COMBINED SYNOPSIS SOLICITATION 70Z04020QP3078300 CG STA CHETCO RIVER (47295).pdf

Solicitation Number: 70Z04020QP3078300: Combined Synopsis/Solicitation

USCG STA CHETCO RIVER (47295 MLB) FY 20 DRYDOCK REPAIRS

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer.

If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the Agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the Agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

FORMAL AGENCY PROTEST WITH THE OMBUDSMAN: Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the contracting officer through open and frank discussions. If the protester’s concerns are unresolved, an independent review is available by the

Ombudsman. The protester may file a formal agency protest to either the contracting officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth at FAR

33.103(d)(2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. This will not preclude re-filing of the protests to meet the requirement. To be timely, protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the

OPAP program should be forwarded to the address below:

Commandant (GG-913)

U.S. Coast Guard Headquarters

Procurement Planning & Oversight Division

1900 Half Street, SW, JR11-0203

Washington, DC 20593-0001

Telephone: (202) 372-3692

FAX: (202) 475-3904

(ii) The solicitation number is 70Z04020QP3078300; this solicitation is issued as a request for quotation

(RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2020-02, effective 23 December 2019.

(iv) The NACIS Code associated with the acquisition is 336611. The small business size standard is

1,250 employees. This is a 100% total small business set-aside procurement.

(v) Contract Line Item is as follows:

Schedule of Supplies/Services

CLIN DESCRIPTION QUANTITY UNIT OF

ISSUE

UNIT

PRICE

TOTAL

D-001 General Welding, Provide 1 Job

D-002 Ultrasonic Testing (U/W Body) Shots, Perform

1 Job

D-003 Hull Plating (U/W Body), Inspect

1 Job

D-004 Bulkhead Penetrations, Frame 5, Inspect

1 Job

D-005 U/W Body, Preserve (100%)

1 Job

D-006 Rub Rail, Remove, Inspect And Install

1 Job

D-007 Appendages (U/W), Leak Test

1 Job

D-008 Accessible Spaces, Inspect

1 Job

D-009 Tanks (MP Fuel Service), Clean and Inspect

1 Job

D-010 Buoyancy Chamber(S), Clean And Inspect

1 Job

D-011 Mast, Inspect

1 Job

D-012 Main Diesel Engine, Remove And Install

1 Job

D-013 Main Diesel Engine To Reduction Gear, Both, Align

1 Job

D-014 Cardan Shaft(S), Renew 1 Job

D-015 Propulsion Shaft, Remove, Inspect, And Install

1 Job

D-016 Water Lubricated Bearings, Renew

1 Job

D-017 Propellers, Remove, Inspect, And Reinstall

1 Job

D-018 Main Diesel Engine Exhaust System, Clean And Inspect

1 Job

D-019 Fuel Root Valves, Renew 1 Job

D-020 Exterior Deck Lights, Inspect

1 Job

D-021 Standard Hoses, Renew 1 Job

D-022 Various Piping, Inspect 1 Job

D-023 Lazarette Intake Vent, Inspect

1 Job

D-024 Sea Valves, Renew 1 Job

D-025 Sea Strainers - Duplex (All Sizes), Overhaul

1 Job

D-026 Sea Strainers - Simplex (All Sizes), Clean and Inspect

Job

D-027 Diesel Tank(s), Refuel Job

D-028 Steering System, Inspect

D-029 Rudder Assembly, Remove, Inspect and Reinstall

Job

D-030 Tow Reel, Overhaul Job

D-031 Windshield Wipers, Remove, Inspect and Install

Job

D-032 Hull Identification Markings, Apply

Job

D-033 Cathodic Protection / Zincs, Renew

Job

D-034 Marine Chemist Services, Provide

Job

D-035 Drydock Job

D-036 Temporary Services, Provide

Job

D-037 Sea Trial Performance, Support, Provide

Job

D-038 Bilge Preservation, Auxiliary Space

Job

O-039 Exterior Non-Slip Pads, Renew

Job

O-040 Composite Labor Rate 1 Hour

D-041 GFP Report 1 Job NSP NSP

O-042 Laydays Day

Total Definite Value $

Total Option Value $

(Firm fixed priced items and optional items) Total Value $

Definite Contract Line Items are marked as “D” for Definite. Optional Contract Line Items are marked

“O” for Optional. Insert unit prices in all items listed in the Schedule unless “NSP” is printed in the unit price column for any item. “NSP” in the columns means “Not Separately Priced”. Any additional labor necessary will be performed on a labor hour basis, the quantity. All other Contract Line Items are firm-fixed price.

(vi) The United States Coast Guard (USCG) has a need for a Contractor to complete a commercial availability for Coast Guard Station Chetco River (47295) to include all work items identified in the

REV-0 Specification dated 26 February 2020 and any approved growth work discovered during this availability. This solicitation will establish a Firm Fixed Price Contract with the selected offeror utilizing simplified acquisition procedures in accordance with Federal Acquisition Regulation (FAR)

Part 13.

