COMBINED SYNOPSIS Rottler V2 V0.4.docx

COMBINED SYNOPSIS/SOLICITATION FOR Rottler V12 or Equal Valve Rafacing Machine General Information

Contracting Office Address Red River Army Depot Directorate for Contracting 100 James Carlow drive, Bld 15 Texarkana, TX 75505-5000 Contract Specialist: Aeric Miller Aeric.p.miller.civ@army.mil Contracting Officer: Travis Peterson Travis.n.peterson2.civ@army.mil Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a Request For Offers (RFO) The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulations.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333517, with a small business size standard of 500.

Basis For Award: See Provision At FAR 52.212-2 below

Submission Of Questions: Any questions regarding this RFO must be received by April 1, 2025 at 1000 hrs. (10:00 AM Central Standard Time (CST). Questions shall be submitted by email to Contract Specialist at Aeric.p.miller.civ@army.mil & Contracting Officer at Travis.n.peterson2.civ@army.mil

Responses to questions are not considered changes to the RFO as the only way the RFO can be modified is through an amendment that will be issued. No Oral explanations or instructions will be provided. All questions must be submitted in writing, upon receipt of questions, the Government will post questions and answers to sam.gov and by email to all interested offerors.

Submission Due Date: All offers are due by April 03, 2025 at 1300hrs (1:00 PM CST). All responses received within this time frame will be considered by the government. Responses shall be submitted electronically to aeric.p.miller.civ@army.mil & Travis.n.peterson2.civ@army.mil concerning this acquisition. Offeror must be registered in System for Award Management (SAM) prior to receiving an award. Refer to website https://www.sam.gov/portal/public/SAM/.

The Acquisition Services Division for Red River Army Depot at 100 James Carlow Drive, Bld 15 in Texarkana, TX is seeking to purchase a Rottler V12 or Equal valve resurfacing machine.

All interested companies shall provide offers for the following:

Supplies

1. This will be a Firm-Fixed Price/ Single Purchase Order for the following:

Table 1

Purchase Description (PD) Centerless Grinding Valve Refacing Machine Rottler VR12 or Equal For Red River Army Depot (RRAD)

1. Scope. This brand name or equal purchase description sets forth the minimum requirements for the purchase and turn-key installation of one (1) each Rottler model VR12 (or equal) Centerless Grinding Valve Refacing Machine. The vendor shall supply tooling and accessories to allow refacing of valves in accordance with the specifications outlined in this PD. The vendor shall provide off-loading, unpacking, setup, and connection to all utilities at the installation location. Utilities will be provided within twenty (20) feet of the installation location. At the completion of the equipment installation, the vendor shall provide on-site operator training at RRAD.

1. Place of Performance. The items acquired via this contract shall be delivered, installed, and made fully operational at building 345 automotive machine shop at Red River Army Depot located at Texarkana, Texas 75507.

2. Period of Performance. The vendor shall furnish and install all equipment, accessories, tooling, and complete all training and technical requirements of this contract no later than three (3) months after the date of contract award.

3. Recognized Holidays. The contractor shall not perform on-site work on the following holidays:

1. New Year’s Day

2. Martin Luther King Jr.’s Birthday

3. President’s Day

4. Memorial Day

5. Juneteenth National Independence Day

6. Independence Day

7. Labor Day

8. Columbus Day

9. Veteran’s Day

10. Thanksgiving Day

11. Christmas Day (Including RRAD Christmas Shutdown)

2. General Requirements.

1. Item Condition. The items offered shall be new and a current production model. A current production model is defined as the manufacturer’s current production model which, on the date this solicitation is issued, has been designed, engineered and sold or is being offered for sale through advertisements or manufacturer’s published catalogue or brochures. Products such as a prototype unit, pre-production model, or experimental units do not qualify as meeting the requirements specified herein. The equipment shall be complete, so that when connected to the utilities identified herein, it can be used for any function for which it was designed and constructed.

2. General Safety. The equipment shall be fitted with safety devices or coverings for any parts that present safety hazards. The equipment shall include provisions to isolate and lock out all sources of hazardous energy, either input to the equipment or generated by the equipment, to ensure safety of operation and maintenance personnel.

