Combined Synopsis - CO Signed.pdf

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial item services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA706025D0002 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-03 January 17, 2025.

This RFQ is solicited as a 100% small business set aside.

The North American Industry Classification System (NAICS) code for this project is 481112 with a size standard of 1,500 Employees.

Posting Date: 10 April 2025 Response Date: 25 April 2025- 1:00 PM Eastern Time Submission of Questions:17 April 2025- 1:00 PM Eastern Time

All questions regarding this RFQ must be emailed to kaiya.ginyard@us.af.mil & sonsere.christian@us.af.mil

Posting of Responses to Questions: Approx. 21 April 2025 Mandatory Site Visit: None required

Contracting Office: 11th Contracting Squadron, Joint Base Anacostia-Bolling

Government Points of Contact:

Contracting Officer: Sonsere Christian – sonsere.christian@us.af.mil Contracting Specialist: Kaiya Ginyard – kaiya.ginyard@us.af.mil

The Vendor shall provide bi-directional, door-to-door, white-glove packing and unpacking, transportation, customs clearance, and delivery required for USAF Band items and equipment.

The Vendor shall provide trained, certified, and fully qualified personnel, supervision, task management, technical services, and tools required to meet the requirements listed in Section 2.0 of the performance work statement (PWS). All work shall be completed in accordance with the attached PWS.

The service being procured: USAF Band Tattoo Shipping to Basel, Switzerland

Period of Performance: 1 June 2025 - 31 July 2025

Ship from address:

201 McChord St. SW

Joint Base Anacostia-Bolling

Washington, DC 20032 FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Sep 2023) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

EVALUATION FACTORS FOR AWARD

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

1.1. Technical

1.2. Past Performance

1.3. Price

Offerors’ registration in SAM.gov will be verified and a review will be conducted to ensure that all aspects of the solicitation have been addressed.

Failure to have an active registration in SAM.gov or failure to adhere to all requirements of the solicitation will result in the offer being labeled as non-responsive and not considered for award.

Basis for Award

The Government intends to award a Firm Fixed Price Contract as a result of this solicitation.

Per FAR 9.103, the contract will be placed only with an offeror that the Contracting Officer determines to be responsible, that is, those who can satisfactorily perform the necessary tasks and deliver the required services on time. Prospective offerors, in order to qualify as sources for this acquisition, must be able to demonstrate that they meet standards of responsibility set forth in FAR 9.104. In addition, the Government may assess the offeror’s financial ability to meet the solicitation requirements. No award can be made to an offeror who has been determined to be not responsible by the Contracting Officer.

Consistency. Each section of the offeror’s quote shall be consistent within the quote.

Completeness. The Government’s ability to evaluate a quote may depend on the level of detail and supporting documentation provided. Insufficient supporting documentation or detail in a quote may prevent the Government from evaluating a quote.

QUOTE SUBMISSION INSTRUCTIONS

Submission Due Date. The offeror must ensure its quote, in its entirety, reaches the required destination before the date and time set for closing of the solicitation. The submission due date for this solicitation is 25 April 2025 at 1:00 PM EST (Eastern Time)

Submission. The quote submitted in response to this solicitation shall be formatted as stated below and furnished electronically to the Contract Specialist, SrA Kaiya Ginyard, kaiya.ginyard@us.af.mil and the Contracting Officer SrA Sonsere Christian sonsere.christian@us.af.mil. The quote shall only be submitted as described.

Quote Compliance. The Government must have received from the offeror a fully compliant quote. The quote is compliant when it conforms to all requirements, terms, and conditions of the solicitation.

Quote Acceptance. FAR 52.212-1(c) is hereby tailored for this solicitation: The contractor shall specify a quote acceptance period in the quote Summary of not less than 60 days from the date of the solicitation closing. This date may be extended by mutual agreement. The contractor shall make a clear statement in the quote as to the expiration date of the quote and the stated expiration date shall be valid for all proposed subcontractors as well.

