Combined Synopsis for Gantry Cranes_V1.docx

COMBINED SYNOPSIS/SOLICITATION FOR

Gantry Crane Systems for Tire Shop – Seven (7) Each

General Information

Contracting Office Address Red River Army Depot Directorate for Contracting 100 James Carlow drive, Bld 15 Texarkana, TX 75505-5000 Contract Specialist: James White – James.W.White13.civ@army.mil Contracting Officer: Travis N Peterson - travis.n.peterson2.civ@army.mil

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Revolutionary FAR Overhaul Federal Acquisition Regulation (RFO FAR) subpart 12.202, “Publicizing” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333923 with a small business size standard of 700 employees. This solicitation will result in one (1) award.

Basis For Award: See Provision At FAR 52.212-2 below.

Submission Of Questions: Any questions regarding this RFO must be received by April 30th, 2025 at 1000 hrs. (10:00 AM Central Standard Time (CST). Questions shall be submitted by email to Contract Specialist at James.W.White13.civ@army.mil & Contracting Officer at travis.n.peterson2.civ@army.mil.

Responses to questions are not considered changes to the RFO as the only way the RFO can be modified is through an amendment that will be issued. No Oral explanations or instructions will be provided. All questions must be submitted in writing, upon receipt of questions, the Government will post questions and answers to sam.gov and by email to all interested offerors.

Submission Due Date: All offers are due by May 7th, 2026 at 1300hrs (1:00 PM CST). All responses received within this time frame will be considered by the government. Responses shall be submitted electronically to James.W.White13.civ@army.mil & travis.n.peterson2.civ@army.mil concerning this acquisition. Offeror must be registered in System for Award Management (SAM) prior to receiving an award. Refer to website https://www.sam.gov/portal/public/SAM/.

The Acquisition Services Division for Red River Army Depot at 100 James Carlow Drive, Bld 15 in Texarkana, TX is seeking to purchase a DC Torque Tooling with Gantry System.

All interested companies shall provide offers for the following:

Supplies

Red River Army Depot Directorate for Maintenance has a requirement for 7 (seven) each new Gantry Crane Systems or equal.

1. This will be a Firm-Fixed Price/ Single Purchase Order for the following:

TABLE I

TOTAL

Offeror name/POC/address (CAGE code; Unique Entity ID (UEI)

Purchase Description (PD) Gantry Crane Systems for Tire Shop – Seven (7) Each Red River Army Depot (RRAD)

1. Scope: This purchase description sets forth the minimum requirements for the delivery and installation of seven (7) each independent gantry crane systems with 1000 lb. pneumatic hoists. The gantry systems will be used to support production operations in a heavy industrial tire shop. Each system shall be independent, and designed in accordance with the characteristics described in this document. The vendor shall be responsible for complete turnkey installation of all components and accessories of the gantry systems. The vendor shall measure and verify dimensional requirements in sufficient detail to establish limits of space in all directions required for installation, operation, and servicing of the gantry systems. Each of the seven (7) gantry systems shall be sized and configured in accordance with its individual requirement. The specific details of each system are described in section 3 of this document.

1.1. Place of Performance: The items acquired via this contract shall be delivered, installed, and made fully operational at building 345 at Red River Army Depot located at Texarkana, Texas. Work shall be performed during the standard first shift working hours of RRAD (Monday – Thursday – 0630-1700 CST). If the contractor desires to work outside of these hours, the request shall be submitted to the Contract Specialist or Government Point of Contact at least 48 hours in advance.

1.2. Period of Performance: The vendor shall furnish and install all equipment, accessories, and complete all technical requirements of this contract no later than six (6) months after contract award.

