Combined Synopsis Solicitation_Analyzer_Brand Name.pdf

COMBINED SYNOPSIS/SOLICITATION:

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation.

Quotations are being requested and a separate written solicitation will not be issued.

Solicitation number HT9427-26-BN-0001 is issued as a BRAND NAME Request For Quotation (RFQ) for a SciAps X-550 XRF HUD/EPA Lead Paint Analyzer.

This acquisition is a 100% Set-Aside for Small Business Concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

POINT OF CONTACT (POC):

Questions regarding this Solicitation shall be directed to the point of contact for this requirement, Ms. Jennifer Bassett, Contract Specialist, at: jennifer.s.bassett.civ@health.mil. No phone inquiries will be honored.

QUOTATION DUE DATE:

The quotation is due no later than 21 July 2026, by 11:00am Eastern Standard Time (EST).

ELECTRONIC SUBMISSION:

Quotations shall be electronically submitted via email to the POC above. Your submission should be ONE PDF File. Any Brochures or product specifications should be combined with the pricing information into one readable PDF File. Please note that the firewall utilized by the Government contracting office does not authorize or accept zip files.

CONTRACT LINE ITEMS:

CLIN 0001: SciAps X-550 XRF HUD/EPA Lead Paint Analyzer, Quantity = 1.

Unit of Measure – Each. (To include Shipping and/or Freight Charges)

Total Price: $__________

SOLICITATION PROVISIONS AND CONTRACT CLAUSES:

52.203-11 - Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions 52.203-18 – Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation 52.204-7 – System for Award Management—Registration 52.204-90 – Offeror Identification 52.207-6 – Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts) http://www.acquisition.gov/ mailto:jennifer.s.bassett.civ@health.mil

52.209-12 – Certification Regarding Tax Matters 52.219-2 – Equal Low Bids 52.222-18 – Certification Regarding Knowledge of Child Labor for Listed End Products 52.222-56 – Certification Regarding Trafficking in Persons Compliance Plan 52.223-4 – Recovered Material Certification 52.225-2 – Buy American Certificate 52.225-4 – Buy American-Free Trade Agreements-Israeli Trade Act Certificate 52.225-6 – Trade Agreements – Certificate 52.225-20 – Prohibition on Conducting Restricted Business Operations in Sudan-Certification 52.225-25 – Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications 52.229-11 – Tax on Certain Foreign Procurements—Notice and Representation 52.212-4, Terms and Conditions—Commercial Products and Commercial Services, in solicitations and contracts for commercial products and commercial services 52.203-6 – Restrictions on Subcontractor Sales to the Government 52.203-13 – Vendor Code of Business Ethics and Conduct 52.203-17 – Vendor Employee Whistleblower Rights 52.203-19 – Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-9 – Personal Identity Verification of Vendor Personnel 52.204-13 – System for Award Management—Maintenance 52.204-91 – Vendor identification 52.209-6 – Protecting the Government’s Interest When Subcontracting with Vendors Debarred, Suspended, or Proposed for Debarment 52.209-9 – Updates of Publicly Available Information Regarding Responsibility Matters 52.209-10 – Prohibition on Contracting with Inverted Domestic Corporations 52.219-4 – Notice of Price Evaluation Preference for HUBZone Small Business Concerns 52.219-6 – Notice of Total Small Business Set-Aside 52.219-8 – Utilization of Small Business Concerns 52.219-9 – Small Business Subcontracting Plan 52.219-14 – Limitations on Subcontracting 52.219-16 – Liquidated Damages—Subcontracting Plan 52.219-33 – Nonmanufacturer Rule 52.222-3 – Convict Labor 52.222-19 – Child Labor—Cooperation with Authorities and Remedies 52.222-35 – Equal Opportunity for Veterans 52.222-36 – Equal Opportunity for Workers with Disabilities 52.222-37 – Employment Reports on Veterans 52.222-40 – Notification of Employee Rights Under the National Labor Relations Act 52.222-41 – Service Contract Labor Standards 52.222-42 – Statement of Equivalent Rates for Federal Hires 52.222-43 – Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) 52.222-44 – Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment 52.222-50 – Combating Trafficking in Persons 52.222-54 – Employment Eligibility Verification 52.222-62 – Paid Sick Leave Under Executive Order 13706

