Combined_Synopsis_and_Solicitation_140FS126Q0126.pdf

140FS126Q0126

Grounds Maintenance

Klamath Falls

A – Standard Form 1449…………………………………………………………………………………………………………………..

B – Combined Synopsis/Solicitation C – Contract Clauses D – Solicitation Provisions and other attachments

B – Combined Synopsis/Solicitation

Solicitation Number: 140FS126Q0126

Solicitation Title: Grounds Maintenance Services, Klamath Falls Fish and Wildlife Office, Klamath Falls Oregon.

Posted Date: 07/06/2026 Response Date: 07/16/2026, 11:00 AM Pacific Classification Code: S208 Set Aside: Total Small Business Set-Aside NAICS Code: 561730 – Landscaping Services, $9.5 Million

Contracting Office:

Department of the Interior, U.S. Fish and Wildlife Service Acquisitions Team, Goods & Services Acquisition Operations

This requirement is being procured, and an award will be made in accordance with Revolutionary FAR Overhaul (RFO) FAR Part 12, Acquisition of Commercial Products and Commercial Services. Buyer intends to issue award using a purchase order. Quotes from Sellers unable to accept purchase orders will not be considered for award. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.

1. Solicitation Number 140FS326Q0126 is issued as request for quotation (RFQ).

2. This procurement is grounds maintenance services for the Klamath Falls Fish and Wildlife Office, located at 1936 California Avenue, Klamath Falls, Oregon 97601. Services include seasonal bi-weekly grounds maintenance, weed spraying, and spring and fall yard clean-up as described in the Statement of Work.

3. This is a solicitation for commercial services prepared in accordance RFO FAR 12 and with the format in Subpart 12.202(b)(1) as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

4. This action is being solicited as a Total Small Business Set-Aside. A Firm-Fixed Price commercial order will be issued.

NAICS Code: 561730 – Landscaping Services.

5. Offerors are cautioned that a warranted Contracting Officer is the only authorized Government representative to make any contractual changes once an award is made. No oral statement of any person whomsoever shall, in any manner or degree modify or otherwise affect the terms of this Purchase Order. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority, and no adjustment shall be made in the Purchase Order price to cover any increase in costs incurred as a result thereof. The Contract Specialist for this order is oscar_orozco@ios.doi.gov.

6. Contracting Officer Representative: TBD

7. Previous Contract info is N/A.

mailto:oscar_orozco@ios.doi.gov

8. Prior to submitting an offer, Offerors must be Registered, Active, and Eligible for All Awards in System for Award Management. Registration instructions may be obtained, and online registration may be accomplished at www.sam.gov. By submitting an offer, the offeror acknowledges the requirement to be registered in the SAM (www.sam.gov) database prior to award, during performance, and through final payment of any contract resulting from the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

9. Questions on this solicitation should be sent via email only to oscar_orozco@ios.doi.gov within the first 72 hours of the posting of the solicitation. This will allow time for responses to be obtained and posted as an amendment to the solicitation prior to the closing date and time.

10. Evaluation Factors IAW FAR 52.212-2 Evaluation - Commercial Products and Commercial Services. (DEVIATION MAR 2026). These General Evaluation Factors will be applied:

• Technical experience, capacity, and expertise to perform the required tasks within the period of performance and to meet all goals and objectives on schedule. Demonstrated experience with Grounds Maintenance Services, specifically within the size, location, and proximity of the current requirement.

• Technical approach to performing the required tasks as described in the statement of work addendum within the period of performance. The proposal shall include a narrative explaining how the work will be carried out in terms of the techniques, procedures, and schedule.

• Management Plan: Key Personnel shall be addressed and identified in proposals to be considered responsive. If use of a Subcontractor is part of your response to the solicitation, they should be identified in the response to the solicitation.

• Past performance. The proposal shall include three examples of successful, timely completion of similar work. The examples may come from federal, state, or local government. Submit a document with the following information included:

o Name of the job (to include address) o Project Prime's name o Issuing agency or company o Contract/Identification number o Start and completion dates o Brief description of the scope of work o How the work is substantially similar to the proposed project o No less than two (2) valid references that includes: Agency name, Point of Contact, Phone Number, Email

Address

• Technical capability, technical approach, management plan, and past performance, when combined, are more important than price.

http://www.sam.gov/ http://www.sam.gov/

11. Offerors must submit quotes via email to oscar_orozco@ios.doi.gov. All interested Contractors shall provide a quote as follows:

RFQ due date: Thursday, July 16 2026

RFQ due time: 11:00 AM; Pacific Time

The anticipated award date is July 24, 2026. Please do not request award status prior to this date.

