, and materials in accordance with specifications provided by the manufacturer: Secure Care B. The scope of work for the Service Agreement shall cover the following:

· The Contractor shall test and inspect the campus’ entire Door Guardian system at each location as show in the attached “DG Locations” on an annual basis. This includes a complete inventory of all system components complete with unique identifies affixed or near each device. Contractor shall inspect, but not limited to, the following or as stated by manufacturer’s recommendations:

i. Check door panel/controller communications status.

ii. Check door control panel/controller batteries. Note battery type, voltage amp-hour rating and date code. Test and note battery voltage.

iii. Inspect door hardware for operation, damage, and misalignment.

iv. Inspect and test operation of equipment at each door.

v. Verify and note current software version and device firmware versions, when applicable.

vi. Provide written report to end user stating the above is working properly.

· Contractor shall perform schedule maintenance services on the equipment covered under this agreement. Components and parts on the system that are found to be defective, have failed operationally, or which exhibit signs of near-term failure will be identified during the preventative maintenance inspection or test. If the component is covered under a current factory warranty, said part or component will be replaced at no charge to the client including labor during normal business hours. For any equipment requiring repair or replacement that is not covered, an estimate will be prepared and submitted for approval.

· Inspection Reports – The Contractor shall furnish a written report certifying that such tests and inspections have been completed documenting any deficiencies found which may require corrective action.

· Contractor shall provide a “Savings Account” for an annual allowance of $3,000. The Savings Account shall be used as follows:

i. All time spent on service engagements will consume prepaid funds from the Savings Account. The funds will be reduced based on the priority level along with the time spent on the engagement to the nearest 30-minute interval.

ii. All service engagements and research will be document in a report and made available to the client in a monthly statement or upon request.

iii. All prepaid funds unused by the client will remain in the account until utilized, with no expiration date. The client can request a refund for any unused funds.

· The priority levels shall be as followed:

i. Priority 1 – Total system outage, resulting in significant interruption to business and no work around is available.

ii. Priority 2 - System performance or business operations are severely degraded. System is still operational but with noticeable impairment. Business operations can continue and impact to security/personal is with limited risk.

iii. Priority 3 – Minimal overall impact to business, system operation or very low security risk. Includes critical end point failures.

iv. Priority 4 – General support calls, trouble tickets, non-critical end point failure, or moves add changes requests.

· The following are the expected response times for the tech to arrive for each priority:

i. Priority 1 – within 2 hours/same day.

ii. Priority 2 – within the next business day.

iii. Priority 3 – 2 business days.

iv. Priority 4 – 3 business days.

· Contractor shall be located within 50 miles of the Bedford VA. The Door Guardians are critical items that directly affect patient care/safety and must addressed immediately in the event of a Priority 1.

C. Contract shall have 4 option years to extend.

Place of Performance/Place of Delivery

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· 52.203-16, 52.204-4, 852.203-70, 852.219-75

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services”

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services”

The following subparagraphs of FAR 52.212-5 are applicable: 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020), 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023), 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021), 52.219-28, Post Award Small Business Program Rerepresentation (FEB 2024), 52.219-33, Nonmanufacturer Rule (SEP 2021), 52.222-3, Convict Labor (JUN 2003), 52.222-26, Equal Opportunity (SEP 2016), 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020), 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020), 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021), 52.222-41, Service Contract Labor Standards (AUG 2018), All quoters shall submit the following:

1. Questions: Any questions must be submitted in writing no later than Friday 12 August 2024 at 3:00 PM EST. Answers to the questions will be posted the following week.

2. Quote: Offeror shall provide a quote using the table above. Offerors must also provide all applicable labor rates for the solicited services so they can be compared to the applicable wage determination for compliance with the Service Contract Labor Standards.

All quotes shall be sent to the Contracting Officer, David Valenzuela at david.valenzuela2@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

1. Price: Quotes will be compared by price.

1. Technical: The offeror’s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Statement of Work in a timely efficient manner.

1. Contractor shall provide specification sheets for proposed equipment and include within the solicitation response.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

Submission of your response shall be received not later than 19 August 2024 at 4:00 PM EST. All quotes shall be emailed to David Valenzuela at david.valenzuela2@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact: David Valenzuela, david.valenzuela2@va.gov.

Effective Date: 03/15/2023 Revision: 01