Combined Synopsis-Solicitation.docx

Combined Synopsis-Solicitation Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through the most current Federal Acquisition Circular. The most current Federal Acquisition Circular can be found at Acquisition.gov.

This solicitation is set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB).

The associated North American Industrial Classification System (NAICS) code for this procurement is 541350, Building Inspection Services, with a small business size standard of 11.5 million.

The FSC/PSC is H112 Quality Control – Fire Control Equipment.

The Manchester Veteran Affairs Medical Center (VAMC) is seeking to a contractor to provide a Life Safety Code Assessment.

All interested companies shall provide quotations for the following:

Supplies/Services

Statement of Conditions, SOW

Objective

The Life Safety Code Assessment (LSCA – formerly the Statement of Conditions or SOC) is performed to confirm that the building and its inherent fire protection features will protect the lives of patients and staff during a fire. This program also needs to meet the requirements of the VA Administration, CMS and other applicable Accrediting Organization (AO) requirements for Life Safety Compliance Assessments and maintaining current and accurate drawings. This program will be evaluated based on the updated life safety requirements and the 2012 and 2018 Edition of the Life Safety Code.

Kickoff + Survey

1. Have an initial communication with facility representatives to establish the schedule and to confirm that appropriate information will be available before the on-site survey (e.g., floor plans, necessary policies, step ladder, basic building information).

2. Conduct an in-person meeting with facility leadership and the life safety team to review life safety compliance status, processes, and initiatives. We will provide feedback to the team on current life safety trends, hot topics, and interpretations.

3. As part of proposed Scope of Services, conduct a Life Safety survey of the following buildings: Manchester VA Medical Center bldgs. 1, 15, 18

4. Survey will include the following:

· Field conditions assessment of the required building life safety features documented in Drawing. Condition of life safety features will be evaluated against Life Safety Code.

· requirements and AO requirements for the occupancy.

· Below-ceiling building areas will be surveyed if accessible, including rooftops, penthouses, machine rooms, elevator machine rooms, interstitial spaces, shafts, chases, units/department, egress components and building separations.

· Above-ceiling building areas will be surveyed if/where accessible, including shafts, chases, exit stairs, fire/smoke-resistance rated walls/barriers, corridor walls, sprinkler lines, open electrical junction boxes and smoke/fire dampers.

· If barrier walls are found to be inadequate or significantly deficient, identify and survey alternative solutions for wall alignment.

· During the survey, items that are discovered that pose an immediate threat to life safety will be brought to the attention of facility leadership as appropriate.

5. Based on facility leadership and life safety team availability, conduct an in-person post-survey closeout meeting to convey critical findings and confirm the next steps. Prioritization of deficiency remediation as part of Post Survey Consulting.

Survey Report

1. Provide a life safety deficiency report (one hard copy and one soft copy PDF/Excel). The report will contain all deficiencies identified during our Life Safety Survey and NFPA 101, AO and/or CMS code references as applicable. Each deficiency listed will include recommended remedial actions.

2. The report will indicate a list of areas that were unable to gain access for inspection (e.g., resident rooms, asbestos, scheduling conflicts, patient activities, lack of escort access, and other extenuating circumstances).

Life Safety Drawing Services

1. Provide one set of field-verified Life Safety Compliance Drawings in AutoCAD format (one hard copy with an electronic copy delivered via secure file transfer protocol), including the following features:

· Identification of occupancy classification, smoke compartmentation (boundaries, size and whether sprinkler-protected) and suites (boundaries, sleeping or non-sleeping, size), as designated by Client.

· If applicable/requested, any approved equivalencies or waivers applicable to life safety systems, as provided by Client.

· Required Smoke Barriers

· Required 1 & 2 Hour Fire Barriers and 1 & 2 Hour Building Separations

· Required Rated Corridor Walls

· Required Exits, including Horizontal Exits, Exit Stairs, Exit Passageways, Exterior Exit Discharge

· Known Vertical Openings

· Linen and Trash Chutes

· Hazardous Areas

· Fire Extinguishers

· Smoke/Fire Dampers

· Updated Deficiency Location drawings (as applicable). These drawings will indicate deficiency locations utilizing unique deficiency ID nomenclature.

· A summary sheet will be provided for staff training purposes which includes key definitions and building features.

Post Survey Consulting

Provide up to four (4) hours of general consulting or AutoCAD services to support post-survey compliance efforts. This time may be used for the following activities, at the direction of Client:

1. Survey Findings: Assist in developing remediation plans for specific deficiencies. A final report incorporating resolved deficiencies may be generated at Client’s request. Support prioritizing deficiency remediation can also be provided.

