Combined Synopsis N0024422R0067.pdf

N00244-22-R-0067

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Part 13.5 Simplified Acquisition Procedures and 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items.

This announcement constitutes the only solicitation; a Request for Quotation (RFQ) is being requested and a written solicitation will not be issued. The Solicitation number is N00244-22-R-0067. The solicitation document and incorporated provisions and clauses are those in effect through latest Federal Acquisition Circular and DFARS change notices. This solicitation is issued as full and open competition.

NAICS Code 813110 Religious Organizations is applicable and business size is $8 Million. The solicitation will start on the date this solicitation is posted and will end on date posted within www.sam.gov.

Contractor must complete all Representations and Certifications found in the provisions listed below within their profile in the System for Award Management (SAM) at http://www.sam.gov to be considered for this solicitation.

Requirements

The purpose of this order is to provide the contractor personnel necessary to complete the mission and objectives of the Commander, Navy Region Southwest/NASL Roman Catholic programs. The contractor for the subject position will coordinate and celebrate Sunday Mass and Holy Days of Obligation, baptisms, confirmations, weddings on call for Roman Catholic internments and Funerals. Services are to take place at Naval Air Station Lemoore, California.

In addition, to a base year, there will be three options years for above services.

Refer to statement of work for full detail.

Qty. 12 Months

Period of Performance:

FY21 Base Year: 1 Oct 2022 – 30 Sep 2023 FY22 Option Year 1: 1 Oct 2023 – 30 Sep 2024 FY23 Option Year 2: 1 Oct 2024 – 30 Sep 2025 FY24 Option Year 3: 1 Oct 2025 – 30 Sep 2026

Delivery: FOB Destination.

Inspection and acceptance: At Destination by the Government.

Contract Type: Order/ Contract resulting from this solicitation will be Firm Fixed Price (FFP).

PERFORMANCE WORK STATEMENT (PWS)

ORDAINED ROMAN CATHOLIC PRIEST

FOR

NAVAL AIR STATION LEMOORE, CA

1. BACKGROUND:

The purpose of this order is to provide the contractor personnel necessary to complete the mission and objectives of the Commander, Navy Region Southwest/NASL Roman Catholic programs. The contractor for the subject position will coordinate and celebrate Sunday Mass and Holy Days of Obligation, baptisms, confirmations, weddings on call for Roman Catholic internments and Funerals.

2. SCOPE:

To provide the Commander Navy Region Southwest/NASL Roman Catholic programs that promotes a culture of moral leadership as well as individual and family resiliency to withstand the stresses of military life.

The contractor will provide conduct Sunday masses, baptisms, confirmation and weddings plan and direct scheduled liturgical activities, memorial, funeral, and emergency ministrations as specified in the technical requirements. A “typical weekly” hours are modified not to exceed 40 hours per week over 7 days with Masses and special services.

3. TECHNICAL REQUIREMENT:

Ordained Catholic Priest in good standing with registered home Diocese (or religious order).

Possess a Master of Divinity Degree or equivalent degree from an accredited school by the Association of

Theological Schools. Ministerial experience is not considered equivalent of or substitute for the Master Divinity Degree.

Be granted Faculties by the Archdiocese for the Military Services, USA to include delegation for the administering of Catholic Rites/Services to military service members. Endorsement/Faculties Application instructions are found at:

http://www.milarch.org/site/c.dwJXKgOUJiIaG/b.6586255/k.638D/Application_for_EndorsementFaculties _Archdiocese_for_the_Military_Services.htm

Provide a Certificate of Ecclesiastical Endorsement.

Possess general working knowledge of Microsoft Word, Microsoft Excel and Microsoft Outlook and desktop computer hardware.

Proof of U.S. Citizenship.

Possess the ability to demonstrate proper English in speech and written form.

The Archdiocese for the Military Services, USA will not grant an endorsement for a Priest working through a third-party staffing agency. The contract must be held by the Priest or his Parish or Diocese/Religious Order.

Possess an understanding of military customs, courtesies, traditions, protocol and honors rendered in conjunction with military ceremonies.

4. GENERAL CONTRACT SUPPORT: The contractor shall provide Roman Catholic Mass and Sacraments as defined by the Archdiocese for the Military USA, supporting NASL Roman Catholic programs. Liaison with the Senior Installation Chaplain for planning and coordination is required.

5. OBJECTIVES AND TASKS:

5.1 Provide Pastoral Care to active duty military and their family members, as well as unmarried/ unaccompanied Service Members when needed. This may also include base Civilian Contractors, non-uniformed Federal Employees, and non-Roman Catholic authorized personnel.

