combined synopsis solicitation.docx

Combined Synopsis/Solicitation Request for Quotation Number 1333ND23QNB640594

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FEDERAL ACQUISITION REGULATION (FAR) SUBPART 12.6-STREAMLINED PROCEDURES FOR EVALUATION AND SOLICITATION FOR COMMERCIAL ITEMS-AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTATIONS ARE BEING REQUESTED, AND A WRITTEN SOLICITATION DOCUMENT WILL NOT BE ISSUED.

This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04, dated June 12, 2023.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334516 with a small business size standard of 1000 employees. This acquisition is being procured using simplified acquisition procedures under the authority of Federal Acquisition Regulation (FAR) subpart 13.5 Commercial Item Procedures for Certain Commercial Products and Commercial Services.

This requirement is 100% set-aside for Small Business. The non-manufacturer rule applies to this procurement. Reference FAR Clause 52.219-33 Nonmanufacturer Rule.

The Contractor shall deliver one (1) high-temperature gas cooled vacuum furnace system, including delivery, installation, demonstration of specifications and warranty, that meets or exceeds the requirements identified in the statement of work.

Quoters shall provide pricing for all of the following line items:

LINE ITEM 0001 – Quantity one (1) each HIGH-TEMPERATURE GAS COOLED VACUUM FURNACE SYSTEM in accordance with the statement of work.

LINE ITEM 0002 – FOB DESTINATION DELIVERY, INSTALLATION and DEMONSTRATION OF SPECIFICATIONS in accordance with the statement of work including requirements for delayed delivery/delayed manufacturing.

FOB Destination means that the Contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery.

LINE ITEM 0003 – TRAINING in accordance with the statement of work.

LINE ITEM 0004 – WARRANTY in accordance with the statement of work.

PAYMENT SCHEDULE

The Contractor shall be paid upon submission of a proper invoice, and upon submission by the Contractor, and acceptance by the Government of required deliverables. The Government will negotiate a payment schedule with the successful quoter. Partial payments will be authorized, however, quotes must note the following with respect to partial payments:

EVALUATION CRITERIA AND BASIS FOR AWARD

The Government will award a purchase order resulting from this solicitation to lowest priced/technically acceptable quoter.

Technically acceptable means that the quoted equipment meets all requirements of the solicitation and statement of work, and the quoter will comply with all solicitation terms.

Price will be evaluated to determine that the total price is consistent with the technical portion of the quotation and is a fair and reasonable overall price to the Government.

REQUIRED SUBMISSIONS

All quoters shall submit all of the following:

1. A firm fixed price FOB Destination price quotation which includes a unit price and total amount for each line item and the aggregate value of all line items. Travel to the NIST, Gaithersburg, Maryland campus, is required. All travel costs are the responsibility of the Contractor and must be included in the firm fixed price.

2. Technical description and/or product literature. Quoters shall include the manufacturer, make and model of the product, manufacturer sales literature or other product literature which CLEARLY DOCUMENTS that the offered product meets or exceeds all statement of work requirements. It is the responsibility of the quoter to ensure that submitted documentation clearly addresses all specifications and requirements.

3. If product literature does not address any given specification, a discussion of how the Contractor will meet or exceed that required specifications. Modifications to the system must be discussed. It is the responsibility of the quoter to ensure that the discussion clearly addresses the modification and how the required specification(s) will be met with the quoted modification.

4. A description of the installation and confirmation that all services shall be performed in accordance with the solicitation requirements.

5. Confirmation that the quoter will comply with the DELAYED MANUFACTURING/DELAYED DELIVERY requirements identified in the statement of work.

6. This is an Open-Market Combined Synopsis/Solicitation for a high temperature gas-cooled vacuum furnace, as defined herein. The Government intends to award a Purchase Order as a result of this Combined Synopsis/Solicitation that will include the terms and conditions that are set forth herein. In order to facilitate the award process, ALL quotes shall include a statement regarding the terms and conditions herein as follows:

a. The offeror shall state “The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.”

OR

b. The offeror shall state “The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:”

Offeror shall list exception(s) and rationale for the exception(s)

Please note that this procurement IS NOT being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If a quoter submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the offeror’s FSS or GWAC contract, and the statement required above shall be included in the quotation.

7. The Unique Entity Indicator for the quoter’s active System for Award Management (SAM) registration at the SAM.Gov website. Quoters must have an active registration at the SAM.Gov website in order to be considered for award.

8. Confirmation that the quoter is a small business in accordance with the small business size standard associated with NAICS code 334516.

9. The completed provision at 52.225-2, Buy American Certificate. Reference acquisition.gov for the full text of the provision.

DUE DATE FOR QUOTATIONS

E-mail quotations are required. All quotations must be submitted via e-mail to Carol A. Wood, Contract Specialist at Carol.wood@Nist.gov.

Submission must be received not later than 3:30 p.m. Eastern Time on August 31st, 2023. A quotation shall be considered received when it is received in the electronic inbox of Carol Wood not later than the date and time identified herein.

Questions: All questions regarding this notice must be submitted via e-mail to carol.wood@nist.gov not later than four days after the date the solicitation is released.

PROVISIONS AND CLAUSES

Reference the attached document for all provisions and clauses applicable to this solicitation.