Parties responding to this solicitation please submit the following:

• SF 1449: Provide a completed SF 1449 with signature. Provide all signed amendments (SF 30), if issued for this notice.

• Company Information: P rovide Company’s address, phone number, email, and SAM.gov Unique Entity Identifier (UEI). Vendors must be registered and Active for All Awards in SAM.gov to be considered for an award action.

Dunn and Bradstreet Number (DUNS) is no longer used by the federal government for verification. Failure to provide a SAM UEI will have your response deemed unresponsive and not further considered for an award.

• Technical Capabilities: Evidence of the technical capabilities of the offeror IAW the attached Statement of Work.

• Past Performance References: Provide references for up to three (3) clients in which you have performed similar services IAW with the attached Statement of Work.

• Price Quotes: A detailed breakdown of pricing.

The Government will evaluate the reasonableness of pricing submission based on other quotes received.

Award will be made to the responsible offeror whose quotation represents the best value to the Government, considering technical experience, technical approach, management plan, past performance, and price. Non-price factors, when combined, are more important than price. However, as quotations are determined to be more equal under the non-price factors, price will become increasingly more important in the award decision.

C – Contract Clauses

DOI ELECTRONIC INVOICING Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (February 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the Contractor shall submit with each IPP invoice: the invoice identifying the contract number, invoice number, billing period, CLIN(s) billed, dates of service, and total amount due; and supporting documentation sufficient to demonstrate performance and Government acceptance for the invoiced period, including service dates performed and any documentation required by the COR or Technical Coordinator.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

52.217-8 Option To Extend Services. (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

(End of clause)

52.217-9 Option To Extend the Term of the Contract. (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

(End of clause)

52.222-90 Addressing DEI Discrimination by Federal Contractors (DEVIATION MAR 2026)

(a) Definitions. As used in this clause—

Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of clause)

52.252-2 Clauses Incorporated by Reference. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far https://www.acquisition.gov/diar https://www.acquisition.gov/far-overhaul

(End of clause)

52.203-6 Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

52.203-17 Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community-see FAR 3.900(a).

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

52.204-9 Personal Identity Verification of Contractor Personnel. (JAN 2011)

52.204-13 System for Award Management Maintenance. (DEVIATION MAR 2026)

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (DEVIATION MAY 2026) (31 U.S.C. 6101 note).

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (DEVIATION MAY 2026)

52.212-4 Terms and Conditions - Commercial Products and Commercial Services. (DEVIATION MAR 2026)

52.219-6 Notice of Total Small Business Set-Aside (DEVIATION JAN 2026) (15 U.S.C. 644).

52.219-14 Limitations on Subcontracting (DEVIATION JAN 2026) (15 U.S.C. 657s).

52.222-3 Convict Labor (JUN 2003) (E.O. 11755).

52.222-35 Equal Opportunity for Veterans (DEVIATION MAY 2026) (38 U.S.C. 4212).

52.222-36 Equal Opportunity for Workers with Disabilities (DEVIATION MAY 2026) (29 U.S.C. 793).

52.222-37 Employment Reports on Veterans (DEVIATION MAY 2026) (38 U.S.C. 4212).

52.222-41 Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

52.222-50 Combating Trafficking in Persons (DEVIATION MAY 2026) (22 U.S.C. chapter 78 and E.O. 13627).

52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O. 13706).

52.223-23 Sustainable Products (DEVIATION MAY 2026) (E.O. 14057, 7 U.S.C. 8102, 42 U.S.C. 6962, 42 U.S.C. 8259b, and 42 U.S.C. 7671l).

52.224-3 Privacy Training (JAN 2017) (5 U.S.C. 552a).

52.229-12 Tax on Certain Foreign Procurements (FEB 2021).

52.232-33 Payment by Electronic Funds Transfer-System for Award Management (OCT 2018) (31 U.S.C. 3332).