5.1.2 Coordinate and celebrate Sunday Masses: At least twice each Sunday (for 52 Sunday’s) at NASL as coordinated with the Installation Senior Chaplain, or as seasonal/liturgical obligations require. Conduct Confessions before each Sunday Mass. Celebrate Mass on each of the Holy days of Obligation, to include coordination of musical support with the assistance of the Roman Catholic Music Director and Musician per the guidance set forth by the Archdiocese of the Military Services, USA. Preparing for Sunday and Holy Day Liturgies includes coordinating appropriate music with music ministers. “Prayers of the Faithful” for Sunday and Holy Day Liturgies are to be composed by the Contract Priest with respect to Liturgical Guidelines and the needs of Navy Catholic community. A “typical weekly” hours are modified not to exceed 40 hours per week over 7 days with Masses and special services.

Easter week sample:

1730-2000 – Stations of the Cross Mass (Thursday) 1700-2000 – Good Friday Mass 0530-0830 – Easter Sunrise Service 0930 – Easter Mass

5.1.3 Must be available within 24 hours to provide services 7 days a week when not in a vacation status, such as memorial services and funerals for active duty military or special occasions. Notification will be by phone, text and/or e-mail.

5.1.4 Oversee the Naval Air Station Lemoore Roman Catholic Programs, including the Religious Education Program and the Liturgical Ministry Program.

5.1.5 Maintain office hours, one afternoon a week, for Pastoral Care for authorized personnel as agreed upon with the Installation Chaplain. Office hours will normally be during the week, Monday through Friday, and not to exceed 40 hours per week over 7 days.

5.1.6 Provide a graveside prayer for internments at local Cemeteries and Funeral homes for all uniformed military active and retired as designated by the Regional Chaplain and Funeral Honors.

5.1.7 Administrative Functions: Perform the following in accordance with the guidance set forth by the Archdiocese of the Military Services, USA:

Prepare for the Sacraments of Baptism, Reconciliation, Eucharist, Confirmation, and Marriage. Celebrate Viaticum/Sacrament of the Sick when necessary. Conduct counseling, classes and/or celebrate the Masses/Liturgies appropriate to the Sacrament administered. Work with the Military Archdiocese to coordinate the annual celebration of the Sacrament of Confirmation.

5.1.8 To be available for Catholic counseling and spiritual support.

5.1.9 Contractor will provide recommendations to the Religious Offering Fund Administrator, Custodian and Roman Catholic Chapel Counsel with insight to the Catholic Religious Offering Fund (ROF) checkbook expenditures and understanding the directives as found in SECNAVINST 7010.6 (Religious Offering Fund).

5.2.0 Train and certify Extraordinary Ministers of Holy Communion (EMHC), Lectors, Alter Servers and Ushers.

Train and certify, when needed, members of deploying commands who seek to become Lay Leaders during deployment.

5.2.1 Documentation of all sacraments shall be submitted to the Military Archdiocese no later than one week after the celebration of the particular sacrament.

5.2.2 Religious Ministries Department obligations – required attendance at the following:

Weekly Religious Ministries Staff Meetings Weekly one-on-one meeting with the Installation Chaplain as required by the Installation

Chaplain.

5.2.3 Maintain liturgical, educational and social activities supplies provided to the Government by coordinating with the Supply Religious Program Specialist and Religious Offering Fund Custodian.

5.2.4 Arrange for coverage to conduct services in event of personal illness, vacations, or any other times that the contractor is unavailable. Ensure approved substitutes have base access and transportation to and from sponsored events. Notify the Installation Chaplain of such replacements two weeks in advance to the Leave of Absence.

Recognized Holidays: Contractor is not required to perform services on the following holidays:

New Year’s Day Labor Day Martin Luther King Jr.'s Birthday Columbus Day President's Day Veteran's Day Memorial Day Thanksgiving Day Juneteenth National Independence Day Christmas Day Independence Day

5.2.5 Upon request from the Senior Installation Chaplain the contractor will provide detailed expenditures for their quarterly and yearly appropriated funds budget plan. The submission will be filled out on a form designated by the Senior Installation Chaplain. The contractor will have opportunity to vet the Roman Catholic requirement to the Senior Installation Chaplain who will approve the budget.

5.2.6 Maintain accurate ministry data (e.g. number/types of counseling, attendance numbers, visitation hours, and generate ad hoc reports) and enter aforementioned data into the Command Religious Program Analytics Tool program on a daily basis.

5.2.7 Submit a Monthly Status Report method of delivery (i.e. paper or electronic), by the close of business on the 4th calendar day of the month. The formatted form will be provided to the contractor.

5.2.8 File the Quarterly Priest report as required by the Archdiocese for the Military Services, USA.

5.2.9 Coordinate at least two weeks in advance all visits of any Roman Catholic Bishop to San Diego Metro Navy Installations with the Senior Installation Chaplain.