2. Drawing Updates: Any drawing updates provided by the client off-cycle to on-site surveys as part of the LSCA or Continuous Readiness program.

3. Support in addressing alternative ways to review spaces (suites, etc.) to reduce overall construction/maintenance costs while maintaining compliance and best practices.

4. Waivers: Assist in evaluating equivalency or waiver options. Submittals are only permitted following a citation by an authority having jurisdiction (AHJ)/AO. Waivers may be followed by submitting for a Fire Safety Evaluation System (FSES), the development of which is considered Additional Services.

5. Alternative Life Safety Measures (ALSM): Assist in developing and recommending appropriate procedures for the temporary resolution of life safety deficiencies.

Performance Requirements

1. Hours of Coverage Normal hours of coverage are Monday through Friday from 7:00 a.m. to 4:30p.m., excluding holidays. All service shall be performed during normal hours of coverage unless requested or approved by COR or his/her designee.

2. Arrival and Check-In Requirements

a. The Contractor shall be required to report to the COR, to log in. This check in/check out is mandatory. Upon check in, ALL members of Contractor group must sign out a “CONTRACTOR” badge.

b. All “CONTRACTOR” badges must be returned, and logbook signed, at the end of each shift.

3. Competency Of Personnel Servicing Equipment:

a. Each respondent must have an established business, with an office and full-time staff. The staff includes a "fully qualified" FSE and a "fully qualified" FSE who will serve as the backup.

b. "Fully Qualified" is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized training program for the inspection, testing and maintenance of fire and smoke dampers, IAW the most recent edition of NFPA 80.

c. The FSEs shall be authorized by the Contractor to perform the maintenance services. All work shall be performed by "Fully Qualified" competent FSEs. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSEs for each make and model the Contractor services at the VAMC. The CO may authenticate the training requirements, request training certificates or credentials from the Contractor at any time for any personnel who are servicing or installing any VAMC equipment. The CO and/or COR specifically reserve the right to reject any of the Contractor's personnel and refuse them permission to work on the VAMC equipment.

d. If subcontractor(s) are used, they must be approved by the CO; the Contractor shall submit any proposed change in subcontractor(s) to the CO for approval/disapproval.

4. Identification, Parking, Smoking and VA Regulations

· The Contractor's FSEs shall always wear visible identification while on the premises of the VAMC.

· It is the responsibility of the Contractor to park in the appropriate designated parking areas. The VAMC will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

· Smoking is prohibited inside any buildings at the VAMC.

· Possession of illicit drugs, alcohol, and weapons are prohibited. Enclosed containers, including tool kits, shall be subject to search.

· Proper PPE shall be worn, as necessary to the task being performed and/or the area, where work is being conducted.

· Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state or municipal court and immediate dismissal from the site.

The contract period of performance will be determined at time of award.

Place of Performance/Place of Delivery

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· 52.203-16, 52.204-4, 852.203-70, 852.219-75

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services”

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services”

The following subparagraphs of FAR 52.212-5 are applicable: 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020), 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023), 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021), 52.219-28, Post Award Small Business Program Rerepresentation (FEB 2024), 52.219-33, Nonmanufacturer Rule (SEP 2021), 52.222-3, Convict Labor (JUN 2003), 52.222-26, Equal Opportunity (SEP 2016), 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020), 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020), 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021), 52.222-41, Service Contract Labor Standards (AUG 2018), All quoters shall submit the following:

1. Questions: Any questions must be submitted in writing no later than Friday 3 May 2024 at 3:00 PM EST. Answers to the questions will be posted the following week.

2. Quote: Offeror shall provide a quote using the Line item 0001 table above. Offerors must also provide all applicable labor rates for the solicited services so they can be compared to the applicable wage determination for compliance with the Service Contract Labor Standards.

All quotes shall be sent to the Contracting Officer, David Valenzuela at david.valenzuela2@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

1. Price: Quotes will be compared by price.

1. Technical: The offeror’s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Statement of Work in a timely efficient manner.

1. Contractor shall provide specification sheets for proposed equipment and include within the solicitation response.

1. Vendors shall be certified as a SDVOSB in VetBiz or VetCert, failure to be certified will remove vendors from consideration.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

Submission of your response shall be received not later than 10 May 2024 at 4:00 PM EST. All quotes shall be emailed to David Valenzuela at david.valenzuela2@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact: David Valenzuela, david.valenzuela2@va.gov.

Effective Date: 03/15/2023 Revision: 01