Combined Synopsis.Solicitation Number W912HQ25SCongressReporting.pdf

Combined Synopsis/Solicitation Number: W912HQ25SCongressReporting

Request for Proposal –USACE HQ/UMSB Library Congressional Reporting Service.

I. GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.603 – Streamlined Solicitation for Commercial Items, as supplemented with additional information included in this notice and FAR Part 13 procedures. This announcement constitutes the only solicitation. Offers are being requested and a written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05, dated 7 August 2025.

A Firm Fixed Priced (FFP) award will be made in accordance with the following:

This acquisition is being solicited as a small business set-aside. The North American Industrial Classification System (NAICS) code for this acquisition is 519290 – Web Search Portals and All Other Information Services; with a size standard of 1,000 employees.

II. NATURE OF ACQUISITION:

The U.S. Army Corps of Engineers Office of History has a requirement to purchase the services stated below. This procurement will be awarded under Simplified Acquisition Procedures. All questions must be received by Wednesday, 17 September 2025 5:00 PM EST. Proposal must be received no later than Friday, 19 September 2025 5:00 PM EST. Electronic proposals submitted via email are required. Email questions and quotes to the Contract Specialist, Giuseppe Mirizzi at Giuseppe.G.Mirizzi@usace.army.mil. It is the Offeror’s responsibility to ensure the proposal has been received by the contracting office via email. Fax quotes will not be accepted. Late quotes will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.” Upon receipt of the electronic offer, the Government will acknowledge receipt of that offer via email to the Offeror.

III. SCHEDULE OF SUPPLIES/SERVICES:

The United States Army Corps of Engineers (USACE) Headquarters (HQ)/USACE Mission Support Battalion (UMSB) Library requires an in-depth Congressional Reporting Service that tracks every manner of Congressional activity, both current and historical, and that also includes biographical and up-to-date information on members of Congress and their staff. See Scope of Work for more details.

Period of Performance:

The initial period of service will be for 12 months beginning October 1, 2025 through September 31, 2026. Pricing for two 12-month option periods is also requested.

IV. BASIS FOR AWARD

All offers will be comparatively evaluated based on the factors described below: Technical Capability and Price. Offers must be submitted using the CLIN structure below in Factor 2- Price. The basis of award will be lowest price, technically acceptable (LPTA).

Factor 1 – TECHNICAL:

The Offeror must submit a technical work plan to detail how the Offeror will meet the performance requirements in the Scope of Work. The Offeror must limit their technical work plan to no more than three (3) typed pages that explains the Offeror’s capabilities as required in the SOW, Section 3 “Performance Requirements.”

Factor 2 – PRICE:

This factor will use price analysis to determine the total evaluated price. The price factor will be evaluated for price reasonableness in accordance to FAR 13.106-2.

Contract Line Items: This requirement and associated contract line-item number (CLIN) is provided below:

CLIN Description Quantities Units of Measure Total

Congressional Reporting Service – Base Year

1 Job

Congressional Reporting Service – Option Year 1

1 Job

Congressional Reporting Service – Option Year 2

1 Job

Total

All work is to be performed in accordance with the attached Scope of Work (SOW).

Prices must show the total price that meets the requirements in the Scope of Work, including all overhead and G&A. This purchase order will be a firm-fixed price contract. The Offeror must submit proposed total and extended pricing to complete the required services.

These two factors: Technical and Price will be comparatively evaluated. Technical capability is more important than price.

The Government intends to award a contract without discussions with respective offerors. Offerors shall submit sufficient information and in the format specified in Quote Preparation Instructions. Offerors may be asked to clarify certain aspects of their offer (e.g., the relevance of technical capability information).