52.222-90 – Addressing DEI Discrimination by Federal Vendors 52.223-9 – Estimate of Percentage of Recovered Material Content for EPA-Designated Items 52.223-11 – Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons 52.223-12 – Maintenance 52.223-20 – Aerosols 52.223-21 – Foams 52.223-23 – Sustainable Products and Services 52.224-3 – Privacy Training 52.225-1 – Buy American-Supplies 52.225-3 – Buy American-Free Trade Agreements-Israeli Trade Act 52.225-5 – Trade Agreements 52.225-19 – Vendor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States 52.225-26 – Vendors Performing Private Security Functions Outside the United States 52.226-4 – Notice of Disaster or Emergency Area Set-Aside 52.226-5 – Restrictions on Subcontracting Outside Disaster or Emergency Area 52.226-8 – Encouraging Vendor Policies to Ban Text Messaging While Driving 52.229-12 – Tax on Certain Foreign Procurements 52.232-29 – Terms for Financing of Commercial Products and Commercial Services 52.232-30 – Installment Payments of Commercial Products and Commercial Services 52.232-33 – Payment by Electronic Funds Transfer—System for Award Management 52.232-36 – Payment by Third Party 52.232-40 – Providing Accelerated Payments to Small Business Subcontractors 52.233-3 – Protest After Award 52.233-4 – Applicable Law for Breach of Contract Claim 52.240-91 – Security Prohibitions and Exclusions 52.240-92 – Security Requirements 52.240-93 – Basic Safeguarding of Covered Vendor Information Systems 52.244-6 – Subcontracts for Commercial Products and Commercial Services 52.247-64 – Preference for Privately Owned U.S.-Flag Commercial Vessels

INSPECTION, ACCEPTANCE, AND DELIVERY:

Shall take place at: Defense Centers for Public Health – Aberdeen (DCPH-A) located at 8300 Rickets Point Rd, Building E2850 (Warehouse) Aberdeen Proving Ground, MD 21010. Delivery will be FOB: Destination. Unless otherwise specified in the order, the offeror is responsible for the performance of all inspection requirements and quality control.

Shipping: Shall be FOB Destination and shall be included with the price of the equipment. There will be no separate line item for shipping or freight.

RECEIPT OF QUOTATIONS:

All documents shall be submitted concurrently and in accordance with these instructions. Failure to do so may render a Quotation unacceptable. Quotes shall be submitted by email only as an

Adobe PDF attachment to: jennifer.s.bassett.civ@health.mil no later than 21 July 2026 by 11:00am Eastern Standard Time (EST). All Quotations that are timely received will be evaluated. Late Quotations will not be considered. No exceptions.

INSTRUCTIONS TO VENDORS:

52.212-1 Instructions to Vendors—Commercial Products and Commercial Services. (NOV 2025)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Vendor’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Vendors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of mailto:jennifer.s.bassett.civ@health.mil the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Vendors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Vendors. Therefore, the Vendor’s initial offer should contain the Vendor’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a Postaward Debriefing is given to requesting Vendors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Vendor’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Vendors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

ADDENDUM TO FAR 52.212-1:

The Government intends to award a Purchase Order resulting from this Solicitation to the responsible Vendor whose offer is the LOWEST PRICE TECHNICALLY ACCEPTABLE (LPTA) Quotation, which represents the best value to the Government. Award shall be made on the basis of the lowest evaluated price of quotations meeting or exceeding the acceptability standards for non-cost factors (i.e. technical conformance to the requirements of the solicitation).

Evaluation of price will be based on the Vendor’s total price for all line items as delivered to the specified destination. Past Performance is not an evaluation factor for this acquisition in accordance with (IAW) RFO 15.104(b)(3)(i).

The North American Industry Classification System (NAICS) code for this requirement is 334516 – Analytical Laboratory Instrument Manufacturing Industry. The Small Business Administration (SBA) size standard for this NAICS code is 1,000 Employees.

TECHNICAL CAPABILITY:

Page limitation for Technical Capability Information: Five (5) pages. Vendors exceeding the page limitations will have those excess pages unread and not evaluated.

Conformance to Product Description - Vendors shall submit a quotation, including all necessary documentation, for an SciAps X-550 XRF Pb HUD/EPA Lead Paint Analyzer. If marketing brochures are submitted, please ensure that it denotes exactly how the product description is met.

