Combined Synopsis-Solicitation 47PH0222R0012 R7 Parking Management 07122022.pdf

pg. 1

Combined Synopsis/Solicitation

General Information Document Type Combined Synopsis/Solicitation Solicitation Number 47PH022R0012 Solicitation Issue Date 13 July 2022 Date & Time Proposals are Due 1 August 2022, 15:00 C.S.T.

NAICS 812930

Size Standard $41.5 million Product or Service Code M1LZ Operation of Parking Facilities Set Aside: Small Business

A.1.1 Purpose:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice.

GSA, Region 7, has a need for parking management services for six locations through the region. This procurement is being conducted FAR Part 13 Simplified Acquisition Procedures.

A.1.2 Solicitation Number:

The solicitation number is 47PH0222R0012 and is being issued as a request for proposals (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2022-06-.

A.1.3 NAICS Code:

The associated North American Industrial Classification System (NAICS) code for this procurement is 812930 with a small business size standard of $41.5 Million. This procurement is a 100% total small business set-aside in accordance with FAR 52.219-6. Vendors must be registered in the System for Award Management (SAM) at http://www.sam.gov in order to be considered for award.

A.1.4 Contract Overview and Period of Performance GSA anticipates awarding one (1) Firm-Fixed Price contract from this solicitation. The anticipated period of performance will be one (1) base year with four (4) one-year option years from the effective date of the contract for a total of five (5) years if all options are exercised. This contract includes the clause FAR 52.217-8, which if exercised, may add up to an additional 6 months to the contract in addition to the total of five years. The anticipated maximum Period of Performance for this requirement is November 1, 2022, thru October 31, 2027.

A.1.5 Places of Performance Location 1:

Auto Park (TX1543ZZ) S. Griffin Street, 1002 Wood Street Dallas, TX

Location 2:

A Maceo Smith Bldg (TX0292ZZ) 525 S. Griffin Street Dallas, TX

Location 3:

http://www.sam.gov/

pg. 2

Leland Garage (TX0928ZZ) 1919 Smith Street Houston, TX

Location 4:

Alliance Garage (TX0297ZZ) 8701 S. Gessner Drive Houston, TX

Location 5:

Murrah Garage (OK0099ZZ) 200 NW 5th Street Oklahoma City, OK

Location 6:

Campus Parking Lot (OK0101ZZ) 301 NW 6th Street Oklahoma City, OK

See section C Statement/Scope of Work, page 7 for a table for garage locations.

A.1.6 Points of Contact

Michael Mitchell Contract Specialist E-Mail: michael.s.mitchell@gsa.gov

Jonathan Post, Contracting Officer E-Mail: jonathan.post@gsa.gov

A.1.7. Current Contracts Information

Currently, the parking management services for Dallas and Houston, Texas are provided under two separate contracts, and are priced as follows for the current periods of performance:

Dallas Outlease Parking): Contract 47PH0217C0001, Contractor: Robbins Parking Texas, LP.

Houston, Leland Outlease Parking Contract 47PH0219D0002, Contractor: MICI, Inc

A.2 Submission Information

A.2.1 FAR Provisions and Clauses This requirement includes numerous provisions and clauses by reference. Vendors submitting a proposal should review the full text located at www.acquisition.gov/FAR. This includes provision FAR 52.212-1 Instructions to Offerors–Commercial Items and clause GSAM 552.212-4 Contract Terms And Conditions - Commercial Items (FAR DEVIATION). (See Section I). Some provisions that must be filled out and returned are attached, including FAR 52.204-24 and FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items. (Section I)

A.2.2 Evaluation Key Factors mailto:michael.s.mitchell@gsa.gov mailto:jonathan.post@gsa.gov http://www.acquisition.gov/FAR

pg. 3

This requirement will be evaluated IAW FAR 52.212-2, Evaluation -- Commercial Item. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price Experience/Technical Capability

Experience/Technical are significantly more important than cost or price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. In accordance with FAR 52.217-8, Option to Extend Services, the evaluated price will include an additional 6 month price. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

A.2.3 Price Proposal

The Offeror shall submit their price proposal by utilizing the Attachment 3 Figure B-3 R7 Parking Management Pricing Spreadsheet of this combined synopsis/solicitation. The Offeror shall only fill in the yellow shaded areas of the pricing template for the initial Base Period and all option periods.

A.2.4 Pre-Proposal Conference and Question Submission

Questions: Questions are due July 22, 2022, Noon Central Time. There will be no site-visit. All questions/inquiries must be submitted via email to the points of contact in A.1.6 contract specialist or contracting officer. Inquiries submitted via telephone will be redirected to an e-mail submission. Submit offers and/or any questions to the attention of both Michael Mitchell at michael.mitchell@gsa.gov and Jonathan Post at jonathan.post@gsa.gov. Questions will be answered by and responses will be posted to Sam.gov.