5.3.0 Arrange for coverage from a vetted AMS Roman Catholic Priest to conduct services in event of personal illness, vacations, or any other times that the contractor is unavailable. Ensure approved substitutes have base access and transportation to and from chapel sponsored events. Notify the Senior Installation Chaplain of such replacement two weeks in advance of the Leave of Absence.

5.3.1 Contractor will perform administrative duties include planning, developing and organizing activities surrounding the Religious Organization training requirements and task objectives. This work to be activated within 1-2 months after the contract award, therefore the contactor shall:

5.3.2 Contractor must possess strong computer skills using Microsoft Office Suite and desktop computer hardware.

5.3.3 The contractor shall adhere to CDC guidelines during a pandemic and observe the Installation Commander’s Recovery Plan for Religious Programs regarding all in-person religious services.

5.3.4 Complete any mandatory training listed in Total Workforce Management Services (TWMS).

5.3.5 The contractor shall report ALL contract labor hours (including subcontractor labor hours) required for performance services provided under this contract via the secure data collection site (i.e. Contract Manpower

Reporting Application) SAM. The contractor is required to completely fill in all required data fields using the following web address: http://www.sam.gov. Reporting inputs will be for the labor executed during the period of performance. Contractors may direct questions to the SAM help desk.

6. DELIVERABLES / TASKS: Deliverables/Tasks shall include:

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Deliverable Title Task

Number Description / Type of Format

Due Date Reviewer / Acceptor

Schedule and Celebrate Sunday Mass, Holy Days of Obligation

5.1.2 Celebrate Sunday Mass, Holy Days of Obligation as coordinated with the Senior Installation Chaplain per the guidance of the Archdiocese for the Military Services, USA

Continuous Senior Installation Chaplain

Provide pastoral care, to include short notice (i.e.

committals, memorials, disasters, etc. on an as needed basis)

5.1.3, 5.1.6 Local Cemeteries and Funeral Homes for all authorized uniformed military as designated by the Regional Chaplain and Funeral Honors

As needed COR

Plan and direct the Religious Education and Liturgical Ministry Programs.

5.1.4 Organize Co-ordination

meetings and spot checks to ensure compliance with the Roman Catholic Church

Monthly COR

Office hours. 5.1.5 Maintain Office hours Weekly Senior Installation Chaplain

Provide Sacramental Rites.

5.1.7 Rite of Christian

Initiation of Adults (RICA), Pre-Cana, Weddings, Baptisms

Continuous COR

Provide Counseling and spiritual support.

5.1, 5.18 Provision to active duty, their family members, and other authorized DoD personnel

Provide 100% of the time

Customer comments & complaints

Provide input for the Catholic Religious Offering Fund (ROF)

5.1.9 Adhere to the guidelines

as found in

SECNAVINST 7010.6

Religious Offering Fund

(ROF)

Quarterly

Command Administrator, Custodian and Audit Team

Train and certify 5.2.0 Extraordinary Ministers of Holy Communion (EMHC), Lectors, Alter Servers and Ushers.

Train and certify

Continuous COR

Documentation of all sacraments

5.2.1, 5.2.8 Document all sacraments and submit to the Military Archdiocese

NLT 1

week after the sacrament

COR

Planning meetings 5.2.2, 5.3.1 Attend Religious Ministry Department Meetings

Weekly Senior Installation Chaplain

Supplies 5.2.3, 5.2.5 Maintain and ensure Continuous Senior Installation

Roman Catholic supplies are available

Chaplain

Arrange for coverage to conduct services

5.2.4, 5.3 Arrange for coverage to conduct services

As needed Senior Installation Chaplain

Record & maintain Statistical Report Information

5.2.6 Maintain accurate

ministry data (e.g.

number/types of counseling, attendance numbers, visitation hours, and generate ad hoc reports using the Command Religious Program Analytics Tool.

Daily Senior Installation Chaplain

Submit Monthly Status Report

5.2.7 Provide a monthly status

report on form provided.

NLT the 4th of the month

COR

Computer skills 5.3.2 Must possess strong computer skills using MS Suite and desktop hardware

Continuous Senior Installation Chaplain

Receive and Acceptance 17 Submit Receive and Acceptance form (R&A) to the Senior Installation Chaplain or designee for acceptance

NLT the 4th of the month

Senior Installation Chaplain

Proper Invoicing of services to the government

12, 5.3.5 Submitted correctly 100% of the time

NLT the 4th of the month

Review of submitted invoices by Surveillance Officer

7. GOVERNMENTAL MANAGERIAL CONTROLS:

This is a non-personnel services contract to provide religious support services located in Ventura County, California in support of Commander Navy Region South West (CNRSW). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