52.233-3 Protest After Award (AUG 1996) (31 U.S.C. 3553).

52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

52.240-91 Security Prohibitions and Exclusions (DEVIATION MAR 2026)

52.244-6 Subcontracts for Commercial Products and Commercial Services (DEVIATION MAY 2026)

52.245-1 Government Property (SEP 2021)

D – Solicitation Provisions

52.212-2 Evaluation - Commercial Products and Commercial Services. (DEVIATION MAR 2026)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

• Technical experience, capacity, and expertise to perform the required tasks within the period of performance and to meet all goals and objectives on schedule. Demonstrated experience with Ground Maintenance Services, specifically within the size, location, and proximity of the current requirement.

• Technical approach to performing the required tasks as described in the statement of work addendum within the period of performance. The proposal shall include a narrative explaining how the work will be carried out in terms of the techniques, procedures, and schedule.

• Management Plan: Key Personnel shall be addressed and identified in proposals to be considered responsive. If use of a Subcontractor is part of your response to the solicitation, they should be identified in the response to the solicitation.

• Past performance. The proposal shall include three examples of successful, timely completion of similar work. The examples may come from federal, state, or local government. Submit a single pdf document with the following information included:

o Name of the job (to include address) o Project Prime's name o Issuing agency or company o Contract/Identification number o Start and completion dates o Brief description of the scope of work o How the work is substantially similar to the proposed project o No less than two (2) valid references that includes: Agency name, Point of Contact, Phone Number, Email

Address

• Technical capability, technical approach, management plan, and past performance, when combined, are more important than price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far https://www.acquisition.gov/diar https://www.acquisition.gov/rfo

(End of provision)

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2024)

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements— Representation (JAN 2017)

52.204-7 System for Award Management (DEVIATION MAR 2026)

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (DEVIATION MAR 2026)

52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products (FEB 2021)

52.240-90 Security Prohibitions and Exclusions Representations and Certifications (DEVIATION MAR 2026)

52.237-1 Site Visit.

Site Visit (Apr 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

List of Documents, Exhibits and Other Attachments

Attachment Number Title 1 Service Contract Act WD # 2015-5581 - Rev 30

WAGE DETERMINATION Date 06/12/2026

NOTE: The Contractor is responsible for verifying correct wage area for location of work performance. Contractor is responsible for determining whether positions performing work under this contract is applicable to this Wage Determination or others.

*NOTE: To view the applicable rates, please visit the following web address: https://sam.gov/content/wage-determinations

Klamath Falls Fish and Wildlife Office

Grounds Maintenance Services

Solicitation No. 140FS326Q0126

Offerors shall provide firm-fixed-price pricing for each CLIN below. CLIN prices shall include all labor, supervision, equipment, tools, materials, transportation, disposal, overhead, and profit necessary to perform the work described in the Statement of Work for the applicable performance period. The total evaluated price shall include the base period, all option periods, and any extension pricing if evaluated.

CLIN Description Unit Amount

Base Period Grounds Maintenance Services, including bi-weekly seasonal grounds maintenance, weed spraying, and spring and fall yard clean-up Lot $______

Option Period 1 Grounds Maintenance Services, including bi-weekly seasonal grounds maintenance,weed spraying, and spring and fall yard clean-up Lot $______

Option Period 2 Grounds Maintenance Services, including bi-weekly seasonal grounds maintenance,weed spraying, and spring and fall yard clean-up Lot $______

Option Period 3 Grounds Maintenance Services, including bi-weekly seasonal grounds maintenance,weed spraying, and spring and fall yard clean-up Lot $______

Option Period 4 Grounds Maintenance Services, including bi-weekly seasonal grounds maintenance,weed spraying, and spring and fall yard clean-up Lot $______

52.217-8 Option to Extend Services, if exercised, for continued grounds maintenance services within the scope of the contract Lot $______

Total Evaluated Price (Base Plus Options): $____________________

52.217-8 Extension Price: $____________________

Company Name: ________________________________

SAM.gov UEI: ________________________________

Email Address: ________________________________

Phone Number: ________________________________

Bid Schedule

Pricing Schedule

Vendor Information http://sam.gov/

STATEMENT OF WORK

Grounds Maintenance Service

Klamath Falls Fish and Wildlife Office (KFFWO) 1936 California Avenue Klamath Falls, OR 97601

1. GENERAL

• The U.S. Fish and Wildlife Service, Klamath Falls Fish and Wildlife Office (KFFWO), located at

1936 California Avenue, Klamath Falls, Oregon, has a requirement for grounds maintenance for the main office grounds and the auto yard grounds directly across the street. Grounds maintenance services include seasonal bi-weekly grounds maintenance, weed spraying, and spring & fall yard clean-up as defined in Section 2.