A.2.5 Submission Requirements and Proposal Due Date

Offerors are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions and clauses. Fill-ins should be properly completed and verified. All copies should contain the same information. Verify calculations before signing your proposal.

Offerors shall submit with their offer the following documents:

◻ Contractor Cover Sheet ◻ Contractor Capability Statement ◻ Attachment 1 52.204-24 Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment. (See Section J) ◻ Attachment 2 FAR 52.212-3 Offeror Representations and Certifications-Commercial Items

(Section J) ◻ Attachment 3 Figure B-3 R7 Parking Management Pricing Spreadsheet ◻ Attachment 7 SF1449 47PH0222R0012 with amendments ◻ Section L.9 Offeror’s Checklist (See Section L) page 28 mailto:michael.mitchell@gsa.gov

pg. 4

Vendors shall submit the quotation package in its entirety to the Contract Specialist, Michael Mitchell, and the Contracting Officer, Jonathan Post, via e-mail at michael.s.mitchell@gsa.gov and jonathan.post@gsa.gov. Vendors who fail to complete and submit the requirements of this combined synopsis/solicitation may be considered non-responsive. Proposals received prior to the RFP closing date and time, 1 August 2022, at 3:00 p.m. Central Time will be considered by GSA. Late proposals will not be accepted.

A.2.6 Option for Increased Quantity – Separately Priced Line Items The Contracting Officer may exercise the option by written notice to the Contractor. The Contractor will be notified in writing, by letter or email, at least sixty (60) business days before the option to acquire more services is to be exercised. After that written notification, a funded, unilateral modification will be issued to actually exercise the option and order the doses.

pg. 5

TABLE OF CONTENTS

SECTION PAGE

Section A: Solicitation 1

Section B: Services, Ordering and Price 6

Section C: Description/Specifications/Statement of Work 7

Section D: Packaging and Marking 12

Section E: Inspection and Acceptance 13

Section F: Deliveries or Performance 15

Section G: Contract Administration Data 16

Section H: Special Contract Requirements General Information 19

Section I: Contract Clauses 21

Section J: List of Attachments (List of Documents, Exhibits, and Other Attachments)

Section K: Representations, Certifications, and Other Statements of Bidders/Offerors

N/A

Section L: Instructions to Offerors and Evaluation Factors 25

pg. 6

SECTION B: SERVICES, ORDERING AND PRICES

B.1 Description:

The General Services Administration requires the services of a parking management contractor (hereinafter sometimes called the Contractor), to provide administrative support to manage general federal employee parking for private owned vehicles under the General Services Administration (GSA) Public Buildings Service (PBS) Parking Management Program. The parking assignments will be in structured parking garages and/or surface parking lots controlled by the GSA PBS, (hereinafter sometimes called the Government) in the following locations; two (2) located in Dallas, Texas, two (2) located in Houston, Texas, and two (2) located in Oklahoma City, OK.

B-2 Requirements The contractor shall provide all manpower, equipment and supplies necessary to assign parking spaces;

rescind parking privileges when appropriate; monitor interior parking for compliance with policy expectations; and maintain accountability in a computer database for assigned spaces in the garages of the Auto Park, S. Griffin Street, 1002 Wood Street, Dallas, TX (TX1543ZZ), A Maceo Smith Federal Bldg, 525 S. Griffin Street, Dallas, TX (TX0292ZZ), Leland Garage, 1919 Smith Street, Houston, TX (TX0298ZZ), Alliance Garage, 8701 S. Gessner Drive, Houston TX (TX0297ZZ), Murrah Garage, 200 NW 5th Street, Oklahoma City, OK (OK0099ZZ) and the Campus Parking Lot, 301 NW 6th Street, Oklahoma City, OK (OK0101ZZ)

B-3 Pricing of Services The GSA Region 7, Parking Management Schedule Pricing Sheet (See Attachment 3 Figure B-3 R7 Parking Management Pricing Spreadsheet) must be completed by the contractor and submitted to the Contracting Officer (CO) as part of the Price Proposal. At time of award, the accepted GSA Region 7, Parking Management Schedule Pricing Sheet will be incorporated into the contract. Pricing must be submitted for a five (5) year contract term.

Offerors must submit offers for all locations under this contract to be considered for award. Offerors must submit prices for all of the option periods, in addition to the initial period, to be considered for award.

Renewal options shall be priced using the wage determination contained in this solicitation. Upon exercising a renewal option, the contract price will be adjusted in accordance with FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts).

