Combined Synopsis Solicitation Commercial Products and Commercial Services.pdf

Description This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Publication of FAC 2023-05.

This solicitation is set-aside for Total Small Business.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333310, with a small business size standard of 1,000 employees.

The FSC/PSC is 7910.

The Kansas City VA Medical Center is seeking to purchase two (2) Floor Burnishers.

All interested companies shall provide quotations for the following:

Supplies/Services (**Brand Name or Equal) Line Item Description Quantity Unit of

Measure Unit Price

Total Price

0001 Part No. 1.008-101.0 Karcher Chariot™ 2 iGloss 20, 36 V: 3 x 12 V/234 Ah AGM batteries w/ on‐board charger, active dust collection

• 20-inch cleaning path

• 20-inch pad driver

• 36 V: 3 x 12 V/234 Ah

AGM batteries w/ on-board charger

• 2000RPM pad

• 2.13 ft turning radius

2 EA

STATEMENT OF REQUIREMENT

DEPARTMENT OF VETERANS AFFAIRS

BURNISHING EQUIPMENT FOR FLOOR CARE

**Brand Name or Equal**

IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY

The requiring activity is the Department of Veterans Affairs (VA), Kansas City VA Medical Center (KCVA) located at 4801 Linwood Blvd, Kansas City, MO 64128.

INTRODUCTION

This request is to obtain new burnishing equipment for the KCVA. KCVA’s flooring is primarily comprised of vinyl composition tile. These machines will replace outdated and out of life cycle machines on hand to meet burnishing requirements of the floor finishes used to protect VCT tile.

DESCRIPTION OF THE ACTION BEING APPROVED

The purpose of this request is to procure two (2) Karcher Chariot 2 iGloss 20 (**Brand Name or Equal).

DESCRIPTION OF SUPPLIES REQUIRED

Contractor shall provide the following salient characteristics for the items.

1. The burnisher shall have an operating speed of at least 2 MPH.

2. dBA output of no greater than 65 during operation.

3. Battery operated.

4. The burnisher shall have turning radius less than 2.5 ft to allow for operation in hallways.

5. Shall include operator instructions.

WARRANTY

Manufacturer shall warrant and imply that the items delivered here under are merchantable, fit for use for the particular purpose and will be free from defects in material and workmanship for a period of at least one year from the date of delivery.

Under no circumstance will any equipment covered by the guarantee be returned without (a) advance written notice to the contractor or (b) obtaining shipping instructions from the Contractor.

Delivery shall be provided no later than 90 days after receipt of order (ARO).

Delivery Terms: FOB Destination

Place of Delivery

Department of Veterans Affairs Kansas City VA Medical Center 4801 East Linwood Boulevard Kansas City, MO 64128 2226

USA

(End of Statement of Requirement)

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services” [See Addendum to FAR 52.212-1 Instructions to Offerors below]

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services” (DEC 2022)

3. FAR 52.204-24, “Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment” (NOV 2021)

4. FAR 52.229-11, “Tax on Certain Foreign Procurements—Notice and Representation” (JUN 2020)

5. FAR 52.211-6, “Brand Name or Equal” (AUG 1999)

6. FAR 52.204-7, “System for Award Management” (OCT 2018)

7. FAR 52.204-16, “Commercial and Government Entity Code Reporting” (AUG

2020)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications– Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• Addendum to FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (Dec 2022)

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

FAR 52.204-13, “System for Award Management Maintenance” (OCT 2018) https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/ https://www.sam.gov/portal

FAR 52.204-18, “Commercial and Government Entity Code Maintenance” (AUG 2020) FAR 52.232-40, “Providing Accelerated Payments to Small Business Subcontractors” (MAR 2023) VAAR 852.203-70, “Commercial Advertising” (MAY 2018) VAAR 852.211-70, “Equipment Operation and Maintenance Manuals” (NOV 2018) VAAR 852.212-71, “Gray Market and Counterfeit Items” (FEB 2023) VAAR 852.232-72, “Electronic Submission of Payment Requests” (NOV 2018) VAAR 852.242-71, “Administrative Contracting Officer” (OCT 2020) VAAR 852.246-71, “Rejected Goods” (OCT 2018)

(End of Clause) (End of Addendum to 52.212-4)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” (JUN 2023)

The following subparagraphs of FAR 52.212-5 are applicable:

FAR 52.204–27, “Prohibition on a ByteDance Covered Application” (JUN 2023) FAR 52.219-6, “Notice of Total Small Business Set-Aside” (NOV 2020) FAR 52.219–28, “Post-Award Small Business Program Rerepresentation” (MAR 2023) FAR 52.222–19, “Child Labor—Cooperation with Authorities and Remedies”