(a) The Contractor shall furnish all necessary labor, material, services, equipment, supplies, power, accessories, facilities and such other things as are necessary, except as otherwise specified, to perform dry-docking repairs and alterations to the vessel, in accordance with this solicitation and attached specifications.

(b) Failure to read the specifications in their entirety will not relieve the quoter from the responsibility for properly estimating the difficulty or price of successfully performing the work. Failure to do so will be at the quoter’s risk.

(c) All responsible sources may submit a quotation, which if timely received, shall be considered by the

Agency. Companies must have valid DUNS number and be registered with System for Award

Management (SAM) www.acquisition.gov and shall provide the company Tax Information Number

(TIN) with their offer.

(vii) The USCG requires a period of performance of sixty-four (64) calendar days with a start date on or about 12 May 2020 and a projected end date on or about 14 July 2020. Place of performance will be at a

USCG Certified Contractor provided facility located within the geo-restricted area.

Geographic Restriction: Geographic Restriction in accordance with PACAREAINST 3100.1G - the vessel will be restricted to an area no greater than 400 nautical miles from its location at USCG STA

SIUSLAW RIVER, FLORENCE, OR along a route where fuel and berthing services are available.

NOTE: CG CHETCO RIVER (47295) IS AT CG STA SIUSLAW RIVER – 4225 COAST GUARD

ROAD – FLORENCE, OR 97467 AND WILL TRANSIT FROM THIS LOCATION.

(viii) The provision at 52.212-1, Instructions to Offerors – Commercial (JAN 2017), applies to this acquisition.

1) Pricing: The offeror shall submit pricing by filling out the Schedule of Supplies and Services on page _2 and 3_ of this solicitation. Offeror shall honor pricing for ninety (90) calendar days.

2) Past Performance: The offeror is responsible for ensuring that Past Performance Questionnaires

(PPQ) (Attachment 1) are completed and submitted on at least three (3) different government (federal, state, or local), private or commercial contracts that have been awarded to the offeror. The Offeror shall send Past Performance Questionnaires to points-of-contact (i.e., past performance evaluators) at government, private or commercial entities that have firsthand knowledge of contracts completed within the past 3 years or ongoing and are relevant to this requirement (i.e., the same or similar requirement).

Only one Past Performance Questionnaire shall be completed per contract and the same person cannot complete more than one Past Performance Questionnaire. (A Past Performance Questionnaire shall not be completed by a point of contact/employee of a prime contractor that your company worked for as a sub-contractor or your company’s parent or sister company.)

Each past performance evaluator shall submit a completed Past Performance Questionnaire (PPQ) directly to the Contract Specialist, Janet.M.Delaney, via an email to Janet.M.Delaney@uscg.mil by the

“Closing Response Date”, unless extended by a solicitation amendment. An Offeror shall not complete the Past Performance Questionnaire on behalf of a past performance evaluator nor shall they forward a completed PPQ to the Contract Specialist. (The PPQ shall be forwarded to the Contract Specialist from the past performance evaluator’s e-mail address or fax number.)

It is the offerors responsibility to ensure that questionnaires are being submitted on their behalf.

Note: The Government may use past performance information obtained from any source to evaluate past performance. All information obtained will be used to determine the Offeror’s ability to perform the contract successfully.

(ix) The provision at 52.212-2 Evaluation—Commercial Items (OCT 2014) applies to this acquisition.

(a) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1) TOTAL EVALUATED PRICE: The aggregate price determined by totaling the offer price for

Definite Items, plus offer price for Option Items, plus foreseeable cost factors. Offeror’s price shall represent the best price in response to the request for quotes. The price shall be evaluated to determine fairness and reasonableness.

Foreseeable cost factors: The Coast Guard will incur certain costs for transiting the vessel from and back to STA SIUSLAW RIVER, FLORENCE, OR and other support during performance of the contract. The offer will be evaluated to include foreseeable costs as follows:

(A) TRANSPORTATION COST: There will be a transportation cost for one (1) U.S. Coast Guard

Representative(s) for eight (8) round trip(s) between the Contractor's offered place of performance and

USCG SFLC NORTHBEND, OR, at the cost of government contract airfare to be taken from the official airline guide or at a cost of $0.575 per mile if no government contract airline service is available.

(B) PER DIEM COST: If the contractor's offered place of performance is more than fifty (50) driving miles from USCG SFLC Northbend, OR the "Per Diem" expenses for thirty (30) days to support (1)

U.S. Coast Guard Representative(s) while in the city of the place of contract performance will be determined in accordance with the Joint Federal Travel Regulations (JFTR).

(C) OPERATING COST: The boat’s fuel and maintenance cost, at a rate of at $377.00 per operating hour. Distances shall be determined by utilizing the “Distances Between United States Ports” chart provided by the National Oceanic and Atmospheric Administration (NOAA), in addition to information received from USCG Station Umpqua River. Calculations shall be performed for the following:

One (1) roundtrip from the boat’s current moorage, USCG STA SIUSLAW RIVER, 4225 COAST

GUARD RD. FLORENCE, OR 97467 to the contractor’s place of performance.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful

Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

2) PAST PERFORMANCE: In evaluating an Offeror’s past performance, the Government intends to review submitted PPQ's, U.S. Coast Guard Contractor Performance Assessment Reports and other existing past performance rating on relevant contracts. General trends in an Offeror's performance will also be considered.