Quote Retention. In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful quotes.

All or None. FAR 52.212-1(h) is hereby tailored for this solicitation: Offers in response to this solicitation must be submitted for all the requirements identified in the solicitation.

Offers submitted for less than all the requirements called for by this solicitation may be rejected or ineligible for award.

QUOTE FORMAT

This section provides guidance to the offeror for preparing a quote in response to the solicitation. The offeror’s quote shall include all data and information required by this solicitation and submitted in accordance with these instructions. Any contract resulting from this effort shall be required to meet United States Government regulations and statutory requirements. In addition, the offeror is expected to ensure compliance with all laws, regulations, standards, and any other constraints specifically identified in the solicitation.

The quote submitted in response to the solicitation shall be formatted as stated below and furnished as stated herein. The acceptable electronic formats for quotes shall be compatible with Microsoft 365, specifically MS Word and MS Excel; PDF format is acceptable for the technical quote and price narrative. All quote volumes shall be labeled with the solicitation number (FA706025D0002), as well as the name, address, and telephone number of the Offeror. All volumes shall be electronic files and not be password protected.

QUOTE CONTENT AND ORGANIZATION

The offeror shall prepare the quote as set forth in Table 1, Quote Organization Table. The completion and submission to the Government of documents identified in Table 1, Quote Organization Table, shall constitute an offer and shall indicate the offeror’s unconditional consent to the terms and conditions of the solicitation.

The quote shall not contain citations for, or active links to live Internet sites or pages. All linked information shall be contained within the electronic quote. Any linked information that is not contained in the quote will not be accepted.

Each volume shall be written or presented on a standalone basis. Information required for quote evaluation that is not found in its designated volume or presentation will be assumed to have been omitted from the quote and will not be considered.

Pages that exceed the required page limitations set forth in Table 1, Quote Organization table, will not be evaluated by the Government. A cover page, table of contents, and acronym list shall be included in each volume and will not be included in any applicable page limits.

TABLE 1 QUOTE ORGANIZATION TABLE

VOLUME SECTION TITLE COPIES PAGE LIMIT

Cover Letter – Not Evaluated Proposal / Quote / Offer Summary – Not Evaluated Organizational Conflict of Interest (OCI) – Not Evaluated

1 – electronic

One Page

Factor 1: Technical Capability

10 pages

Factor 2: Past Performance

Up to 5 pages per reference; not to exceed 10 pages (Past performance, PWS, and SOWs do not count towards the page limit)

4 Factor 3: Price Proposal / Quote / Offer

1 – electronic Unlimited

QUOTE DOCUMENTS

Quotes shall be clear and concise and include sufficient detail for effective evaluation. The offeror shall not simply rephrase or restate the Government’s requirements but shall provide convincing rational to address how the offeror intends to meet those requirements. The offeror should assume the Government has no prior knowledge of its capabilities and experience. The Government will base its evaluation on the information presented in the offeror’s quote in response to this solicitation, except as stated in the past performance evaluation section.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

Please provide the following information within Volume 1 of your quote:

Company Name:

DUNS Number:

Cage Code:

Statement of Acknowledgement. Any exceptions taken to the attachments, exhibits, enclosures, or other solicitation terms, conditions, or documents may be grounds for the Contracting Officer to reject the quote from further consideration in the source selection process.

Assumptions. The offeror shall consolidate and identify all offeror's generated "assumptions" contained anywhere in the quote. Also, the offeror shall include a statement that none of the "assumptions" contradict or take exception to any terms, conditions, or requirements of the solicitation. Any exceptions taken to the attachments, exhibits, enclosures, or other solicitation terms, conditions, or documents may be grounds for the KO to reject the quote from further consideration in the source selection process.

TECHNICAL CAPABILITY, Volume 2, shall include:

The Technical Capability section of the quote shall present relevant information articulating the offeror’s proposed approach to meeting the PWS requirements. This section shall clearly demonstrate the offeror’s understanding by providing a clear description of the proposed approach to performing the work. The offeror’s description should include a clear description of all processes and procedures employed. This section shall not include any pricing data. The offeror’s quote information will be evaluated to assess the risk that the offeror will timely meet contract requirements.

