Combined Synopsis.pdf

Combined Synopsis/Solicitation

Action: American Sign Language Interpreting Services NAICS Code: 541930 – Translation and Interpretation Services

PSC: R608 - Support- Administrative: Translation and Interpreting Includes: Language

Translation; Sign Language Interpretation

Size Standard: $22.5

Solicitation Number: PANDHA26P0000036429

Response Date: 4 August 2026

NOTICE: Solicitation number PANDHA26P0000036429 is issued as a Request for Quotations

(RFQ).

This is a combined synopsis/solicitation for commercial services prepared in accordance with Class Deviation 2026-O0028 (FAR Part 12.2), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued.

Notice of Full and Open Competition: For informational purposes, please be advised that the

Government intends to award a contract for this requirement through full and open competition.

This solicitation is being conducted in accordance with RFO FAR Part 12, Acquisition of

Commercial Products and Commercial Services.

The Defense Health Agency Contracting Activity Healthcare Contracting Division, Southeast

(DHACA-HCD-SE), plans to award a firm fixed price commercial services contract for

American Sign Language Interpreting Services at Navy Medical Readiness and Training

Command (NMRTC) Beaufort, South Carolina.

The contractor shall provide all personnel, equipment, tools, vehicles, materials, supervision, transportation, and services necessary to effectively, economically, and satisfactorily perform the services as required by this Performance Work Statement (PWS) for NMRTC Beaufort under

North American Industry Classification System (NAICS) Code 541930 – Translation and

Interpretation Services. Early intervention services for children with vision and/or hearing impairments include a range of specialized supports designed to address their unique developmental needs. These services shall include but are not limited to include family training, orientation and mobility instruction, introductory American Sign Language (ASL) education, and

American Sign Language interpreting services. Qualifications/Considerations are identified in the Performance Work Statement (PWS); Section 3.0.

Period of Performance:

Base Year: 30 September 2026 – 29 September 2027

Option Year 1: 30 September 2027 – 29 September 2028

Option Year 2: 30 September 2028 – 29 September 2029

Option Year 3: 30 September 2029 – 29 September 2030

Option Year 4: 30 September 2030 – 29 September 2031

Option Year 5 (-8): 30 September 2031 – 30 March 2032

Place of Performance: The work shall be performed in the child’s natural environment. Natural environments refer to setting where infants and toddlers spend their time and engage in everyday activities. These environments are not limited to physical locations but also include the routines, interactions, and activities that are part of the child’s daily life. The concept of natural environments is emphasized in Part C of the Individuals with Disabilities Education Act (IDEA), which mandates that early intervention services be provided in settings that are natural and familiar to the child and family whenever possible.

DPAS: This acquisition is rated under the Defense Priorities and Allocations System (DPAS) as:

N/A

System for Award Management (SAM): In accordance with RFO 4.1102, Offerors shall be registered in the SAM database to be eligible for contract award.

Award without Discussions: The Government intends to award without discussions but reserves the right to conduct discussions if the Contracting Officer determines them to be necessary. Offerors should submit their best terms in their initial proposal.

Payment: Payment for this action will be made by Electronic Funds Transfer (EFT) through the

Defense Finance and Accounting Services (DFAS) utilizing Wide Area Workflow (WAWF). See

DFARS 252.232-7006, Wide Area Workflow Payment Instructions, for more information.

Period for Acceptance of Quotations: The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

DPAS: This acquisition is rated under the Defense Priorities and Allocations System (DPAS) as: N/A

Contract Financing: The Government is contemplating a Commercial, Firm Fixed Price (FFP)

Contract type for this requirement under the RFO Part 12 Simplified Acquisition Procedures

(SAP).

Contact Information: A Contracting Officer’s Representative (COR) will be appointed at the time of award. The Offeror will be furnished the COR name and contact information at the time of contract award. Offeror shall clearly demonstrate their ability to meet the requirements and deliverable schedule as outlined in the associated solicitation and PWS.

Wage Determination: Wage Determination # 2015-5799 Revision #32 dated 13 May 2026 is incorporated. May be viewed at sam.gov.