The Offeror shall include past performance information for any teaming partners to be utilized during performance and shall be relevant to the scope of work they may perform under the contract resulting from this solicitation.

References other than those provided by the Offeror may be contacted by the Government to obtain additional information that will be used in the evaluation of the Offeror’s past performance such as

Government databases and internal organization.

A common four level assessment rating system will be used to evaluate the overall acceptability of the offeror’s past performance. The overall acceptability of the offeror’s past performance will be rated using the following criteria:

Rating System for Past Performance Evaluation Factors

RATING DESCRIPTION

Exceptional

Performance meets contractual requirements and exceeds many to your organization’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

Very Good

Performance meets contractual requirements and exceeds some to your organization’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Satisfactory

Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Marginal

Performance does not meet some contractual requirements. The contractual performance of the evaluation area being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented

Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the evaluation area being assessed contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Neutral

No relevant performance record is identifiable upon which to base a meaningful performance rating. A search was unable to identify any relevant past performance information on the Offeror, key personnel, or subcontractors. This is neither a negative or positive assessment.

Past Performance is significantly more important than price.

3) PLANNING DOCUMENT: The offeror shall submit a legible Planning Document with their proposal that is written in accordance with SFLC Standard Specification 0000. The offeror’s ability to meet the requirements of this availability within the Performance Period will be evaluated using the

Planning Document.

(x) Offerors please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications – Commercial Items (NOV 2017) with your offer. Please be aware failure to provide a completed copy may result in elimination of quote due to nonconformance.

(xi) FAR Clause at 52.212-4 Contract Terms and Conditions – Commercial Items (JAN 2017) applies to this acquisition.

(xii) FAR Clause at 52.212-5 Contract Term and Conditions Required to Implement Statues or

Executive Orders – Commercial Items (NOV 2017) applies to this acquisition. The following FAR

Clauses are applicable to this acquisition:

FAR 52.203-6 Restrictions on Subcontractors Sales to the Government (SEP 2006)

Alternative I (OCT 1995)

FAR 52.203-13 Contractor Code of Business Ethics and Conduct (OCT 2015)

FAR 52.204-10 Reporting Executive Compensation First –Tier (OCT 2016)

Subcontract Awards

FAR 52.209-6 Protecting the Government’s Interest When (OCT 2015)

Subcontracting with Contractors Debarred, Suspended

Or Proposed for Debarment

FAR 52.219-6 Notice of Total Small Business Set-Aside (NOV 2011)

FAR 52.219-9 Utilization of Small Business Concerns (JAN 2017)

FAR 52.219-14 Limitations on Subcontracting (JAN 2017)

FAR 52.219-28 Post Award Small Business Program Representation (JUL 2013)

FAR 52.222-3 Convict Labor (JUN 2003)

FAR 52.222-19 Child Labor – Cooperation with Authorities and (OCT 2016)

Remedies

FAR 52.222-21 Prohibition of Segregated Facilities (APR 2015)

FAR 52.222-26 Equal Opportunity (SEPT 2016)

FAR 52.222-35 Equal Opportunity for Veterans (OCT 2015)

FAR 52.222-36 Equal opportunity for Workers with Disabilities (JUL 2014)

FAR 52.222-37 Employment Reports on Veterans (FEB 2016)

FAR 52.222-40 Notification of Employee Rights Under the National (DEC 2010)

Labor Relations Act

FAR 52.222-50 Combating Trafficking in Persons (MAR 2015)

FAR 52.223-18 Encouraging Contractor Policies to Ban Text (AUG 2011)

Messaging While Driving

FAR 52.225-1 Buy American – Supplies (MAY 2014)

FAR 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)

FAR 52.232-33 Payment by Electronic Funds Transfer – System for (JUL 2013)

Award Management

(xiii) The below contract requirements have been determined by the Contracting Officer to be necessary for this acquisition and consistent with customary commercial practices and Federal, DHS, and Coast

Guard Regulations.

(1) ACCESSIBILITY OF CONTRACTOR’S FACILITY

The contractor shall provide a facility accessible from a navigable waterway at which a ship of the characteristics described in the attached specification can, using its own propulsion, safely arrive, lie afloat and depart at all states of the tide and at any time day or night. The facility and its approaches shall have a minimum water depth of 7’ and a minimum vertical clearance of 25’. The facility shall insure 2 (two) additional feet below minimum water depth at the pier per SFLC Standard Specification

0000 section 3.3.2.1.1.

(2) REQUIRED INSURANCE

The Contractor shall, at its own expense, procure and maintain the following kinds of insurance with respect to performance under the contract. In accordance with HSAR 3052.228-70, Insurance (DEC

2003), the Contractor shall furnish the Contracting Officer with proof of insurance for the duration of the contract, including:

1. Ship Repairer's Liability - $500,000 per occurrence.

2. Comprehensive General Liability - $500,000 per occurrence.

3. Full insurance coverage in accordance with the United State's Longshoremen's and Harbor Worker's

Act.