7.1.1 Government personnel: Do not exercise any of the following functions over contractor employees:

7.1.2. Supervise or direct.

7.1.3. Approve leave or other absences.

7.1.4. Train or approve training.

7.1.5. Conduct performance appraisals or other evaluations.

7.1.6. Provide or approve awards and recognition.

7.1.7. Tell or suggest to a contractor whom to hire or fire.

7.1.8. Discipline contractor employees.

7.1.9 Contractor/Vendor: May not exercise any of the following functions:

7.1.10. Supervise government personnel.

7.1.11. Supervise employees of other contractors.

7.1.12. Administer or supervise government procurement activities.

7.1.13. Perform inherently governmental functions.

7.1.14. Evaluate, discipline or reward government personnel

7.2 Communication: The contractor may be required to make phone calls to relatives of Sailors who live outside the Installation area, provide prayers for national cemeteries, provide counseling to active duty Sailors, US Marines, US Coast Guard, Merchant Marines, including their family members, and other Government personnel, consultants, contractors, vendors or representatives of professional associations, in moderately unstructured settings.

7.2.1 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor’s performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

7.2.2 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that the contractor participation is appropriately disclosed.

8. APPLICABLE PUBLICATION (CURRENT EDITIONS)

The publication is listed as a reference:

Archdiocese for the Military Services, USA – Priest’s Manual with Addendum SECNAVINST 1830.8 provides specific guidance on Religious Ministry with the Department of the Navy SECNAVINST 1830.8 provides specific guidance on Accommodation of Religious Practices SECNAVINST 1830.9 provides specific guidance on Confidential Communications to Chaplains SECNAVINST 1830.10 provides specific guidance on Chaplain Advisement and Liaison SECNAVINST 8010.6 provides specific guidance on Religious Offering Funds SECNAVINST 5351.1 provides specific policy guidance for Professional Navy Chaplaincy programming OPNAVINST 1830.1 provides specific guidance on Religious Ministry in the Navy OPNAVINST 1800.16 provides specific guidance on Alcoholic Beverage Control OPNAVINST 5360.1 provides specific guidance on State, Official and Special Military Funerals

PART 2

DEFINITIONS, ACRONYMS & PUBLICATIONS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER’S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. DEPARTURE FROM SPECIFICATION (DFS). Deviation from standard parameters and specifications established in one or more of the Applicable Publications listed herein.

2.1.7. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in Lowest Price Technically Acceptable procurement, an offer can be rejected if it does not have a firm commitment [in the form of signed and dated “Letters of Intent”] from the persons that are listed in the proposal.

2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.11. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.12. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.13. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.14. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer’s Representative CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COMNAVSURPAC Commander Naval Surface Force Pacific Fleet COMUSFLTFORCOM Commander U.S. Fleet Forces Command COR Contracting Officer Representative DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense eDFS Electronic – DFS System FAR Federal Acquisition Regulation ISIC Immediate Superior in the Chain of Command KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TA Technical Assistant TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: Government furnished equipment under this contract are incidental to the place of performance and remains accountable to the Government (FAR 45.000(b)(5) exception) and shall remain in the Government facility at all times. Government will furnish to the contractor the following:

3.1 Standard sanctuary accoutrements /sacramental supplies. The contractors shall maintain the sacristy, presbytery and vestry in a neat and orderly manner. The contractor shall not remove any government-furnished property or supplies from the complex.

PART 5

5. EVALUATION, GUIDELINES, PERSONAL CONTACTS, PHYSICAL DEMAND WORK

ENVIRONMENT

5.1 Evaluation: will be conducted by the Contracting Officer Representative (COR) via use of a Monthly Status Report (form to be supplied) and the Quality Assurance Surveillance Plan (QASP). The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

5.2 Guidelines:

5.2.1 Normally accepted professional ministry standards will usually serve as guidelines for most work. In many cases, guidelines and expectations will be established by the Navy Chief of Chaplains, CNRSW or CNIC. The contractor uses judgment, initiative and resourcefulness in deviating from established methods to modify, adapt, or refine broader guidelines to resolve specific complex and/or intricate issues and problems; treat specific issues or problems; and propose new policies and practices.

5.2.2 The contractor shall arrange for coverage for all contractual requirements in the event of personal illness, vacations, or any other times that he is unavailable. If the absence is scheduled, the name of the replacement will be provided 15 days calendar days prior to absence (except in case of emergency when the Installation Chaplain and/or staff should be contacted immediately).

5.2.3 Must uphold and adhere to the highest standards of personal conduct, morals and ethics for a professional leader and priest, and must always be conscious of the trusted position he holds and the reputation he embodies as a staff member of NASL Religious Ministries Department.

5.3 Physical Demands: The contractor performs primarily sedentary work; some walking, standing, and carrying of light items, cleaning of immediate work area. On rare occasions, local travel may be required to conduct hospital and home visitations. No overnight travel is anticipated in this contract.