B.3.1 Basic (Standard) Services: RESERVE

B.4 Contractor Staffing Declaration RESERVE

B.5 Wage Adjustment RESERVE

B.6 Addition/Removal of Parking Spots/Garages GSA may add or remove parking garages from this contract at any time. For a parking garage to be added to the contract, GSA will provide the garage information to the Contractor and request a price proposal from the Contractor for the requested services in line with the current pricing. At this time, there is no anticipation to add or delete any additional parking garages to this contract. However, if there are any parking garages/lot added, they will not exceed 20% of the total contract dollar value, including options.

B.7 Addition/Reduction of Staffing RESERVED

B.8 Secondary Area of Performance RESERVE

pg. 7

SECTION C: DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

The General Services Administration requires the services of a parking management contractor (hereinafter sometimes called the Contractor), to provide administrative support to manage general federal employee parking for private owned vehicles under the General Services Administration (GSA) Public Buildings Service (PBS) Region 7Parking Management Program. The parking assignments will be in structured parking garages and/or surface parking lots controlled by the GSA PBS, (hereinafter sometimes called the Government) in the following locations: two (2) located in Dallas, Texas, two (2) located in Houston, Texas, and two (2) located in Oklahoma City, OK

There’s an immediate need for parking management services in the following locations:

Location Type Name Building Number Address

Total Parking Capacity

Parking Spots

Requiring Mgmt**

(min)

Parking Spots

Requiring Mgmt** (max)

Dallas, TX Garage (reserved)

S. Griffin Street Auto Park TX1543ZZ

1002 Wood Street 539 15 51

Dallas, TX Lot (reserved)

A Maceo Smith Fed. Bldg. TX0292ZZ

525 S.

Griffin St. 169 84 100

Houston,TX Garage (reserved) Leland Garage

TX0298ZZ

1919 SMITH

ST 515 150 157

Houston,TX Garage (reserved) Alliance Garage

TX0297ZZ

8701 S

GESSNER

DR

641 83 100

Oklahoma City, OK

Garage (reserved) Murrah Garage

OK0099ZZ

200 NW 5th

St 592 40 137

Oklahoma City, OK

Lot (reserved)

Campus Parking Lot OK0101ZZ

301 NW 6TH

ST 183 70 95

All current Federal employees parking patrons of the contractor assigned area shall be given first right privileges to have their existing assigned spaces re- assigned under the terms of this contract.

**The minimum (442 spots) and maximum indicate an estimated range of the number of parking spots the Contactor will be required to manage. The total number of parking spaces requiring management will be set for each month but could increase or decrease in future months during the contract term.

C.1.0 -INTRODUCTION

Detailed Description of Service Needed: The Government desires to employ a contractor to provide administrative support to manage parking spaces leased to Federal employees and Federal contract employees in federal parking garages located Texas and Oklahoma. The total number of parking spaces may increase/decrease depending on future interest/availability. Monthly parking rate/payment information will be provided upon successful bid completion.

C.2.0 OBJECTIVES

The parking spaces will be fully administered by the Contractor. The following is a summary of the support and services both the Contractor and the Government will provide in managing the parking.

C.2.1 Contractor shall provide all manpower, equipment and supplies necessary to assign parking spaces;

rescind parking privileges when appropriate; monitor interior parking for compliance with policy expectations;

pg. 8 and maintain accountability in a computer database for assigned spaces and provide development/coordination of parking contracts for monthly parking of private vehicles belonging to employees who work for the Federal Government in the specific locations identified.

1. The Contractor shall issue parking contracts/applications with federal employee or federal contract employees who desire to obtain parking privileges.

2. The Contractor shall coordinate with the Government to certify employment status of potential personnel applying for parking contracts. Only personnel pre-validated by the Government will be given access to the parking garage (must have HSPD12 card) ;

3. The Contractor shall develop and distribute communication materials to parking customers detailing relevant procedures, such as how to open a parking account; how to make payments (including applicable payment dates); how to join the “waiting list” if applicable;

and where/how to obtain replacement access cards if applicable. The method for distribution of these communication materials should include electronic transmission such as email. These materials shall also discuss policies related to nonpayment by specified due dates each month (e.g., deactivation of access cards and termination of access to garage, etc.). All communication materials shall be submitted to the Contracting Officer Representative (COR) for approval before release to the customer.

4. The Contractor shall collect monthly parking lease payments from individual parking tenants under contract (Note: The monthly tenant parking rate will be established by the Government and provided upon contract award).

5. The Contractor shall submit monthly parking lease payments to GSA’s finance collection office on or before the first (1st) day of each month of the term. The address will be provided by the Government upon contract award. The term begins the first full calendar month in the term and ends with the last day in the month of the final month in the term.

prorated payments are NOT allowed.

6. The Contractor shall establish online/automatic payment processing (Contractor shall absorb all convenience fees or surcharges associated with credit/debit card processing).

7. The Contractor shall maintain a prioritized first come-first-serve list for new employees waiting for parking contracts based on the date of application.