4. Full insurance coverage in accordance with the State's Workmen's Compensation Law (or its equivalent) for all places of performance under this contract.

The insurance certificate must provide the name of the US Coast Guard vessel and the contract number as specifically insured.

(3) ACCESS TO VESSEL

(a) A reasonable number of officers, employees, and associates of the Government, or other prime

Contractors with the Government, and their subcontractors, shall, as authorized by the Contracting

Officer, have, at all reasonable times, admission to the plant, and access to vessel(s) to perform and fulfill their respective obligations to the Government on a noninterference basis.

The Contractor shall make reasonable arrangements with the Government or Contractors of the

Government, as shall have been identified and authorized by the Contracting Officer, to be given admission to the Contractor's facilities and access to the vessel(s) and to office space, work areas, storage or shop areas, or other facilities and services, necessary for the performance of their respective responsibilities and reasonable to their performance. All such above personnel shall be required to comply with all Contractor rules and regulations governing personnel at its shipyard, including those relative to safety and security.

(b) The Contractor further agrees, as authorized by the Contracting Officer, to afford to a reasonable number of officers, employees, and associates of bidders on other contemplated work, the same privileges of admission to the Contractor's plant and access to the vessel(s) on a noninterference basis subject to all Contractor rules and regulations governing personnel in its shipyard, including those relative to safety and security.

(4) INDEMNIFICATION FOR ACCESS TO VESSELS

Notwithstanding any provision in the "Access to Vessels" clause, or any other clause of the contract, the

Contractor agrees to allow officers, employees, and associates of the Government, or other prime contractors with the Government and their subcontractors, and officers, employees, and associates of quoters on other contemplated work, admission to the Contractor's facilities and access to the vessel without any further request for indemnification from any party, which has not been previously included in the contract price.

(5) CONTRACTING OFFICER’S AUTHORITY

No oral or written statement of any person other than the Contracting Officer will in any manner or degree modify or otherwise affect the terms of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the Contracting

Officer. In the event the Contractor effects any such change at the direction of any person other than the

Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof.

(6) INSPECTIONS

Except as specified elsewhere, the U.S. Coast Guard shall rely on the contractor to accomplish all inspection and testing needed to ensure that the work conforms to contract quality requirements.

Records of all inspection work by the contractor shall be kept complete and available to the Government during the term of this contract and for such longer period as may be specified elsewhere in this contract.

(7) MAINTAINING, REPORTING, AND DISPOSING OF GOVERNMENT PROPERTY IN

THE PERFORMANCE OF A SHIP REPAIR CONTRACT

1. The Government Property Clause incorporated by reference delineates the contractor's overall responsibility when taking possession of government property in performance of a contract. In performance of this contract the contractor will be required to properly identify, track and control property within its possession. This includes, a) property furnished by the government (GFP) to the contractor in conjunction with specific CLIN Items. These items and their values are listed in the specification, b) property that is pre-existing in a location that during the course of performance will be replaced or renewed.

2. The items listed in the specification, as government furnished property will be provided in the quantities designated. Government furnished property may be provided in person by an official Coast

Guard employee, shipment via commercial carrier, etc. The contractor shall sign for all government furnished property using either a DD Form 1149, entitled, “Requisition and Invoice/Shipping

Document” or a DD Form 1348, entitled, “Issue Release/Receipt Document”. A copy of the DD 1149 or

DD 1348 must be sent within 48 hours of receipt of property, to the designated Government Property

Administrator. The name of the individual assigned as Property Administrator will be furnished to the contractor at time of award. The contractor shall not take receipt of property that is not listed in the specification, has not been previously identified as becoming part of the contract (via contract modification) or which otherwise cannot be identified. Such irregularities shall be immediately reported to the Property Administrator.

3. The contractor shall complete the report provided herein, entitled, “Government Property Report”.

This report is intended as a living document whereby relevant fields shall be filled in, maintained and kept current at all times. All property described in paragraph 1 (a, and b) above shall be reported on the report. At contract completion the contractor and the Property Administrator shall ensure that all fields are appropriately completed.

A signature block is provided at the end of the report for both parties to attest to the report's accuracy and completeness. The Government Property Report shall clearly delineate the complete track that all government property took over the course of the contract. This completed report must accompany the contractor's final invoice. Final payment may be delayed, without penalty of interest, until such time as the report is received. A separate copy of the completed report and any final DD 1149s or DD 1348s executed, as a result of carrying out disposition instructions shall be provided to the Property

Administrator.

4. Pursuant to the Government Property Clause the authority to render disposition instructions of

Government property associated with this contract is delegated to the Property Administrator. The contractor shall comply with all instructions in the contract for the return of government property to the

Coast Guard. This includes government property taken off the vessel (shafts, propellers, etc.), government property returned to the vessel (special tools, etc.) or surplus government property not used during performance of the contract.