5.4 Work Environment:

5.4.1The majority of work is performed in a chapel setting, with no unusual risks or discomfort. Government point of contact is the Installation Chaplain.

5.4.2 Type of Contract: A Firm Fixed Price

5.4.3 Security Requirements: A security clearance is not required for this position.

5.4.4 A CAC is required for this position.

5.4.5 The contractor will provide to the COR and the Security Manager a Visit Authorization Letter (VAL) identifying all employees performing on the contract. The VAL shall be validated and signed by the company Facility Security Officer (FSO) or company owner or president.

5.4.6 An application for a Contractor’s access Card (CAC) will be initiated by the COR upon receipt of VAL. The CAC will be used to gain access to DOD resources and installations. When the CAC is no longer required, the Contractor or Program manager will recover the CAC from the Contractor employee and return the CAC to the

COR.

5.4.7 The VAL is required for CAC issuance and will include the following information:

5.4.8 Contractor’s company name, address, and telephone number, assigned CAGE Code, certification of the level of facility security clearance (if required), contract number and expiration date.

5.4.9 Name, date and place of birth, Social Security Number (SSN) and citizenship of the employee(s).

5.4.10 Contractor employee(s) email address (for CAC issuance).

5.4.11 Certification of the employees’ personnel security clearance (type of clearance, date clearance granted, type of investigation and date investigation completed) and any special access authorizations required for the visit.

5.4.12 Purpose of visit.

5.4.13 Date or period during which the VAL is to be valid. (Can be up to 12 months).

5.4.14 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

PART 6

ATTACHMENT/TECHNICAL EXHIBIT LISTING

6.Attachment/Technical Exhibit List:

6.1Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Primary Performance Objective Performance Standard (and AQL)

Method of Performance Assessment

Schedule and Celebrate Sunday/Daily Mass, and Holy Days of Obligation

Provide 100% of the time Review of submitted invoices by Surveillance Officer, Archdiocese for the Military Services, USA

Provide pastoral care, to include short notice (i.e. committals, memorials, disasters, etc. on an as needed basis)

Provide service within 24 hours 95% of the time

Random checks and customer comments & complaints

Provide input for the Catholic Religious Offering Fund (ROF), church offering, Program under the direction of the Installation Chaplain

Provide 100% of the time Quarterly audit

Provide Counseling Provide 100% of the time Customer comments & complaints

Provide support for civilian cemetery and funeral home prayers for Navy/Marine Corps Retired eligible service members

Provide 100% of the time Review of submitted invoices by Surveillance Officer

Proper Invoicing of services to the government

Submitted correctly 100% of the time

Review of submitted invoices by Surveillance Officer

7. Performance Goals and Standards:

Performance threshold: Any performance objective criteria with a number of discrepancies exceeding set performance threshold can be deemed “unacceptable performance” per paragraph 3 of QASP by the COR.

8. Hours of Operation: The contractor is responsible for conducting business, hours a week over seven days, except recognized holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. Work shall be full time; composed of a 40 hour work week over seven days.

9. A CAC is not required for this position.

10. Place of Performance: The work is to be primarily performed in the Naval Air Station Lemoore, CA. The government point of contact is the Installation Chaplain, NASL, CA.

11. Deliverables:

All deliverables must meet professional standards and the requirements set forth in the contract. MSRs will be submitted by email to The Religious Business Analyst for review and electronic acceptance. This is an important step in the invoicing process.

12. Invoicing Instructions and Acceptance:

The vendor will invoice for monthly payment by, (1) Receive and Acceptance form (R&A) submitted to the Management and Program Analyst, and (2) Payment will processed each month via electronic submission of invoice in Wide Area Work Flow/iRAPT –Receipt and Acceptance (WAWF).

13. Period of Performance: Period of Performance of this contract shall be from:

Base Year: 1 October 2022 – 30 September 2023 Option Year 1: 1 October 2023 – 30 September 2024 Option Year 2: 1 October 2024 – 30 September 2025 Option Year 3: 1 October 2025 – 30 September 2026

End

This solicitation documents and incorporates provisions and clauses in effect through the latest FAC and DFARS change notices. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov

Post Award Contract Administration will be performed by NAVSUP Fleet Logistics Center San Diego, Code 250.

Payment: The US Navy anticipates using Wide Area Workflow (WAWF) to pay invoices IAW DFAR 252.232-7003 and DFARS 252.232-7006.

Requests for technical and or contractual clarification are to be submitted in writing. TECHNICAL QUESTIONS ARE TO BE SUBMITTED VIA EMAIL to nelson.arias@navy.mil received no later than 3 days prior to solicitation’s closing date. Answers to questions will be provided in the form of an amendment to this solicitation.