• Areas requiring services include all yard areas surrounding the main office buildings, parking areas, walkways, fenced auto yard area, and areas outside the fenced auto yard.

• The Contractor must have the capabilities to service this type of facility and possess industry standard qualifications to perform ground maintenance services in a federal work environment.

• The Contractor must provide all labor, supervision, equipment, tools, and materials necessary to perform the services described in this Statement of Work.

• Work may take place during the workday, weekends, or evenings. The work schedule will be determined by the Contractor and Administrative Officer following contract award.

• Performance: At a minimum, the Contractor is required to take all steps and measures that would be taken by a prudent building owner to maximize the life expectancy of the building and property. All work will be performed completely and in a professional manner to the satisfaction of the Technical Coordinator or Administrative Officer. Ground maintenance performance will be evaluated in accordance with the measures stated in this statement of work.

• Safety: The Contractor shall maintain safe operations, keep pedestrian and vehicle areas clear of debris created by the work, and immediately report any accidents, injuries, or property damage to the Government point of contact.

• Security of Premises: The Contractor shall ensure gates are locked/closed as appropriate for all areas pertinent to Contractor’s access prior to exiting the property.

The Contractor will report any instance of problems encountered while on-site to the Technical Coordinator or Administrative Officer.

2. DEFINITIONS

• Grounds Maintenance: Mowing, trimming, edging, shrubbery maintenance, weeding, debris removal, and general cleanup necessary to maintain safe and presentable grounds.

• Weed Spraying: Weed spraying of non-native and invasive plant species refers to the selective application of EPA-registered herbicides to control or remove plant species that are not native to the area and that negatively impact native vegetation, habitat quality, or site maintenance. All applications must comply with applicable federal requirements for herbicide use on federal property, including label instructions, environmental regulations, and agency policies, and be conducted in a manner that minimizes impacts to non-target species and resources.

• Spring & Fall Yard Clean-Up: Seasonal cleanup services performed at the start and end of the growing season, including removal of leaves and debris, cutting back dead vegetation, light pruning, re-edging beds, and general site cleanup to prepare grounds for active use or winter conditions.

3. PLACE AND PERIOD OF PERFORMANCE

• Location:

Klamath Falls Fish and Wildlife Office 1936 California Avenue Klamath Falls, OR 97601 ο The attached map highlights all areas to be maintained by Contractor.

ο Areas include lawns, walkways, sidewalks, and parking lot islands surrounding the main office and annex building. Areas also include auto yard area directly across the street, including lawns, walkways, sidewalks, and parking area inside the fence and up to 10 feet outside the fence.

• Performance Period:

1 year from date of award w/ 4 option years if exercised, approximately August 1, 2026, - July 31, 2031.

• Service Schedule:

ο Seasonal services will occur primarily April through September and may be extended earlier or later in the year if needed, depending on site and weather conditions.

Seasonal services will occur biweekly, unless otherwise directed by the

Administrative Officer Day and time will be determined by the Administrative Officer and Contractor prior to service beginning.

ο Spring Yard Clean-Up will take place in April, unless requested earlier or later depending on site and weather conditions.

ο Fall Yard Clean-Up will take place in September, unless requested earlier or later depending on site and weather conditions.

ο Initial weed spraying will take place in late April, unless requested earlier or later depending on site and weather conditions. Additional weed spraying will take place as needed throughout the season to control non-native and invasive weeds/plants.

• Office Duty Hours:

Monday–Friday, 8:00 AM–4:30 PM ο Non-duty hours: Evenings, weekends, and all Federal holidays.

• Service Coordination:

ο The contractor must submit a service schedule within five business days of the award. The Administrative Officer or Technical Coordinator will approve and manage changes, providing at least 24-hour notice for scheduling adjustments.