(DEC 2022)

FAR 52.222–36, “Equal Opportunity for Workers with Disabilities” (JUN 2020) FAR 52.222-50, “Combating Trafficking in Persons” (NOV 2021) FAR 52.223–18, “Encouraging Contractor Policies to Ban Text Messaging While Driving” (JUN 2020) FAR 52.225-1, “Buy American—Supplies” (OCT 2022) FAR 52.225-13, “Restrictions on Certain Foreign Purchases” (FEB 2021) FAR 52.232-33, “Payment by Electronic Funds Transfer—System for Award Management” (OCT 2018)

(End of Clause)

All quoters shall submit the following:

1. Quotation;

2. Technical Capability of equipment if other than Karcher, Part No. 1.008-101.0, Chariot™ 2 iGloss 20, 36 V: 3 x 12 V/234 Ah AGM batteries w/ on‐board charger, active dust collection; and

3. Authorized Distributor Letter (Quoters name shall be listed on the Authorized Distributor Letter).

All quotes shall be sent to the Courtney Chattman, Contracting Officer at Courtney.Chattman@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

(1) Technical Capability of equipment;

(2) Authorized Distributor Letter;

(3) Warranty Terms; and

(4) Price.

<Technical: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.>

<Authorized Distributor Letter: Contractors shall provide an authorized distributor letter along with quotations. At a minimum, authorized distributor letters shall state the following: 1. Manufacturer’s Company Name; 2.

Distributor’s Company Name; 3. Authorization rights of Manufacturer to Distributor; and 4. Effective Start Date and End Date of authorization letter. >

<Warranty Terms: The Government will evaluate the quoter’s warranty terms and conditions to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation.>

<Price: The Government will evaluate the price by adding the total of all line-item prices. The Total Evaluated Price will be that sum.>

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

(End of Provision)

Addendum to FAR 52.212-1 Instructions to Offerors—Commercial Products And Commercial Services (NOV 2021)

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provision is incorporated into 52.212-1 as an addendum to this solicitation:

FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Nov 2021)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold; or

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the quoter waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified. Quotes may be submitted on letterhead stationery, or as otherwise specified in the RFQ. As a minimum, quotes must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation.

This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);

(9) Acknowledgment Request for Quotation amendments;

(10) Past performance will not be considered in simplified acquisition procurements.

(11) Quote should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations and certifications, information requested in (1) to

(9) and accept the terms and conditions of the solicitation may be excluded from consideration.

https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_3

(c) Period for acceptance of Quotes. The quoter agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotes. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during testing.

(e) Multiple Quotes. Quoters are encouraged to submit multiple quotes presenting alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each quote submitted will be evaluated separately.

(f) Late submissions, revisions, and withdrawals of quotes.

(1) Quoters are responsible for submitting quotes so as to reach the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer (CO) determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude a notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter’s initial quote should contain the best terms from a price and technical standpoint.

However, the Government may reject any or all quotes if such action is in the public’s best interest. The Contracting Officer (CO) may issue a purchase order to other than the quoter with the lowest priced quotation.

(h) Multiple awards. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations.

Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

https://www.acquisition.gov/far/part-4#FAR_Subpart_4_10

(1) Availability of requirements documents cited in the solicitation.

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon- Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile

(215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier (UEI). Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the solicitation requires the contractor to be registered in the System for Award Management (SAM).) The quoter must enter, in the block with its name and address on the cover page of its quote, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the quoters name and address.

The quoter also must enter its Electronic Funds Transfer (EFT) indicator, if applicable.

The EFT indicator is a four-character suffix to the UEI. The suffix is assigned at the discretion of the quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the quoter does not have a UEI, it should contact the entity designated at www.sam.gov for UEI establishment directly to obtain one. The quoter should indicate that it is a quoter for a Government http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://assist.dla.mil/wizard/index.cfm https://www.acquisition.gov/far/part-32#FAR_Subpart_32_11 http://www.sam.gov/ contract when contacting the entity designated at www.sam.gov for establishing the UEI.

(k) [Reserved]

(l) Requests for information. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ). However, quoters may request information on purchase order(s) resulting from this solicitation with the CO.

(End of Provision)

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than September 20, 2023, at 10:00 AM CST at Coutrney.Chattman@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Courtney Chattman Contracting Officer Courtney.Chattman@va.gov http://www.sam.gov/