3. General Standards Compliance. General compliance shall include, but not necessarily be limited to the following:

1. Occupational Safety and Health Administration (OSHA) 29 CFR 1910: Code of Federal Regulations, Occupational Safety and Health Standards

2. National Fire Protection Agency (NFPA) 70: National Electric Code (NEC), most current edition.

3. Vendor shall comply with all local, state, and federal safety, security, and environmental regulations.

4. Environmental Protection. The equipment shall be designed and constructed, so that under the operating service, transportation and storage conditions described herein, the equipment shall not emit materials hazardous to the ecological system as prescribed by federal, state, and local statutes in effect at the time of offer.

1. Compliance with Environmental Laws and Regulations: Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement, or Status-of-Forces Agreement. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR).

2. Conformance with Environmental Management System: Contractor shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment.

5. Lubrication. Means shall be provided to ensure adequate lubrication of all moving parts. If the design of the equipment includes a recirculating lubrication system, the system shall include a cleanable or replaceable filter.

6. Interchangeability. All parts of the end item shall be manufactured to standards and tolerances that will provide for the interchangeability of respective parts between end items of the same model without modification of the part or the equipment. All replacement parts shall be available commercially within the continental United States.

7. Controls. All mechanical, electrical, hydraulic and pneumatic operating controls required for operation shall be located convenient to the operator's work station(s).

8. Equipment Assembly. The equipment shall be constructed of parts that are new, without defects and free of repairs. The equipment construction shall include all components, parts, and features necessary to meet the performance requirements specified herein. All parts subject to damage from environmental hazards (such as dust, debris, or residue) shall be sealed or otherwise protected. The structure shall withstand all forces encountered during the operation of the equipment to its maximum rating and capacity without permanent distortion or failure.

9. Surfaces. All surfaces shall be clean and free of harmful or extraneous materials. All edges shall be either rounded or beveled unless sharpness is required to perform a necessary function. Except as otherwise specified herein, the condition and finish of all surfaces shall be in accordance with the manufacturer's commercial practices.

10. Measuring and Indicating Devices. All measuring and indicating devices such as dial indicators, pressure gages, temperature indicators, depth stops, scales, and other similar devices used on the equipment shall be graduated in the U.S. Customary System of Units (US). Markings on all measuring and indicating devices shall be permanently and legibly engraved or etched on a non-glare background. All dials and other type indicating devices shall be securely mounted in place.

11. Maintainability. The equipment shall be designed and constructed to permit maintenance personnel to easily service the equipment using a minimal number of tools. All parts subject to wear, breakage, or distortion shall be accessible for adjustment, replacement, or repair. Consistent with required maintenance and design of the equipment, the vendor shall provide any special tools required to service the unit. The equipment shall be equipped with access covers to facilitate inspection, cleaning, repair, or replacement of parts.

3. Technical Specifications.

1. Valve Refacing Machine – Rottler VR12 or Equal. The vendor shall provide one (1) each valve refacing machine subject to the following minimum specifications:

1. Capable of centerless grinding with pneumatic steady rest for valve stem diameters from .160-.600” (4-15mm)

2. Variable Valve Rotation Speed 0 – 230 RPM MAX

3. Variable Wheel Rotation Speed 0 – 2500 RPM MAX

4. Canted Roller Drive System

5. Open Sided Pneumatic Steady Rest

6. Stem/Butt End Grinding

7. Stem/Butt End Chamfering

8. Large Valve Capacity – Up to 15” (385mm) long

9. Main wheel diamond dresser (fold away style)

10. Solid Cast Iron Construction

11. Stroking handwheel

12. Valve stem diameter range with standard chuck: 0.138”-0.630” (3.5mm-16mm)

13. Valve stem length range with standard chuck: 1.970”-10.250” (50mm-260mm)

14. Valve total length range: 2.750”-15.750” (70mm-400mm)

15. Valve face angle range: 10 degrees to 60 degrees

16. Valve and butt grinding wheel speed: variable up to 2500RPM max

17. Valve rotation speed: variable up to 230 RPM max

18. Valve grinding motor power: 0.75 HP, AC, 0.56 Kw, AC

19. Grinding oil pump power flow: 0.025HP – 300GPH (0.02KW – 20LPM)

20. Air Requirements: cfm @ 90 psi

2. Valve Refacing Machine Accessories. The vendor shall provide the below listed accessories designed for operation with the valve refacing machine in order to facilitate engine block boring. The provided accessories shall be compatible with the Rottler V12 machine model to facilitate use with existing equipment.

