Combined Synopsis and Solicitation .pdf

Military Sealift Command Combined Synopsis and Solicitation Notice Information

1. This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

2. Solicitation number is N3220524Q0225 and is being issued as a Request for Quotes (RFQ).

3. The solicitation document and incorporated provisions and clauses are those in effect through:

a. Federal Acquisition Circular (FAC) 2024-04, effective date 05/01/2024, is located on https://www.acquisition.gov/browse/index/far

b. DFARS Publication Notice, effective 04/25/2024, is located at https://www.acq.osd.mil/dpap/dars/dfarspgi/current/

4. The associated NAICS code is 332999 (All Other Miscellaneous Fabricated Metal Product

Manufacturing) – and the associated PSC codes are listed in Table 1 below.

This procurement is not being set-aside for small businesses.

NOTE: A Class Waiver is not applicable to a procurement unless the NAICS code, PSC/FSC, and NAICS

Code Descriptor currently in effect, match the item(s) being procured.

5. The table below lists the Contract Line Item Number(s) (CLIN(s)) to include the required Part Number/Stock

Number, item description, associated PSC code, unit of measure and the total quantities required:

USNS JOHN LEWIS

T-AO 205 CLASS

CONTROLLABLE PITCH PROPELLER (CPP) SYSTEM PARTS

TABLE 1 – MATERIAL LIST

CLIN

Number Part Number Stock Number Description

PSC

CODE

Unit of

Measure

Total

Quantity

0001 RRM200034783 LOCKING PIN 5315 Each 64

0002 RRM200032017 SCREW 5305 Each 4

0003 KMW062843 PLUG 5340 Each 16

0004 F083197 0000T20512757 O-RING 5331 Each 8

0005 F088083 0000T23881176 O-RING 5331 Each 12

0006 K160853 SOCKET HEAD SCREW 5305 Each 64

0007 R518926B 0000T2388176G BREAK BOLT 5306 Each 8

0008 R953019A 0000T20512727 PLUG 5340 Each 12

0009 F088138 0000T20512591 O-RING 5331 Each 4

0010 K49932 0000T20512756 O-RING 5331 Each 4

0011 F088273 0000T20512304 O-RING 5331 Each 2

0012 F088230 0000T20512303 O-RING 5331 Each 2

0013 F083452 0000T20512296 O-RING 5331 Each 2

0014 F088357 0000T20512305 O-RING 5331 Each 2

0015 F088103 0000T20512300 O-RING 5331 Each 4 https://www.acquisition.gov/browse/index/far https://www.acq.osd.mil/dpap/dars/dfarspgi/current/

0016 K166820 0000T20521311 GASKET 5330 Each 2

0017 K166821 0000T20512307 GASKET 5330 Each 2

0018 F088201 0000T20512590 O-RING 5331 Each 4

6. The Government intends to solicit and negotiate on a limited source basis with the OEM Kongsberg Maritime, Inc. (KMI) and OEM authorized vendor Rolls Royce Marine North America, Inc. (RRMNA) for the aforementioned T-AO 205 CPP system parts to be used onboard the USNS John Lewis at a later time s. A properly approved Other Than Full and Open Competition Memo is included as Attachment I. It is expected that award will be made no later than 30 May 2024.

7. The required Delivery Date is 30 July 2024, and the delivery location will be:

MSC W-143 Warehouse

1968 Gilbert Street DWY 10

Norfolk, Virginia 23511

8. The provision at FAR 52.212-1, Instructions to Offerors – Commercial (Deviation 2018-O0018) applies to this acquisition and is incorporated by reference. The provision is amended as follows:

52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS – COMMERICAL PRODUCTS

AND COMMERCIAL SERVICES

Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.

INSTRUCTIONS FOR SUBMISSIONS OF QUOTERS:

The Government intends to solicit on a limited source basis in accordance with the policies and procedures of FAR

6.302-1 to OEM Kongsberg Maritime, Inc. and OEM authorized vendor Rolls-Royce Marine North America, Inc.

only, for the aforementioned T-AO 205 CPP system parts to be used onboard the USNS John Lewis. The vendor’s initial quote shall contain the vendor's best terms from a price standpoint. The Government reserves the right to conduct exchanges if the Contracting Officer later determines them to be necessary.

All Offerors shall be an OEM, OEM authorized dealer, OEM authorized distributor and/or MSC DCA qualified non-OEM offeror / vendor for the proposed supplies. All responsible sources may submit a capability statement.

Capability statements will only be reviewed if the responsible source has also provided an OEM verification letter, OEM authorization letter, and / or non-OEM offeror / vendor verification.