8. The Contractor shall offer current federal employee patrons first-right privileges to have their existing assigned spaces re-assigned under the terms of this contract.

9. The Contractor shall communicate parking non-compliance to GSA; otherwise, the Federal employee is subject to ticketing or towing subject to advance review and approval by GSA.

10. The Contractor shall manage all communications associated with the management of parking tenants.

11. The Contractor shall immediately report any parking incidents to the Government’s Contracting Officer Representative (COR). The COR information will be provided by the Government upon contract award.

12. The Contractor shall provide monthly reports to the GSA COR and/or other designated representatives in accordance with Section C.3.0.

13. The Contractor shall coordinate with the Government to establish a process for garage access of authorized parking tenants.

14. The Contractor will not be responsible for facility maintenance for the parking garage including utilities, cleaning, striping, fire alarm, and elevator maintenance costs. The Government’s Contracting Officer’s Representative (COR) will act as the liaison for any garage related maintenance issues.

15. The Contractor will not provide and maintain security equipment and emergency phones throughout the garage area.

pg. 9

C.2.2 Government will provide policy guidance for all parking garage operations.

1. The Government will provide the monthly tenant parking rate and will identify the location of all parking spaces to be managed under this contract. (Note: The monthly tenant parking rate and assignments will be provided by the Government upon contract award);

2. The Government will review the maximum number of parking spots available and update annually if needed.

3. The Government will provide security controls for all access points and parking areas.

This includes, but is not limited to, the right to inspect vehicles at point of entry, the right to deny access, and to remove/ticket vehicles on the premises.

4. The Government will provide a fully functioning cardkey access system including head end controller, security barriers/gates and security key cards, including system programming and cardkey activations/deactivations.

5. The Government will work with the Contractor to establish a process for garage access of authorized vehicles.

6. The Government will certify employment status of potential personnel applying for parking contracts. Only personnel pre-validated by the Government will have access to the parking garage (must have HSPD12 card). The Government will notify parking tenants of their approved access to the garage.

7. The Government reserves the right, at its expense and with its own personnel, to heighten security measures of the parking facility to ensure protection of personnel and property.

C.2.3 - PARKING ACCESS AND ADMINISTRATION

1. Parking garage will be open for use 7 days a week and 24 hours a day for 365 days per year except during Federal holidays or otherwise stated. The Government will provide a list of Federal holidays upon contract award.

2. An on-site parking attendant is not a requirement.

3. Contractor must be accessible via telephone or email from 6:00 am to 6:00 pm EST, Monday through Friday.

4. Contractor shall use email or other efficient electronic means of communication to conduct business and distribute materials/information to parking customers.

5. Contractor shall work with GSA to assign parking hang tags (mirror hang tags) to new parkers, either a new tag or a tag collected from the previous parker. The tag specifications and procedural details will be discussed in detail upon contract award.

6. Parking tenants may terminate their parking contract upon 30 days advance notice without penalty. The Contractor shall also have the ability to terminate the parking contract with the parking tenant with 30 days advance notice without penalty to allow GSA to use the parking for Federal purposes if needed. These conditions must be explicitly written in the contract between the Parking Management Contractor and the authorized parking tenant.

7. At the Government’s request, any unassigned parking spaces given to the Contractor shall immediately be returned to the Government for official Federal assignment anytime, if required.

8. The total number of parking spaces per month may vary for this parking garage location. The contractor shall only be liable to submit receipts for the actual number of parking spaces rented for each month.

9. Parking rates are subject to annual adjustment by the Government with the new rate effect in October of each year. The Government will give the Contractor three

(3) months advance notice of parking rate changes

pg. 10

C.3.0 - REPORTING

1. Contractor shall report to GSA monthly delinquent parking tenants or parking tenants who have retired or moved and no longer require a parking spot. The Government will be responsible for revoking parking privileges and deactivating key card access of parking tenants who are delinquent.

2. Contractor shall be responsible for providing monthly itemized statements showing the actual amount of gross receipts collected in the operation of the Federal parking garage / lot for the calendar month. The report should include: a current monthly list identifying the patron’s name, federal agency, daytime telephone, vehicle make and model, vehicle license plate number, and the patron’s assigned parking space number. The report should also include parking space changes and a breakout indicating specific spaces leased where rent was not collected. If space is leased but rent not collected, a reason explaining why rent was not collected shall be included. Timely submissions of these reports to the Government’s COR are required no later than the 5th business day of each month.

3. The Contractor shall keep and maintain complete and adequate books and records pertaining to the receipts received from or collected in its management of the parking assignments under this contract. All records and files that this contract requires the Contractor to maintain shall be made readily accessible to Government representatives upon request.

C.4.0 - CONTRACT TYPE

The contract will be a firm fixed price contract.

