Combined Synopsis and Solicitation.pdf

Military Sealift Command Combined Synopsis and Solicitation Notice Information

1. This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

2. Solicitation number is N3220524Q2111 and is being issued as a Request for Quotes (RFQ).

3. The solicitation document and incorporated provisions and clauses are those in effect through:

a. Federal Acquisition Circular (FAC), effective date 08/29/2024, is located on https://www.acquisition.gov/browse/index/far/

b. DFARS Publication Notice, effective 08/15/2024, is located at https://www.acq.osd.mil/dpap/dars/dfarspgi/current/

4. The associated NAICS code is 332999 - All Other Miscellaneous Fabricated Metal Product

Manufacturing, size standard is 750 employees and the associated PSC/FSC code is 2010 -

Ship and Boat Propulsion Components for this procurement:

is not being set-aside for small businesses.

is being set-aside for small businesses. The small business size standard is.

NOTE: A Class Waiver is not applicable to a procurement unless the NAICS code, PSC/FSC, and NAICS Code Descriptor currently in effect, match the item(s) being procured.

5. The table below lists the Contract Line Item Number(s) (CLIN(s)) and items, part numbers, quantities and units of measure, inclusive of any applicable options:

TABLE 1 - PARTS/MATERIALS LIST

CLIN

Part Number Description QTY Unit Of

Measure

0001 115738051 KIT, 157 HUB INSTALLATION 1 EA

0002 N-2-5-38 SEAL BLADE, BASE RING 8 EA

0003 N-2-5-54 SEAL, PIN, ANTI-ROTATION 16 EA

0004 115732038 BLADE, LIP SEAL 16 EA

0005 0-1-4-9 O-RING, BLADE BOLT 64 EA

0006 115748058 O.D. MINOR OVERHAUL KIT 2 EA

0007 115738056 KIT, OD BOX INSTALLATION 2 EA

0008 K-13-3-6 SCR, CAP SCH .38-16X 1 .50LGSTL 2 EA

0009 115747039 HP SEAL RING 2 EA

0010 115727038 DIVE KEY 2 EA

6. The Government intends on awarding a Firm-Fixed Price (FFP) Purchase Order to Rolls-

Royce Marine on a sole source basis for the aforementioned parts. A properly approved Other

Than Full and Open Competition Memo is included as Attachment II – Other than Full and https://www.acquisition.gov/browse/index/far/ https://www.acq.osd.mil/dpap/dars/dfarspgi/current/

Open Competition Memo. It is expected that award will be made by no later than 30

September 2024.

7. The required delivery is FOB Destination and acceptance date is 10 February 2025. Delivery and acceptance will occur at:

N40443 MSC SSU BATS SAN DIEGO

9284 BALBOA AVE.

SAN DIEGO, CA. 92123

MARK FOR: USNS KAISER, HENRY J.

8. The provision at FAR 52.212-1, Instructions to Offerors – Commercial (DEVIATION 2018-

O0018) applies to this acquisition and is incorporated by reference. The provision is amended as follows:

52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS –

COMMERICAL PRODUCTS AND COMMERCIAL SERVICES

Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.

INSTRUCTIONS FOR SUBMISSIONS OF QUOTERS:

The Government intends to solicit and award on a sole source basis to Rolls-Royce Marine North

America Inc. in accordance with the policies and procedures of FAR 6.302-1; however, all responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency. The vendor’s initial quote shall contain the vendor's best terms from a price standpoint. The Government reserves the right to conduct exchanges if the Contracting

Officer later determines them to be necessary.

All offerors shall be an OEM, OEM authorized dealer, OEM authorized distributor and/or MSC

DCA qualified non-OEM quoter/vendor for the proposed supplies. All responsible sources may submit a capability statement. Capability statements will only be reviewed if the responsible source has also provided an OEM verification letter, OEM authorization letter, and/or non-OEM offeror/vendor verification.

1) Responses to the solicitation are due 23 September 2024 no later than 12:00 P.M.

Eastern Standard Time (EST) Norfolk, Virginia. Only electronic submissions shall be accepted. Quotes shall be e-mailed to Rose, Ouarda Allbee at ouarda.b.allbee.civ@us.navy/mil, Dee Dee Brett, deborah.d.brett.civ@us.navy.mil. To be considered timely, an E-mail quote must be received in its entirety in the designated E-mail inbox by the due date and time for quote submission. Quotes received after that time will be considered late and at the Government’s sole discretion. Price quotes must be held firm for a minimum of sixty (60) days.

mailto:ouarda.b.allbee.civ@us.navy/mil

2) Questions will be accepted no later than 12:00 PM EST, 4 calendar days prior to the solicitation closing date. All questions shall be emailed to Rose, Ouarda Allbee at ouarda.b.allbee.civ@us.navy/mil, Dee Dee Brett, deborah.d.brett.civ@us.navy.mil. All answers to questions will be addressed in a synopsis/solicitation amendment and will NOT be responded to individually. No verbal questions will be accepted.