ο Services may be postponed due to weather, federal holidays, or upon agreement of both parties.

4. GOVERNMENT FURNISHED EQUIPMENT, SUPPLIES AND MATERIALS

• Government property will be used only in direct operations of providing Contractor services and shall not be used in any manner for any personal advantage, business gain, or other personal endeavor by the Contractor.

• The Government will furnish all utilities.

• The Government will supply gate codes and keys to Contractor personnel to be used only while performing official duties as stated under this contract.

5. CONTRACTOR FURNISHED EQUIPMENT, SUPPLIES, AND MATERIALS

• The Contractor will furnish all labor, equipment, tools, supplies, and materials necessary to perform the services.

• Equipment must be used and maintained in accordance with the manufacturer’s directions and meet all applicable OSHA standards.

• The Contractor is responsible for using products and equipment as recommended by the manufacturer. All chemicals, herbicides, and pesticides must comply with applicable federal requirements for use on federal property, including label instructions, environmental regulations, and agency policies, and be conducted in a manner that minimizes impacts to non-target species and resources.

6. SCOPE OF WORK

• Spring and Fall Clean-Up o The Contractor will be responsible for the following services:

Spring & Fall Yard Clean-up includes removal of pine needles, pinecones, fallen plant pods, dirt, leaves, fallen branches, and other debris from lawns, walkways, stairs, ramps, entranceways, the main parking lot, parking lot islands, fence lines, around the main office building and annex office building, within the fenced auto yard area, and up to 10 feet outside the auto yard fence. Services include mowing and edging of lawn areas, cutting back dead vegetation, light pruning, re-edging beds, and general site cleanup to prepare grounds for active use or winter conditions. All collected debris shall be removed and properly disposed of by the contractor.

• Biweekly Grounds Maintenance o The Contractor shall be responsible for providing the following services:

Biweekly mowing and edging of the following areas: lawn areas surrounding the main office building and annex building, grass areas within the fenced auto yard area, and grass areas outside the auto yard fenced area.

Mowing and edging of the main office lawn area and auto yard area will be rotated each visit, resulting in each lawn being mowed and edged once every four (4) weeks.

General grounds maintenance necessary to maintain safe and presentable grounds, including the main parking lot and auto yard gravel parking lot.

Shrubbery surrounding the main office building and in auto yard shall be maintained as needed, including weed pulling and disposal of vegetative debris.

Sidewalks, stairways, ramps, entranceways, and the main office parking area shall be swept or blown clean.

• Initial and As-Needed Weed Spraying o The Contractor shall be responsible for providing the following services:

Initial spraying of non-native and invasive weeds/plants in April (or as requested by the Administrative Officer based on weather and site conditions) and as-needed spraying throughout Spring and Summer to control growth.

7. SERVICE CONDUCT AND DELIVERABLES

• Unless otherwise stated, the Contractor shall provide all necessary equipment, supplies, and labor to provide proper ground maintenance services as indicated in this Scope of Work.

• The Contractor will schedule routine ground maintenance requirements to ensure that these are done in the order and time frame that are most efficient and have the least impact on normal operations.

• The Contractor will schedule periodic ground maintenance requirements so that it causes minimal disruption to the normal operation of the facility.

• The Contractor, Technical Coordinator, and Administrative Officer shall determine the work schedule.

• The Contractor is responsible for provision, maintenance, and storage of all equipment and supplies required to perform ground maintenance services.

• Contractor-owned equipment will not be stored on-site unless previously authorized by the Administrative Officer.

• The Contractor will be familiar with and comply with all applicable environmental laws and regulations regarding grounds maintenance and weed spraying services.

8. EVALUATION AND ACCEPTANCE/QUALITY SURVEILLANCE PLAN (QSP) AND

DELIVERABLES

Objective: Ensure contractor meets time schedules and complies with Statement of Work in a safe and productive manner.

• Performance Indicators: The KFFWO reserves the right to inspect the Contractor’s performance using a 95 percent inspection and validated customer complaints. When notified of a deficiency, items designated as unsatisfactory or below standard shall be corrected by the Contractor at no additional cost to the KFFWO. All corrective action must be completed within 48 hours of notification of the deficiency; if not, a deduction shall be made from the applicable month’s invoice.

