Combined Synopsis_HT940626QE098.pdf

Combined Synopsis/Solicitation

Action: Combined Synopsis/Solicitation NAICS Code: 621511 – Medical Laboratories PSC: Q301 – Reference Laboratory Testing Size Standard: $41.5 Solicitation Number: HT9406-26-Q-E098 Response Date: 03 September 2026

NOTICE: Solicitation number HT9406-26-Q-E098 is issued as a Request for Quotations (RFQ).

This is a combined synopsis/solicitation for commercial services prepared in accordance with Class Deviation 2026-O0051 (FAR Part 12.2), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

The Defense Health Agency Contracting Activity Healthcare Contracting Division, Southeast (DHACA-HCD-SE), plans to award a firm fixed price contract. This acquisition is being conducted under the authority of Federal Acquisition Regulation RFO 12.202(a). This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The Contractor shall provide comprehensive, off-site blood donor infectious disease screening and blood bank reference laboratory testing services as required by the Performance Work Statement (PWS) for the Kendrick Memorial Blood Center, Eisenhower Army Medical Center (EAMC), Fort Gordon, Georgia.

Estimated Annual Workload Requirements (Base and All Option Years) - The quantities identified in the table represent the Government's estimated annual workload requirements.

These quantities are estimates for pricing and evaluation purposes only and do not constitute a guarantee of minimum or maximum order volumes. The Contractor shall utilize these estimated annual quantities to calculate their proposed pricing for the Base Year and all subsequent Option Years. Offerors shall provide a firm-fixed unit price for each item, which will be utilized for invoicing based on actual usage.

Item Quantity Unit

Whole Blood Panel Testing

ABO/Rh, Ab Screen, STS, HIV-1/HIV-2 Ag/Ab Combo, Hepatitis B surface Ag, Hepatitis B Core Ab, HTLV-1/HTLV-2 Ab, HCV 2.0 Ab, HIV, HCV, HBV NAT

7000 Each

Cytomegalovirus (CMV) Testing 350 Each

Blood Donor Reference Lab Testing 2774 Each

Babesia by Minipool or IDT NAT 7000 Each

Courier Services: This CLIN represents an estimated quantity of 60 Each (trips) for on-demand courier services to support away blood drives. The Vendor shall invoice on an as-needed basis only for actual trips authorized and rendered. The Government will only pay for actual quantities utilized at the established Firm-Fixed Unit Price. The Total Amount of this CLIN establishes the Not-to-Exceed (NTE) ceiling for the period of performance, which the Vendor shall not exceed without prior written approval and modification from the Contracting Officer.

60 Each

Period of Performance:

Base Year: 01 October 2026 – 30 September 2027

Option Year 1: 01 October 2027 – 30 September 2028

Option Year 2: 01 October 2028 – 30 September 2029

Option Year 3: 01 October 2029 – 30 September 2030

Option Year 4: 01 October 2030 – 30 September 2031

Option to Extend (FAR 52.217-8): 01 October 2031 – 30 March 2032

Place of Performance: All testing shall be conducted at the Contractor’s primary FDA-licensed facilities or within its formally approved network; to ensure clinical uniformity and stringent quality control, referrals to secondary subcontractor laboratories shall be minimized and require prior written approval from the Contracting Officer’s Representative (COR), with the prime Contractor retaining full responsibility for all results.

DPAS: This acquisition is rated under the Defense Priorities and Allocations System (DPAS) as:

N/A

System for Award Management (SAM): In accordance with RFO 4.1102, Offerors shall be registered in the SAM database to be eligible for contract award.

Award without Discussions: The Government intends to award without discussions but reserves the right to conduct discussions if the Contracting Officer determines them to be necessary.

Offerors should submit their best terms in their initial proposal.

Payment: Payment for this action will be made by Electronic Funds Transfer (EFT) through the Defense Finance and Accounting Services (DFAS) utilizing Wide Area Workflow (WAWF). See DFARS 252.232-7006, Wide Area Workflow Payment Instructions, for more information.

Period for Acceptance of Quotations: The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

Contract Financing: The Government is contemplating a Commercial, Firm Fixed Price (FFP) Contract type for this requirement under the RFO Part 12 Simplified Acquisition Procedures

(SAP).