C.5.0 – WORKMANSHIP

All work completed under this contract shall be accomplished in accordance with the best practices of the trade and this scope of work.

C.6.0 - QUALITY ASSURANCE

The Contractor shall use adequate numbers of skilled workmen who are thoroughly trained and experienced in the necessary crafts, completely familiar with the specified requirements and the methods needed for proper performance of the work of this contract.

The work of the management of the parking spaces in Federal parking garage shall comply in all respects with applicable federal, state, county and/or city regulations, laws and codes.

The Government will notify the Contractor of a change in payment address at any time through written correspondence.

C.7.0 CONTACTS

Management of this contract will be performed by the following Government personnel. If the following CO or COR changes during the term of this contract, the COR will be notified via email.

GSA PBS Greater Southwest Region 7 Contracting Officer (CO)

Contracting Officer Jonathan Post 819 Taylor Street, 7PQB Room 12B01 Fort Worth, TX 76102

(505) 312-0826 Jonathan.post@gsa.gov

GSA PBS Greater Southwest Region 7 Contracting Officer’s Technical Representative (COR)

pg. 11

(Authorities are limited to delegation by CO)

Contracting Officer Representative Ernie Briones Property Management Services (7PSND) 1100 Commerce Street Dallas, TX 75242 Ernie.briones@gsa.gov Phone: (214) 316-2269

pg. 12

SECTION D: PACKAGING AND MARKING

D.1. Payment of Postage and Fees All postage and fees related to submitting information including, but not limited to, forms and reports to the CO or the COR, shall be paid by the Contractor.

D.2. Marking All information submitted to the CO or the COR, shall clearly indicate the contract number of the contract for which the information is being submitted.

D.3 Monthly Parking Rate and Payment Information Monthly Parking rate and points of contact for each parking garage/lot location will be provided after award.

pg. 13

SECTION E: INSPECTION AND ACCEPTANCE

E.1 FAR 52.246-4 Inspection of Services – Fixed Price (Aug 1996)

Inspection of Services—Fixed-Price (Aug 1996)

(a) Definition. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may—

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may—

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

E.2 Deduction Rate It is the objective of the Government to obtain complete and satisfactory performance in accordance with the terms of the specifications and requirements in this contract. To this end, the Government is contracting for the complete performance of each task identified in the specifications, and deductions may therefore, be made as stipulated in this Section. Deductions for work performed improperly may be made as though the work has not been performed. Inadequate performance is just as undesirable as nonperformance, and the cost of correcting inadequate performance may equal or exceed the cost of initial performance.

a. Determination of Deduction Amounts

1. The deduction amount assessed will be determined based on the following: 1) actual costs incurred by the Government for having the work performed by other means; 2) use of the rate stated for Hourly Price for Additional Services if no cost was incurred by the government for having the work performed by other means, and/or 3) administrative costs. The awarded additional services rate to be used for deduction amounts will be the one in effect for the base or option period in which the event occurred.

2. Additional Services Rate Application – For determining deductions based on the additional services rate, the Hourly Price for Additional Services Requested by the Government in Section B, Paragraph B.1 will be used. This rate will be applied against a multiplier. The multiplier used may be time (e.g. the number of hours that would have been required to perform the work or task found to be deficient) or number of occurrences (for smaller repetitive tasks). Both the basis and amount of the multiplier shall be determined by the government through the development of a government estimate at the time that the deduction is being proposed. When the basis of the multiplier used is hourly, the number of hours

pg. 14 applied shall not be less than one hour.

3. Administrative Costs Application - For deductions related to administrative costs incurred by government personnel to correct or respond to the unsatisfactory event, the multiplier for the deduction amount will be the total number of government hours spent. The rate for administrative costs will be the hourly government employee rate, GS-12, Step 5, as prescribed in the U.S. Office of Personnel Management (OPM) General Schedule (GS) Locality Pay Tables. The locality will be the city/county in which the event occurred and where work is being performed under the contract. The locality(s) for this contract is/are Location 1: Columbus, OH. The effective GS-12, Step 5 hourly rate will be multiplied by the total number of government hours spent to derive the administrative costs deduction amount. The hourly pay tables for all localities can be found on the OPM website at https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/.