V. QUOTE PREPARATION INSTRUCTIONS

Provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition; Provision 52.212-1 is modified as follows:

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023)

To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Offers must be complete, detailed and respond directly to the requirements of this solicitation.

a. Interested parties capable of providing the requirement must submit a signed and dated offer on company letterhead with unit prices, extended prices, discount terms, tax identification number, CAGE code, and UIN in response to this solicitation. The requirements of this synopsis/solicitation, including specification, "Schedule of Supplies/Services" and terms and conditions, the offeror agrees to all solicitation requirements. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

b. All offer information shall be emailed to Giuseppe G. Mirizzi at Giuseppe.G.Mirizzi@usace.army.mil. The offer must be signed and dated by an authorized official of the company. Electronic submissions via e-mail are required.

c. Offerors must provide pricing for the total price to complete the required services, the hourly rate proposed for each labor category and subtotal cost of labor for each of the labor categories.

d. To be eligible to receive an award resulting from this RFQ, Contractors must be registered in the System for Award Management (SAM) database, no exceptions. To register, please visit http://www.sam.gov.

e. Offer Content: See section IV – Factor 1 and 2, above

VI. CONTRACT TERMS AND CONDITIONS:

The following provisions and clauses apply to this acquisition and can be viewed electronically at https://www.acquisition.gov/ in accordance with 52.252-1.

The Following Provisions and Clauses Are Incorporated by Full Text:

FAR 52.204-7 System for Award Management

FAR 52.204-13 System for Award Management Maintenance

FAR 52.204-16 Commercial and Government Entity Code Reporting

FAR 52.204-18 Commercial and Government Entity Code Maintenance

FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems

FAR 52.204-27 Prohibition on a ByteDance Covered Application

FAR 52.209-7 Information Regarding Responsibility Matters

FAR 52.209-12 Certification Regarding Tax Matters

FAR 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan

FAR 52.225-19 Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission

FAR 52.217-5 Evaluation of Options

FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representations and Certifications

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors FAR 52.252-1 Provisions Incorporated by Reference

FAR 52.252-2 Clauses Incorporated by Reference DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials DFARS 252.204-7003 Control of Government Personnel Work Product DFARS 252.204-7012 Safeguarding of Unclassified Controlled Technical Information DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

DFARS 252.204-7016

Covered Defense Telecommunications Equipment or Services— Representation

DFARS 252.204-7017

Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation

DFARS 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements DFARS 252.204-7020 NIST SP 800-171 DoD Assessment Requirements DFARS 252.225-7048 Export-Controlled Items DFARS 252.227-7037 Validation of Restrictive Markings on Technical Data DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DFARS 252.232-7010 Levies on Contract Payments DFARS 252.243-7001 Pricing Contract Modifications DFARS 52.217-9 Option to Extend the Term of the Contract DFARS 52.217-8 Option to Extend Services DFARS 252.244-7000 Subcontracts for commercial items FAR 52.219-6 Notice of Total Small Business Set-Aside

FAR 52.219-28 Post-Award Small Business Program Re-representation

FAR 52.222.41 Service Contract Labor Standards

FAR 52.212-2 Evaluation -- Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1) Technical Capability

2) Price

Technical Capability is more important than Price (descending order of importance). The basis of award will be lowest price, technically acceptable (LPTA).

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

FAR 52.212-3 ALT I, Offeror Representations and Certifications-Commercial Products and Commercial Services, is incorporated by reference in this combine synopsis and solicitation. Offerors must include a statement that certifies the Offeror’s Representations and Certifications are up to date in System for Award management.

FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services, is incorporated by reference in this combine synopsis and solicitation.

FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services, is incorporated by reference in this combine synopsis and solicitation. The following FAR Clauses cited within FAR 52.212-5 are applicable to this acquisition:

☒ 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

☒ 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance

Services or Equipment

☒ 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

☒ 52.219-6 Notice of Total Small Business Set-Aside

☒ 52.219-28 Post Award Small Business Program Representation

☒ 52.222-3 Convict Labor

☒ 52.222-36 Equal Opportunity for Workers with Disabilities

☒ 52.222-50 Combating Trafficking in Persons

☒ 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

☒ 52.225-13 Restrictions on Certain Foreign Purchases

☒ 52.232-33 Payment by Electronic Funds Transfer—System for Award Management