Contact Information: A Contracting Officer’s Representative (COR) will be appointed at the time of award. The Offeror will be furnished with the COR name and contact information at the time of contract award. Offerors shall clearly demonstrate their ability to meet the requirements and deliverable schedule as outlined in the associated solicitation and PWS.

Questions: Regarding this solicitation, questions shall be submitted via email to Contracting Officer, Mary Shifflett, email: mary.e.shifflett2.civ@health.mil and Contract Specialist, Sherina Ross, email: sherina.l.ross.civ@health.mil no later than 03 September 2026 by 12:00 pm., Eastern Standard Time. Please reference solicitation number: HT9406-26-Q-E098 on your correspondence and in the Subject line of your email.

Proposal Submittal Date: No later than 10 September 2026 by 12:00 pm. Eastern Standard Time

Attachment: Performance Work Statement

Clauses and Provisions:

The following provisions and clauses are required and apply to this acquisition. The full text of these can be found at www.acquisition.gov.

Addendum to RFO 52.212-1 INSTRUCTIONS TO OFFERORS

1. Submittal Instructions

Proposal Submission: Submit ONE proposal via email. The proposal shall be clear and concise, with each factor submitted as a separate file/volume. The RFQ number HT9406-26-Q-E098 must be in the subject line of all email communications.

Submission Deadline: Proposals must be received no later than 10 September 2026 by 12:00 P.M. Eastern Time.

https://www.google.com/url?q=http%3A%2F%2Fwww.acquisition.gov https://www.google.com/url?q=http%3A%2F%2Fwww.acquisition.gov https://www.google.com/url?q=http%3A%2F%2Fwww.acquisition.gov

Submit To: Mary Shifflett at mary.e.shifflett2.civ@health.mil and Sherina Ross at sherina.l.ross.civ@health.mil.

2. Proposal Format: The proposal shall be clear, concise, and logically assembled. To ensure efficient evaluation, Offeror must adhere to the following formatting rules:

Cover Page: Each complete submittal shall contain a cover page detailing the following:

• Offeror’s Name and Address

• CAGE Code and UEI Number

• Point of Contact (Name, Phone, Email) authorized to negotiate on behalf of the Offeror

• The RFQ Number

Electronic Files Format: Proposals shall be submitted in formats readable by Microsoft Office 365 (Word, Excel) or Adobe Acrobat (searchable PDF).

• Word Documents: Set “save as type” to “Word Document (*.docx)”.

• Excel Spreadsheets: Set “save as type” to “Microsoft Excel Workbook (*.xlsx)”.

• PDFs: When creating PDF files, the Offeror must create the file to enable textual search and copy functions.

Prohibited Formatting: Offerors shall NOT lock, encrypt, copy-as-image, password-protect, or otherwise place security barriers on opening or searching the files. In the event the Government cannot access, open, or search the electronic proposal, the Government will consider the proposal noncompliant, and it may be deemed ineligible for award.

3. Specific Content Requirements

VOLUME ONE

FACTOR 1: Technical Capability

File Requirement: Submit one (1) electronic copy.

Content: The Offeror shall submit a written technical package demonstrating their capability to meet the requirements of the Performance Work Statement (PWS), this volume must contain no pricing data. To be determined Acceptable, the submittal must include:

Section 1: Management Plan

• Detail the laboratory network, facilities, and physical capacity to perform the required testing volumes, including the capacity to handle a daily surge of at least 1,000 samples.

• Identify the specific tests that will be outsourced/subcontracted and provide full identification of the FDA-licensed laboratories performing them.

• Detail the courier services and/or specimen transport methods to guarantee specimens arrive within 24 hours of collection (including weekends/holidays).

https://www.google.com/url?q=mailto%3Amary.e.shifflett2.civ%40health.mil https://www.google.com/url?q=mailto%3Amary.e.shifflett2.civ%40health.mil

• Detail turnaround times (TAT) for specific tests and describe the secure, HIPAA-compliant portal/method the Government will use to retrieve and view results.

Section 2: Required Licenses and Certifications

• Provide proof of FDA Blood Establishment Registration/License and CLIA compliance.

• Provide copies of all active licenses, certifications, and accreditations held by the primary testing laboratory and any subcontracted partner labs.

