Combined Synopsis - Posting NBWS 2025.pdf

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

ii. Solicitation (75H70425Q00010) is issued as a Request for Quotation (RFQ).

iii. The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2021-02.

iv. This requirement is competed as a small business, and or Native American Owned set-aside with the associated NAICS code is 721110 – Hotels (except Casino Hotels) and Motels with small business size standard of $40M.

v. A Firm-Fixed Priced Purchase Order is to be resulted from this RFQ. The Purchase Order will include a one-year base period and one (1) one-year option period. Quoters are to provide a firm-fixed price quotation for each contract period.

vi. The purpose of this fixed price purchase order is to secure the services of one (1) contractor to provide meeting space rental and audio/visual support for the OFA sponsored National Budget Work Session; and ODSCT sponsored Direct Service Tribes Advisory Committee (DSTAC) Meeting. The host facility is requested to be near Crystal City, Virginia and within walking distance of Metrorail lines. See the attached Statement of Work (SOW) for more details.

vii. The Purchase Order will include a one-year base period and one (1) one-year option periods.

When applicable, delivery and acceptance terms for this order is FOB Destination.

viii. The provision at 52.212-1, Instructions to Offerors-Commercial Items (JUN 2020), applies to this solicitation.

ix. The provision at 52.212-2, Evaluation-Commercial Items (OCT 2014), applies to this solicitation.

a. Basis for Award. The Government will issue a contract to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotations: (1) Venue Capability, (2) Minimum Qualifications, (3) Relevant Past Performance and (4) Price.

Technical factors, when combined, are more important than price. See the attached Evaluation Factors and Criteria for details.

1. Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation.

The Government is not requesting or accepting alternate quotations.

b. Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Quoters must price only the base and option periods specified in the contract line item numbers (CLINs) and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s).

x. Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items (OCT 2020), with its offer. The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management

(SAM).

Quotes are due by 12:00 PM EST on January 9, 2025. Questions will not be made available. Quoters must confirm IHS’ receipt of their quote, and reference solicitation # in the subject line. POC is Darryl Smith, Contract Specialist, Darryl.smith@ihs.gov.