Combined Synopsis Solicitation - 36C24726Q0395.pdf

Combined Synopsis-Solicitation for Commercial Products & Commercial Services

Effective Date: 01/15/2026 Revision: 03

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026- 01/03/13/2026.

This solicitation is set-aside for SDVOSB.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333241, with a small business size standard of 500 employees. The FSC/PSC is 7320.

The Charlie Norwood VA Medical Center located at 1 Freedom Way, Augusta, GA 30904 is seeking to purchase Ten (10) each Self-Leveling Mobile Tray and Glass Rack Dispenser Carts for Nutrition Food Services.

All interested companies shall provide quotations for the following:

Supplies/Services

Line Item Description Quantity Unit of Measure

Unit Price

Total Price

0001 Self-Leveling Mobile Tray and Glass Rack Dispenser Carts

10 EA

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-12#FAR_12_202

Revision: 03

RACK DISPENSER CARTS

STATEMENT OF WORK (SOW)

A. GENERAL INFORMATION

1. Purpose: Purchase of Rack Dispenser Carts for easy storage of trays/racks in a platform base.

2. Scope of Work: Nutrition and Food Service will utilize these carts to service the areas near/around dishwashing equipment and dining facility.

3. Background: This equipment is needed to provide sanitary storage and use of glass and tray racks for Veteran meal service.

4. Performance Period: This is a One-time delivery.

5. Type of Contract: Firm-Fixed-Price.

6. Place of Performance: Delivery will be made to Charlie Norwood VA

Medical Center, Warehouse Bldg. 111, 1 Freedom Way, Augusta GA 30904.

7. Hours of Operation: Warehouse deliveries are accepted between 8am and

3:30pm, Monday through Friday, excluding holidays.

Hospital normal hours of operation are between 8am and 4:30pm, Monday through Friday, excluding holidays. Holidays falling on a Sunday will be observed the following Monday.

Federal Holidays

New Year’s Day January 1st Martin Luther King’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth Day 3rd Monday in June Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day Last Thursday in November Christmas Day December 25th

B. GENERAL REQUIREMENTS

Revision: 03

1. Contractor shall provide: 10 each, Self-Leveling Mobile Tray and Glass Rack

Dispensers

a. These carts must be field adjustable, have the ability to be self-leveling and spring loaded.

b. Easy to clean and sanitize.

c. Must have perimeter bumpers that protect walls, doors and furnishings.

d. They must be easy to roll on 4” heavy duty casters, 2 of which have brakes.

e. Each cart shall feature sets of nylon roller guides on all four corners to provide smooth leveling movement inside unit frame.

f. Corner legs shall be of .120 x 1” x 1” stainless steel and bottom and side panels shall be of 20-gauge stainless steel.

2. Contractor shall provide: Standard warranty to include parts and labor.

C. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

D. INVOICES

1. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer’s Representative (COR), and submitted electronically through OB-10 (https://portal.tungsten-network.com/).

2. A properly prepared invoice will contain:

a) Invoice Number and Date

b) Contractor’s Name and Address

b) Accurate Purchase Order Number

c) Supply or Service provided

d) Total Amount Due

Delivery shall be provided no later than 60 days after receipt of order (ARO). FOB is destination.

Place of Performance/Place of Delivery https://portal.tungsten-network.com/ https://portal.tungsten-network.com/

Revision: 03

Address: Charlie Norwood VA Medical Center (VAMC) Warehouse Bldg. 111 1 Freedom Way Augusta, GA 30904

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025)

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the

Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provision is incorporated into 52.212-1 as an addendum to this solicitation:

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (DEVIATION AUG 2025)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds

Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award

Management (SAM)); and

Revision: 03

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

All quoters shall submit the following: Detailed description, specifications, salient characteristics, (photos/sketch) of product being quoted.

All quotes shall be sent to the contracting officer’s email address. The subject line should state: “Augusta VAMC Rack Dispenser Cart”. Email address:

james.boles2@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal

Government processes resume.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-12

Revision: 03

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the

Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the

Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed

Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

James E. Boles Jr.

Contracting Officer e-mail address: james.boles2@va.gov