VOLUME TWO

FACTOR 2: Past Performance

Section 1:

File Requirement: Submit one (1) electronic copy.

Content: The Offeror shall submit up to three (3) past performance references for contracts performed for the Federal Government or commercial hospitals. References must be for contracts that are ongoing or completed within the last three (3) years from the solicitation closing date, and must be similar in size, scope, and complexity to the EAMC blood donor screening and reference laboratory testing requirement.

Each reference must include:

• Contract Number or Account Number

• Government Agency or Commercial Facility Name

• Brief description of the equipment serviced and scope of work

• Total Contract Value

• Current Point of Contact (Name, Phone Number, and Email Address)

FACTOR 3: Price

Section 1:

File Requirement: Submit one (1) electronic copy of a completed price proposal.

Content: The Offeror shall propose a separate firm-fixed-price for each CLIN (including options) using the provided Pricing Sheet. Price proposals shall remain valid for a period of 60 calendar days from the date proposals are due.

4. Proposal Expenses and Pre-Contract Costs

The RFQ solicitation does not commit the Government to pay any costs incurred in the preparation and submission of a proposal or for any other costs incurred by any offeror submitting a proposal in response to this solicitation. Offerors are cautioned against submitting conditional RFQs.

The Government will not make assumptions concerning intent, capabilities, or experiences. Clear identification of proposal details shall be the sole responsibility of the offeror.

Failure to clearly address all submittal requirements, evaluation criteria, and information requirements of the RFQ above may result in rejection of the submission.

(End of addendum)

RFO 52.212-2 Evaluation—Commercial Products and Commercial Services.

(a) Evaluation Factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers: Factor 1 - Technical Capability; Factor 2 - Past Performance; and Factor 3 - Price.

Relationship of Factors: Technical Capability (Factor 1) is evaluated on a pass/fail (Acceptable/Unacceptable) basis. For those offerors determined to be Technically Acceptable, Past Performance (Factor 2) is significantly more important than Price (Factor 3). The Government reserves the right to award to a higher-priced offeror if that offeror's Past Performance record justifies the price premium.

(1) Factor 1 - Technical Capability:

The Offeror's technical quote will be evaluated to determine whether the proposed approach demonstrates a comprehensive understanding of, and capability to meet, the requirements defined in the Performance Work Statement (PWS). To be determined Technically Acceptable, the Offeror must submit the following documentation with their quote:

Section 1: Management Plan

• Detail the laboratory network, facilities, and physical capacity to perform the required testing volumes, including the capacity to handle a daily surge of at least 1,000 samples.

• Identify the specific tests that will be outsourced/subcontracted and provide full identification of the FDA-licensed laboratories performing them.

• Detail the courier services and/or specimen transport methods to guarantee specimens arrive within 24 hours of collection (including weekends/holidays).

• Detail turnaround times (TAT) for specific tests and describe the secure, HIPAA-compliant portal/method the Government will use to retrieve and view results.

Section 2: Required Licenses and Certifications

• Provide proof of FDA Blood Establishment Registration/License and CLIA compliance.

• Provide copies of all active licenses, certifications, and accreditations held by the primary testing laboratory and any subcontracted partner labs.

Technical Ratings:

Acceptable: The Offeror meets all PWS requirements and has submitted all required documentation meeting the standard set forth in the solicitation.

Unacceptable: The Offeror fails to meet any PWS requirement, fails to comply on submitting the requested documentation, or the documentation fails to meet the standard. Unacceptable proposals are ineligible for award.

(2) Factor 2 - Past Performance:

The Government will evaluate the offeror’s recent and relevant past performance to assess the Government's confidence in the offeror's ability to successfully perform the required effort.

Submittal Requirement: Offerors shall submit up to three (3) references for contracts performed for the Federal Government or commercial hospitals.

Recency: Contracts must have been ongoing or completed within the last three (3) years from the solicitation closing date.

Relevancy: Contracts must be similar in size, scope, and complexity (e.g., blood donor testing).

Evaluation Method: The Government will review the submitted references and may utilize other databases (e.g., CPARS) to determine an overall Performance Confidence Assessment. Offerors without a record of relevant past performance will not be evaluated favorably or unfavorably and will receive a "Neutral Confidence" rating.

