Combined Synopsis Soliciation RFQ FA481425TF014.pdf

CHARGE THE STORM…LET’S GO!

DEPARTMENT OF THE AIR FORCE

6TH AIR REFUELING WING (AMC)

MACDILL AIR FORCE BASE, FLORIDA

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA481425TF014 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03; Effective 01/17/2025.

This is a set-aside for 100% Small Business.

The North American Industry Classification System (NAICS) code for this project is 611430 with a size standard of $15,000,000.00.

**Notice to Vendor(s)/Supplier(s)**:

- This is a set-aside for 100% Small Business

- Please provide a quote assuming a Firm Fixed Price contract

- Offerors must bid on all items. No partial quotes will be considered

- Lack of registration in the SAM database will make an offeror ineligible for award. Offeror must also be registered in Wide Area Workflow to receive payment through electronic funds transfer.

- All travel, lodging, per diem, etc., for this event shall be compliant with the Department of Defense Joint Federal Travel Regulation (DoD JFTR).

The purpose of this Combined Synopsis and Solicitation (hereinafter referred to as “Request for Quote” and/or “RFQ”) is to:

Provide coaching and support services in support of the United States Special Operations Command (USSOCOM) Military Adaptive Sports Section (MASS) for the periods of March 1, 2025 - March 16, 2025 and July 8, 2025 - July 27, 2025.

Place of Performances: MacDill Air Force Base, Tampa, FL Colorado Springs, CO

The Contract Line Item Number (CLIN) Schedule is provided below:

Item Description Quantity Unit Unit Cost Total

Amount

0001 2025 Defense Warrior Games – Selection Camp

IAW SOW 3.1

1 Event

0002 2025 Department of Defense – Warrior Games

IAW SOW 3.2

1 Event

TOTAL

1. Addendum to 52.212-1, Instructions to Offerors – Commercial Items (Nov 2021)

FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Oct 2018) applies to this acquisition and is incorporated by reference. The below items have been revised.

- The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

- Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

- Paragraph (g) second sentence revised as follows: “The Government intends to evaluate quotes and award a contract without interchanges. The government however, reserves the right to conduct interchanges with one, some, none or all vendors at its discretion."

- Paragraph (B)(12) is added as follows:

As part of a vendors quote, the following information must be furnished:

(i) Company Name

(ii) UEI Number

(iii) Cage Code

(iv) Number of Employees (used to evaluate size status)

(v) Total Yearly Revenue (used to evaluate size status)

(vi) Estimated Delivery Date

(vii) Payment Terms

(viii) Warranty Terms

(ix) FOB (Destination or Origin)

(x) Shipping Costs

2. Evaluation of Quotations or Offers

Pursuant to FAR 12.602 contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. Quotes will be evaluated for technical compliance and price.

a. Technical. The technical factor will evaluate a vendor’s ability to meet minimum requirements outlined in Attachment 1, Statement of Work (SOW). To be considered responsive to this RFQ, vendors must provide the following:

1. Clear evidence that the vendor understands and can meet qualification requirements outlined in the SOW section 2.0.

2. Evidence that the vendor understands and has the capability to meet performance requirements and provide deliverables for each event as described in the SOW (Sections 3.0, 3.1 & 3.2).

b. Price. To be considered responsive, vendors shall provide pricing for all items specified in the above CLIN Schedule.

3. Basis for Award

Lowest Price Technically Acceptable (LPTA). A technical advisor will compare a vendor’s technical solution against the minimum requirements found in the SOW (reference attachment 1) and assign a technical rating of either “Acceptable” or Unacceptable”. If the lowest priced vendor is rated to be “Technically Acceptable”, an award decision can be finalized. If the lowest priced vendor is rated to be “Technically Unacceptable”, review of the next lowest priced quote will continue until a “Technically Acceptable” rating is achieved or until all quotes are evaluated. In order to determine price fair and reasonable, the evaluation process may continue until reaching two technically acceptable quotes (to establish adequate price competition).

4. Quote/Question Suspense & Submission Instructions

NOTE: Required method of receipt is via email. ZIP files are not an acceptable format for the Air Force Network and will not go through our email system. Vendors should place a read/delivery receipt and/or request confirmation of receipt by the government.

Any offer not sent via email to the appropriate government POC’s or the address if mailing, will be considered nonresponsive.

a. RFQ due date: February 4, 2025

RFQ due time: 10:00 AM EST Email Quotes to: ramon.jimenez.7@us.af.mil & yvette.prioleau.1@us.af.mil

b. All questions regarding this RFQ must be emailed to ramon.jimenez.7@us.af.mil & yvette.prioleau.1@us.af.mil by 10:00 AM EST on January 29, 2025.

5. Provisions and Clauses

The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

Provisions and clauses may be obtained via the internet through the following websites:

https://www.acquisition.gov, http://www.arnet.gov/far/, or http://safaq.hq.af.mil/contracting. NOTE: ALL PROVISIONS WILL BE REMOVED

AT TIME OF AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.

The following FAR Provisions and Clauses are applicable to this RFQ:

- Reference attachment # 2 for list of applicable FAR provisions and clauses.

The following DFAR Provisions and Clauses are applicable to this RFQ:

- Reference attachment # 2 for list of applicable DFAR Provisions and Clauses.

The following DAFFARS clauses are applicable to this RFQ:

OMBUDSMAN (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes.

The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsmen, Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225-5022, 618-229-0267, fax 618- 256-5724, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICC/AFISRA/SMC ombudsman levels, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

Attachments: (3)

1. Statement of Work

2. Provision and Clauses

3. Wage Determination No. 2015-4571 (Rev. 25)