3) Submission of quotes will be considered affirmation that the quoter agrees to all terms and conditions as stated in the synopsis/solicitation.

4) Submission of Quotation in addition to FAR 52.212-1, Instructions to Quoters - Commercial

Products and Commercial Services, the following information is provided. Quotes must include the completed solicitation documents as follows:

1. Price quote which identifies the requested item(s), unit price inclusive of shipping (if any), and extended price. For services, a cost breakdown is required that displays the labor rate, hours, and total cost. For parts, please provide the name of the manufacturer, manufacturer part number, quantity, unit price, unit of measure, and total cost if applicable. For travel cost, a cost breakdown is required that displays per diem cost, per diem, lodging, any other rates or cost, etc if applicable.

Price Quote –

Price quote shall identify for each Line Item listed in Table 1 above:

a. Contract Line Item Number(s) (CLIN)

b. Description of Part

c. Name of Manufacturer: TIMKEN CORPORATION

d. Manufacturer Part Number

e. Unit of Measure

f. Price per Unit, Inclusive of Shipping

g. Any Extended Price per Unit (if applicable)

h. Total Quantity/Number of Units, as listed in Table 1 Above.

i. Total Price per Line Item

j. Estimated Lead Time for Delivery or Anticipated Delivery Date PER LINE ITEM

2. Authorized Distributor/Service Provider Letter certified by OEM (if other than OEMs:

Rolls Royce Marine north America Inc.)

3. Price Reasonableness

The Quoter’s quoted price will be evaluated on the basis of price reasonableness in accordance with FAR 13.106-3. Contract award will not be made unless the proposed pricing can be determined fair and reasonable. The evaluation may include, but is not limited to, a comparison with independent Government estimates.

mailto:ouarda.b.allbee.civ@us.navy/mil

The below information shall be provided at the Contracting Officer’s request to determine an offeror’s price/rates to be fair and reasonable:

All supplemental information/other than certified pricing data to support quoted price, to include but not limited to copies of previously paid invoices, sales history for the same or similar items, price list with effective date and / or copies of catalog pages along with any applicable discounts that provide proof that you have sold the proposed parts or have charged the proposed service rates to non-government customers.

If a catalog or price list is provided, the list must be supported with sales data showing that you sold the proposed parts or charged the same service rates to non-government customers. If the offeror is not manufacturing the parts themselves, and is getting the part from another manufacturer or parent company as a non-manufacturer, the offeror must provide data on what the part is being sold for on the commercial market by the manufacturer or provide sales data as evidence of the price that they have sold to non-government customers for, the offeror shall provide their markup rate that will be applied to the price. If the offeror is unable to provide the sales data information requested, the offeror must provide a justification and substantiate why the price it wishes the

Government to pay is fair and reasonable. Depending on the data provided, the

Contracting Officer will make a determination if the price is fair and reasonable.

4. Unless completed in SAM, RFQ Section, Representations, Certifications and Other

Statements of Vendors, shall be completed by the quoter in accordance with FAR 52.204-

8 and DFARS 252.204-7007 Alt. A.

IMPORTANT NOTES:

1. Quoters shall respond to all requirements of the solicitation. Quoters are cautioned not to alter the solicitation requirements, terms and conditions and/or provisions and clauses. Doing so may render the Quoters unacceptable and may be determined ineligible for award.

2. Quotes shall not contain any classified information. Any portion of an offer, which the

Quoters considers business sensitive, should be clearly marked as such.

3. Quoters shall comply with the instructions for the format and content of the quotes contained herein; quotes that do not comply may be considered unacceptable and may be determined ineligible for award.

4. In accordance with COMSCINST 4490.1C, Qualification Requirements for Items Critical to Safety on Vessels Assigned to Military Sealift Command, for ship critical safety items, MSC shall enter into contracts only with sources qualified to produce and/or service such items.