(3) Factor 3 - Price:

Offerors shall complete a Pricing Sheet with best and final pricing. The proposed price will be evaluated for fairness and reasonableness in relation to the solicitation requirements.

(4) Evaluation Process:

Proposals will be evaluated initially for Technical Acceptability (Factor 1). Only proposals rated "Acceptable" will advance to the Best Value trade-off analysis. The Government will make a final determination by comparing the Past Performance (Factor 2) and Price (Factor 3) of all Acceptable offerors. The Government intends to award without discussions but reserves the right to request further information if necessary.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

(End of provision)

Clauses and Provisions:

FAR

Clause Title Current Date

52.203-3 Gratuities Apr-84

52.203-6 Restrictions on Subcontractor Sales to the Government (Alternate I) Jun-20

52.203-12 Limitation on Payments to Influence Certain Federal Transactions Jun-20

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements – Representation Jan-17

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements Jan-17

52.204-7 System for Award Management Nov-24 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards Jun-20 52.204-13 System for Award Management Maintenance Oct-18 52.204-19 Incorporation by Reference of Representations and Certifications Dec-14 52.204-91 Contractor Identification Apr-26

52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment Jan-25

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters Feb-26

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Feb-26

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law Feb-26

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services. (FULL TEXT) Sep-23

52.212-2 Evaluation—Commercial Products and Commercial Services. (FULL TEXT) Nov-21

52.212-4 Terms and Conditions – Commercial Products and Commercial Services Apr-26 52.217-5 Evaluation of Options Jul-90 52.217-8 Option to Extend Services (FULL TEXT) Nov-99 52.217-9 Option to Extend the Term of the Contract (FULL TEXT) Mar-00 52.219-1 Small Business Program Representations Feb-24 52.219-8 Utilization of Small Business Concerns Nov-99

52.222-3 Convict Labor Feb-26 52.222-35 Equal Opportunity for Veterans Jun-20 52.222-36 Equal Opportunity for Workers with Disabilities Apr-26 52.222-37 Employment Reports on Veterans Jun-20 52.222-40 Notification of Employee Rights Under the national Labor Relations Act Dec-10

52.222-41

Service Contract Labor Standards

Aug-18

52.222-48

Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment- Certification. May-14

52.222-50 Combating Trafficking in Persons Nov-21 52.222-51 Exemption from Application of the Service Contract Labor Standards. May-14 52.222-54 Employment Eligibility Verification May-22 52.222-90 Addressing DEI Discrimination by Federal Contractors Apr-26 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving Apr-26 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation Jun-20 52.229-12 Tax on Certain Foreign Procurements Feb-21 52.232-18 Availability of Funds Apr-84 52.232-33 Payment by Electronic Funds Transfer-System for Award Management Apr-26 52.232-39 Unenforceability of Unauthorized Obligations Jun-13 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Mar-23 52.233-1 Disputes May-14 52.233-3 Protest after Award Apr-26 52.233-4 Applicable Law for Breach of Contract Claim Feb-26 52.240-90 Security Prohibitions and Exclusions Representation and Certifications Apr-26 52.240-91 Security Prohibitions and Exclusions. Apr-26 52.240-93 Basic Safeguarding of Covered Contractor Information Systems Apr-26 52.244-6 Subcontracts for Commercial Products and Commercial Services Feb-26 52.252-1 Provisions Incorporated by Reference (FULL TEXT) Feb-98 52.252-2 Clauses Incorporated by Reference (FULL TEXT) Feb-98 52.252-5 Authorized Deviations in Provisions. (FULL TEXT) Nov-20 52.252-6 Authorized Deviations in Clauses. (FULL TEXT) Nov-20

DFARS

Clause

Title Current Date

252.201-7000 Contracting Officer's Representative Dec-91 252.203-7000 Requirements Relating to Compensation of Former DoD Officials Sep-11 252.203-7002 Requirement to Inform Employees of Whistleblower Rights Dec-22 252.204-7000 Disclosure of Information Oct-16 252.204-7003 Control of Government Personnel Work Product Apr-92 252.204-7008 Compliance with Safeguarding Covered Defense Information

Controls Oct-16

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported...