THE FOLLOWING PROVISIONS AND CLAUSES ARE APPLICABLE AND ARE HEREBY

INCORPORATED INTO THE SOLICITATION BY REFERENCE AND BY FULL TEXT.

It is the responsibility of the interested contractors to obtain copies of the necessary provisions and or clauses that are required as a part of this solicitation. Required clauses/provisions that are not submitted may render a quote not to be accepted by the Government.

REVIEW OF AGENCY PROTESTS

The contracting activity, Fleet Logistics Center San Diego (FLCSD) will process agency protests in accordance with the requirements set forth in FAR 33.103(d).

Pursuant to FAR 33.103(d)(4), agency protests may be filed directly with the appropriate reviewing authority; or, a protester may appeal a decision rendered by a contracting officer to the reviewing authority.

The reviewing authority for FLCSD is the Director, Regional Contracts Department, Fleet Logistics Center San Diego at 3985 Cummings Road, San Diego, CA 92136-4200. Agency procurement protests should clearly identify the initial adjudicating official, i.e., the "contracting officer" or "reviewing official".

Offerors should note this review of the Contracting Officer's decision will not extend GAO's timeliness requirements. Therefore, any subsequent protest to GAO must be filed within 10 days of knowledge of initial adverse agency action.

UNIT PRICES

Contractor unit prices, when incorporated into a Government contract, may be releasable under the Freedom of Information Act (FOIA) in the event NAVSUP FLCSD receives a FOIA request.

New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty.

No partial shipments are permitted unless specifically authorized at the time of award.

WAGE DETERMINATION

WD 2015-5611 (Rev.18) and posted on www.sam.gov. To view the Kings County, CA Wage Determination-please visit www.sam.gov

PROVISIONS INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-24 Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment

NOV 2021

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

FEB 2016

52.212-1 Instructions to Offerors—Commercial Items (CD 2018-O0018) NOV 2021 52.212-2 Evaluation—Commercial Items NOV 2021 52.212-3 Offeror Representations and Certifications—Commercial

Products and Commercial Services--Alternate I

NOV 2021

52.217-3 Evaluation Exclusive of Options APR 1984 52.217-5 Evaluation of Options JUL 1990 52.252-5 Authorized Deviations in Provisions APR 1984 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

OCT 2016

252.204-7016 Covered Defense Telecommunications Equipment or Services-- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services--Representation

DEC 2019

252.219-7012 Competition for Religious-Related Services APR 2018 252.225-7000 Buy American--Balance of Payments Program Certificate--

Alternate I

NOV 2014

252.225-7031 Secondary Arab Boycott of Israel JUN 2005 252.225-7049 Prohibition on Acquisition of Certain Foreign Commercial

Satellite Services—Representations

DEC 2018

252.225-7050 Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism

SEP 2021

252.225-7055 Representation Regarding Business Operations with the Maduro Regime

MAY 2022

252.225-7973 Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems—Representation. (DEVIATION 2020-O0015)

MAY 2020

252.225-7974 Representation Regarding Persons that have Business Operations with the Maduro Regime (DEVIATION 2020-O0005)

FEB 2020

CLAUSES INCORPORATED BY REFERENCE

52.203-12 Limitation on Payments to Influence Certain Federal

Transactions

JUN 2020

52.203-19* Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

JAN 2017

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10* Reporting Executive Compensation and First-Tier

Subcontract Awards

JUN 2020

52.204-13 System for Award Management Maintenance OCT 2018 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204‐19 Incorporation By Reference Of Representations And

Certifications

DEC 2014

52.204-23* Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

NOV 2021

52.204-25* Prohibition of Contracting for Certain Telecomunications and Video Surveillance Services or Equipment

NOV 2021

52.209-6* Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

NOV 2021

52.209-10* Prohibition on Contracting with Inverted Domestic Corporations

NOV 2015

52.212-4 Contract Terms and Conditions—Commercial Items OCT 2018 52.212-5 Contract Terms and Conditions Required To Implement

Statutes or Executive Orders—Commercial Items (CD 2018-O0021)

52.217-8 Option to Extend Services NOV 1999 52.217-9 Option to Extend the Term of the Contract MAR 2000 52.219-6* Notice of Total Small Business Set-Aside (DEVIATION

2020-O0008)

NOV 2020

52.219-14* Limitations on Subcontracting. MAR 2020 52.222-3* Convict Labor JUNE 2003 52.222-21* Prohibition of Segregated Facilities APR 2015 52.222-26* Equal Opportunity SEP 2016

52.222-35* Equal Opportunity for Veterans JUN 2020 52.222-36* Equal Opportunity for Workers with Disabilities JUN 2020 52.222-37* Employment Reports on Veterans JUN 2020 52.222-41* Service Contract Labor Standards AUG 2018 52.222-42* Statement of Equivalent Rates for Federal Hires MAY 2014 52.222-43* Fair Labor Standards Act and Service Contract Labor

