Combined Synopsis Solicitation - 52 Ton Chiller.pdf

DEPARTMENT OF THE AIR FORCE

27TH SPECIAL OPERATIONS CONTRACTING SQUADRON (SOCONS)

Combined Synopsis/Solicitation

Requirement Title: 52 Ton Chiller

Solicitation Number: FA485524Q0044

Solicitation Issue Date: 26 June 2024

Questions Due Date: 3 July 2024

Response Deadline: 10 July at 12:00 P.M. Mountain Daylight Time

Point(s) of Contact: SSgt Bradley Pearsson – bradley.pearson.3@us.af.mil, 575-784-6689 or (CO) SrA Evan Halnon – evan.halnon@us.af.mil , 575-784-6549

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a Request for Quotation (RFQ). The Request for Quotation (RFQ) number FA485524Q0044 shall be used to reference any written quote provided under this RFQ.

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 05/22/2024 Defense Federal Acquisition Regulation Supplement 05/30/2024 Department of the Air Force Federal Acquisition Regulation Supplement 06/12/2024

4. This requirement is being set-aside for: 100% Small Business Set-Aside.

The North American Industry Size Classification System (NAICS) code associated with this requirement is 333415 which has a small business size standard of 1,250 Employees.

Description:

This requirement is for the purchase of TRANE 52 Ton Air Cooled scroll packaged Chiller unit with start up and pre-start inspection included.

Model Number: CGAM052A2**3EXD2A1A3A1AX*A1CC2B4XXAXXXA1A3A1D1XXLXX (1 EACH) Manufacturer: TRANE

A scroll chiller is a type of air conditioning unit that uses a scroll compressor to remove the heat from a specific area or space and reduce humidity. This will enable proper working conditions within the desired building and prevent a buildup of mold.

General Information

Requirement Information

Place of Delivery/Performance/Acceptance/FOB Point:

109 Engineers Way Cannon AFB, NM 88103

Line Item Description Quantity Unit Unit Price Extended Price 0001 TRANE 52 Ton Chiller 1 EA

TOTAL $

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Sep 2023) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (b) first sentence revised as follows: “Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

RFQ due date: 10 JULY 2024 RFQ due time: 12:00 P.M. Mountain Daylight Time Email to SSgt BradleyPearson – bradley.pearson.3@us.af.mil, 575-784-6689 or (CO) SrA Evan Halnon – evan.halnon@us.af.mil , 575-784-6549

THIS MUST BE SENT TO BRADLEY.PEARSON.3@US.AF.MIL AND EVAN.HALNON@US.AF.MIL AS

STATED BELOW. ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE.

YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

Instructions to Offerors

All questions regarding this RFQ must be emailed to BRADLEY.PEARSON.3@US.AF.MIL AND EVAN.HALNON@US.AF.MIL by 3 JULY 2024 at 12:00 P.M Mountain Daylight Time.

Please use this document to provide the following information with your quote:

Company Name: ____________ UEI Number: _______________ Cage Code: _______________ *Number of Employees_____________ *Total Yearly Revenue_______________ *Information required determining size of business for the NAICS referenced above

Estimated Delivery Time: ____________ Payment Terms: _________________________ Warranty: ________________ FOB: Destination Shipping Cost included? Yes

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

FAR Provision *52.212-2, Evaluation -- Commercial Items (Nov 2021), applies to this acquisition and the following evaluation is applicable:

(a) The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

1. Technical: Quote must be rated as technically acceptable to be eligible for award. To be deemed technically acceptable, the following evaluation criteria must be met:

- Submit detailed quote as separate attachment showing the model and manufacturer of the equipment.

- Model Number: CGAM052A2**3EXD2A1A3A1AX*A1CC2B4XXAXXXA1A3A1D1XXLXX

Evaluation Criteria http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1130_159445

- Manufacturer: TRANE

2. Price: Award will be made to the lowest priced vendor meeting all other evaluation criteria.

3. Past Performance: Award will not be made to any offeror that has relevant negative past performance.

(b) A vendor must be determined to be responsible by the Contracting Officer in order to be eligible for award.

Responsibility is described in Federal Acquisition Regulation (FAR) Subpart 9.1, “Responsible Prospective Contractors.” Part of the determination addresses financial capability. Please provide the names, addresses and points of contact for all financial institution organizations utilized to determine if contractor has adequate financial resources to perform the contract or the ability to obtain them to include written authority to contact the provided financial institution

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

Attachment 1 – Chiller Specifications

Attachment 2 – Brand Name Justification

Attachment 3 – Provisions and Clauses

Attachments