1. Pneumatic steady rest for valve stem diameters from .160-.600” (4-15mm)

2. Drive roller system to allow grinding of small/short valves without pneumatic steady rest

3. Central stroking rotational handle for easy stroking of valve over grinding wheel, chuck does not fall to end stop when operator’s hand is removed from the handwheel

4. Motor controller that converts single phase incoming power to 3-phase motor

5. Variable valve rotation speed form 0 to 230 RPM

6. Digital display valve face angle device from 5 to 55 degrees in .1 increments

7. Double dove tail slides for valves up to 15” (380mm) overall length

8. End stop system to grind valves in a set to equal length from butt end to seat face

9. Butt grinding and chamfering device including micrometer, adjustable V nest

10. Small/short valve butt grinding and chamfering device

11. Main wheel dressing device mounted on the machine

12. Main grinding wheel 9.0” (230mm) diameter, general purpose (VTRW-10)

13. Diamond dresser for dressing butt wheel (VTRW-4)

14. Butt grinding wheel 4.0” (100mm) diameter, general purpose (VTRW-3)

15. Diamond dresser for dressing butt wheel (VTRW-5)

16. Adjustable work light

17. Base storage cabinet including removable coolant tank and paper filter system, capacity (5) gallons (20 liters)

18. Grinding oil 7609C 5 gallons (20 liters)

19. Filter paper (20 sheets)

20. Electrical requirements: 208-240V, 10A, 50/60Hz 1 phase

4. Utilities. The valve refacing machine shall operate from 208-240 Volts, 60 Hz, Single (1) Phase, maximum 25 amps – RRAD will provide power and air utility connection points within twenty (20) feet of the installation location.

5. Installation. The vendor shall provide a full turn-key installation of the valve refacing machine. This includes off-loading from shipment, unpacking, inspecting, assembling, moving the system into the installation area, leveling, and connection to all utilities. The vendor shall provide all equipment, tooling, and manpower to accomplish the installation. The valve refacing machine shall be installed in building 345 second floor – automotive machine section.

6. Training. The vendor shall provide a factory representative that is thoroughly familiar with all aspects of the valve refacing machine and accessories for the purpose of training RRAD personnel. The training shall be provided during the normal day shift working hours of RRAD. The training shall include machine operation, programming, preventative maintenance, and troubleshooting. The training shall be provided for a minimum of one (1) working day at RRAD. RRAD will provide valves to be used during training. The training shall begin within two (2) weeks of installation completion.

7. Warranty. The items furnished under this contract shall be guaranteed for a period of one (1) year, against defective materials, design, and workmanship. Upon receipt of notice from the Government of failure of any part of the system during the warranty period, that part or parts shall be replaced promptly with new parts at the expense of the vendor. The vendor shall provide installation services for replacement items during the warranty period. The warranty is to begin upon final acceptance by the Government.

8. Final Acceptance. The Government will examine the equipment supplied during the training portion of this contract to determine technical compliance. Technical compliance is defined as observing acceptable technical operation of the valve refacing machine and accessories during valve refacing operations.

9. Technical Data. The vendor shall provide a complete set of manufacturer’s technical data for the valve refacing machine. The technical data shall include at a minimum:

1. User operation procedures

2. Preventative maintenance procedures

10. HMI Interface. Any equipment requiring an HMI interface must be approved, prior to award, at the TACOM level.

11. Itemized Listing. The vendor shall provide a detailed itemized listing of the proposed contents of the complete system at the time of offer. The itemized listing shall be detailed to allow the Government to determine compliance with the technical requirements described in this PD.

Installation Responsibilities Government Contractor

() (XX) b. Furnish labor and material handling equipment for off-loading and placing item on foundation.

() (XX) c. Set and level the machine components on its foundation.

() (XX) d. Provide and install anchor bolts and nuts if required.

() (XX) e. Connect machine to the provided utilities hook-up.

() (XX) f. Provide all necessary materials, tools, gages and instrumentation necessary to perform the required tests.

