Combined Synopsis_Solicitation - 31 FSS Portable Mobile Stage.pdf

DEPARTMENT OF THE AIR FORCE

31st FIGHTER WING (USAFE)

Combined Synopsis/Solicitation

Requirement Title:

Solicitation Number:

Solicitation Issue Date:

Response Deadline:

31 FSS PORTABLE MOBILE STAGE

FA5682-24-Q-8033

23rd of May 2024 no later than

03:00 PM CET

Point(s) of Contact: WESTBROOK, ANDREW M MSgt <andrew.westbrook@us.af.mil> FRANCESCON, BARBARA<barbara.francescon.1.it@us.af.mil>

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a Request For Quotation (RFQ) using Simplified Acquisition Procedures (FAR Part 13)

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 2024-03 23-Feb-2024

Defense Federal Acquisition Regulation Public Notice Department of the Air Force Federal Acquisition Circular

26-Mar-2024

7-Jul-2023

4. The North American Industry Size Classification (NAICS) code associated with this requirement is: 332311

Description:

Mobile stage with an operating system, hydraulic actuation, sets up quickly and easily, eliminating the time and personnel required for conventional portable and mobile stage systems. Weather resistant, storage space, a portable mobile stage is a versatile and easily transportable platform designed for setting up temporary performance spaces or event stages. The stage will be commonly used for outdoor events, concerts, festivals, presentations, and other performances where a temporary stage is required. Currently the community center pays for a stage and production for every Armed Forces Entertainment that comes to Italy. Owning the stage would eliminate that cost saving the military money moving forward.

Stage size 24' x 32' (7.32 x 9.75m) Tow Length 42' (12.80m) Empty weight 11,400lbs (517kg)

Place of Performance | Delivery: Set-aside:

Shipping FOB Destination Aviano Air Base, Italy, 33081

Please indicate the Proposed Delivery Date:

No Set-asides used.

Line Item Description Quantity Unit Unit Price Extended Price

0001 Community Center Portable Mobile Stage 1 EA

0002 Shipping 1 EA

General Information

Requirement Information mailto:andrew.westbrook@us.af.mil mailto:barbara.francescon.1.it@us.af.mil

Company Name:

Name and Title of Representative:

Phone / Email:

Discount Terms:

Cage Code:

By the submission of this quote, the aforementioned Vendor acknowledges the solicitation and all of its amendments as well as takes no objections to the Solicitation's Provisions and Clauses.

FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Mar 2023).

Addendum to FAR 52.212-1.

Clarification of language used. This solicitation is a Request for Quote (RFQ). If appearing in this solicitation, the terms "RFP" shall mean "RFQ", the words "proposal" or "offer" shall mean "quote", the word "offeror" shall mean "quoter", and the word "contract" shall mean "purchase order."

Submitting your quote: Submit quotations to the office specified in this solicitation and before the exact time specified in this solicitation. Questions may be submitted no later than 16th of May 2024 by 4:00 P.M. Central European Time (CET).

Submission deadline: All quotes must be submitted to the following email addresses no-later-than 23rd of May 2024 by 3:00 P.M.

Central European Time (CET):

andrew.westbrook@us.af.mil barbara.francescon.1.it@us.af.mil

Content of Quote: Submitted quotes must include a technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary. A general statement of compliance or restatement of the requirement specifications is insufficient. Vendor is responsible for ensuring the quote provided addresses each specification listed in this solicitation. Descriptive literature information such as illustrations, drawings, or a clear reference, such as website information must be made readily available to the Contracting Officer. The Contracting Officer is NOT responsible for locating or obtaining any information not identified in the quote and literature. The Government intends to make an award without discussion; to this end, if a quote does not clearly demonstrate technical compliance and/or does not comply with every requirement contained within this solicitation, the quote will not be considered for award.

Warranty: The quoter shall provide the applicable express warranties as a separate document that shall be included in the final contract by addendum.

Determination of Contractor Responsibility. All vendor must be registered in the System for Award Management (SAM.gov) at the time of quote submittal. If a vendor is in the process of registering and/or re-validating Representations & Certifications at the time of quote submittal, contact the Contracting Officer prior to the close of the solicitation with all supporting documentation.

Issuance of Purchase Order. The Government intends to issue a single Firm Fixed Price Purchase Order to the vendor that provides the most advantageous quote to the Government. The Contracting Officer may reject any or all quotes. The Contracting Officer will make an award to the vendor whose quote represents the best overall value to the Government in accordance with the Evaluation Criteria specified in the Addendum to FAR 52.212-2, Evaluation - Commercial Products and Commercial Services, below.

The Government reserves the right to cancel this RFQ at any time prior to or after receipt of quotes. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a quoter for any costs.

Vendor Information

Instructions to Quoters

52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021) is hereby incorporated by reference.

Addendum to FAR 52.212-2.

IAW FAR 12.301(c)(2) and the procedures stated in FAR 13.106-2, the Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforms to the solicitation and is most advantageous to the Government, price and other factors considered.

Evaluation Procedures: This will be a Lowest Price Technically Acceptable (LPTA) evaluation. Award may only be made to a responder who is deemed responsible in accordance with FAR 9.1, whose quote conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required under the Addendum to FAR 52.212-1, Instruction to Offerors, of this solicitation), based on the evaluation factors/subfactors, and to represent the lowest price technically acceptable quote. The following factors shall be used in a comparative evaluation:

1) Price: At a minimum the CLINs structure outlined in the solicitation shall be completed. The proposed price shall be submitted in U.S. Dollars and inclusive of supply, shipping and delivery, installation, setup, and training. The Unit Price must be rounded to the second decimal.

2) Technical Compliance. Quotes will be evaluated based upon how well they adhere to this solicitation's specifications via submitted technical documentation and will be rated on an Acceptable/Not Acceptable basis. If no technical documentation is provided the proposal will be deemed unacceptable and/or unresponsive.

- TECHNICAL RATINGS -

Acceptable: Quote clearly meets the minimum requirements of solicitation Not Acceptable: Quote does NOT clearly meet the minimum requirements of the solicitation.

Only quotes deemed “Responsive” shall be evaluated. All responsive quotes received will be first evaluated by Technical Acceptability and then for Price. The technical evaluation team will evaluate quotes on an Acceptable/Not Acceptable basis. After evaluation, the lowest priced technically acceptable quote will be selected for award.

The Contracting Officer further reserves the right to conduct price realism to determine whether quotes are so low/high they reflect a lack of technical understanding by the quoter. If deemed necessary, the Contracting Officer shall reject any quote that is deemed unrealistically low/high.

The Government intends to evaluate quotes and award a contract without discussions with vendors. Vendors should not expect requests for clarification or additional information from the Government. Award will be based on the initial evaluation of quotes received in response to the solicitation. Therefore, quoters are cautioned that their initial quotes should contain their best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions with vendors if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; and may waive informalities and minor irregularities in quotes received.

Attachment 1: Provisions and Clauses

Evaluation Criteria

Attachments | Other