The Quote shall be presented in a clear and logical order. Statements such as “will comply”, “meets the intent of”, or “we intend to meet the requirements” and the like, will not suffice for evaluation purposes.

Vendors shall provide sufficient technical documentation such as product literature and/or product specifications as detailed in the Brand Name Product Description Document to allow for a thorough evaluation of the quote. The vendor shall fully explain their ability to meet the requirements above. (See Attachment #1 – Product Description Document).

If an Authorized Distributor, then an Authorized Distributor Letter must accompany the Quotation.

Each proposing Vendor will be evaluated based on whether they conform to the requirement as outlined in the Product Description Document and meet the brand name only requirements per the equipment listing in Attachment #1.

PRICE:

Vendors shall specify the Total Price for CLIN 0001 in the Solicitation in accordance with Attachment #1 – Product Description Document. Vendors shall be evaluated to ensure fairness, reasonableness, and completeness. The Government anticipates award of a Firm Fixed Price (FFP) Purchase Order. Vendors shall submit firm-fixed pricing for the above requirement.

Include any applicable discounts or savings to the Government.

The Vendors shall provide a price quotation to include:

1. Line Items to purchase of ONE SciAps XRF-550 Lead Paint Analyzer which includes shipping/freight. No Separate Line Item will be made to accommodate this cost.

The Vendor’s initial quote shall contain the Vendor’s best terms from a price and technical standpoint. The Government intends to evaluate quotations and award an Order without discussions but reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government reserves the right to make no award as a result of this solicitation.

(End of provision)

EVALUATION FACTORS FOR AWARD:

52.212-2 Evaluation—Commercial Products and Commercial Services (NOV 2025)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

1. TECHNICAL CAPABILITY

2. PRICE

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

ADDENDUM TO FAR 52.212-2:

This will be a LPTA procurement. The Government intends to evaluate quotations and award a contract without discussions with Vendors. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. The LPTA process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable quotation with the lowest evaluated price.

An overall Technical rating must be at least "ACCEPTABLE" in order to be eligible for award.

An "UNACCEPTABLE" rating for any factor, results in the technical quotation being rated "UNACCEPTABLE" unless corrected through discussions. An overall technical rating of "UNACCEPTABLE" makes a quotation ineligible for award.

A Vendor is expected to submit sufficient information in response to the RFQ to allow for the evaluation of their quotation.

Each of the evaluation factors will be rated as follows:

Factor 1 – Technical Capability.

The Government will evaluate the Vendor’s capabilities to provide the brand name only SciAps Lead Paint Analyzer as required per Attachment 1.

Table #1 – Technical Capability: Acceptable/Unacceptable Ratings Rating Description Acceptable Proposal clearly meets the requirements of the RFQ.

Unacceptable Proposal does not clearly meet the requirements of the RFQ.

Factor 2 – Price:

CLIN 0001 shall be priced as per Attachment #1.

The Vendor’s Price Quotation will be evaluated to determine whether the price is complete, fair and reasonable. The Government's determination that the proposed price is fair and reasonable will be based on price evaluation and analysis using the techniques in RFO 15.404-1, Price Analysis, which provides that comparison of the proposed prices will usually satisfy the requirement for price analysis.

The Vendor will be evaluated for fairness, reasonableness and completeness. The Government will not consider tradeoffs between cost or price and non-cost or non-price factors. The highest technically rated quotation will be selected for award if it offers a fair and reasonable price.

Certified cost or pricing data are not required in accordance with RFO 15.403-2(a).

Fair and Reasonableness - The offeror’s Price will be evaluated to determine the degree to which the proposed prices compare to the prices a reasonable prudent person would expect to incur for the same or similar equipment.

Completeness- The offeror's Price Quotation will be examined to ensure that the requirements stated in the Instructions to Vendors for price quotations have been completed and that the equipment being proposed conforms to Solicitation Attachment #1.

(End of provision)

ADDITIONAL INFORMATION:

System for Award Management (SAM). Vendors must be registered in the SAM Database to be considered for award. Registration is free and can be completed on-line at https://sam.gov/. Each Company will need to provide DUNS Number, Cage Code, and TIN.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the quotation’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are discussions after its receipt, unless a written notice of withdrawal is received before award.

https://sam.gov/