Combined Synopsis Solicitation - Darwin Rental Vehicles.pdf

DEPARTMENT OF THE AIR FORCE

Air Force Installation contracting center

Operating location air mobility command Scott air force base, illinois

Fly, Fight and Win – Through agile, innovative and mission-focused business solutions

6 Jun 2023

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA445223QQ0019

SUBJECT: RENTAL VEHICLES - DARWIN

RESPONSE DATE: 13 June at 5:00 pm Central Daylight Time

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in

FAR Subpart 12.6, as supplemented with additional information included in this notice. The solicitation FA445223Q0019 is being issued as a Request for Quotation (RFQ) using FAR 13, Simplified Acquisition Procedures.

The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular FAC 2023-02, effective date 14 Feb 2023.

Notice to Offeror(s)/Supplier(s): The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

The North American Industry Classification System (NAICS) code is: 532111 - Passenger Car Rental.

A current copy of the prospective awardee’s Representations and Certifications (See Attachment 2 – FAR 52.212-3) must be completed and submitted with the offeror’s quote prior to the issuance of an award.

The Contracting Officer intends to award a contract authorizing use of the Government Purchase Card as a method of payment. The contract awardee must use Wide Area Workflow’s Invoicing, Receipt, Acceptance and Property Transfer (iRAPT) module (See DFARS 252.232-7006 Wide Area Workflow Payment Instructions, incorporated by full text in Attachment 2) to create and submit a receiving report prior to payment unless the awardee requests permission in writing for an alternative method of submission, and the Contracting Officer provides instructions for an alternative method of submission in the resultant contract.

This notice is a request for quotations. Therefore, all quotations received prior to the RFQ close date will be considered.

If you have any questions or inquiries, please email Lauren Thoele at lauren.thoele@us.af.mil and Major Brooke Cultra at brooke.cultra@us.af.mil no later than (NLT) 12 Jun 2023, 11:00 AM Central Daylight Time (CDT). All questions received after this time may not be answered or entertained.

Please submit your quote through email to the above point of contact (POC) NLT 13 Jun 2023, 5:00 PM Central Daylight Time (CDT).

Please provide a quote for the line items listed below. If you can not provide all of the vehicles requested for the required time frame but can provide a portion of the vehicles requested, we will still accept your quote for review. If you don’t have a vehicle described, but would like to propose a similar substitute, please provide that information in your quote. When submitting your official quote, please complete all applicable clauses or provisions in Attachment 2, and return it as part of your response to this solicitation. There is no need to return Attachment 1. Failure to submit all rquired documentation may deem your quote non-responsive. Please ensure quotes in response to this solicitation are valid through 2 August 2023.

Table A.

CLIN Description Quantity Days

Requested (4-22 July)

Total Days Requested

(Quantity X Days)

Unit Price/ Day

Total (Total Days

Requested X Unit Price)

Pick-Up Truck (at least 1 truck must have a tail hitch) 3 19 57

0002 12-Passenger Van 8 19 152 0003 Small Car 2 19 38

Minivan (must have seating for at least 4 passengers) 3 19 57

Box Truck (proposed vehicles must have seating for 6 passengers and 10 cubic ft of trunk/bed space) 2 19 38

Total

Award will be made based on pricing in Table A. Pricing will be verified with the apparent awardee based on the evaluation process listed in Section 3 of this document. CLIN structure may vary from solicitation based on various requirements for the Government.

As part of your quote, please provide makes and models of proposed vehicles in response to this solicitation. This information shall be limited to 3 pages (8.5” by 11”).

2. VENDOR INFORMATION

Vendor Name: Tax ID:

Quoted By: UEI:

Title: CAGE:

Phone: Business Size:

Email: Discount Terms:

3. BASIS FOR AWARD/EVALUATION PROCEDURES

Award will be made IAW FAR 12.602 and 13.106 procedures and the procedures specified in this notice, and on the basis of the lowest total aggregate price quote that is technically acceptable. A contract may be awarded to the offeror deemed responsible IAW FAR 9.1, as supplemented, whose quote conforms to the notice’s requirements and is judged to represent the technically acceptable quote with the lowest complete and reasonable price. The Government will evaluate the lowest price offeror for technical acceptability as follows:

o Price – Responses will be ordered from lowest to highest based on Table A submission.

o Technical – Technical capabilities will be evaluated as acceptable or unacceptable based on the table below and the information provided in comparison with the SOW.

Rating Description

Acceptable Quote clearly meets the minimum requirements of the solicitation, SOW, and specifications provided.

Unacceptable Quote does NOT clearly meet the minimum requirements of the solicitation, SOW, and specifications provided.

In the event no single offeror can provide all required vehicles, the Government reserves the right to award multiple contracts from this solicitation for all or part of this requirement. If multiple awards are required, individual awards will be issued for the combinations of vehicles that meet the requirement to the fullest extent, are deemed technically acceptable as described above, and result in the fewest awards and the lowest aggregate price to the Government.

Award will be made on the initial evaluation of quotes received in response to this RFQ. Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint.

ATTACHMENTS:

Attachment 1: Rental Vehicles SOW – Darwin Attachment 2: Provisions and Clauses – Darwin Rental Vehicles