Combined Synopsis-Solicitation 36C24125AP0969.docx

Combined Synopsis-Solicitation Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through the most current Federal Acquisition Circular. The most current Federal Acquisition Circular can be found at Acquisition.gov.

This solicitation is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

The associated North American Industrial Classification System (NAICS) code for this procurement is 333924 - Industrial Truck, Tractor, Trailer and Stacker Machinery Manufacturing

The FSC/PSC is 3930 - Warehouse Trucks and Tractors, Self-Propelled

VA Maine HCS Logistics Service needs to purchase one (1) Toyota Forklift 8FBE18U. The intent is to ensure efficient and safe movement of materials within VA facilities, thereby enhancing productivity and service delivery to veterans. The Contractor shall provide all labor, personnel, equipment, tools, materials, supervision and other items and services necessary to perform the following:

Supplies/Services

DEPARTMENT OF VETERANS AFFAIRS

STATEMENT OF WORK

SCOPE OF WORK: VA Maine HCS Logistics Service is in need of purchasing 1 Toyota Forklift 8FBE18U. The intent is to ensure efficient and safe movement of materials within VA facilities, thereby enhancing productivity and service delivery to veterans. The Contractor shall provide all labor, personnel, equipment, tools, materials, supervision and other items and services necessary to perform the following:

Delivery of forklift, Electric powered TOYOTA MODEL 8FBE18U or equivalent.

1. EQUIPMENT: The following equipment shall be delivered VA Maine HCS Logistics Warehouse Building 240. All equipment installed by the Contractor shall be FDA approved for use, in new condition, and fully operational in accordance with manufacturer literature specifications. A minimum of two (2) copies of any associated operational and/or service manuals shall be provided for all equipment listed below as applicable.

2. BACKGROUND: The VA's logistics operations require modern equipment to handle various materials and supplies. A forklift is essential for the effective management of inventory, transportation of goods, and overall operational efficiency. This SOW provides the details necessary for the procurement process and outlines the expectations of the contractor.

3. OBJECTIVE: The primary objective of this SOW is to acquire a reliable, safe, and compliant forklift that meets the operational needs of the VA. The forklift must adhere to federal standards and regulations and provide optimal performance in a varied warehouse environment.

4. SALIENT CHARACTERISTICS

The Contractor shall provide a fully functional system that meets the following characteristics:

TOYOTA MODEL 8FBE18U, Toyota 3-Wheel Sit-Down AC Electric Forklift . Solid Pneumatic Tires . Electric Battery Powered

ACTIVE MAST CONTROL (AMC)

Toyota's industry exclusive Active Mast Control (AMC) helps improve forklift stability by electronically monitoring and controlling various functions of the forklift. Should the operator inadvertently place the forklift in a potentially unstable longitudinal condition, mast height and load sensors trigger the controller to activate the AMC, which limits forward tilt angle and/or tilt back speed. Additionally, if the operator attempts to lift with the forks tilted forward beyond 1°, the lift speed is automatically limited, encouraging the operator to return the forks to level before lifting.

AC DRIVE & AC LIFT SYSTEM

Quicker acceleration. Higher top speeds. Longer lasting power. Low maintenance. These are the hallmark benefits of the industry-leading 8FBE electric forklift with AC Drive and AC Lift. Simply put, Toyota's 8FBE models are electric marvels, offering unprecedented power, performance and energy efficiency. They're the sum total of creative engineering, breakthrough design and proven technology. All driven by a single vision: to create a superior-performing electric forklift that boosts productivity and minimize operating costs.

AUTOMATIC PARKING BRAKE

All Toyota 8FBE models are now equipped standard with an automatic parking brake.

The parking brake will engage automatically anytime the Operator Presence System (OPSS) recognizes the operator has exited the forklift or the forklift is shut-off. For release of the auto park brake, simply click the button on the left of the steering column and the forklift is ready for operation.

COLOR LCD DISPLAY

Toyota's 8FBE models feature a full color, high resolution LCD display. This display allows for improved visibility of information and allows for increased operability with a larger screen size than seen previously on this model. Additionally, fork tilt angle is now displayed anytime the forklift is not in travel for increased operator awareness.

MAST 3-Stage (FSV) mast with full free lift provides excellent visibility to load and fork tips, while providing smooth, quiet and consistent operation.

Mast Specifications:

Maximum Fork Height - 189” Overall Lowered Height - 83.5” Over Head Guard Height - 81” Free Lift - 35.4" with standard Load Backrest Lifting Capacity Base Model Capacity – 3,500 lbs @ 24” load center Actual Capacity, based on quoted specifications - 2,750 lbs @ 24” load center to

189” MFH

TILT 5.0 degrees forward and 6.5 degrees backwards

CARRIAGE ITA Hook Type, 36" Carriage

FORKS Forks 42" x 4" x 1.4" - Class II

LOAD BACKREST 48" High Load Backrest

ATTACHMENTS Cascade 36" Integral Sideshifter (Includes 3-Way Valve with 3rd Function Hosing)

