COMBINED SYNOPSIS RTI Mats.pdf

COMBINED SYNOPSIS/SOLICITATION FOR

COMMERCIAL PRODUCTS AND SERVICES

General Information

Document Type: Combined Synopsis/Solicitation

Solicitation Number: W912JF‐24‐R‐0005

Posted Date: 5 January 2024

Response Date: 12 January 2024

Requested Delivery Date: 60 days ARO (after receipt of order)

Product or Service Code: 7830

Set Aside: Total Small Business Set‐Aside

NAICS Code: 339920 Sporting and Athletic Goods Manufacturing: 750 Employees size standard

Contracting Office Address

Arkansas Army National Guard 318 Missouri Ave.

Camp Joseph T. Robinson North Little Rock, Arkansas 72199‐9763

Description

This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in Federal Acquisition Regulation (FAR) 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotations are being requested, and a written solicitation will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023‐06 Effective December 4, 2023.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339920, with a small business size standard of 750 employees. The product or service code is 7830. The Government will award a firm‐fixed price (FFP) contract resulting from this combined synopsis/solicitation to the responsible offeror whose offer, conforming to the synopsis/solicitation, will be most advantageous to the Government (as determined by the solicitation evaluation criteria).

The Arkansas Army National Guard, located at Camp Robinson, North Little Rock, Arkansas is seeking to purchase 196 Swain Hybrid Mats (or equal) for martial arts, wrestling and physical training.

All interested companies must provide quotation(s) for the following:

All items are Brand name or Equal:

Supplies

Line Item

Description Quantity Unit Price

Total Price

Swain Mat – Hybrid Tatami

1M X 2M X 4CM

Color: Black

Swain Mat – Hybrid Tatami

1M X 2M X 4CM

Color: Gold

Place of Performance

Address: 318 Missouri Ave.

Camp Joseph T. Robinson North Little Rock, Arkansas

Postal Code: 72199‐9763

Country: UNITED STATES

Award will be made to the quoter whose quotation offers the best value to the government, considering technical capability, past performance, and price.” The government will evaluate information based on the following evaluation criteria: price, quality, delivery date and other factors. Additionally, the Government will utilize simplified procedures in accordance with FAR Part 13. The solicitation is 100% set aside for small business IAW FAR 19.502‐2(a).

The full text of FAR provisions or clauses may be accessed electronically at acquisition.gov.

The following solicitation provisions apply to this acquisition:

1. FAR 52.211‐6, “Brand Name or Equal” (AUG 1999)

(a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal" products must meet are specified in the solicitation.

(b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must‐

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by‐

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation.

(End of provision)

2. FAR 52.212‐1, “Instructions to Offerors–Commercial Products and Commercial Services”

(SEP 2023)

Addendum to FAR 52.212‐1, “Instructions to Offerors – Commercial Products and Commercial Services” Request for Quotation (RFQ) shall contain the following information: RFQ NUMBER;

TIME SPECIFIED FOR RECEIPT OF OFFERS; NAME; ADDRESS; CAGE CODE; UNIQUE ENTITY

IDENTIFIER (UEI); TELEPHONE NUMBER OF OFFEROR; TERMS OF THE EXPRESSED WARRANTY;

ANY DISCOUNT TERMS AND ACKNOWLEDGEMENT OF ALL SOLICITATION AMENDMENTS (if applicable).

Offeror shall complete, and include with its submission, the following:

For products offered, descriptive literature that adequately illustrates the proposed items.

Addendum to FAR 52.212‐1(c), “Period for Acceptance of Offers”. The paragraph is tailored as follows: “The Offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers.”

3. FAR 52.212‐2, “Evaluation – Commercial Products and Commercial Services” (NOV 2021)

Addendum to FAR 52.212‐2, “Evaluation – Commercial Products and Commercial Services” (NOV 2021) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price, quality, delivery date, and other factors considered. Award shall be based on all or none and best value to the government IAW FAR 13.106‐2.

The Government may award without discussions; however, the Government reserves the right to conduct discussions if deemed in the Government’s best interest.

4. FAR 52.212‐3, “Offeror Representations and Certifications–Commercial Products and

Commercial Services” (NOV 2023)

5. FAR 52.219‐1, “Small Business Program Representations” (SEP 2023)

6. FAR 52.204‐24, “Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment” (NOV 2021)

7. FAR 52.204‐26, “Covered Telecommunications Equipment or Services Representation” (OCT 2020)

8. DFAR 252.203‐7005, “Representation Relating to Compensation of Former DoD Officials”

(SEP 2022)

9. DFAR 252.204‐7016, “Covered Defense Telecommunications Equipment or Services‐‐ Representation” (DEC 2019)

10. DFAR 252.204‐7017, “Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services ‐‐ Representation” (MAY 2021)

Offerors must complete annual representations and certifications online in the System for Award Management (SAM) accessed through http://www.sam.gov in accordance with FAR

52.212‐3 within the year to be considered for award. If paragraph (b)(2) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212‐4, “Contract Terms and Conditions – Commercial Products and Commercial Services. (DEC 2022)

FAR 52.212‐5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” (DEC 2023)

The following subparagraphs of FAR 52.212‐5 are applicable:

subparagraph (a), and the following clauses in subparagraph (b)(2)(4)(14)(19)(22)(27)(28)(29)(30)(31)(32)(33)(35)(44)(48)(51)(58)(59)

Vendors must be actively registered in the System for Award Management (SAM) accessed through http://sam.gov. Contact SAM at US Calls: 866‐606‐8220, International Calls: 1‐334‐ 206‐7828. SAM will assign vendors their applicable Unique Entity Identifier (UEI).

All quoters must submit the following items necessary: including, but not limited to, all equipment, supplies, transportation, labor, and supervision – necessary to complete the required items according to the specifications.

All quotations must be sent to the Contract Specialist:

Eric Osborne USPFO – Arkansas Building 3000 Camp Joseph T. Robinson North Little Rock, Arkansas 72199 Eric.d.osborne8.civ@army.mil

This is an open‐market combined synopsis/solicitation for products as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

“The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.”

OR

“The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:”

Quoter must list exception(s) and rationale for the exception(s). Quotations that reject the terms and conditions of the solicitation may be excluded from consideration.

Submission must be received not later than 5:00 PM CST, 12 January 2024 at: see address or e‐ mail below. Late submissions will be treated in accordance with the solicitation provision at FAR 52.212‐1(f). E‐mail is preferred.

Any questions or concerns regarding this solicitation should be forwarded in writing via e‐mail to the individual listed below.

Point of Contact

Eric Osborne Contract Specialist

USPFO – ARKANSAS

Building 3000 Camp Joseph T. Robinson North Little Rock, AR 72199 Eric.d.osborne8.civ@army.mil Phone: (501) 212‐4360