Jan-23

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

Jan-23

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

Nov-25

252.204-7016 Covered Defense Telecommunications Equipment or Services—Rep. Dec-19 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecom... May-19 252.204-7018 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services.

Jan-23

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements Nov-23 252.204-7020 NIST SP 800-171 DoD Assessment Requirements Nov-23 252.204-7022 Expediting Contract Closeout May-21 252.204-7024 Notice on the Use of the Supplier Performance Risk System Mar-23 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports Dec-18 252.225-7052 Restriction on the Acquisition of Certain Magnets, Tantalum, and

Tungsten May-24

252.225-7055 Representation Regarding Business Operations with the Maduro Regime

May-22

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime Jan-23 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur...

(Rep) Jun-23

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur... Jun-23 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports Dec-18 252.232-7006 Wide Area Workflow Payment Instructions (FULL TEXT) Jan-23 252.232-7010 Levies on Contract Payments Dec-06

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel Jan-23 252.244-7000 Subcontracts for Commercial Products or Commercial Services Nov-23 252.247-7023 Transportation of Supplies by Sea Oct-24

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

(End of clause)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 7 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

52.252-1 Solicitation Provisions Incorporated by Reference. (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.acquisition.gov http://www.acquisition.gov/

52.252-2 Clauses Incorporated By Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

52.252-5 Authorized Deviations in Provisions (Nov 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any DFARS (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

52.252-6 Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any DFARS (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

52.222-48 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Certification.

(a) The offeror must check the following certification:

Certification

The offeror □ does □ does not certify that-

(1) The items of equipment to be serviced under this contract are used regularly for other than Government purposes, and are sold or traded by the offeror (or subcontractor in the case of an exempt subcontractor) in substantial quantities to the general public in the course of normal business operations;

(2) The services will be furnished at prices which are, or are based on, established catalog or market prices for the maintenance, calibration, or repair of equipment.

(i) An "established catalog price" is a price included in a catalog, price list, schedule, or other form that is regularly maintained by the manufacturer or the offeror, is either published or otherwise available for inspection by customers, and states prices at which sales currently, or were last, made to a significant number of buyers constituting the general public.

(ii) An "established market price" is a current price, established in the usual course of trade between buyers and sellers free to bargain, which can be substantiated from sources independent of the manufacturer or offeror; and

(3) The compensation (wage and fringe benefits) plan for all service employees performing work under the contract are the same as that used for these employees and equivalent employees servicing the same equipment of commercial customers.

(b) Certification by the offeror as to its compliance with respect to the contract also constitutes its certification as to compliance by its subcontractor if it subcontracts out the exempt services.

If the offeror certifies to the conditions in paragraph (a) of this provision, and the Contracting Officer determines in accordance with FAR 22.1002-1(e)(3) that the Service Contract Labor Standards statute-

(1) Will not apply to this offeror, then the Service Contract Labor Standards clause in this solicitation will not be included in any resultant contract to this offeror; or

(2) Will apply to this offeror, then the clause at 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements, in this solicitation will not be included in any resultant contract awarded to this offeror, and the offeror may be provided an opportunity to submit a new offer on that basis.

(c) If the offeror does not certify to the conditions in paragraph (a) of this provision-

(1) The clause in this solicitation at 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements, will not be included in any resultant contract awarded to this offeror; and https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_222_51 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_222_51 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_222_51 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_222_51 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_222_51 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_222_51 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_222_51 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_222_51

(2) The offeror must notify the Contracting Officer as soon as possible, if the Contracting

Officer did not attach a Service Contract Labor Standards wage determination to the solicitation.

(d) The Contracting Officer may not make an award to the offeror, if the offeror fails to execute the certification in paragraph (a) of this provision or to contact the Contracting Officer as required in paragraph (c) of this provision.

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area Workflow Payment Instructions (Jan 2023)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003 requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

N/A

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2in1

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0490

Issue By DoDAAC HT9406

Admin DoDAAC** HT9406

Inspect By DoDAAC N/A

Ship To Code N/A

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) HT0863

Service Acceptor (DoDAAC) HT0863

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation

(FAR)

52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

TBD

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.