1.3. Recognized Holidays: The contractor shall not perform on-site work on the following holidays:

1.3.1. New Year’s Day

1.3.2. Martin Luther King Jr.’s Birthday

1.3.3. President’s Day

1.3.4. Memorial Day

1.3.5. Juneteenth National Independence Day

1.3.6. Independence Day

1.3.7. Labor Day

1.3.8. Columbus Day

1.3.9. Veteran’s Day

1.3.10. Thanksgiving Day

1.3.11. Christmas Day (Including RRAD Christmas Shutdown)

2. General Requirements

2.1. Item Condition: The items offered shall be new and a current production model. A current production model is defined as the manufacturer’s current production model which, on the date this solicitation is issued, has been designed, engineered and sold or is being offered for sale through advertisements or manufacturer’s published catalogue or brochures. Products such as a prototype unit, pre-production model, or experimental units do not qualify as meeting the requirements specified herein. The equipment shall be complete, so that when connected to the utilities identified herein, it can be used for any function for which it was designed and constructed.

2.2. General Standards Compliance: General compliance shall include, but not necessarily be limited to the following:

2.2.1. Occupational Safety and Health Administration (OSHA) 29 CFR 1910: Code of Federal Regulations, Occupational Safety and Health Standards

2.2.2. National Fire Protection Agency (NFPA) 70: National Electric Code (NEC), most current edition.

2.2.3. Vendor shall comply with all local, state, and federal safety, security, and environmental regulations.

2.3. Environmental Protection: The equipment shall be designed and constructed, so that under the operating service, transportation and storage conditions described herein, the equipment shall not emit materials hazardous to the ecological system as prescribed by federal, state, and local statutes in effect at the time of offer.

2.3.1. Compliance with Environmental Laws and Regulations: Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement, or Status-of-Forces Agreement. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR).

2.3.2. Conformance with Environmental Management System: Contractor shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment.

2.4. Interchangeability: All parts of the end item shall be manufactured to standards and tolerances that will provide for the interchangeability of respective parts between end items of the same model without modification of the part or the equipment. All replacement parts shall be available commercially within the continental United States.

2.5. Controls: All operating controls required for operation shall be located convenient to the operator’s work station(s).

2.6. Equipment Assembly: The equipment shall be constructed of parts that are new, without defects and free of repairs. The equipment construction shall include all components, parts, and features necessary to meet the performance requirements specified herein. All parts subject to damage from environmental hazards (such as dust, debris, or residue) shall be sealed or otherwise protected. The structure shall withstand all forces encountered during the operation of the equipment to its maximum rating and capacity without permanent distortion or failure.

2.7. Surfaces: All surfaces shall be clean and free of harmful or extraneous materials. All edges shall be either rounded or beveled unless sharpness is required to perform a necessary function. Except as otherwise specified herein, the condition and finish of all surfaces shall be in accordance with the manufacturer's commercial practices.

2.8. Maintainability: The equipment shall be designed and constructed to permit maintenance personnel to easily service the equipment using a minimal number of tools. All parts subject to wear, breakage, or distortion shall be accessible for adjustment, replacement, or repair. Consistent with required maintenance and design of the equipment, the vendor shall provide any special tools required to service the unit. All replacement parts and services shall be available within the United States.

3. Technical Specifications:

3.1. General Requirements for All Gantry Systems: Each of the seven (7) gantry systems shall consist of a rigid steel free-standing structure that facilitates installation of multiple bridges to allow the full X-Y movement of 1000 lb. rated pneumatic hoists. Each bridge shall be oriented North/South to allow for East/West travel along the runway systems. Each hoist shall travel North/South along its respective bridge. Each bridge shall include one (1) hoist. The X-Y movement of bridges and hoists shall be manual. The sizes and bridge/hoist quantities for each gantry are identified in section 3.2 below. The steel structures shall be securely mounted to the concrete floor in accordance with standard industry practice and RRAD regulations. The vendor shall be responsible for ensuring the structure is level, so that the associated bridges and hoists remain stationary when not in use. Assessment of the dimensions, clearances, accessibility, and floor condition of the installation locations shall be the responsibility of the vendor. Each bridge and runway shall include safety cables at its attachment locations to provide safety in the event of hardware failure. All end-trucks shall be of a rigid design.

