Combined Synopsis - Solicitation.docx

36C24922Q0685 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items” in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as a 100% Service-Disabled Veteran-Owned Small Business Set-Aside. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-07, effective 08/10/2022.

The associated North American Industrial Classification System (NAICS) code for this procurement is 511130 Book Publishers, with a small business size standard of 1,000 employees. The FSC/PSC is 7610 Books and Pamphlets.

The VISN 9 CCU located at 907 3rd Avenue, Huntington, WV 25701, is seeking to purchase CCU books and software.

All interested vendors shall provide Brand Name or Equal To quotations for the following Schedule:

ISBN #: 978-1-62254-828-6

ICD-10-CM Expert for Physicians-(Spiral) with Guidelines

ISBN #: 978-1-64016-213-6

AMA CPT Professional-(Spiral)

EncoderPro.com Professional

ISBN #: 978-1-62254-899-6

Evaluation and Management Coding Advisor

ISBN #: 978-1-62254-908-5

Coding Companion for Emergency Medicine/Critical Care/Infectious Disease

ISBN #: 978-1-62254-799-9

Coding and Payment Guide for Medical Oncology/Hematology Services

ISBN #: 978-1-62254-809-5

Coding Companion for Plastics/Dermatology

ISBN #: 978-1-62254-804-0

Coding Companion for Neurosurgery/Neurology

TOTAL:

Salient Characteristics:

1. Must be sturdy and be able to withstand the daily use of the coders.

2. Must be 40 (pound) stock paper with a high opacity rating

3. ICD-10 CM Font size must be 8 pt with the codes and descriptions published in bold types making it easier to read and darker font.

4. ICD-10-CM and AMA CPT must be approved for CCA Exam test center and must be spiral.

5. AMA CPT Professional Spiralbound book must be (8.5”x11”) and must be accompanied with a CPT E/M companion softbound booklet (7”x10”)

Delivery of all quantities to the following location:

Department of Veteran Affairs

VISN 9 CCU

907 3rd Avenue Huntington, WV 25701

Quote shall specify a specific delivery date or number of days after receipt of order (ARO).

The following Commercial Items clauses apply to this acquisition:

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

The following provisions apply to this solicitation:

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these addresses:

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

Addendum to 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

The following provisions are incorporated into 52.212-1 as an addendum to this combined synopsis/solicitation:

Instructions for the Preparation of Quotes

Offeror shall provide the following documentation for the quote to be considered:

1. A completed Price Schedule (to include pricing for all Line Items), located on pages 1 of this document.

2. An Authorized Distributor Letter from OEM, which shows evidence of being an authorized OEM Distributor or Reseller for the quoted products.

3. Delivery Date of quoted products.

4. A letter from the OEM, confirming the quoted items are in stock and the delivery date included in the Offeror’s quote is accurate.

5. Evidence of being a Vendor Information Pages (VIP) verified Service-Disabled Veteran-Owned Small Business (VIP Home · VetBiz Portal (va.gov)).

Addendum to 52.212-2 EVALUATION – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

In accordance with FAR 13.106-2(b)(3), the Government will evaluate quotes based on the comparative evaluation process, by comparing one quote with another in a uniform and fair manner to determine which quote provides the best value to the Government.

Salient Characteristics are located within the Schedule on pages 1 and 2 of this document. The salient characteristics associated with each/every item listed herein will be used as go/no-go criteria to determine technical acceptability of the equipment. Vendors offering items considered equal, shall include descriptive detail and product literature that fully demonstrates product equality. The government will evaluate only that information that is provided with the quotes; any vendor that fails to provide sufficient technical detail regarding products considered equal runs the risk of having the quote rejected. See FAR Clause 52.211-6 Brand Name or Equal for further details.

The following factors shall be used to evaluate offers: Price and Date of Delivery. The Government will issue an order to the responsible vendor whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Quotes will be evaluated to determine compliance with the requirements of this solicitation as follows:

Price. Offerors shall provide the unit price and extended price for the item listed above. The extended price will be evaluated as the overall price. (Note: Any delivery or freight charges shall be rolled into the item unit price as appropriate, via FOB Destination) Date of Delivery. An evaluation will assess quotes depicting a firm delivery date that is most advantageous to the Government.

(End of Provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS – COMMERICAL ITEMS (NOV 2021) The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs __. [Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.] (End of Provision)

Submission of your response shall be received not later than 10:00AM CT, on October 07, 2022, via email to christina.curley@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail not later than 10:00AM CT on October 04, 2022, via the same email address. Questions received later than this time/date may not receive a response.

Point of Contact

Christina Curley Contract Specialist Network Contracting Office 9 christina.curley@va.gov