SPEEDS

Travel Speed: 9.90 mph Lift Speed: 115 fpm VOLTAGE 36 Volt Electrical System

STEERING On-Demand Hydrostatic Power Steering with Memory Tilt Steering Column

WHEELS AND TIRES

Front Tires: 18x7x8x16PR Rear Tires: 16x6-8-10PR

BATTERU COMPARTMENT

21.7” (L) x 39.2” (W) x 24.5” (H)

Additional Equipment Included . 12 Volt Power Supply . Battery Compartment Side Panels . Plastic Mirrors . Anti-Static Strap . Rear Assist Grip with Horn Button . Tablet Power Supply and Mount . LED Strobe Light (Amber) . LED Rear Combination Lights . J44A-RR Blue Light(Key On/Off) . Backup Buzzer . T41N-Void UL Rating . Steering Wheel with Knob . Mini-lever Controls with Ergo-Shift . EZ Fingertip Controls . Solid Pneumatic Drive Tires (18x7x8/4.33) . Solid Pneumatic Steer Tires (16x6-8/4.33) . Solid Pneumatic Non-Marking, Treaded Tire . Battery 18-E90D-17 Other Outstanding Toyota Features . Regenerative Braking . Wet disc brakes . 500 Hour Periodic Maintenance Interval . On Demand, Full Hydraulic Power Steering . Thermal Protection Indicator . Operator Presence Sensing System (OPSS) . Travel Power Control (programmable acceleration) . Planned Maintenance Indicator . Electronic Shift Control . Memory Tilt Steering Column . Dual Operator Assist Grips . Durable Rubber Floor Mat . Dash Mounted Cup Holder . Digital Multifunction Display . LED Headlights . Premium, full-suspension vinyl seat withorange seat belt

Warranty 12 Months or 2,000 hours whichever occurs first: Basic 36 Months or 6,000 hours whichever occurs first: Powertrain Warranty coverage for non-standard option components will be covered by the manufacturer of that component and not covered under the Toyota forklift standard or powertrain warranty.

5. AREAS TO BE SERVICED

Department of Veterans Affairs Warehouse BLDG 240 VA Maine HCS 1 VA Center Augusata Maine 04330

6. INSPECTION AND ACCEPTANCE

a) The Contractor shall conduct a joint inspection with the POC upon delivery of equipment.

b) The POC shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the Contracting Officer.

7. WARRANTY

12 Months or 2,000 hours whichever occurs first: Basic 36 Months or 6,000 hours whichever occurs first: Powertrain Warranty coverage for non-standard option components will be covered by the manufacturer of that component and not covered under the Toyota forklift standard or powertrain warranty.

7. TASK FREQUENCY AND INSTRUCTIONS

The work set forth in the Scope of Work shall be completed in a single visit, be it a single day or multiple days as required for appropriate completion. All work is to be scheduled in advance with the COR.

Equipment delivery shall not precede installation by more than 20 days. Installation and implementation must be immediately followed by clinical user training including “go live” support. Implementation and integration with VistA CPRS shall not exceed 90 days from date of award.

8. PROPERTY DAMAGE

The contractor shall take all necessary precautions to prevent damage to any government property. The contractor shall report any damages immediately and shall be assessed current replacement costs for property damaged by the contractor, unless corrective action is taken. Any damaged material (e.g. trees, shrubs, lawn/turf, cubs, gutters, sidewalks, etc.) will be replaced in a timely manner or corrected by the contractor with like materials, at no extra cost to the government, upon approval of the Contracting Officer.

10. ATTACHMENTS

None.

11. IDENTIFICATION, PARKING, SMOKING, CELLULAR PHONE USE AND VA REGULATIONS

The contractor's employees shall wear visible identification at all times while on the premises of the VA property. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police-Security Service. The VA will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited inside any buildings at the VA. Cellular phones and two-way radios are not to be used within six feet of any medical equipment. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in a citation answerable in the United States (Federal) District Court, not a local district state, or municipal court.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” [November 2023]

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” [May 2024]

The following subparagraphs of FAR 52.212-5 are applicable: 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023), 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020), 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021), 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns, 52.222-3, Convict Labor (JUN 2003), 52.232-33, Payment by Electronic Funds Transfer - System for Award Management (OCT 2018).

All quoters shall submit the following:

1. Questions: Any questions must be submitted in writing no later than 2 January 2025 at 3:00 PM EST. Answers to the questions will be posted the following day.

2. Quote: Offeror shall provide a quote using the Line item 0001 table above.

All quotes shall be sent to the Contract Specialist, Justin Duff at justin.duff@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

1. Price: Quotes will be compared by price.

1. Technical: The offeror’s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Statement of Need in a timely efficient manner.

1. Contractor shall provide specification sheets for proposed equipment and include within the solicitation response.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 7 January 2025 to Contract Specialist Justin Duff at justin.duff@va.gov

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

The Contract period of performance is set to begin 13 January 2025 through 17 January 2025. Exact dates to be determined at time of award.

Equipment will be delivered to the address below:

Place of Performance/Place of Delivery

VA Maine HCS Logistics Warehouse Building 240 1 VA Ctr, Augusta ME

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

CONTACT INFORMATION: Please direct all correspondence to NCO 1 Contract Specialist Justin Duff at justin.duff@va.gov

Effective Date: 03/15/2023 Revision: 01