Sub-factor 1: Shipment from Joint Base Anacostia-Bolling to Messe Basel. Offerors shall describe specific capabilities to successfully meet the requirements listed in Section 2 of the attached PWS.

Sub-factor 2: Shipment from Messe Basel to Joint Base Anacostia-Bolling. Offerors shall describe specific capabilities to successfully meet the requirements listed in Section 2 of the attached PWS.

Sub-factor 3: Miscellaneous Requirements. Offerors shall describe specific capabilities to successfully meet the requirements outlined under Section 2 of the PWS.

Sub-factor 4: Schedule: Offerors shall provide a detailed schedule for completing all work to the specified deadline requirements outlined in the PWS.

PAST PERFORMANCE, Volume 3, shall include:

The offeror shall submit information for a total of up to three years (no more than 3 projects) of recent contract past performance references that were performed by the offeror as the prime contractor, which the offeror considers having relevance to the work in the attached PWS. These may include foreign, federal, state, local and private industry contracts.

While the Government may elect to consider data obtained from internal and external sources other than the quote, the burden of providing thorough and complete past performance information remains with the offeror. It is the offeror's responsibility to submit detailed and complete information so the Government may evaluate its Past Performance.

The Government does not assume the duty to search for data to cure problems it finds in quotes.

The below instructions are provided to advise offerors as to the information required by the Government to assess the contractor's Recent and Relevant past performance. Since this information constitutes a basis of the Government's review, it is imperative that the offeror present its past performance in a clear and complete manner.

Failure to provide the information requested below may result in an assessment that the offeror does not possess a record of Recent and Relevant past performance.

Recent contracts are those performed within three years of the date of issuance of this solicitation.

Relevant contracts are those comparable in scope and magnitude of effort and complexity to the PWS requirement(s).

Contract Information: The offeror's quote shall substantiate what distinct effort was required and actually performed under each of the contract(s) included in the quote.

For each Contract(s) submitted, provide the following information:

Prime Contractor name and address;

Contract Number (and delivery/contract number if applicable);

Contract Type;

Total Value of the Contract (beginning & ending value);

Delivery or Performance Schedule;

Contract period of performance;

Government or private industry contracting activity address, telephone number and e-mail;

Procuring Contracting Officers (PCO) and/or Contract Specialist's name, or point of contact for private industry entity responsible for signing or administering the Contract, telephone number and e-mail;

Government (DCMA) or private industry administrative contracting officer (ACO), contracting officers representative (COR), performance certifier, and/or quality assurance representative (QAR), name, telephone number and email;

Specify the Government or Contractor Point(s) of Contact for which the Questionnaire was sent, and provide the date(s) it was sent;

Provide a brief self-assessment of contract performance

Provide a description of the work performed by the offeror, which shall include a narrative describing the similarities between (1) the relevant work performed under the PWS requirements of the offeror's cited contract(s) and (2) the PWS requirements identified in the attached PWS. In its narrative, the offeror shall specify the location in the cited contract PWS (to include paragraph and page number) that substantiates the relevant work performed

The offeror may also be evaluated based on other internal Government or private source information. The Government may utilize the Contract Performance and Rating System (CPARS) to search for recent and relevant offeror performance and ratings.

The Government will conduct an in-depth evaluation of all recent performance information to determine how closely the products provided/services performed under those contracts relate to the management and technical requirement(s). Consideration will be given to similar service, similar complexity of the effort, breadth and depth of skills, similar contract scope and type, and schedule. In addition, consideration will be given to any quality awards or certifications that indicate the offeror has a high-quality process for developing and producing the products or services required by this acquisition.

The offeror may provide a copy of its most recent CPARS evaluation, if applicable, showing the overall rating(s) for each of the past performance references provided in the quote.

