Combined Synopsis Microdebrider.pdf

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC_2021-05 3-10-2021.

This is a tiered evaluation in the order of: SDVOSB, VOSB, Small Business, Large Business

The associated North American Industrial Classification System (NAICS) code for this procurement is 334510, with a small business size standard of 1,250 employees.

The FSC/PSC is 6525.

The New York Harbor Healthcare System (Margaret Cochran Corbin VA Campus and Brooklyn Campus) are requesting the purchase of Brand Name Only Medtronic Microdebrider to use in the surgical department.

All interested companies shall provide quotations for the following:

Supplies:

See attached Required items.

Delivery shall be 60 days after award.

FOB Destination

Place of Performance/Place of Delivery Address: Margaret Cochran Corbin VA

Campus 423 East 23rd Street New York, NY VA NYHHS – Brooklyn Campus 800 Poly Place Brooklyn, New York

Postal Code: 10010 | 11209 Country: UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (Oct 2018)

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (Oct 2018)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (Oct 2018) FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or

Executive Orders” (Jan 2021)

The following subparagraphs of FAR 52.212-5 are applicable:

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

52.203-13, Contractor Code of Business Ethics and Conduct (Jun 2020) (41 U.S.C. 3509))

E.8 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014) (Tailored)

The Government intends to award a firm-fixed price contract resulting from this solicitation to the responsible Offerors whose quote conforming to the solicitation provides the best value to the Government. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the “best” as a whole. Quotes will be evaluated by performing a direct comparison of one quote with another in a uniform manner to determine which quote provides the Government with its needs, as identified in the RFQ. The Government has the discretion to accept other than the lowest priced quote that provides additional benefits.

This procurement is set-aside according to the order of priority for contracting preferences as established in 38 U.S.C. § 8127 and includes a tiered evaluation approach pursuant to VA Procurement Policy Memorandum (PPM) 2018-04 (Attachment A):

(a) The Government will award a firm-fixed price contract resulting from this solicitation to the responsible Offeror whose quote conforming to the solicitation provides the best value to the Government, price considered. If no quotes were submitted by SDVOSB concerns, or if none of the quotes would result in award at a fair and reasonable price that offers best value to the Government, then the SDVOSB set-aside will be withdrawn, and the agency will review quotes from the next tier.

(b) If no quotes were submitted by VOSB concerns, or if none of the quotes would result in award at a fair and reasonable price that offers best value to the Government, then the VOSB set-aside will be withdrawn, and the agency will review quotes from the next tier.

(c) Within the small business tier, the Government will afford a preference to HUBZone small business concerns and 8(a) participants. If no quotes were submitted by HUBZone small business concerns or 8(a) participants, or if none of the quotes would result in award at a fair and reasonable price that offers best value to the Government, then the Government will review quotes from other small business concerns. If no quotes were submitted by small business concerns, or if none of the quotes would result in award at a fair and reasonable price that offers best value to the Government, then the Government will review quotes from the next tier.

(d) If no quotes were submitted by large business (i.e., unrestricted) concerns, or if none of the quotes would result in award at a fair and reasonable price that offers best value to the Government, then the solicitation may be cancelled, and the requirement resolicited.

The following factors shall be used to evaluate offers:

1. Technical: VA evaluation team to include clinical staff will review submitted items to assure they fit within the category description and determine if the items are needed to support clinical practices across the VA. The team will review product literature provided by the Offeror via a hyperlink the quote sheet, and information available within the VA and other sources, to make a clinical judgement.

The quote sheet will provide the basis for the responsible integrated product team (IPT) to determine:

(a) If the item is eligible for the medical/surgical prime vendor program.

(b) To investigate evidence of safety concerns and/or product recall; and

(c) If the characteristics match the item description for clinical utility

The exact same item, meaning same manufacturer and part number, will not be awarded to more than one Offeror. Items that the IPT determines are needed to support the clinical practice of the VA, which may be similar to another item awarded, may also be awarded.

2. Price: To be eligible for award, Offerors must submit pricing that the contracting officer determines to be fair and reasonable.

These factors are listed in descending order of importance.

Before award, the contracting officer will conduct an affirmative responsibility check to include past performance and experience.

(End of Provision)

52.219-33, Nonmanufacturer Rule (SEP 2021) (15 U.S.C 657s) 52.222-3, Convict Labor (June 2003) (E.O.11755).

52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan2020) (E.O.13126).).

52.222-21, Prohibition of Segregated Facilities (Apr 2015).

52.222-26, Equal Opportunity (Sept 2016) (E.O.11246).

52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793) 52.222-50, Combating Trafficking in Persons (Oct 2020) (22 U.S.C. chapter 78 and E.O. 13627) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) (E.O. 13513 52.225-1, Buy American-Supplies (Jan2021) (41 U.S.C. chapter 83).

52.225-5, Trade Agreements (JUL 2020) 52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Oct 2018) 852.212-71 Gray Market Items (APR 2020).

All quoters, shall submit the following: 1 (one) copy.

All quotations, shall be sent to Janelle.Bonafede@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission shall be received no later than 1200 hours EST 09/21/2021 to Janelle.Bonafede@va.gov. There will be no late exceptions.

*Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Janelle Bonafede at Janelle.Bonafede@va.gov before 12pm on 09/19/2021. (48 hours)

Point of Contact

Janelle Bonafede Contract Specialist Network Contracting Office (NC02), Supply Team 1 Appletree Business Park 2875 Union Road Suite 3500 Cheektowaga, NY 14227 Office: (716)862-7461 ext. 24570 E-mail: Janelle.Bonafede@va.gov

Please see page 6 for requested items.

**This is a request for Brand Name Only Medtronic Microdebriders**

Item # Description Qty

M5TRADE1

M5 MICRODEBRIDER TRADE-IN

(1899200)

M5TRADE2

M5 INSTRUMENT TRAY TRADE-IN 5

3 of each item will be delivered to:

Margaret Cochran Corbin VA Campus 423 East 23rd Street New York, NY 10010

2 of each item will be delivered to:

VA NYHHS – Brooklyn Campus 800 Poly Place Brooklyn, New York 11209

Specifications include:

Direct-drive motor with straight-through suction Gearless operation Easy-turn rotation wheel 30K high-speed burs for frontal sinus surgery (other burs work as well, but will not allow 30,000 rpm) Factory-calibrated EM blades for FUSION® ENT Navigation Quadcut® blades that reduce clogging