4. Total Deduction Amount – As described in paragraph A. above, the total deduction amount may be calculated based on the actual cost to the Government for having the work performed by other means, using either the overtime rate application, the administrative costs application, or a combination of these.

b. Withholding Monies for Non-submission of Reports If the contractor fails to prepare and/or submit acceptable reports as called for in Section C, within the required time frame, this may be construed to mean that the contract work has not been performed and the Government will withhold all payments until the required reports are satisfactorily completed and/or submitted to the CO or their designee.

c. Withholding Monies for Suspension of Work – RESERVED

E.3 Contract Close-out Examination – RESERVED

pg. 15

SECTION F: DELIVERIES OR PERFORMANCE

F.1 Place of Performance The service to be provided under this contract shall be accomplished at the building(s) listed below

1. Dallas, TX - S. Griffin Street Auto Park (TX1543)

2. Dallas, TX - A Maceo Smith FB Lot (TX0292)

3. Houston, TX – Leland Garage (TX0298)

4. Houston, TX – Alliance Garage (TX0297)

5. Oklahoma, OK – Murrah Garage (OK0099)

6. Oklahoma, OK – Campus Parking Lot (OK0101)

F.2 Term of Contract After award, the successful offeror will be given a written Notice to Proceed and shall provide contractual services for a one- year period commencing on the day specified in the Notice to Proceed. Work under this contract is expected to commence on or about November 1, 2022.

F.3 Options

a. The Government shall have the unilateral option of extending the term of this contract for up to four

(4) consecutive additional periods of 1 year each. Refer to FAR 52.217-9, Option to Extend the Term of the Contract - Services in Section I.

b. The government may require continued performance of any services within the limits and at the rates specified herein. Refer to FAR 52.217-8, Option to Extend Services in Section I.

F.4 Recognized Holidays The holidays identified herein are recognized by the Government. Should a holiday fall on a weekend, the day designated by GSA (Government) shall be recognized as the holiday.

1. New Year’s Day 6. Labor Day

2. Martin Luther King Day 7. Columbus Day

3. President’s Day 8. Veteran’s Day

4. Memorial Day 9. Thanksgiving Day

5. Independence Day 10. Christmas Day

11. Juneteeth National Independence Day

pg. 16

SECTION G: CONTRACT ADMINISTRATION DATA

G.1. Payment (General)

(1) Payment for recurring monthly services will be made on the basis of a monthly invoice, in arrears.

Invoices must be submitted by the 5-business day of the month to GSA's Office of Finance, listed below.

Contractor shall make separate payments for each Federal parking garage/lot payable to the GSA. The payments shall contain the Parking Payment Number for identification purposes. The Contractor shall make payments online via a credit or debit card through the following US Department of the Treasury website:

https://pay.gov/paygov or pay.gov

For Pay.gov questions, concerns, or technical issues, or for more information about Pay.gov collections, forms, or billing services, please contact:

800-624-1373 (Option #2) 216-579-2112 (Option #2) pay.gov.clev@clev.frb.org

The Contractor is reminded that there are documents that are required to be prepared and submitted as part of the performance of this contract (refer to Section C.3.0). Monthly invoices must be submitted after all required paperwork has been sent to the COR. Invoices received prior to the Government’s receipt of the required submittals will be rejected. Please refer to FAR 52.232-25.

(2) Payment for any service rendered will be due in accordance with the Prompt Payment clause. In the event the contract begins or ends during the month, payments will be prorated based on the number of workdays in the respective month.

G.2 Payment for Services (Above Standard Services) - RESERVED

G.3 Method of Payment

a. Payments under this contract will be made either by check or by wire transfer through the Treasury Financial Communications System at the option of the Government.

b. The Contractor shall forward the following information, in writing, to the CO not later than five (5) days after award.

1. Full name (where practicable), title, phone number, and complete mailing address of responsible official(s)

i. To whom check payments are to be sent, and

ii. Who may be contacted concerning the bank account information requested herein.

2. The following bank account information required to accomplish wire transfers:

i. Name, address, and telegraphic abbreviation of the receiving financial institution.

ii. Receiving financial institution’s 9-digit American Bankers Association (ABA) identifying number for routing transfer of funds. (Provide this number only if the receiving financial institution has access to the Federal Reserve Communications System.)

iii. Recipient's name and account number at the receiving financial institution to be credited with the funds.

iv. If the receiving financial institution does not have access to the Federal Reserve Communications System, provide the name of the correspondent financial institution through which the receiving financial institution receives electronic funds transfer messages. If a correspondent financial institution is specified, also provide:

a. Address and telegraphic abbreviation of the correspondent financial institution.

mailto:pay.gov.clev@clev.frb.org

pg. 17

b. The correspondent financial institution's 9-digit ABA identifying number for routing transfer of funds.

c. Any changes to the information furnished under paragraph B of this clause shall be furnished to the CO, in writing, at least 30 calendar days before the effective date of the change. It is the Contractor's responsibility to furnish these changes thirty (30) calendar days before submitting invoices to avoid invoices being returned as improper.

d. The document furnishing the information required in paragraphs B and C must be dated and contain the signature, title, and telephone number of the Contractor official authorized to provide it, as well as the Contractor's name and contract number (OMB Control Number 1510-0050).