Questions: Regarding this solicitation, questions shall be submitted via email to Contracting

Officer, Mary Shifflett, email: mary.e.shifflett2.civ@health.mil AND Contract Specialist, Rebecca Brashears, email: rebecca.a.brashears.civ@health.mil no later than 28 July 2026 by

12:00 pm., Eastern Standard Time. Please reference solicitation number:

PANDHA26P0000036429 on your correspondence and in the Subject line of your email.

Proposal Submittal Date: No later than 4 August 2026 by 12:00 pm. Eastern Standard Time

Attachment: Performance Work Statement

Clauses and Provisions:

The following provisions and clauses are required and apply to this acquisition. The full text of these can be found at www.acquisition.gov.

Addendum to RFO 52.212-1 INSTRUCTIONS TO OFFERORS

1. Submittal Instructions

Proposal Submission: Submit ONE proposal via email. The proposal shall be clear and concise, with each factor submitted as a separate file/volume. The RFQ number

PANDHA26P0000036429 must be in the subject line of all email communications.

Submission Deadline: Proposals must be received no later than 4 August 2026 by 12:00 P.M.

Eastern Time.

Submit To: Mary Shifflett at mary.e.shifflett2.civ@health.mil and Rebecca Brashears at rebecca.a.brashears.civ@health.mil.

2. Proposal Format: The proposal shall be clear, concise, and logically assembled. To ensure efficient evaluation, Offeror must adhere to the following formatting rules:

Cover Page: Each complete submittal shall contain a cover page detailing the following:

• Offeror’s Name and Address

• CAGE Code and UEI Number

• Point of Contact (Name, Phone, Email) authorized to negotiate on behalf of the Offeror

• The RFQ Number

Electronic Files Format: Proposals shall be submitted in formats readable by Microsoft Office

365 (Word, Excel) or Adobe Acrobat (searchable PDF).

• Word Documents: Set “save as type” to “Word Document (*.docx)”.

mailto:mary.e.shifflett2.civ@health.mil https://www.google.com/url?q=http%3A%2F%2Fwww.acquisition.gov https://www.google.com/url?q=mailto%3Amary.e.shifflett2.civ%40health.mil https://www.google.com/url?q=mailto%3Arebecca.a.brashears.civ%40health.mil

• Excel Spreadsheets: Set “save as type” to “Microsoft Excel Workbook (*.xlsx)”.

• PDFs: When creating PDF files, the Offeror must create the file to enable textual search and copy functions.

Prohibited Formatting: Offerors shall NOT lock, encrypt, copy-as-image, password-protect, or otherwise place security barriers on opening or searching the files. In the event the Government cannot access, open, or search the electronic proposal, the Government will consider the proposal noncompliant, and it may be deemed ineligible for award.

2. Specific Content Requirements

(1) FACTOR 1: Technical Capability

File Requirement: Submit one (1) electronic copy.

Content: The Offeror shall submit a written technical package demonstrating their capability to meet the requirements of the Performance Work Statement (PWS) for American Sign Language

Interpreting Services. To be determined Acceptable, the submittal must include:

• Special Qualifications/Considerations

• Educational Requirements

• Professional Licensure and Certification

• American Sign Language (ASL) Proficiency

(2) FACTOR 2: Past Performance

File Requirement: Submit one (1) electronic copy.

Content: The Offeror shall submit up to three (3) past performance references for contracts performed for the Federal Government or commercial hospitals. References must be for contracts that are ongoing or completed within the last three (3) years from the solicitation closing date, and must be similar in size, scope, and complexity to the NMRTC Beaufort

American Sign Language Interpreting Services requirement.

Each reference must include:

• Contract Number or Account Number

• Government Agency or Commercial Facility Name

• Brief description of the equipment serviced and scope of work

• Total Contract Value

• Current Point of Contact (Name, Phone Number, and Email Address)

(3) FACTOR 3: Price

File Requirement: Submit one (1) electronic copy of a completed price proposal.

Content: The Offeror shall propose a separate firm-fixed-price for each CLIN (including options) using the provided Pricing Sheet. Price proposals shall remain valid for a period of 60 calendar days from the date proposals are due.

