Combined Synopsis and Solicitation - Brush Cutter.pdf

Combined Synopsis/Solicitation Southwestern Power Administration

PR#21270

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested in response to this notice and a written solicitation will NOT be issued. This solicitation is being issued as a Request for Quote (RFQ). Submit only written quotes for Solicitation 89503621QSW000087. This solicitation document and incorporated provisions and clauses are those in effect through FAR Federal Acquisition Circular (FAC) 2021-05. This solicitation is a 100% Small Business set-aside. The associated NAICS code is 423820 with a small business size standard of 100 Employees.

This RFQ contains 1 Line Item as follows:

Item Description QTY UNIT Unit Price Total 0001 2021 or Newer All-Terrain 4x4 Wheeled Brush

Cutter (See Specifications Below)

1 EA

TOTAL:

Requested Delivery Date: September 1, 2021, please include delivery date with quotation

Delivery Terms: FOB Destination

Delivery Requirements:

Deliveries only accepted Monday through Thursday between 8:00 AM and 4:30 PM CT.

See Shipment Section in Specifications for details.

Delivery Notes (Including Location): This item will be delivered to:

Southwestern Power Administration Gore Maintenance Facility ATTN: Ryan Hoog 14165 E. 143rd St S.

Gore, OK 74435 (918)571-4185 ryan.hoog@swpa.gov

Submit Quotations no later than: July 8, 2021, by 2:00 P.M. CT to the following point of contact: Scott Henry at scott.henry@swpa.gov.

MARK THE SUBJECT LINE OF EMAIL SUBMISSION WITH THE SOLICITATION NUMBER

89503621QSW000087

Evaluation: FAR 52.212-2 Evaluation -- Commercial Items (Oct 2014):

mailto:ryan.hoog@swpa.gov mailto:scott.henry@swpa.gov

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Lowest Price Technically Acceptable

This solicitation will result in the award of a firm fixed price purchase order pursuant to the terms and conditions below. Terms and conditions other than those stated will not be accepted. The above pricing is all inclusive.

(b) Options (if applicable): The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

PROVISIONS: The following FAR provisions apply to this solicitation:

FAR 52.209-2, Prohibition on Contacting with Inverted Domestic Corporations – Representation (Nov 2015); FAR 52.211-6, Brand Name or Equal (Aug 1999); FAR 52.212-1, Instructions to Offerors-Commercial Items (Jun 2020); FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (Feb 2021); FAR 52.222-22, Previous Contracts and Compliance Reports (Feb 1999).

CLAUSES: The following FAR clauses apply to this solicitation:

FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Oct 2018); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (Jan 2021) (to include the following clauses sited):

FAR 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020);

FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020); FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Jun 2020); FAR 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020); FAR 52.219-8 Utilization of Small Business Concerns (Oct 2018); FAR 52.219-13, Notice of Set-Aside of Orders (Mar 2020);

FAR 52.219-14, Limitations on Subcontracting (Mar 2020); FAR 52.219-28, Post-Award Small Business Program Rerepresentation (Nov 2020); FAR 52.222-3, Convict Labor (Jun 2003); FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2020);

52.222-21, Prohibition of Segregated Facilities (Apr 2015); FAR 52.222-26, Equal Opportunity (Sep 2016); FAR 52.222-35, Equal Opportunity for Veterans (Jun 2020); FAR

52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2014); FAR 52.222-37, Employment Reports on Veterans (Jun 2020); FAR 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010); FAR 52.222-50, Combating Trafficking in Persons (Oct 2020); FAR 52.223-18, Encouraging Contractor Policies to Ban Text Massaging While Driving (Jun 2020); FAR 52.225-1, Buy American-Supplies (Jan 2021);

FAR 52.225-13, Restriction on Certain Foreign Purchases (Jun 2008); and FAR 52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Oct 2018).

The above referenced Provisions and Clauses may be obtained via the internet at https://www.acquisition.gov/browse/index/far.

Miscellaneous:

DO NOT FAX QUOTATIONS, THEY WILL NOT BE ACCEPTED

SUBMISSIONS VIA FEDCONNECT.NET or EMAIL ARE THE ONLY ACCEPTABLE ELECTRONIC

SUBMISSIONS.

Mailed quotations must be sent to:

Southwestern Power Administration ATTN: Scott Henry Suite 1600, 1 West Third Street Tulsa, Oklahoma, 74103

All contractors must be registered in the System for Award Management database located at https://sam.gov/content/home prior to any contract award. Please submit the following information with each quote: Vendor Name, Cage Code, DUNS number, Tax Identification Number, Prompt Payment Terms, Delivery Time, Date quote expires, warranty, total price for each line item, total proposal price, and all technical specification documentation in sufficient detail to enable Southwestern Power Administration to accurately determine technical acceptability.

Failure to provide sufficient technical detail may result in rejection of your quote. All requested items listed above are the minimum requirements for quotes to be considered responsive to this solicitation.

For additional information, please contact the Contract Specialist, Scott Henry at 918-595-6771 or via e-mail at scott.henry@swpa.gov.

Specifications for All-Terrain 4x4 Wheeled Brush Cutter 2021 or Newer

Standard, Optional and Safety Equipment.