The name and telephone number of the U.S. Coast Guard Inspector will be provided after the award of a contract resulting from this solicitation.

(8) GROWTH WORK

(a) The Contractor shall not perform growth work without the Contracting Officer's authorization. Growth work is work within the scope of the contract, which has not been previously priced as a pre-priced CLIN. The

Contracting Officer reserves the right to contract for growth work on the basis of a negotiated, firm, fixed price, when it is in the best interest of the Government. If a firm-fixed price contract is awarded, and during the performance period a repair within scope is identified but the Contracting Officer and Contractor are unable to agree on the cost of the work, a bilateral modification may be incorporated into the contract using a Time and

Materials modification for this specific repair. In this situation, FAR 52.212-4, Alternate I, will be incorporated.

(b) The Contractor shall furnish a price breakdown directly to the Contracting Officer, itemized as required by the

Contracting Officer, of any proposal submitted for a contract modification. Unless otherwise directed, the breakdown shall be submitted on an MLCA 002 proposal form provided at the arrival conference permitting an analysis of all materials, labor, equipment, subcontract, overhead costs, and profit covering all work involved in the change/modification whether such work was deleted, added or changed. Any amount claimed for subcontracts shall be supported by a separate, similar price breakdown. If the proposal includes a request for a time extension, justification shall be furnished with the proposal.

(c) This clause is to be used in conjunction with the clause COMPOSITE LABOR RATE incorporated into this solicitation. The Contractor is required to have and/or furnish all tools and equipment incidental to each bench trade. Supplies such as wiping rags, hacksaw blades, sandpaper, welding wire, helium, etc., are also to be furnished by the contractor. Other materials are to be charged at regular rates and prices currently in effect and as agreed to by the Contracting Officer. Material shall be best commercial quality available except where a precise specification is indicated in which case the specification shall apply, e.g., MILSPEC, FEDERAL SPEC.

(9) COMPOSITE LABOR RATE:

The composite labor rate offered shall be the sole labor hour rate used to price the prime contractor's direct labor hours for contract changes, i.e. growth work. The contractor shall not receive any compensation in addition to this rate for the prime contractor's direct labor associated with such changes under this contract.

(a) The composite labor hour rate shall represent total compensation for the following:

(1) direct labor wages and salaries;

(2) all employee benefits including, but not limited to, paid leave, supplemental pay, insurance, retirement, savings, and legally required benefits;

(3) other direct costs associated with transit time, delay, disruption, expendable supplies, and equipment;

(4) all indirect costs such as overhead and general and administrative expense;

(5) any port or association fees, rents, or other levies;

(6) profit (fee); and

(7) all direct and indirect costs and profit associated with the following support functions:

Supervision and Management Planning and Estimating

Material Handling Housekeeping

Engineering Transportation/Drivers

Quality Assurance Contract Administration

Security Testing

(b) The composite labor hour rate will be applied to production labor hours only. Production labor hours include only those hours necessary and reasonable to perform direct production functions and do not include the hours expended on the support functions listed above. This exclusion of support function hours applies whether such support functions are normally charged directly or indirectly by the contractor's accounting system. These support functions are to be priced into the composite labor rate quoted and shall not be separately compensated.

(c) The Quantity of Composite Labor hours indicated in the Schedule of Supplies/Services, is only an estimate and is an Optional Item pursuant to this solicitation. The Estimated Quantity represents the Government’s best estimate of the total number of additional hours that may be required throughout the contract. The Government may elect to exceed this value at the prices stated in the schedule and its discretion during performance of the contract. The inclusion of this item does not obligate the Government to exercise the item nor entitle the contractor to compensation if not exercised.

(10) METHOD OF PAYMENT AND INVOICING INSTRUCTIONS FOR SHIP REPAIR

Invoices shall be submitted to the USCG Finance Center http://www.fincen.uscg.mil/electron cg.htm and, a courtesy copy signed by the COR shall be sent via email to Janet.M.Delaney@uscg.mil.

(A) Each invoice shall contain the following information:

(1) Contract or Delivery/Task Order Number

(2) Name of the Contract Specialist or Contracting Officer

(3) Invoice Routing Code (IRC) assigned by the Coast Guard

(4) Annotate on the invoice indicating that the contractor represents a small business for accelerated payment purposes.

(B) The Coast Guard unique Invoice Routing Code (IRC) for this contract or delivery/task order is:

Invoice Routing Code (IRC) SFLC-3

(C) Each invoice must be submitted to the designated billing office via one of the following modes, listed in descending order of preference:

(1) FINCEN Website invoice receipt form:

http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

(2) Mailed to:

Commercial Invoices

U.S. Coast Guard Finance Center

1430A Kristina Way

Chesapeake, VA 23326

(D) To facilitate processing, all proper invoices and any supporting information submitted electronically using the FINCEN web based invoice submission capability must be submitted as a single Adobe .pdf formatted file, or as otherwise specified in the contract.