3.1.1. Height Under Bridge: All gantry systems shall be designed to provide a clearance height under the bridge of twelve (12) feet.

3.1.2. Pneumatic Header System: The vendor shall furnish and install a pneumatic header system for each gantry system that shall serve as the air supply for each hoist, as well as the utility connection point for the building air supply. The header system shall provide a filter, regulator, lubricator, and shutoff valve for each hoist. A drip leg and drain point shall be provided for each pneumatic header system to facilitate draining of moisture that may accumulate in the system.

3.1.3. Air Hoses and Festoons: The vendor shall furnish and install all required air hoses and festoon kits to facilitate air supply to each hoist from the pneumatic header system. The air supply and festoon installation shall allow X-Y movement of the associated hoists and bridges.

3.1.4. Pneumatic Hoists: All hoists shall be pneumatic chain hoists, and rated to a minimum of 1000 lbs. The lift speed shall be in the range of 35 to 55 feet per minute. The hoists shall be provided with a safety latch hook to facilitate safe attachment to the hoist trolley and bridge. The lift hook shall also be provided with a safety latch. The hoist shall include a pendent control of a length appropriate for ergonomic operation - coiling or kinking of the pendent control lines is not permissible. All hoists shall include a trolley rated for the full capacity of the hoist. All hoists shall include a chain container.

3.1.5. Gantry and Runway Systems: All gantry frames and runway systems shall be designed to a sufficient capacity to ensure the load limit of the structure is not exceeded, regardless of bridge/hoist positioning.

3.2. Individual Requirements for Each Gantry System: Each gantry system shall be sized and configured in accordance with its intended purpose in the production shop operation. The following table serves to define these specific sizing and configuration details. The dimensions provided are approximate. The vendor shall be responsible for inspecting and measuring the installation sites to ensure their design is compatible. See the attached shop/gantry layout sketch for approximate layout and overall orientations.

4. Utility Connections: The Government will provide a pneumatic connection point within twenty (20) feet of each gantry system. Connection to the Government provided connection point shall be the responsibility of the vendor.

5. Installation: The vendor shall provide a full turnkey installation of all systems and components. This includes off-loading from shipment, unpacking, inspecting, assembling, moving all parts into the installation area, leveling, securing to the foundation, connection to utilities, and making each system fully operational for lifting and material movement within the gantry footprint. The vendor shall provide all equipment, tooling, and manpower to accomplish the installation.

5.1. Installation Coordination: The installation shall be coordinated with the Government Point of Contact to ensure limited disruption to production operations. Each individual gantry system shall be made fully operational before proceeding to installation of the remaining systems. Notice of proposed installation dates shall be provided to the Government at least thirty (30) days in advance.

5.2. Gantry System Locations: See attachment 001 for approximate gantry locations and orientations. (Attachment 001)

6. Technical Data: The vendor shall provide the following technical data in electronic format:

6.1. Initial Approval Drawings (CDRL A0001): The vendor shall provide a set of drawings that detail the dimensions, layout, and capacities of each system for Government approval prior to fabrication. RRAD will review the drawings for compliance with the requirements of this purchase description. In the event that drawing changes are required, the vendor shall resubmit the amended drawings for review. The vendor shall not proceed with production until receiving drawing approval from RRAD. (Exhibit 001)

6.2. Technical Documentation (CDRL A0002): The vendor shall provide a copy of all manufacturer technical/maintenance/parts documentation that may be required to maintain and service the equipment. (Exhibit 002)

7. Warranty: The items furnished under this contract shall be guaranteed for a period of one (1) year, against defective materials, design, and workmanship. Upon receipt of notice from the Government of failure of any part of the system during the warranty period, that part or parts shall be replaced promptly with new parts at the expense of the vendor. The vendor shall provide installation services for replacement items during the warranty period. The warranty is to begin upon final acceptance by the Government.