1) Responses to the solicitation are due 21 May 2024 (set date for approx. 2 weeks from posting) no later than 11:00 A.M. Eastern Standard Time (EST) Norfolk, Virginia. Only electronic submissions shall be accepted. Quotes shall be e-mailed to Andrea West at andrea.v.west.civ@us.navy.mil and Brandy

Hernandez at brandy.j.hernandez6.civ@us.navy.mil. To be considered timely, an E-mail quote must be received in its entirety in the designated E-mail inbox by the due date and time for quote submission.

Quotes received after that time will be considered late and at the Government’s sole discretion. Price quotes must be held firm for a minimum of sixty (60) days.

2) Questions will be accepted no later than 12:00 PM EST, 7 calendar days prior to the solicitation closing date. All questions shall be emailed to Andrea West at andrea.v.west.civ@us.navy.mil. All answers to questions will be addressed in a synopsis / solicitation amendment and will NOT be responded to individually. No verbal questions will be accepted.

3) Submission of proposal will be considered affirmation that the offeror agrees to all terms and conditions as stated in the synopsis / solicitation.

mailto:andrea.v.west.civ@us.navy.mil mailto:brandy.j.hernandez6.civ@us.navy.mil mailto:andrea.v.west.civ@us.navy.mil

4) Submission of Quotation in addition to FAR 52.212-1, Instructions to Quoters - Commercial Products and

Commercial Services, the following information is provided. Quotes must include the completed solicitation documents as follows:

a) Proposed Cover Letter –

Offeror shall submit a cover letter with the following information:

a. The synopsis/solicitation number;

b. The name, address, and telephone numbers of the offeror (and electronic address if available);

c. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

d. Names, titles, and telephone numbers (and electronic addresses if available) of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this synopsis/solicitation; and

e. Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

b) Price Quote –

Price quote shall identify for each Line Item listed in Table 1 above:

a. Contract Line Item Number(s) (CLIN)

b. Description of Part

c. Name of Manufacturer

d. Manufacturer Part Number

e. Unit of Measure

f. Price per Unit, Inclusive of Shipping

g. Any Extended Price per Unit (if applicable)

h. Total Quantity/Number of Units, as listed in Table 1 Above.

i. Total Price per Line Item

j. Estimated Lead Time for Delivery or Anticipated Delivery Date PER LINE ITEM

Offeror’s inability to provide all required Line Items will not render the offerors proposal unacceptable. See FAR 52.212-2 Addendum below for additional instructions.

c) Price Reasonableness -

The Quoter’s quoted price will be evaluated on the basis of price reasonableness in accordance with

FAR 13.106-3. Contract award will not be made unless the proposed pricing can be determined fair and reasonable. The evaluation may include, but is not limited to, a comparison with independent

Government estimates.

The below information shall be provided at the Contracting Officer’s request to determine an offeror’s price/rates to be fair and reasonable:

All supplemental information/other than certified pricing data to support quoted price, to include but not limited to copies of previously paid invoices, sales history for the same or similar items, price list with effective date and / or copies of catalog pages along with any applicable discounts that provide proof that you have sold the proposed parts or have charged the proposed service rates to non-government customers.

If a catalog or price list is provided, the list must be supported with sales data showing that you sold the proposed parts or charged the same service rates to non-government customers. If the offeror is not manufacturing the parts themselves, and is getting the part from another manufacturer or parent company as a non-manufacturer, the offeror must provide data on what the part is being sold for on the commercial market by the manufacturer or provide sales data as evidence of the price that they have sold to non-government customers for, the offeror shall provide their markup rate that will be applied to the price. If the offeror is unable to provide the sales data information requested, the offeror must provide a justification and substantiate why the price it wishes the Government to pay is fair and reasonable. Depending on the data provided, the Contracting Officer will make a determination if the price is fair and reasonable.

IMPORTANT NOTES:

1) Offerors shall respond to all requirements of the solicitation. Offerors are cautioned not to alter the solicitation requirements, terms and conditions and/or provisions and clauses. Doing so may render the

Offerors proposal unacceptable and may be determined ineligible for award.

2) Proposals shall not contain any classified information. Any portion of an offer, which the Offeror considers business sensitive, should be clearly marked as such.

3) Offerors shall comply with the instructions for the format and content of the proposals contained herein;

proposals that do not comply may be considered unacceptable and may be determined ineligible for award.

4) In accordance with COMSCINST 4490.1C, Qualification Requirements for Items Critical to Safety on

Vessels Assigned to Military Sealift Command, for ship critical safety items, MSC shall enter into contracts only with sources qualified to produce and/or service such items.