G.4. GSAR 552.232-77 Payment By Government Charge Card (NOV 2009)

PAYMENT BY GOVERNMENT CHARGE CARD (NOV 2009)

(a) Definitions. “Government wide commercial purchase card” means a uniquely numbered charge card issued by a contractor under the GSA SmartPay® program contract for Fleet, Travel, and Purchase Card Services to named individual Government employees or entities to pay for official Government purchases.

“Oral order” means an order placed orally either in person or by telephone.

(b) At the option of the Government and if agreeable to the Contractor, payments of $25,000.00 or less for oral or written orders may be made using the Government wide commercial purchase card.

(c) The Contractor shall not process a transaction for payment using the charge card until the purchased supplies have been shipped or services performed. Unless the cardholder requests correction or replacement of a defective or faulty item under other contract requirements, the Contractor must immediately credit a cardholder’s account for items returned as defective or faulty.

(d) Payments made using the Government wide commercial purchase card are not eligible for any negotiated prompt payment discount. Payment made using a Government debit card will receive the applicable prompt payment discount.

G.5 Evaluating Contractor Performance The General Services Administration is using the Contractor Performance Assessment Reporting System (CPARS) module as the secure, confidential, information management tool to facilitate the performance evaluation process. CPARS enables a comprehensive evaluation by capturing comments from both GSA and the contractor. The website for CPARS is http://www.cpars.gov/index.htm

Completed CPARS evaluations are sent to the Past Performance Information Retrieval System (PPIRS) which may then be used by Federal acquisition community for use in making source selection decisions.

PPIRS assists acquisition officials by serving as the single source for contractor past performance data.

CPARS Registration Each award requiring an evaluation must be registered in CPARS. The contractor will receive several automated emails. Within thirty days of award, the contractor will receive an e-mail that contains user account information, as well as the applicable contract and order number(s) assigned. Contractors will be granted one user account to access all evaluations.

CPARS Training Contractors may sign up for CPARS training. A schedule of classes will be posted to the CPARS training site (http://www.cpars.gov/allapps/cpcbtdlf.htm) and updated as needed.

CPARS Role Contractor Representative (CR) All evaluations will be sent the Contractor Representative (CR) named on your award. The CR will be able to access CPARS to review and comment on the evaluation. If your CR is not already in the CPARS system, the contracting officer will request the name and email address of the person that will be responsible for the CR role on your award.

pg. 18

Once an evaluation is ready to be released the CR will receive an email alerting them the evaluation is ready for their review and comment. The email will indicate the time frame the CR has to respond to the evaluation; however, the CR may return the evaluation earlier than this date.

GSA shall provide for review at a level above the contracting officer (i.e., contracting director) to consider any disagreement between GSA and the contractor regarding GSA’s evaluation of the contractor. Based on the review, the individual at a level above the contracting officer will issue the ultimate conclusion on the performance evaluation.

Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file.

G.6 Designated Ordering Officials The Contractor shall provide services only as authorized by the Contracting Officer. A list of Designated Ordering Officials under this contract will be provided to the Contractor by separate letter. Ordering Officials may be added or deleted as personnel changes necessitate. The Contractor will be informed of such changes in writing.

G.7 Limitation of Government’s - RESERVED

G.8 Adjusting Payments

(a) Under the Inspection of Services clause of this contract, payments may be adjusted if any services do not conform with contract requirements. The Contracting Officer or a designated representative will inform the Contractor, in writing, of the type and dollar amount of proposed deductions by the 10th workday of the month following the performance period for which the deductions are to be made.

(b) The Contractor may, within 10 working days of receipt of the notification of the proposed deductions, present to the Contracting Officer specific reasons why any or all of the proposed deductions are not justified. Reasons must be solidly based and must provide specific facts that justify reconsideration and/or adjustment of the amount to be deducted. Failure to respond within the 10-day period will be interpreted to mean that the Contractor accepts the deductions proposed.

(c) All or a portion of the final payment may be delayed or withheld until the Contracting Officer makes a final decision on the proposed deduction. If the Contracting Officer determines that any or all of the proposed deductions are warranted, the Contracting Officer shall so notify the Contractor, and adjust payments under the contract accordingly

pg. 19

H. SPECIAL CONTRACT REQUIREMENTS

GENERAL INFORMATION

H.1. Security - RESERVED

H.2. RESERVED

H.3. RESERVED

H.4. Standards of Conduct – RESERVED

H.5. Removal from Contract Work – RESERVED

H.6. Sensitive but Unclassified (SBU) Building Information

a. GSA Contractors that do not have HSPD-12 compliant clearances cannot obtain Sensitive but Unclassified (SBU) information (Privacy Act data, building information, and financial information) through GSA’s IT systems.

b. Contractors and prospective bidders with a need to know that do not have HSPD-12 clearances and access rights to GSA IT systems can be provided SBU building information, drawings, etc., in accordance with GSA Order 3490.1, which provides for the dissemination of paper and electronic SBU building information for all federally controlled space (owned, leased, and delegated).

