Combined Synopsis and Solicitation - SOS Courtyard Furniture.pdf

I. GENERAL INFORMATION

The 42nd Contracting Squadron, 50 LeMay Plaza, Bldg. 804, Maxwell AFB, AL has a requirement to procure courtyard furniture for Maxwell AFB’ Squadron Officer School (SOS). This is a streamlined combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice.

This announcement constitutes the only notice. A written solicitation will not be issued. This requirement is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect the Federal Acquisition Circular 2024-05 (effective 22 May 2024) and DPN change notice 20240530 effective 30 May 2024.

A Firm Fixed Priced (FFP) Award will be made in accordance with the following:

NAICS Code: The North American Industrial Classification System (NAICS) code for this acquisition is 337127, Institutional Furniture Manufacturing with a size standard of 500 EMP.

This requirement will be set aside for 100% small businesses. Responsible offers will only be received and evaluated from small businesses.

Any questions must be sent and received by SrA Trevor Wilson by 25 June 2024, 12:00 noon, Central Standard Time (CST). Price lists/quote must be received by 26 June 2024, 12:00 noon. CST. Email price lists/quotes are acceptable. Please respond to this RFQ by emailing response to SrA Trevor Wilson at e- Mail: trevor.wilson.8@us.af.mil and Mr. Jaeden Alvarez at e-Mail: jaeden.alvarez.2@us.af.mil. Late price lists/quotes will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

LOCATION: Maxwell AFB, AL

II. SCHEDULE OF SUPPLIES/SERVICES:

All services are to be performed in accordance with (IAW) the attached Statement of Requirement

(SOR).

The contractor shall provide the services listed below.

mailto:trevor.wilson.8@us.af.mil mailto:jaeden.alvarez.2@us.af.mil

Period of Performance (PoP): 04 July 2024 – 18 July 2024

Item

Number* Description of Requirement Quantity Unit Unit Price Total Price

0001 20 picnic tables. IAW the Statement of Requirement 20 Ea

Installation and Assembly of all tables (IAW the Statement of Requirement)

1 EA

Total: $

52.212-1 ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFEROR-- COMMERCIAL

ITEMS INSTRUCTIONS TO OFFEROR.

1. Technical Solution:

a. contractor must provide resume of candidate that clearly demonstrates their ability to perform the services as outlined in SOR Para 2.0 - 4.0.

2. Price Quote. The contractor must provide a unit price and total price referenced in the "SCHEDULE

OF SUPPLIES/SERVICES." The contractor's price quote will be determined using the sum of all Firm Fixed Price (FFP) CLINs. In doing so, the contractor accedes to the Contract terms and conditions as written in the solicitation, including the Statement of Requirement (SOR). The price factor will be evaluated for reasonableness.

3. The contractor must submit quotes by email as response to this solicitation. The contractor must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

4. If the contractor's SAM Representations and Certifications are not current, the contractor must include a completed copy of the provisions at FAR 52.212-3, and Alternate I, Offeror Representations and Certifications – Commercial Items. Incomplete or expired Representations and Certifications will render a quote as non-responsive and it will not be considered.

5. The contractor will need to complete all applicable provision fill-ins provided in the solicitation.

6. Interested parties capable of satisfying the requirement must submit a written price list/quote to include discount terms, tax identification number, and CAGE code.

7. To be eligible to receive an award resulting from this RFQ, the contractor must be registered and active in the DoD Systems for Award Management database, no exceptions. To register, please visit http://www.sam.gov or by calling 1-866- 606-8220.

8. Inquiries by the contractor. The Contracting Officer (CO) and/or the Contract Specialist are the sole points of contact for this acquisition. Contact with government personnel, other than the 42 CONS personnel listed above, by a potential offeror or their employees regarding this requirement is strictly prohibited. All inquiries shall be submitted via email to Mr. Jaeden Alvarez (Contract Specialist) at jaeden.alvarez.2@us.af.mil and SrA Trevor Wilson (Contracting Officer) at trevor.wilson.8@us.af.mil proposals shall be submitted no later than 12:00 p.m CST, 26 June 2024.

9. Contractors are cautioned that late quotes will be processed in accordance with FAR

52.215-1(c) (3), "Submission, modification, revision, and withdrawal of quotes."

10. Discrepancies: If a contractor believes these instructions contain errors, omissions or are unsound, the contractor shall immediately notify the Contracting Officer via email with supporting rationale as well as remedies the contractor is asking the Contracting Officer to consider as related to the omission or error.

BASIS FOR AWARD

1. The Government will make an award resulting from this solicitation to the responsible contractor whose best value quote, conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contractors shall be evaluated using these factors in the following order: 1.)

Technical Solution and 2.) Price.

2. The technical proposal will be evaluated and given a rating of acceptable or unacceptable based on Table

1. Technical Ratings and Definitions.

TABLE 1

Table 1. Technical Ratings and Definitions Rating Definition

Acceptable Based on the offeror’s technical quotation, the Government has a reasonable expectation that the offeror will successfully perform the required effort in accordance with the Statement of Requirement.

Unacceptable

Based on the offeror’s technical quotation, the Government does not have a reasonable expectation that the offeror will successfully perform the required effort in accordance with the Statement of Requirement.

The Technical Evaluation Team (TET) will evaluate the contractor’s technical quote against the minimum http://www.sam.gov/ mailto:jaeden.alvarez.2@us.af.mil mailto:trevor.wilson.8@us.af.mil requirements identified below:

a. contractor must provide resume of candidate that clearly demonstrates their ability to perform the services as outlined in SOR Para 2.0 - 4.0.

3. Price: The Government may use any of the following price analysis techniques IAW FAR 13.106-3(a) to determine price reasonableness: competitive quotes, comparison of the proposed price with prices found reasonable on previous purchases, a comparison with similar items in a related industry, comparison to an independent Government estimate, or any other reasonable basis.

4. By submission of its offer, the contractor agrees to comply with all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. The contractor must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale for exception. If exceptions are stated, the contracting officer will determine if the exception is detrimental to the successful performance of the requirements of the SOR. Any exceptions considered detrimental will be considered as failure to meet the requirement.

5. Award: The Government intends to evaluate quotes and award a purchase order without discussions with the responsible contractor. Therefore, the contractor's initial offer should contain their best value terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

6. Summary: The Technical Evaluation Team (TET) will evaluate the contractor’s technical quote against the minimum requirements identified above. All quotations that did not receive an overall rating of “unacceptable” on their technical solution will be ranked according to the TEP from lowest to highest.

Award will be made to the lowest technically acceptable offer. ** Extreme care should be exercised to ensure that no price data of any kind is included in any other parts of the quote.

List of Attachments:

1. Attachment 1 – Statement of Requirement

2. Attachment 2 - Provisions and Clauses

5352.201-9101 Ombudsman As prescribed in DAFFARS 5301.9103, insert the following clause:

OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

5352.223-9001 Health and Safety on Government Installations As prescribed in DAFFARS 5323.9001, insert the following clause in solicitations and contracts:

HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (JUL 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

5352.242-9000 Contractor Access to Department of the Air Force Installations As prescribed in DAFFARS 5342.490-1, insert a clause substantially the same as the following clause in solicitations and contracts:

CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (JUL 2023)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [ insert any additional requirements to comply with local security procedures ] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101 , Integrated Defense, and DODMAN5200.02_AFMAN 16-1405 , Air Force Personnel Security Program ] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.