Combined Synopsis -Mattresses.docx

U.S. Department of Justice Federal Bureau of Prisons Federal Correctional Institution, Leavenworth 1300 Metropolitan Ave.

Leavenworth, KS 66048 April 16, 2026

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 15B40826Q00000012 is issued as a request for quotation (RFQ), for mattress requirements.

This acquisition is set-aside for small business concerns. The NAICS for this requirement is 337910 with a small business size of 1,000 employees.

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

(ii) A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable).

Polyester core, clear foam mattress with pillow, and 25x75x6 in size.

(iii) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102).

See attached requirements worksheets for a full description of items, quantities, and units of measurements, for all the subsistence requirement.

(iv) Date(s) and place(s) of delivery and acceptance and f.o.b. point (see part 47).

Dates of delivery will be 30 days After Receipt of Order (ARO).

Delivery will be Freight on Board.

Delivery address will be:

FCI Leavenworth 1300 Metropolitan Ave.

Leavenworth, KS 66048

(v) A list of solicitation provisions that apply to the acquisition (see 12.205(a)).

The following provisions are appliable:

· 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services

· 52.212-2, Evaluation—Commercial Products and Commercial Services The Government anticipates and intends to make MULTIPLE awards based on pricing per line item.

Awards will be made to the responsible Quoter(s) whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below.

(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable;

(2) Past Performance – Go/No-Go Evaluation The Government will evaluate the Offeror’s past performance on a Go/No-Go basis. The assessment will be based on the following criteria:

· Timeliness of Deliveries: The Offeror must demonstrate a consistent record of on-time deliveries. Documented instances of late deliveries, including Contractor Performance Assessment Reporting System (CPARS) evaluations and communications with other Contracting Officers, will be reviewed. A history of substantial delivery delays will result in a "No-Go" determination.

· Order Accuracy and Completeness: The Offeror must show a track record of delivering complete and accurate orders. Evidence of recurring issues such as missing or incorrect items—supported by customer complaints, returns, or input from other Contracting Officers—will be considered. A pattern of incomplete or inaccurate deliveries will result in a "No-Go" determination.

Only Offerors receiving a "Go" rating under this factor will be considered eligible for award.

· 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2024)

· 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation (JAN 2017)

· 52.204-7 System for Award Management—Registration (DEVIATION NOV 2025)

· 52.225-2 Buy American Certificate

(vi) A list of contract clauses that apply to the acquisition (see 12.205(b)).

· 52.212-4, Terms and Conditions—Commercial Products and Commercial Services (DEVIATION NOV 2025)

· 52.203-17 Contractor Employee Whistleblower Rights (NOV 2023)

· 52.203-19 Prohibition on Requiring Internal Confidentiality Agreements (JAN 2017)

· 52.204-13 System for Award Management – Maintenance (DEVIATION NOV 2025)

· 52.209-6 Protecting the Government’s Interest When Subcontracting with Debarred/Suspended Contractors (DEVIATION NOV 2025)

· 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (DEVIATION NOV 2025)

· 52.219-6 Small Business Set-Aside (NOV 2020)

· 52.222-3 Convict Labor (JUNE 2003)

· 52.222-19 Child Labor—Cooperation with Authorities and Remedies(JAN 2025)

· 52.222-35 Equal Opportunity for Veterans (JUNE 2020)

· 52.222-36 Equal Opportunity for Workers with Disabilities (JUNE 2020)

· 52.222-37 Employment Reports on Veterans (JUNE 2020)

· 52.222-50 Combating Trafficking in Persons (OCT 2025)

· 52.225-1 Buy American-Supplies

· 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)

· 52.232-33 Payment by Electronic Funds Transfer—System for Award Management (OCT 2018)

· 52.232-36 Payment by Third Party

· 52.233-3 Protest After Award

· 52.233-4 Applicable Law for Breach of Contract Claim

· 52.240-91 Security Prohibitions and Exclusions

· JAR 2852.212-4 Contract Terms and Conditions, Commercial Items

· DOJ-02 – Contractor Privacy Requirements

· DOJ-08 – Continuing Contract Performance During a Pandemic Influenza or Other National Emergency

(vii) The date, time, and place for receipt of offer and point of contact.

The solicitation response must be returned no later than 7:00 a.m. Central Time on April 24th, 2026.

Vendors shall submit quotes only to:

· Kathleen Wood, Contracting Officer, Email: kwood1@bop.gov

No fax, hand delivered, or mail-in quotes will be accepted. Please be sure to read the solicitation, cover letter, quote sheet, clauses and provisions, and delivery schedule. If the answer is addressed in those documents you will not receive a response.

Quotes MUST be good for 30 calendar days after close of the solicitation.

(viii) Any other additional information required by 5.101(c).

Any and all information will be posted to the General Services Administration, SAM.Gov website: www.sam.gov. All future information about this acquisition, including amendments, awards, and cancellations will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation.

All responsible sources may submit a quotation, as appropriate, which will be considered by the Bureau of Prisons.

Awards with total value over the Micro Purchase Threshold of $15,000 will be awarded with a Firm-Fixed Price (FFP) Purchase Order.

Awards with total value under the Micro Purchase Threshold of $15,000 will be awarded with a Firm-Fixed Price (FFP) Government Purchase Card transaction from the local food services department.

Any subsequent award will require acceptance in the form of a signature by the contractor 48 hours after the signed purchase order has been delivered to the contractor. Mattresses are a vital part of the orderly running of the operation of a Federal Prison. In accordance with FAR 12.201-1 (b)(2), this contracting officer has determined this acquisition appropriate to require acceptance in writing.

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”