3. Proposal Expenses and Pre-Contract Costs

The RFQ solicitation does not commit the Government to pay any costs incurred in the preparation and submission of a proposal or for any other costs incurred by any offeror submitting a proposal in response to this solicitation. Offerors are cautioned against submitting conditional RFQs.

The Government will not make assumptions concerning intent, capabilities, or experiences. Clear identification of proposal details shall be the sole responsibility of the offeror.

Failure to clearly address all submittal requirements, evaluation criteria, and information requirements of the RFQ above may result in rejection of the submission.

(End of addendum)

RFO 52.212-2 Evaluation—Commercial Products and Commercial Services.

(a) Evaluation Factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the

Government, price and other factors considered. The following factors will be used to evaluate offers: Factor 1 - Technical Capability; Factor 2 - Past Performance; and Factor 3 - Price.

Relationship of Factors: Technical Capability (Factor 1) is evaluated on a pass/fail

(Acceptable/Unacceptable) basis. For those offerors determined to be Technically Acceptable, Past

Performance (Factor 2) is significantly more important than Price (Factor 3). The Government reserves the right to award to a higher-priced offeror if that offeror's Past Performance record justifies the price premium.

(1) Factor 1 - Technical Capability:

The Offeror's technical quote will be evaluated to determine whether the proposed approach demonstrates a comprehensive understanding of, and capability to meet, the requirements defined in the Performance Work Statement (PWS). To be determined Technically Acceptable, the Offeror must submit the following documentation with their quote:

a. Special Qualifications/Considerations: The required services operate under the statutory authority of the South Carolina Code of Laws, Title 59, Chapter 47, which charters the state's specialized educational agency for students with sensory disabilities.

Furthermore, pursuant to S.C. Code Ann. § 59-36-20 and the federal Individuals with

Disabilities Education Act (IDEA), the partnering entity is legally designated to collaborate with the State Department of Education and local school districts to provide comprehensive early intervention, specialized materials (such as Braille via the state's

Instructional Materials Center), and statewide outreach services. To successfully execute these legally mandated services, specific personnel qualifications are required depending on the role, particularly for early intervention professionals who must provide direct services to infants and toddlers (birth to age 3) with sensory impairments and developmental delays, as well as necessary support to their families, in accordance with established general qualifications and requirements for early intervention.

Educational requirements include possessing a bachelor’s degree or advanced degree from an accredited college or university. A degree in relevant field such as Early

Childhood Education, Special Education, Deaf Education, Blind/Visual Impairment

Education, Speech-Language Pathology, Occupational Therapy, Physical Therapy, Social

Work, Psychology or related fields. Advanced degrees may be required for certain specialized roles such as therapist or specialists. Depending on the role, professionals may need to hold a valid South Carolina license in their field (e.g., teaching certification, therapy licensure). For teachers, certification in Deaf Education or Visual Impairment is often required. For therapists, licensure in fields such as speech-language pathology, occupational therapy, or physical therapy is necessary. Early Intervention Credentialing:

Some positions may require certification or credentialing specific to early intervention services, such as training in Part C of the Individuals with Disabilities Education Act

(IDEA). American Sign Language (ASL) Proficiency: For roles involving children with hearing impairments, proficiency in ASL is often required or preferred. Some positions may require passing an ASL proficiency assessment.

All personnel assigned to this contract shall meet the following minimum mandatory qualifications. The Contractor shall provide documentation to the Contracting Officer's

Representative (COR) to verify all qualifications prior to the employee commencing work.

b. Educational Requirements:

All personnel shall possess a bachelor’s degree or higher from an accredited college or university in one of the following fields:

• Early Childhood Education

• Special Education

• Deaf Education

• Blind/Visual Impairment Education

• Speech-Language Pathology

• Occupational Therapy

• Physical Therapy

• Social Work

• Psychology

c. Professional Licensure and Certification:

• Teachers: All personnel performing teaching duties shall hold a valid South

Carolina teaching certificate with an endorsement in Deaf Education or Visual

Impairment.

• Therapists: All personnel performing therapeutic duties shall hold a valid

South Carolina license in their respective field (e.g., Speech-Language

Pathology, Occupational Therapy, Physical Therapy).