Material and tooling required of the performance testing at government facility.

() (XX) g. Provide and charge all systems with fluids in accordance with manufacturer's instructions.

(XX) () h. Provide unobstructed utilities hook-up within 20 feet of System.

(End of Purchase Description)

The delivery/task order period of performance is 3 months from date of award.

Place of Performance

Red River Army Depot Directorate for Contracting 100 James Carlow Drive BLD Texarkana, TX

Delivery and Acceptance: FOB Destination

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services” (Sep 2023). This solicitation will result in only one (1) award.

Complete Table I and submit to the POC before closing date.

2. FAR 52.212-2 ADDENDUM,“Evaluation-Commercial Products and Commercial Services”

The Government will Award a contract to the lowest responsive offer and capable of providing Rottler V12 or Equal Valve Resurfacing Machine in accordance with Purchase Description Contractor shall acknowledge all requirements in the Purchase Description.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Technical Capability. Technical capability of the supplies offered to meet the Government requirements per Purchase Description. Offers’ technical description of the supplies being offered shall be in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, technical features similar to Purchase Description, warranty provisions, or other documents.

(ii) Price. Price will be evaluated to determine if the offer is fair, reasonable, and balanced. The Government may determine that an offer is unacceptable if prices are significantly unbalanced.

Unrealistically low offered prices, initially or subsequently, may be grounds for rejection for this solicitation.

(iii) Past Performance. Past performance will be evaluated to determine the confidence in the offeror’s ability to successfully accomplish the requirements of this solicitation based on the offeror’s demonstrated present and past work record. The Government will evaluate the offeror’s demonstrated record of contract compliance in supplying products and services that meet users’ needs, including cost and delivery schedule.

There will not be an adjectival rating assigned to each factor.

(b) Evaluation of offers. Evaluation procedures at FAR 13 will be used to evaluate all offers received in response to this solicitation.

The Government may award to other than the lowest offer.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Responsive offerors shall have a current representations and certifications in sam.gov and Table I complete.

3. FAR 52.212-3, “Offeror Representations and Certifications–Commercial Products and Commercial Services” (May 2024)

Offerors must complete annual representations and certifications electronically in the System for Award Management (SAM) accessed through https://www.sam.gov in accordance with FAR 52.212-3, “Offeror Representations and Certifications–Commercial Products.”

The following solicitation clauses apply to this acquisition:

1. FAR 52.212-4, “Contract Terms and Conditions-Commercial Products and Commercial Services” (Nov 2023)

2. FAR 52.212-5, “Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services” (NOV 2024)

The following subparagraphs of FAR 52.212-5 are applicable:

52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

52.222-19, Child Labor--Cooperation with Authorities and Remedies (DEC 2022) (E.O. 13126).

52.222-21, Prohibition of Segregated Facilities (APR 2015).

52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246).

52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O.

13627).

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O.13513).

52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

52.232-33, Payment by Electronic Funds Transfer—System for Award Management

(OCT 2018) (31 U.S.C. 3332).

CLAUSES INCORPORATED BY REFERENCE

52.209-10 Prohibition on Contracting With Inverted Domestic NOV 2015 Corporations 52.212-4 Contract Terms and Conditions--Commercial Products and NOV 2023 Commercial Services 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.247-34 F.O.B. Destination NOV 1991 252.203-7000 Requirements Relating to Compensation of Former DoD SEP 2011 Developed by Virtual Acquisition Office™ for federal government use and customization.Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7012 Safeguarding Covered Defense Information and Cyber JAN 2023 Incident Reporting 252.211-7003 Item Unique Identification and Valuation JAN 2023 252.232-7003 Electronic Submission of Payment Requests and Receiving DEC 2018 Reports 252.232-7010 Levies on Contract Payments DEC 2006

This is an open-market combined synopsis/solicitation for commercial products as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all offers must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Aeric Miller, at aeric.p.civ@army.mil Contracting Officer, Travis Peterson, at Travis.n.peterson2.civ@army.mil

Point of Contact Contract Specialist Aeric Miller 520-684-4368 Aeric.p.miller.civ@army.mil Contracting Officer Travis Peterson 571-588-1517 Travis.n.peterson2.civ@army.mil Developed by Virtual Acquisition Office™ for federal government use and customization.