Standards—Price Adjustment (Multiple Year and Option Contracts)

AUG 2018

52.222-50* Combating Trafficking in Persons NOV 2021 52.222-53* Exemption from Application of the Service Contract

Labor Standards to Contracts for Certain Services— Requirements

MAY 2014

52.222-54* Employment Eligibility Verification MAY 2022 52.222-55* Minimum Wages Under Executive Order 13658 JAN 2022 52.222-62* Paid Sick Leave Under Executive Order 13706 JAN 2017 52.223-18* Encouraging Contractor Policies to Ban Text Messaging

While Driving

JUN 2020

52.224-3* Privacy Training JAN 2017 52.232-33* Payment by Electronic Funds Transfer—System for

Award Management

OCT 2018

52.232-18 Availability of Funds APR 1984 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-3* Protest after Award AUG 1996 52.233-4* Applicable Law for Breach of Contract Claim OCT 2004 52.246-4 Inspection of Services-Fixed-Price AUG 1996 52.252-2 Clauses Incorporated By Reference FEB 1998 52.252-6 Authorized Deviations in Clauses NOV 2020 252.201-7000 Contracting Officer’s Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203‐7002 Requirement to Inform Employees of Whistleblower Rights

SEP 2013

252.204-7004 DoD Antiterrorism Awareness Training for Contractors FEB 2019 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2021

252.204-7022 Expediting Contract Closeout MAY 2021 252.225-7048 Export-Controlled Items JUNE 2013 252.225-7001 Buy American and Balance of Payments Program--Basic JUN 2022 252.225-7012 Preference for Certain Domestic Commodities APR 2022 252.225-7048 Export-Controlled Items JUNE 2013 252.225-7051 Prohibition on Acquisition of Certain Foreign Commercial

Satellite Services

SEP 2021

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

MAY 2022

252.225-7972 Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems. (DEVIATION 2020-O0015)

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7006 Wide Area WorkFlow Payment Instructions DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.232-7017 Accelerating Payments to Small Business Subcontractors--

Prohibition on Fees and Consideration

APR 2020

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel

JUN 2013

252.243-7001 Pricing of Contract Modifications DEC 1991 252.247-7023 Transportation of Supplies by Sea--Basic FEB 2019 *Included in 52.212-5

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (SEP 2021)

52.212-1 (b) is tailored to include the following:

I. GENERAL INSTRUCTIONS

1. This solicitation is a small business set-aside. The award resulting from this solicitation will be a Firm Fixed Price (FFP) contract following FAR 13.5 procedures based on a Best Value Trade-off Approach.

The Government will award a contract to the responsible offeror whose quote is responsive to the request for Quotation (RFQ). Offers submitted for other than FFP will not be considered and will be rejected outright.

2. Questions regarding this procurement must be submitted through email to the contract specialist at nelson.arias@navy.mil. All questions submitted shall include the solicitation number in the subject line. Other methods of question submittal will not be acknowledged. The Government will make every attempt to answer all questions in a timely manner; however, questions submitted within 3 days of the posted closing date may not allow ample time to respond and offerors cannot be guaranteed a response.

All questions and answers will be posted for viewing by all other potential offerors.

3. All offers must be received no later than the date posted on the official solicitation. This posted closing date and time applies to all submissions, as well as to all parts of the submission which are to be considered for award. No offers or modifications will be accepted after the deadline.

4. Offerors must provide information in sufficient detail to clearly and fully demonstrate that the prospective contractor has a thorough understanding of and ability to perform all requirements of this solicitation. The Government will not assume the Offeror possesses any capability, understanding, or commitment not specified in the offer. Offerors are cautioned against restating the SOW requirements in their offers, particularly with regard to technical requirements. Statements such as "the offeror understands", and "the offeror shall/can comply", along with responses that paraphrase the RFQ, are inadequate. The use of phrases such as "standard practices" (with a specific government reference or industry reference) does not reflect the offeror understands the requirements and will likely result in a diminished evaluation rating.

II. FORMAT OF THE QUOTES

1. Offers must be submitted in severable volumes as set forth below and all information specific to each Volume shall be confined to that volume:

a. Volume I - Cover Letter and Technical Factor

b. Volume II - Past Performance Factor

c. Volume III – Price Factor

Volume Name Page Limit Volume I – Cover Letter and Technical Factor* No more than (50) pages exclusive of cover letter table of contents, table of figures.

Volume II - Past Performance Factor* 2 Pages exclusive of Offerors Past Performance Data

Volume III- Price Factor Unlimited

Volumes I * and Volume II * shall not contain any price or cost information.