Color:

https://www.acquisition.gov/browse/index/far https://sam.gov/content/home mailto:scott.henry@swpa.gov

• Yellow

Dimensions:

• Weight: 25,900 lbs.

• Length: 22’ overall (Traveling Length)

• Width: 8’ 5” transportation

• Height: 9’ 11”

• Ground Clearance: 19”

• Turning Radius: 13’

• Ground Pressure: 9.3 PSI

• Gradeability: 25 Degree slope

• Road Speed: 17MPH

• Drive: Hydrostatic

• Engine: Cummins 260HP

Frame:

• Welded construction front and rear main frames connected by an articulating joint.

• High strength alloy steel superstructure.

• Hinged belly pans

• 54-gallon diesel fuel tank

Engine:

• Cummins 260 HP 6.7L Tier 4 liquid cooled diesel engine

• Reversing fan

• Muffler

• Electric throttle control

• Electronic Control Module monitors the engine operating conditions, reports engine problems, and can reduce RPM or shut down engine as necessary

• Engine accessed through four steel panels that allow maximum cooling air flow

Drive Line:

• Hydrostatic Drive – ALL TIME 4WD

• 4-wheel drive Neff differential axles— push button Hydraulic front and rear locking differential, and 4-wheel operator-controlled service brake system

• 2 speed power shift transmission (transmission can be shifted on the move)

• 2 speed transfer case (must be completely stopped before shifting from LOW to HIGH)

• Tires: 710/45-26.5 logger type (20 Ply) --air filled (approximately 9.3 P.S. I. ground pressure with 3” penetration)

• 10-12 MPH travel speed

Brakes:

• Dynamic braking via the hydrostatic travel system

• Service brakes: foot operated proportional control valve that activates brakes on each wheel. The service brakes are the primary system for controlling the machine while it is moving.

• Parking/emergency brake: Wet disc driveline failsafe brake. This brake is used for holding the machine once it’s stopped. It is released with hydraulic pressure supplied by the system control pump. If the engine stops or the hydraulic control system stops the brake applies automatically.

Electrical system:

• 12 VDC, 85-amp alternator

• 2 ea. 1050 C.C.A. batteries

• LED Flashing Warning Lights for Travel

• Centralized electrical junction box enclosing fuses, circuit breakers, and solenoid

• All wires numbered on each end

Hydraulic system:

• Operating Pressure-2000PSI

• Hydrostatic travel system: Variable displacement piston pump (charge pump 3 micron filtered), bent axis variable displacement travel motor equipped with brake pressure defeat valve (dynamic braking without jolting machine or over heating hydraulic system). Travel motor can transition from hi power to hi speed as required by the terrain automatically.

• System control: Pressure compensated-piston pump; seven section proportional variable flow control valves

• 38-gallon hydraulic tank with return filter and High-Level Sight Glass (tank is exterior mounted enhancing cooling and access to pumps and engine)

• Hydraulic oil, certified and dielectrically tested (40KV)

• Hydraulic oil cooler with one electric driven fan

Cab:

• Fully enclosed ROPS/FOPS/OPS certified

• Tinted scratch resistant Lexan bullet proof windows

• Ergonomic operator seat with SAE certified safety restraint

• joystick controls

• Cab Air-Conditioning and Heater

• Windshield wiper

• Electric fan

• Touch Screen Control Center

• Bluetooth Radio kit

Cutting Head:

• Fecon Bull Hog 120

• 86” Working width

• 101” Overall width

• 5000LB Weight

Winch: 20,000 lb. rear mounted hydraulically controlled,

• Wireless winch controller

• 150 ft of 5/8” cable with chain and hook

Safety Equipment:

• Exterior mounted dual 20 lb. fire extinguishers

• Backup alarm

• Backup camera

• ROPS/FOPS/OPS certified

• SAE certified safety restraint

• Hydraulic oil, certified and dielectrically tested (40KV)

• Wireless winch controller

• LED Flashing Warning Lights for Travel

• Door and side window are to have hinged steel mesh screens, for safety and cleaning window

Warranty:

• Machine--1 year or 2000 hours on parts and labor on Machine manufactured parts

• Engine—2 years or 2000 hours

At Time of Delivery

• Representative must be present at time of delivery to put machine in service and review operations, safety and service maintenance manuals with crew

• Operation and Safety Manuals provided (2 sets of printed and a digital copy)

Shipment:

• Notices of shipments, freight waybills to contain sufficient instructions Southwestern officials are fully notified as to place of delivery.

• Southwestern Power is notified 48 hours in advance with carrier name, phone, tracking number, arrival date and time, and description of shipment.

• Delivery notices must be delivered in writing with a 24-hour advance (918) 571-4200

• Delivery must be on a lowboy trailer; special shipping requirements must be arranged by Contractor

• Delivery must be between 8:00 a.m. and 4:30 p.m. Monday through Thursday

• Must include Bill of Lading with details of shipment

• Equipment must be shipped prepaid, F.O.B. Destination to Southwestern’s maintenance facilities:

Gore Maintenance Facility, 14165 E. 143rd ST S Gore, Oklahoma 74435