Failure of the KFFWO to notify the Contractor of a deficiency does not relieve the contractor of the obligation to perform services nor does it relieve the Contractor of the responsibility to ensure that quality control measures are followed to ensure contract compliance. Contract payment may be reduced for services not performed in compliance with the contract. The determination for deduction amount will be based on a standard calculation for ground maintenance services as established by the U.S. Fish and Wildlife Service, Contracting and General Services Contracting Officer.

• It is the responsibility of the Contractor to understand all specifications and to comply with all requirements.

• Incentives: Performance will be documented with particular attention to performance that has exceeded the standard or that has failed to meet the standard. Meeting or exceeding performance may result in exercise of option years.

• If there is a discrepancy with the ground maintenance service, the Contractor will be notified immediately and must respond in writing, stating plans to correct the discrepancy.

9. QUALITY CONTROL PROGRAM

• The Contractor shall institute and maintain a complete quality-control program to ensure that the requirements of this contract are provided, as specified. The overall goal of the program should be to identify and correct any problems that may exist before they are identified or reported to the Technical Coordinator or Administrative Officer.

• The Contractor will maintain a file of all inspections conducted by the Contractor and corrective actions taken. This should include follow-up inspections to ensure that corrective action was appropriate, complete, and timely. This documentation shall be organized in a logical manner, kept current, and made available to the Technical Coordinator or Administrative Officer upon request during the term of the contract.

• The contractor shall maintain a current listing of employees. The list shall include employee names, contact information, and residence information. The list shall be validated and signed by the contractor and provided to the Administrative Officer. An updated listing must be provided when an employee’s status or information changes.

10. TECHNICAL COORDINATOR DUTIES AND RESPONSIBILITIES

• The Contractor is required to attempt to resolve all questions and/or problems with the

Technical Coordinator or Administrative Officer prior to contacting the Contracting Officer (CO). The Technical Coordinator and Administrative Officer cannot change the performance requirements of the contract; only the CO may alter the terms of this contract, make applicable agreements, or obligate U.S. government funds.

• The Technical Coordinator will be responsible for continuous observations of the contractor’s performance under this contract. All observations of incomplete or defective performance, or safety and health standards violated will be recorded.

• The Technical Coordinator must issue written notices to the Contractor and will require the Contractor to reply, in writing, within five workdays after receipt, explaining reasons for the existing conditions, the corrective action, and procedures taken to prevent recurrence.

• The Technical Coordinator will inspect and accept the goods/services performed by the

Contractor; but will not sign for any services not received or not to standard.

• The Technical Coordinator will verify quantities and/or services on the vendor’s invoice.

• Inform the CO of any performance problems.

11. ACCESS PROCEDURES

• The Contractor will be provided with a gate keys and codes to enter the grounds at the designated times and days when staff are not available to be present.

• The Contractor must provide a list of all employees that will be accessing the grounds prior to work commencing, and upon any changes to personnel. The list must include the employee’s first name, last name, passport or ID card number, date of birth, and vehicle type and license plate number if driving a vehicle on government property. The access list may be provided on paper or electronically in Microsoft Excel or Word.

• Contractor employees are required to ensure that all gates are locked and secured prior to leaving the premises.

• Failure to comply with these procedures will result in base access for contractor personnel being denied.

• Failure to comply with additional access requirements, or to meet the requirements, is grounds for access denial of the contractor’s personnel, and, if necessary, termination of the contract for cause.

12. AUTHORIZATION TO PERFORM

• The Contractor, in entering this contract, affirms that all necessary licenses, permits, and qualifications necessary to perform this contract have been or will be met before the performance begins.

13. ENVIRONMENTAL REQUIREMENTS

• The Contractor shall comply with all applicable local, national, and Federal environmental laws, policies, and regulations.

• The use, handling, storage, and disposal of, hazardous material shall be in accordance with government environmental regulations and procedures. Personnel must be appropriately trained.

• The Contractor must ensure employees have all required safety training when engaged in activities involving government facilities, personnel, or equipment. The proof of training (certificates, etc.) must be provided upon request.

• The Contractor will immediately notify the Technical Coordinator or Administrative

Officer of all accidents/incidents involving employee use of and/or damage/injury to facilities, equipment, or personnel.

14. CONTACTS

To be provided upon award.

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