(E) Supporting documentation along with a courtesy copy of the invoice may also be e-mailed to the

Contract Specialist and/or COR at the addresses cited below:

Janet.M.Delaney@uscg.mil, Contract Specialist

Assigned at the time of Contract Award, COR

(F) In accordance with the Prompt Payment Act, for the purposes of determining a payment due date and the date on which interest will begin to accrue if a payment is late, a proper invoice shall be deemed to have been received:

(1) On the later of:

(i) For invoices that are mailed, the date a proper invoice is actually received by the designated billing office and annotates the invoice with date of receipt at the time of receipt.

(ii) For invoices electronically transmitted by the contractor via web based submission, the date a transmission is received by the designated billing office, and receipt confirmation is provided to the designated recipient; or http://www.fincen.uscg.mil/electron%20cg.htm mailto:Janet.M.Delaney@uscg.mil

(ii) The seventh day after the date on which the property is actually delivered or performance of the services is actually completed; unless—

a) The agency has actually accepted the property or services before the seventh day in which case the acceptance date shall substitute for the seventh day after the delivery date; or

b) A longer acceptance period is specified in the contract, in which case the date of actual acceptance or the date on which such longer acceptance period ends shall substitute for the seventh day after the delivery date;

(2) On the date placed on the invoice by the contractor, when the agency fails to annotate the invoice with date of receipt of the invoice at the time of receipt (such invoice must be a proper invoice); or

(3) On the date of delivery, when the contract specifies that the delivery ticket may serve as an invoice.

(4) Web based submission by the contractor and receipt confirmation does not reflect Government review or acceptance of the invoice.

(5) Payment inquiries and status may be obtained - at the following website:

https://www.fincen.uscg.mil/secure/payment.htm

Below are additional provisions and clauses required by the FAR, CGAP, or Department of

Homeland Security necessary for this acquisition:

52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.acquisition.gov https://www.fincen.uscg.mil/secure/payment.htm http://www.acquisition.gov/

52.252-2 Clauses Incorporated by Reference. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.acquisition.gov

(End of clause)

Clauses and provisions incorporated by reference:

FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (APR 2014)

FAR 52.204-7 System for Award Management Number (OCT 2016)

FAR 52.204-13 System for Award Management Maintenance (OCT 2016)

FAR 52.204-18 Commercial & Government Entity Code (JUL 2016 )

FAR 52.204-19 Incorporation by Reference of Representations and

Certifications (DEC 2014)

FAR 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—

Representation (NOV 2015)

FAR 52.209-6 Protecting the Government’s Interest when Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015)

FAR 52.209-9 Updates of Publicly Available Information Regarding Responsibility

Matters (JUL 2013)

FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)

FAR 52.211-15 Defense Priority and Allocation Requirements (APR 2008) DO N2 Rating

FAR 52.215-5 Facsimile Proposal (Oct 1997)

FAR 52.217-5 Evaluation of Options (JUL 1990)

FAR 52.217-8 Option to Extend Services (NOV 1999)

FAR 52.219-14 Limitations on Subcontracting (JAN 2017)

FAR 52.222-22 Previous Contracts and Compliance Reports (FEB 1999)

FAR 52.223-3 Hazardous Material Identification and Material Safety Data (JAN 1997)

Alternate I (JUL 1995)

FAR 52.224-3 Privacy Training (Jan 2017) (5 U.S.C. 552a) Alternate I (Jan 2017)

FAR 52.225-25 Prohibition on Engaging in Sanctioned Activities Related to Iran—

Certification (OCT 2015)

FAR 52.228-5 Insurance – Work on a Government Installation (JAN1997)

FAR 52.232-1 Payments (APR 1984)

FAR 52.232-8 Discounts for Prompt Payment (FEB 2002)

FAR 52.232-11 Extras (APR 1984)

FAR 52.232-18 Availability of Funds (APR 1984)

FAR 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors (DEC 2013)

FAR 52.242-2 Production Progress Reports (APR 1991)

FAR 52.245-1 Government Property (JAN 2017) http://www.acquisition.gov/

FAR 52.245-9 Use and Charges (APR 2012)

FAR 52.246-2 Inspection of Supplies – Fixed Price (AUG 1996)

FAR 52.246-15 Certificate of Conformance (APR 1984)

FAR 52.246-16 Responsibility for Supplies (APR 1984)

FAR 52.247-34 F.O.B. Destination (NOV 1991)

HSAR 3052.211-70 Index for Specifications (DEC 2003)

HSAR 3052.217-90 Delivery and Shifting of Vessel (DEC 2003)

HSAR 3052.217-91 Performance (DEC 2003)

HSAR 3052.217-92 Inspection and Manner of Doing Work (DEC 2003)

HSAR 3052.217-93 Subcontracts (DEC 2003)

HSAR 3052.217-94 Lay Days (DEC 2003)

HSAR 3052.217-95 Liability and Insurance (DEC 2003)

HSAR 3052.217-96 Title (DEC 2003)

HSAR 3052.217-97 Discharge of liens (DEC 2003)

HSAR 3052.217-98 Delays (DEC 2003)