• Early Interventionists: All personnel shall possess a valid South Carolina

Early Intervention Specialist (EIS) or Early Intervention Supervisor (EISV) credential.

d. American Sign Language (ASL) Proficiency:

For all personnel providing services to children with hearing impairments, the following is required:

• A passing score on the American Sign Language Proficiency Interview

(ASLPI) at a level of 2+ or higher. The contractor shall provide the ASLPI score report to the COR.

Technical Ratings:

Acceptable: The Offeror meets all PWS requirements and has submitted all required documentation meeting the standard set forth in the solicitation.

Unacceptable: The Offeror fails to meet any PWS requirement, fails to comply in submitting requested documentation, or the documentation fails to meet the standard. Unacceptable proposals are ineligible for award.

(2) Factor 2 - Past Performance:

The Government will evaluate the offeror’s recent and relevant past performance to assess the

Government's confidence in the offeror's ability to successfully perform the required effort.

Submittal Requirement: Offerors shall submit up to three (3) references for contracts performed for the Federal Government or commercial hospitals.

Recency: Contracts must have been ongoing or completed within the last three (3) years from the solicitation closing date.

Relevancy: Contracts must be similar in size, scope, and complexity (e.g., American Sign

Language Interpreting Services).

Evaluation Method: The Government will review the submitted references and may utilize other databases (e.g., CPARS) to determine an overall Performance Confidence Assessment. Offerors without a record of relevant past performance will not be evaluated favorably or unfavorably and will receive a "Neutral Confidence" rating.

(3) Factor 3 - Price:

Offerors shall complete a Pricing Sheet with best and final pricing. The proposed price will be evaluated for fairness and reasonableness in relation to the solicitation requirements.

(4) Evaluation Process:

Proposals will be evaluated initially for Technical Acceptability (Factor 1). Only proposals rated

"Acceptable" will advance to the Best Value trade-off analysis. The Government will make a final determination by comparing the Past Performance (Factor 2) and Price (Factor 3) of all Acceptable offerors. The Government intends to award without discussions but reserves the right to request further information if necessary.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful

Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

(End of provision)

Clauses and Provisions:

FAR

Clause Title

Current

Date

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements or Statements – Representation Jan-17

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements Jan-17

52.204-7 System for Award Management Oct-18

52.204-91 Contractor Identification Apr-26

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards Jun-20

52.204-13 System for Award Management Maintenance Oct-18

52.204-18 Commercial and Government Entity Code Maintenance Aug-20

52.204-19 Incorporation by Reference of Representations and Certifications Dec-14

52.209-6

Protecting the Government's Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment Nov-21

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Feb-26

52.209-11

Representation by Corporations Regarding Delinquent Tax Liability or a

Felony Conviction under any Federal Law Feb-26

52.212-1

Instructions to Offerors—Commercial Products and Commercial

Services. (FULL TEXT) Sep-23

52.212-2

Evaluation—Commercial Products and Commercial Services. (FULL

TEXT) Nov-21

52.212-4 Terms and Conditions – Commercial Products and Commercial Services Apr-26

52.217-5 Evaluation of Options Jul-90

52.217-8 Option to Extend Services (FULL TEXT) Nov-99

52.217-9 Option to Extend the Term of the Contract (FULL TEXT) Mar-00

52.219-1 Small Business Program Representations Feb-24

52.222-3 Convict Labor Feb-26

52.222-36 Equal Opportunity for Workers with Disabilities Apr-26

52.222-41 Service Contract Labor Standards Nov-25

52.222-42 Statement of Equivalent Rates for Federal Hires (FULL TEXT) May-14

52.222.55 Minimum Wages For Contractor Workers under Executive Order 14026 Nov-25

52.222-62 Paid Sick Leave Under Executive Order 13706 Nov-25

52.222-50 Combating Trafficking in Persons Nov-21

52.222-51 Exemption from Application of the Service Contract Labor Standards. May-14