PRICE, Volume 4, shall include:

Price Quote Format.

Pricing information shall be submitted utilizing the pricing template titled “Attachment 2-Pricing Worksheet” of this solicitation.

Under no circumstances is price information and documentation to be included elsewhere in the / quote.

The price quote shall contain: The total price for each CLIN in the solicitation.

In accordance with FAR 13.106-3(a), in addition to the information requested above, the Government reserves the right to request additional or more detailed information to support its evaluation of price reasonableness.

EVALUATION OF PRICE FACTOR

Evaluation of price will be performed using one or more of the price analysis techniques in FAR 13.106-3. Through these techniques the Government will determine whether prices are reasonable, complete, and are not unbalanced.

EVALUATION OF PAST PERFORMANCE

The evaluation of this factor will assess the risk of unsuccessful performance of the offeror’s proposed approach to performing efforts of a similar scope, magnitude, and complexity as the requirement described in the PWS.

The Government will evaluate the offeror’s past performance to determine the likelihood that the offeror will successfully perform the required effort described in the

PWS.

Contracts submitted in the Past Performance section of the offeror's quote will not be considered if the Government determines them to be not recent, not relevant, or lacking any credible past performance information. If the offeror does not have a record of Recent and Relevant past performance information the offeror will be rated as "Neutral,” which is neither favorable nor unfavorable. Relevancy ratings will be assigned to each past performance reference using the following chart:

Very Relevant

Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

The offeror may also be evaluated on past contract performance information utilizing internal Government or private source information and the Government reserves the right to use any information received as part of its evaluation. The Government may contact any of the references the offeror provides and reserves the right to use any information received as part of its evaluation.

In evaluating the offeror's performance history, the Government may compare the offeror's deliveries or performance to the contract's original delivery or performance schedule, unless the delay was Government-caused. Schedule extensions that were the fault of the offeror, even if consideration was provided, may be counted against the offeror.

Price Reasonableness – The proposed prices will be evaluated for reasonableness.

Analysis of price quotes will be performed using one or more of the techniques defined in FAR 15.404-1(b)(2) in order to determine price reasonableness. Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is established through adequate price competition but may also be determined through price analysis techniques as described in FAR 15.404- 1(b)(2). Proposals will also be evaluated for completeness.

Incomplete proposals will be considered un-awardable. The Government may also use other techniques as needed.

Unbalanced Pricing – Offerors’ quotes will be reviewed for unbalanced pricing. The Government will evaluate any supporting information provided by the Offeror explaining variances that appear unbalanced, to include rationale for any CLIN price increase greater than 5% from one year to another, or any CLIN price decrease from one year to another. Evaluated offers that are determined to be unbalanced may be deemed ineligible for award by the Contracting Officer if a determination is made that lack of balance poses an unacceptable risk to the Government. Unbalanced pricing exists when, despite an acceptable total price, the price of one or more line items is significantly over or understated as demonstrated by application of price analysis techniques, such that: a) There is reasonable doubt the offer would result in the lowest overall cost to the Government, even though it is the lowest priced Offeror; or b) The offer is so grossly unbalanced; its acceptance would be tantamount to allowing an advanced payment.

Price Realism – Proposed pricing will be evaluated for price realism. This pertains to CLIN pricing as well as TEP. To be realistic, the proposed price must demonstrate an adequate understanding of and consistency with the requirement and must ensure the price does not pose an unacceptable risk to performance. All documentation submitted to support price realism will be considered in making a determination of price realism.

To evaluate price realism, the Government intends to use one or more of the price analysis techniques described in FAR 15.404-1(b)(2). The Government may also use other evaluation techniques, as needed.

Data Other than Certified Pricing Data – If requested by the CO, data other than certified pricing data shall be evaluated to support a determination of reasonable, balanced, and realistic pricing. This information will only be requested if all other sources have been insufficient to support a determination of reasonable, balanced, and/or realistic pricing.

SONSERE L. CHRISTIAN

Contracting Officer