HSAR 3052.217-99 Department of Labor Safety and Health Regulations for Ship Repair (DEC

2003)

HSAR 3052.217-100 Guarantee (JUN 2006)

HSAR 3052.222-70 Strikes or Picketing Affecting Timely Completion of the Contract Work (DEC

2003)

HSAR 3052.222-71 Strikes or Picketing Affecting Access to a DHS Facility (DEC 2003)

HSAR 3052.223-90 Accident and Fire Reporting (DEC 2003)

HSAR 3052.242-71 Dissemination of Contract Information (DEC 2003)

HSAR 3052.242-72 Contracting Officer’s Technical Representative (DEC 2003)

HSAR 3052.245-70 Government Property Reports (JUN 2006)

FAR 52.211-14 -- NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE,

EMERGENCY PREPAREDNESS, AND ENERGY PROGRAM USE (APR 2008)

Any contract awarded as a result of this solicitation will be [ ] DX rated order; [X] DO rated order certified for national defense, emergency preparedness, and energy program use under the Defense

Priorities and Allocations System (DPAS) (15 CFR 700), and the Contractor will be required to follow all of the requirements of this regulation.

(End of Provision)

(12) DRYDOCK CERTIFICATION AND DRYDOCK CALCULATIONS

"Certifications must be current at the time of the established closing date. Failure to include a current certification may render the proposal/quote unacceptable and the proposal/quote may be eliminated from further consideration."

Contractor SHALL provide with his or her proposal/quote a current certification of its drydocking facility/travel lift/or crane as required by the specifications, Work Item D-035, Drydock, and SFLC

Standard Specification 8634_STD. (Appendix B) Contractors submitting a proposal and is using a

Drydock Facility not owned by the contractor SHALL provide written authorization from the Drydock

Facility authorizing the use of the drydock facility for the performance period stated in this solicitation along with the drydock facilities certifications as stated above. All required certifications submitted with contractors proposal will be cross referenced using the Coast Guard Database.

When requested by the Contracting Officer, the Contractor shall also provide the pre-award calculations described in specification Work Item D-035, Drydock, Cutter Conditions, and (Appendix A) of the

SFLC Standard Specification 8634_STD.

Subsequent to contract award, the Government will require the Contractor to provide the docking and un-docking calculations described in (Appendix A) of the SFLC Standard Specification 8634_STD.

(13) WELDING CERTIFICATION AND QUALIFICATIONS

This solicitation may contain welding line items as either Definitive or Optional Items. With his/her quote the Contractor shall provide the necessary welding certifications and qualifications as required by the specification for the applicable work item(s), and SFLC Standard Specification 0740_STD.

Subsequent to contract award, the Government will require the Contractor to submit applicable certifications and qualifications to the COTR for any welding to be performed on any proposed change request.

(14) PLANNING DOCUMENT

Contractor shall submit a preliminary planning document with their proposal IAW SFLC Standard

Specification 0000. The requirement to provide the planning document with the proposal supersedes the requirement in paragraph 3.2.5.2 of SFLC Standard Specification 0000. Proposals that do not include a planning document may be considered unresponsive.

3.2.5 Planning document. The Contractor shall generate a legible Planning Document (PD) with the following characteristics:

Graphical in format (see Fig. 1 (Sample Planning Document Submittal)).

Shows overall period of performance for each CLIN, with start and stop dates of major subtasks.

Contains due dates for Critical Inspection Reports (CIR) and any events requiring Coast

Guard Inspector presence.

Identifies all work item time periods that require OEM Tech Rep assistance.

Identifies the “critical paths” for the project.

Shows calculations for the “float” along the critical paths and labels the critical paths with the number of delay days the critical paths can absorb without affecting the final delivery date.

NOTE

Float is the number of days that the critical paths can be delayed without affecting the final delivery date.

3.2.5.1 Ensure that the PD also includes the names, contact information, and written commitment from all Tech Reps required by the Contract - indicating they are available for work during the proposed time period.

3.2.5.2 Submit a preliminary electronic copy of the PD to the KS - for Government review - no later than one week after contract award.

NOTE: The requirement to submit the PD no later than one week after contract award is changed for the purposes of this solicitation. Offerors shall submit a preliminary electronic copy of the PD – for government review – with their proposal.

3.2.5.3 Submit 3 copies of the PD to the KS, 15 days prior to the start of the performance period, and at all weekly Progress Meetings.

A separate document, specifically prepared for the Government is not desired or required. A copy or summary of the Contractor’s internal scheduling document is preferred.

FIG. 1 - SAMPLE PLANNING DOCUMENT SUBMITTAL

3.2.5.4 When the critical path extends beyond or encroaches upon the final delivery date, provide a resource constraint and scheduling evaluation of the critical path before any request for extension will be entertained. Submit the resource constraint and scheduling evaluation via a CFR.

The intent of the resource constraint and scheduling evaluation is to identify the resources necessary to ‘crash’ the critical path or make adjustments to the production schedule to meet the delivery date in lieu of a project extension.