52.222-54 Employment Eligibility Verification May-22

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving Apr-26

52.229-11 Tax on Certain Foreign Procurements—Notice and Representation Jun-20

52.229-12 Tax on Certain Foreign Procurements Feb-21

52.232-33 Payment by Electronic Funds Transfer-System for Award Management Apr-26

52.232-40 Providing Accelerated Payments to Small Business Subcontractors Mar-23

52.233-1 Disputes May-14

52.233-3 Protest after Award Apr-26

52.233-4 Applicable Law for Breach of Contract Claim Feb-26

52.240-90 Security Prohibitions and Exclusions Representation and Certifications Apr-26

52.240-91 Security Prohibitions and Exclusions. Apr-26

52.240-93 Basic Safeguarding of Covered Contractor Information Systems Apr-26

52.244-6 Subcontracts for Commercial Products and Commercial Services Feb-26

52.252-1 Provisions Incorporated by Reference (FULL TEXT) Feb-98

52.252-2 Clauses Incorporated by Reference (FULL TEXT) Feb-98

52.252-5 Authorized Deviations in Provisions (FULL TEXT) Nov-20

52.252-6 Authorized Deviations in Clauses (FULL TEXT)

DFARS

Clause

Title Current

Date

252.201-7000 Contracting Officer's Representative Dec-91

252.203-7000 Requirements Relating to Compensation of Former DoD Officials Sep-11

252.203-7002 Requirement to Inform Employees of Whistleblower Rights Dec-22

252.204-7000 Disclosure of Information Oct-16

252.204-7003 Control of Government Personnel Work Product Apr-92

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls Oct-16

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor

Reported...

Jan-23

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident

Reporting

Jan-23

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support Nov-25

252.204-7016 Covered Defense Telecommunications Equipment or Services—Rep. Dec-19

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecom... May-19

252.204-7018 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services.

Jan-23

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements Nov-23

252.204-7020 NIST SP 800-171 DoD Assessment Requirements Nov-23

252.204-7022 Expediting Contract Closeout May-21

252.204-7024 Notice on the Use of the Supplier Performance Risk System Mar-23

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports Dec-18

252.225-7052 Restriction on the Acquisition of Certain Magnets, Tantalum, and

Tungsten

May-24

252.225-7055 Representation Regarding Business Operations with the Maduro

Regime

May-22

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime Jan-23

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur...

(Rep)

Jun-23

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur... Jun-23

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports Dec-18

252.232-7006 Wide Area Workflow Payment Instructions (FULL TEXT) Jan-23

252.232-7010 Levies on Contract Payments Dec-06

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel Jan-23

252.244-7000 Subcontracts for Commercial Products or Commercial Services Nov-23

252.247-7023 Transportation of Supplies by Sea Oct-24

52.217-8 Option to Extend Services.

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The

Contracting Officer may exercise the option by written notice to the Contractor within 15 Days.

(End of clause)

52.217-9 Option to Extend the Term of the Contract.

(a) The Government may extend the term of this contract by written notice to the Contractor within _____ [insert the period of time within which the Contracting Officer may exercise the option]; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least _____ days[60days unless a different number of days is inserted] before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed ___________ (months) (years).

(End of clause)

52.222-42 Statement of Equivalent Rates for Federal Hires. (May 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the

Secretary of Labor ( 29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5332.

This Statement is for Information Only: It is not a Wage Determination

Employee Class Monetary Wage – Fringe Benefits

Language Specialist (GS-1040) GS-9/11

Blind Rehabilitation Specialist (Orientation &

Mobility)

GS-9/11

(End of clause)

52.252-1 Solicitation Provisions Incorporated by Reference. (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.acquisition.gov

(End of provision)

52.252-2 Clauses Incorporated By Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/

(End of clause)

52.252-5 Authorized Deviations in Provisions (Nov 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any DFARS (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

52.252-6 Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR

Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any DFARS (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in

Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic

Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition

Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-

Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the

WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003

N/A

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2in1

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0490

Issue By DoDAAC HT9406

Admin DoDAAC** HT9406

Inspect By DoDAAC N/A

Ship To Code N/A

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) HT0443

Service Acceptor (DoDAAC) HT0443

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of

DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

TBD

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

Other DoDAAC(s) N/A