Requests for qualification or offers received from an unapproved source are referred to visit https://www.msc.usff.navy.mil/Business-Opportunities/Contracts/Qualification-for-Items- Critical-to-

Shipboard-Safety-on-MSC-Vessels/ where the offeror or vendor can submit a request for qualification to the Design Control Activity (DCA). If an offeror or vendor is unable to obtain qualification standards before the date specified for award of the contract, then the offeror or vendor will not have met a term and condition under this proposed contract. It is a term and condition under this solicitation and resultant contract that offerors and future contractors are either an Original Equipment Manufacturer

(OEM), OEM authorized vendor, or MSC DCA qualified non-OEM offeror/vendor.

9. The provision at FAR 52.212-2 Evaluation – Commercial Products and Commercial Services applies to this acquisition. The provision is amended as follows:

52.212-2 (ADDENDUM) EVALUATION- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

Any inconsistency between FAR Provision 52.212-2 and the Addendum to FAR 52.212-2 shall be solved by giving precedence to the Addendum to FAR 52.212-2.

EVALUATION CRITERIA:

Due to the limited source nature of this procurement, and in accordance with FAR 15.002(a), the Request for quotes for this requirement has been tailored to remove unnecessary information and requirements such as technical evaluation criteria and voluminous proposal preparation instructions. Because of the limited source nature of this requirement, there will not be an extensive evaluation of technical proposals. However, the proposal will be evaluated for technical acceptability. Furthermore, Past Performance will not be evaluated, in accordance with FAR

15.304(c)(3)(iii).

The Government reserves the right to award a single or multiple Purchase Orders resulting from this combined synopsis/solicitation to the responsible offeror(s) whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government may accept any item or group of items of an offer. Offers may not be submitted for quantities less than those specified in Table 1 above.

The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), unless a written notice of withdrawal is received by the

Contracting Officer before award.

The following factors shall be used to evaluate offers:

FACTOR I – PRICE:

Phase I – Review Each Proposal for Completeness

If both Offerors can provide all Line Items in the Table 1 – Material List above, then the Lowest Priced quote

(including all Line Items) shall move forward to Factor II -Technical Acceptance review.

If only one (1) Offeror is able to provide all required Line Items in the Table 1 – Material List above, then that

Offerors quote shall move forward to Factor II - Technical Acceptance review.

Phase II – Review Each Proposal’s Line Item for Lowest Price

If neither Offeror is awardable based on Factor I – Price/ Phase I and Factor II - Technical Acceptance, then the Government shall evaluate each Offerors proposal based on each Line Item separately.

The Government will evaluate each Offerors quote to find the lowest unit price per Line Item. The lowest priced Line Item per unit will move forward to Factor II - Technical Acceptance review. If the Lowest Priced

Line Item cannot be found Technically Acceptable, then the other Offerors same Line Item will move forward to Factor II – Technical Acceptance review as the only other Offer available for that required material.

FACTOR II – TECHNICAL ACCEPTANCE:

Technical Acceptance shall include an evaluation to ensure each Offeror’s Line Items:

1. meet the requirements specified in the material list, i.e., correct Part Description/Part Number, etc.;

2. can provide the total number of units required, and

3. can be delivered on or before the required delivery date of 30 July 2024.

If an Offerors quote or Line Item has reached Factor II - Technical Acceptance and is found Technically

Acceptable, evaluation for that quote / Line Item will stop and the award shall go to the successful Offeror.

Once all Line Items have been evaluated, a single or multiple Purchase Orders will be awarded to one or all successful Offerors.

If the Offerors proposals and/or Line Item cannot be found Technically Acceptable, the Government may award that Line Item to the Offeror whose terms are in the best interest of the Government.

Before award, all Quotes/Line Items must be found Fair and Reasonable in accordance with FAR 52.212-1

(Addendum), Section 4(c) above.

A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful Quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party.

Before the quote’s specified expiration time, the Government may accept a quote (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

10. All Offerors’ must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications –

Commercial Products and Commercial Services with its offer. FAR 52.212-3 Alt I applies also.

11. Clause 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services, applies to this acquisition.

12. Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—

Commercial Products and Commercial Services (Jun 2023), applies to this acquisition along with the following

FAR and DFARS provisions and clauses cited in Attachment II – Provisions and Clauses.

13. Additional terms and conditions if applicable to this acquisition can be found cited in Attachment II –

Provisions and Clauses.

14. This solicitation does not have a Defense Priorities and Allocation System (DPAS) rating.

15. The following attachments are included with this solicitation:

• Attachment I - Other than Full and Open Competition - Redacted

• Attachment II – N3220524Q0225 Provisions and Clauses

16. For additional information regarding this solicitation contact Andrea West at andrea.v.west.civ@us.navy.mil and Brandy Hernandez at brandy.j.hernandez6.civ@us.navy.mil.

mailto:andrea.v.west.civ@us.navy.mil mailto:brandy.j.hernandez6.civ@us.navy.mil