(15) NACE Level 3 or QP-1 Certification

3.2.4 QC/ QA Program.

3.2.4.1 General. The Contractor shall be aware that QC/QA is the sole responsibility of the Contractor;

consequently, the Contractor shall implement a QC/QA Program, to ensure that Contractor work meets the requirements of the specifications, without undue delay and re-work. Be aware that:

The COR may delegate inspection responsibilities to members of the vessel’s crew, to monitor the progress and quality of work done by the Contractor.

If, during the performance of work the Coast Guard Inspectors witness work that fails to meet the specifications, work that is otherwise unsatisfactory, or conditions which may lead to an unsatisfactory end product, the inspectors will alert the KO, who will then advise the

Contractor informally of the deficiency. If the deficient work is not corrected within a reasonable period of time (as approved by the KO), the KO will officially alert the Contractor via a CDR.

3.2.4.2 In-process QC measures for “critical-coated surfaces”. The Contractor shall abide by the belowspecified in-process QC measures during preservation of “critical-coated surfaces” (see the definition of

“critical-coated surfaces” in paragraph 1.3 (Acronym and term definitions)).

3.2.4.2.1 Painting contractor certification program requirement. Be aware that a “QP 1 Certification”, in accordance with the SSPC QP 1 Certification Programs, is required for all Contractors or sub-

Contractors who engage in preservation (excluding touch-ups) of “critical-coated surfaces”. Ensure that the QP 1-Certification is in effect prior to contract award, and remains so during any surface preparation or painting of said surfaces. Notify the KO of any change in contractor certification status. In addition, be aware that:

If the certification expires during the performance period, preservation tasks will not be allowed to continue, until said certification has been reissued.

Requests for extension of time for any delay to the completion of the project due to an inactive certification will not be considered.

Information on the SSPC certification programs can be found at www.sspc.org

3.2.4.2.2 Coating tech rep. In lieu of meeting the “QP 1 Certification” requirements, the Contractor may opt to provide the services of a coating Tech Rep, in accordance with the following guidelines:

3.2.4.2.2.1 Qualifications. The Tech Rep shall be a Certified Coating Inspector, having successfully completed the NACE-International Coating Inspector Program (CIP), Level 3 - Peer Review.

SFLC STANDARD SPECIFICATION 0000 2014 11 0000

Information regarding the CIP may be obtained at the following URL address: www.nace.org

3.2.4.2.2.2 Professional independence. The Tech Rep shall neither be an employee of the Contractor, nor of any coating system manufacturer.

3.2.4.2.2.3 Certification document submission. The Contractor shall submit, to the KO, the QP 1

Certificate or the name of the NACE-Certified Tech Rep, along with Certificate Number, during the preaward phase of the contract.

3.2.4.2.3 QP 1 inspector or tech rep duties. The Coating Inspector for the “QP 1-certified” Contractor or the Contractor-provided NACE-certified Tech Rep shall remain on site, to perform the following duties, as applicable, for each work item that involves preservation of “critical-coated surfaces”:

Verify inspection instrument calibration.

Verify and approve the suitability of ambient conditions before surface preparation is begun, and before each coat of paint is applied.

Verify all aspects of surface preparation – including, but not limited to:

o Cleanliness of compressed air.

o Adequacy of solvent cleaning.

o Proper handling of blast media.

o Actual surface preparation procedure.

Inspect and approve final surface preparation, before application of primer coat.

Supervise and approve coating system preparation and application procedures, including but not limited to: mixing and thinning, stripe coating application, spray techniques, and film thickness measurements and recordings.

Determine when applied coats have sufficiently cured for overcoating or for system service resumption (see paragraph 3.1.19 of SFLC Std Spec 6310 (Critical drying time requirements)).

Complete and sign the quality assurance (QA) inspection forms, provided in Appendix E of

SFLC Std Spec 6310 (Coatings QA Forms/QA-1 thru QA-5).

Submit all completed QA inspection forms to the KO (through the Contractor), upon completion of work.

3.2.4.2.4 The Contractor shall ensure the NACE Inspector is formally informed - via suitable subcontract documentation- and is willing and able to perform all duties listed in above paragraph (QP 1

Inspector or Tech Rep duties). Submit documentation of this contract and assumption of duties to the

KO at the Arrival Conference.

http://www.sspc.org/ http://www.nace.org/

The NACE Inspector must remain onsite, to fulfill the tasked duties listed above - unless otherwise approved by the KO.

HSAR 3052.209-79 Representation by Corporations regarding a Felony Criminal Violation under any Federal or State Law or Unpaid Federal Tax Liability (Feb 2014) (DHS FAR Class Deviation

14-02)

(a) In accordance with sections 561 and 562 of Division F, Title V of the Consolidated Appropriations

Act, 2014 (Pub. L. 113-76), none of the funds made available by that Act may be used to enter into a contract with any corporation that:

(1) Was convicted (or had an officer or agent of such corporation acting on behalf of the corporation convicted) of a felony criminal violation under any Federal or State law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation, or such officer or agency, and made a determination that this further action is not necessary to protect the interests of the Government.

(2) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an…