c. SBU information includes, but is not limited to:

d. Paper and/or electronic documentation of the physical facility information.

e. Building designs (such as floor plans).

f. Construction and renovation or alteration plans and specifications.

g. Equipment plans and locations.

h. Building operating plans.

i. Information used for building service contracts and/or contract guard services.

j. For all GSA controlled facilities, any other information considered a security risk shall be considered covered under this category.

k. All SBU building information, either in electronic or paper format, shall have specific imprinting on each page to designate it as Government property and indicate the prohibition of copying, dissemination, and distribution.

l. Contractors authorized to receive SBU information shall provide the following identification:

m. A copy of a valid business license.

n. Verification of a valid DUNS Number.

o. A valid IRS Tax ID Number.

p. A valid State driver’s license with photograph.

q. Contractors shall sign a Document Security Notice when they receive SBU information.

r. Contractors shall be responsible for safeguarding SBU information. At the completion of work, secondary and other Disseminators shall be required to turn over their Document Security Notice dissemination records to GSA to be kept with the permanent files.

s. Authorized contract users shall destroy all SBU information and documents when no longer needed. Destruction shall be done by burning or shredding hardcopy, and/or physically destroying CDs, deleting and removing files from the electronic recycling bins, and removing material from computer hard drives using a permanent erase utility or similar software.

t. All authorized contract users of SBU building information shall notify the GSA Disseminator in writing that they have properly disposed of the SBU building information and documents.

u. The GSA Disseminator shall maintain all records of SBU building information disposal (along with the signed Document Security Notices) in accordance with the GSA system of keeping long-term records and plans. All Document Security Notices and Records of Disposal shall be kept with the permanent files.

pg. 20

It shall be understood by the Contractor that disclosures of information relating to the work or services provided under this contract requirement to any person not entitled to receive it, or failure to safeguard any classified information as defined in Executive Order Number 13526 that may come to the Contractor or any person under the Contractor’s control in connection with the work under this contract, may subject the Contractor, his agents or employees to criminal liability under Title 18, Section 793, 794, and 798 of the United States Code.

H.7. Recording Presence – RESERVED

H.8. Government Forms – RESERVED

H.9 Other Contractors - RESERVED

H.10. Ordinances, Taxes, Permits, and Licenses Without additional expense to the Government, the Contractor shall fully comply with all applicable local, city, State, and Federal laws, regulations, and ordinances. The Contractor will also be liable for all applicable Federal, State, and local taxes and shall obtain and pay for all permits and licenses governing performance under the contract.

H.11. Discrepancy in the Specifications In any case of discrepancy in the specifications, the matter shall be immediately submitted to the CO. The decision of the CO as to the proper interpretation of the specifications shall be final in accordance with the Disputes clause of this contract.

H.12. Uniforms – RESERVED

H.13. Personnel Qualifications – RESERVED

H.14. Government-Furnished Materials – RESERVED

H.17. Performance Bond Requirement – RESERVED

H.18. Insurance Requirement – RESERVED

pg. 21

SECTION I: CONTRACT CLAUSES

I CLAUSES AND PROVISIONS

I.1 Clauses Incorporated by Reference

52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full .212

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items. FAR 52.212-5 paragraph (a) and the following clauses in paragraph (b) are being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to this acquisition: 52.203-6, 52.203-13, 52.204-10, 52.204-14, 52.209-6, 52.219-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-50, 52.223-18, 52.225-13, and 52.232-33; and the following clauses in paragraph (c):

52.222-41, 52.222-42, 52.222-43. 52.222-55, 52.222-62.

The selected offeror must comply with the following FAR clauses, which are incorporated herein by reference: 52.203-12, 52.204-9, 52.204-13, 52.204-18, 52.204-19, 52.204-23, 52.204-25, 52.209-10, 52.219-1, 52.219-8, 52.223-5, 52.232-1, 52.232-8, 52.232-23, 52.232-39, 52.232-40, 52.233-1, 53.233-3, 53.233-4, 52.237-2, 52.237-3, 52.242-17, 52.243-1, 52.245-1, 52.246-4, 52.246-15, 52.247-34, 52.249-4, 52.249-8, 52.253-1. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far

The selected offeror must comply with the following GSAM clauses, which are incorporated herein by reference: GSAM 552.212-4 Contract Terms And Conditions - Commercial Items (FAR DEVIATION), 552.204-9, 552.252-5. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/gsam

I.2 Clauses in Full Text

52.217-7 -- Option for Increased Quantity -- Separately Priced Line Item. (Mar 1989)

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within at any time during the performance period. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.217-9 -- Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of which the Contracting Officer may exercise the option; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires.

The preliminary notice does not commit the Government…