2. Offers must be submitted in electronic format only, and submitted through GSA. Offers must be legible, single-spaced typewritten (on one side only) Microsoft Word Times New Roman text in font size “11-12”, and the paper size is 8 ½ x 11 inches. The font size used for graphics, charts and tables (only) may be 10 points or larger. All pages in each volume shall be numbered sequentially (i.e., 1-30);

the government will only evaluate the part of the quote that complies with the instructions set forth herein.

3. Clarity and completeness of the offers are of the utmost importance. The quote must be written in a practical, clear, and concise manner. The offer must convey evidence the offeror understands all elements of the RFQ and SOW requirements and its interrelationships. It must demonstrate the offeror’s familiarity with the detailed aspects of the requirements, and clearly show that the offeror correctly interpreted all of the requirements.

4. The Government reserves the right to award contracts without discussions if the Contracting Officer determines that discussions are not necessary. Accordingly, it is strongly suggested that each initial offer be submitted on the most favorable technical terms and price that the vendor can submit to the government.

5. The government requires the information described below in order to evaluate the vendor’s ability to perform. Failure to adequately address any of the required information may constitute a “material omission,” that will preclude further consideration for award. The following elements of the quotation, including specific instructions for its organization and content, are provided as follows under “Content of Quote.”

III. CONTENT OF THE QUOTES

A. VOLUME I: Cover Letter and Technical Factor.

a. Cover Letter

Offerors shall include the name of the company, the cage code, the physical address, the point of contact information (name, email and phone number), and the titles or names of all of the documents submitted in response to this solicitation. If applicable, the cover letter can be used for any assumptions forming the basis of the RFQ submission.

b. Factor I --Technical Approach

Technical Factor section of Volume I shall provide information in sufficient detail to allow the Government make a thorough evaluation and arrive at a sound determination as to whether the offer meets the requirements of this solicitation. To this end, the proposed technical approach shall be as specific, detailed and complete as to clearly and fully demonstrate that the prospective contractor has a thorough understanding of and ability to perform the technical requirements contained in the PWS.

Technical Factor shall be divided in three clearly labeled sections, correlating to the sub-factors identified below:

Sub-factor (1) Ordained Catholic Priest in good standing with registered home Diocese (or religious order).

Sub-factor (2) Possess a Master of Divinity Degree or equivalent degree from an accredited school by the Association of Theological Schools. Ministerial experience is not considered equivalent of or substitute for the Master Divinity Degree.

Sub-factor (3) Be granted Faculties by the Archdiocese for the Military Services, USA to include delegation for the administering of Catholic Rites/Services to military service members.

Sub-factor (4) Provide a Certificate of Ecclesiastical Endorsement.

B. VOLUME II: Past Performance Factor

1. Offeror’s may include in Volume II, a one to two page document listing all potential references.

Information to be provided is reference name, address, phone number, email address, and any other identifying information such as Contract Number or type of work provided.

2. Offerors shall provide all relevant past performance information for similar or related work under contracts completed during the last three years. Offerors may submit performance data regarding current contract performance as long as a minimum of one year of performance has been completed as of the closing date of this solicitation

3. Past Performance references may include federal, state, or local Government and private contracts performed by the Offeror that were similar in nature for this effort being evaluated.

4. To obtain information, the Government may contact the points of contact listed by Offerors, however, the Government is not required to contact the points of contact provided by Offerors and may limit the number of references it decides to contact. The Government is also free to contact references other than those provided by the Offeror to evaluate past performance of Offerors

C. VOLUME III: Price

Pricing shall be firm-fixed price and include all labor, equipment, materials required to perform the work listed in the statement of work. Offerors shall return fully executed CLINs to include a unit price, quantity, and total extended prices for all Contract Line Items listed in the solicitation and a Total Amount showing the cumulative sum of all line items. The Offerors shall provide a breakdown of pricing for each CLIN.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

Addendum to 52.212-2 Evaluation

1. BASIS FOR AWARD

1.1 The award resulting from this solicitation will be a single firm fixed price contract. This is a small business set-aside solicitation, using a best value trade-off methodology for source selection in accordance with FAR13.5. The basis for award of a contract will be an integrated assessment by the Contracting Officer of the results of the evaluation based on the evaluation factors and their importance as indicated below. The integrated assessment will include consideration of the strengths and weaknesses of the offers. The Government reserves such right of flexibility in conducting the evaluation as is necessary to assure placement of a contract is in the Government's best interest.

Accordingly, the Government may award to other than the lowest price offeror, or other than the offeror with the highest technical rating.

1.2 To be eligible for award, the offeror must fully comply with the statement of work, and address all solicitation requirements. As such, offers that take exception to any term or condition of this solicitation, propose any additional term or condition, or omit any required information, may not be considered for award.