8. Access and Security (OPSEC)

8.1. Access and General Protection/Security Policy and Procedures: The contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security office. The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

8.2. For contractors that do not require CAC, but require access to a DoD facility or installation: Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification lndex (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014- 05/AR 190-13), applicable installation, facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

8.3. Impact on contractor performance during increased FPCON during periods of increased threat (contractor personnel working on an installation): During FPCONs Charlie and Delta, services may be discontinued/postponed due to higher threat. Services will resume when FPCON level is reduced to level Bravo or lower.

8.4. Random Antiterrorism Measures Program (RAMP) participation: Contractor personnel working on an installation are subject to participation in installation RAMP security program (e.g. vehicles searches, wearing of ID badges, etc.).

8.5. Personal Identity Verification of Contractor Personnel: Contractor will acquire and need to return all issued U.S. Government Access Cards, Installation Badges and Access Passes.

(End of Purchase Description)

2. Delivery schedule: 6 Months ADO

Issuing Office

Red River Army Depot Directorate for Contracting 100 James Carlow Drive BLD 15 Texarkana, TX

Delivery and Acceptance: FOB Destination - RRAD

The full text of Revolutionary FAR Overhaul provisions or clauses may be accessed electronically at https://acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

The following solicitation provisions apply to this acquisition:

1. RFO 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services” (April 20, 2026). This solicitation will result in only one (1) award.

Complete Table I and offeror info and submit to the POC before closing date.

2. RFO 52.212-2 ADDENDUM, “Evaluation-Commercial Products and Commercial Services” The Government will Award a contract to the lowest responsive offer and capable of providing 7 (seven) Gantry Crane Systems in accordance with Purchase Description Contractor shall acknowledge all requirements in the Purchase Description.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Technical Capability. Technical capability of the supplies offered to meet the Government requirements per Purchase Description. Offers’ technical description of the supplies being offered shall be in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, technical features similar to Purchase Description, warranty provisions, or other documents.

(ii) Price. Price will be evaluated to determine if the offer is fair, reasonable, and balanced. The Government may determine that an offer is unacceptable if prices are significantly unbalanced. Unrealistically low offered prices, initially or subsequently, may be grounds for rejection for this solicitation.

(iii) Past Performance. Past performance will be evaluated to determine the confidence in the offeror’s ability to successfully accomplish the requirements of this solicitation based on the offeror’s demonstrated present and past work record. The Government will evaluate the offeror’s demonstrated record of contract compliance in supplying products and services that meet users’ needs, including cost and delivery schedule.

There will not be an adjectival rating assigned to each factor.

The Government may award to other than the lowest offer.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Responsive offerors shall have a current representations and certifications in sam.gov and Table I complete.

Offerors must complete annual representations and certifications electronically in the System for Award Management (SAM) accessed through https://www.sam.gov in accordance with FAR 52.212-3, “Offeror Representations and Certifications–Commercial Products.”

The following solicitation clauses apply to this acquisition:

1. RFO 52.212-4, “Contract Terms and Conditions-Commercial Products and Commercial Services” (April 20, 2026) The following provisions a 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509). 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (April 20, 2026) (Pub. L. 109-282) (31 U.S.C. 6101 note).

52.219-6, Notice of Total Small Business Set-Aside (April 20, 2026) (15 U.S.C. 644).

52.222-3, Convict Labor (April 20, 2026) (E.O. 11755).

CLAUSES INCORPORATED BY REFERENCE

This is an open-market combined synopsis/solicitation for commercial products as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all offers must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Offerors shall list exception(s) and rationale for the exception(s).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, james White, at James.W.White13.civ@army.mil & Contracting Officer, Travis N Peterson, at travis.n.peterson2.civ@army.mil.

Point of Contact

Contract Specialist James White 520-691-6662 James.W.White13.civ@army.mil

Contracting Officer Travis N Peterson 571‐588‐1517 travis.n.peterson2.civ@army.mil Developed by Virtual Acquisition Office™ for federal government use and customization.