Requests for qualification or quotes received from an unapproved source are referred to visit https://www.msc.usff.navy.mil/Business-Opportunities/Contracts/Qualification-for-Items-

Critical-to-Shipboard-Safety-on-MSC-Vessels/ where the quoter or vendor can submit a https://www.msc.usff.navy.mil/Business-Opportunities/Contracts/Qualification-for-Items-Critical-to-Shipboard-Safety-on-MSC-Vessels/ https://www.msc.usff.navy.mil/Business-Opportunities/Contracts/Qualification-for-Items-Critical-to-Shipboard-Safety-on-MSC-Vessels/ request for qualification to the Design Control Activity (DCA). If an quoter or vendor is unable to obtain qualification standards before the date specified for award of the contract, then the quoter or vendor will not have met a term and condition under this proposed contract. It is a term and condition under this solicitation and resultant contract that quoters and future contractors are either an Original Equipment Manufacturer (OEM), OEM authorized vendor, or MSC DCA qualified non-OEM offeror/vendor.

9. The provision at FAR 52.212-2 Evaluation – Commercial Products and Commercial Services applies to this acquisition. The provision is amended as follows:

52.212-2 (ADDENDUM) EVALUATION- COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

Any inconsistency between FAR Provision 52.212-2 and the Addendum to FAR 52.212-2 shall be solved by giving precedence to the Addendum to FAR 52.212-2.

EVALUATION CRITERIA:

Due to the sole source nature of this procurement, and in accordance with FAR 15.002(a), the

Request for quotes for this requirement has been tailored to remove unnecessary information and requirements such as evaluation criteria and voluminous proposal preparation instructions.

Because of the sole source nature of this requirement, there will not be an extensive evaluation of technical proposals. However, the hours that are proposed for this requirement will be evaluated for technical acceptability. Furthermore, Past Performance will not be evaluated in accordance with FAR 15.304(c)(3)(iii).

(a) The Government will award a Firm-Fixed price Purchase Order resulting from this solicitation to the responsible Quoter whose quote conforming to the solicitation that will be most advantageous to the Government. The following factors shall be used to evaluate offers:

FACTOR I – TECHNICAL ACCEPTANCE:

The Government will evaluate Factor I on an Acceptable/Unacceptable basis using Table 2 -

Ratings below.

Parts will be evaluated to ensure that it meets the requirements of the materials listed in Table 1.

Technical Acceptance shall include an evaluation to ensure each Offeror’s Line Items:

1. meet the requirements specified in the material list, i.e., correct Part Description/Part

Number, etc.; and

2. can provide the total number of units required.

a. Offers may not be submitted for quantities less than those specified in Table 1 above.

Table 2 – Ratings

Rating Description

Acceptable Quoter clearly meets the minimum requirements of the solicitation

Unacceptable Quoter does not clearly meet the minimum requirements of the solicitation.

FACTOR II – PRICE:

Due to the limited source nature of this procurement, the Quoter’s quoted price will be evaluated on the basis of price reasonableness in accordance with FAR 13.106-3. Contract award will not be made unless the proposed pricing can be determined fair and reasonable. The evaluation may include, but is not limited to, a comparison with independent Government estimates.

A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful Quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the

Government may accept a quote (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(b) The Government may evaluate any and all information submitted by the quoter to support the reasonableness of prices quoted. The method of evaluation used by the Contracting Officer is solely within the discretion of the Contracting Officer. Additionally, the government may request quoters to submit additional information/data to support price reasonableness such as copies of paid invoices for the same or similar items or uncertified cost and pricing data. Failure to submit the requested information may result in disqualification of the submitted quote.

(c) The Government may accept any item or group of items of an offer. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), unless a written notice of withdrawal is received by the Contracting Officer before award.

(d) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful Quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the

Government may accept a quote (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

10. Unless completed in SAM, all Offerors’ must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications – Commercial Items with its offer.

11. Clause 52.212-4 Contract Terms and Conditions – Commercial items, applies to this acquisition.

Quotes submitted in response to this solicitation shall not contain nor be subject to the offeror's/vendor's standard commercial terms and conditions. Any quote submitted in response to this solicitation which includes the offeror's/vendor's standard commercial terms and conditions may be considered a material defect and may be rejected as being non-responsive to the solicitation.

12. Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders—Commercial Products and Commercial Services (Jun 2023), applies to this acquisition along with the following FAR and DFARS provisions and clauses; of which can be found cited in Attachment I – Provisions and Clauses.

13. The following attachments are included with this solicitation:

• Attachment I – N3220524Q2111 Provisions and Clauses

• Attachment II – Other than Full and Open Competition Memo - Redacted

14. For additional information regarding this solicitation contact Rose, Ouarda Allbee at ouarda.b.allbee.civ@us.navy.mil, Deborah Brett at deborah.d.brett.civ@us.navy.mil mailto:ouarda.b.allbee.civ@us.navy.mil mailto:deborah.d.brett.civ@us.navy.mil