Combined_Synop-Solicit_RFQ-008.docx

Contact Lenses Supplies Indian Health Service (IHS), Phoenix Area Office (PAO), Division of Acquisition Management (DAM) Place of Performance: Phoenix Indian Medical Center (PIMC), Phoenix, AZ

(i) This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in subpart 12.6 and FAR 15.1 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued.

The Government will award one firm-fixed price Indefinite-Delivery Indefinite-Quantity contract resulting from this combined synopsis/solicitation. Best value is expected when utilizing Lowest Price Technical Acceptable procedures in accordance with FAR 15.101-2.

(ii) Solicitation number is #RFQ-20-PHX-008 and is issued as a Request for Quotation (RFQ).

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-04, Effective 01/20/2020.

(iv) This requirement is unrestricted and the associated NAICS Code is 339115 with size standard of 1,000 employees.

(v) The Contract Line Items (CLINs) are listed on Price Schedule. Offers shall enter all prices for all the CLINS on the Price Schedule. Not providing prices for all CLINS items shall make your offer non-responsive to the solicitation.

See Attachment A - Price Schedule.

(vi) The Indian Health Service (IHS), Phoenix Area Office (PAO), Division of Acquisition Management (DAM) intends to procure for Contact Lenses Supplies for one base years and four one year options.

(vii) Delivery and acceptance terms for this contract award is FOB Destination. Delivery Addresses: Phoenix Indian Medical Center, 4212 North 16th Street, Bldg-9, Eye Department, Phoenix, AZ 85016, Attention: Ryan Manning

Delivery of supplies are 7 days or sooner After Receipt of Order.

(viii) Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items (Oct 2018).

1. Adherence to Instructions:

Offers, including all required documents, must be submitted to the Contact Specialist, Donovan Conley, to Donovan Conley@ihs.gov. Please reference section “ADDENDUM to FAR 52.212-2 - Evaluations - Commercial Items” for additional information about Evaluation factors for this solicitation. Documents must be properly executed and submitted not later than the close of business of the offer due date which is March 12, 2020 at 4:00 PM MST (AZ Time). No questions will be taken after March 12, 12:00 PM MST (AZ Time). Only electronic offers will be accepted and emailed to Donovan.Conley@ihs.gov. Any submission of offers after the closing date of the March 12, 2019 at 4:00 PM MST (AZ Time) will not be accepted for consideration.

2. Exceptions to Terms and Conditions: Offerors must clearly identify any exception to solicitation terms and conditions and provide accompanying rationale.

3. Registration in System For Award Management (SAM): In order to be eligible for contract award offerors must be registered in SAM at https://www.sam.gov. Contractor shall submit a full complete PDF copy from SAM.gov showing registration.

4. Quotation Preparations Instructions for Evaluation Factors: Offeror shall provide information as instructed in section (ix) Addendum to FAR 15.212-2, Evaluation – Commercial Items.

(ix) Addendum to FAR 52.212-2, Evaluation – Commercial Item (Oct 2014).

a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation as follows:

Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors (Lowest Price Technically Acceptable, FAR 15.101-2). All evaluation factors, except price, are evaluated on a Pass/Fail basis. The following factors shall be used to evaluate offers:

Factor 1 – Delivery Factor 2 – Past Performance Factor 3 – Price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

METHOD OF AWARD: This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures. This is a competitive LPTA best value source selection in which technically acceptable is considered the most important factor. By submission of its offer, the Offeror accepts all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being determined technically unacceptable. Offerors must clearly identify any exception to the solicitation and conditions and provide complete accompanying rationale.

In order for an Offeror to be considered for award, the proposal must receive a “Pass” rating in every non-price factor. Any proposal receiving a rating of “Fail” in any non-price factor will not be further evaluated.

The Government intends to award one (1) contract for this RFQ notice.

For the purpose of award, the government shall evaluate offers based on the evaluation factors described below:

FACTOR 1 – Delivery (Pass/Fail) FACTOR 2 – Past Performance (Pass/Fail) FACTOR 3 - Price

Evaluation Factors instr Factor 1 – Delivery: Offeror shall provide their best number of days for delivery After the Receipt of Order (ARO).

Factor 2 – Past Performance: Offerors are required to furnish one to three current, or recently completed Federal, State, local government, or private contracts under which you have provided the same or similar services required in this solicitation within the last five (5) years. Provide contact name, date of performance, and point of contact, telephone number, fax number and e-mail address. Past performance will be reviewed to assure that the offeror has relevant and successful performance history. Contractor shall notify all references that have been provided to the IHS for their solicitation and respond within 1 business day of email or telephone contact by the Service Unit.

Past Performance reference format:

Company Name:___________________________________ Address:__________________________________________ Contact Name:_____________________________________ Contact Telephone No:_______________________________ E-mail Address:_____________________________________ Supplies Provided:___________________________________ Award Date:______________________________________ Award Amount: Base Year/Year 1:_________, Option Year 1/Year 2: ____________ Option Year 2/Year 3: $__________, Option Year 3/Year 4: $______________ Option Year 4/Year 5: $__________, Total Award Amount: $______________

Factor 2 – Price:

The Government will evaluate the quote to determine the price fair and reasonableness in accordance with FAR 15.404.

Offer must be good for 120 calendar days after submission.

FOB Destination CONUS (Continental U.S.). Shipping charges shall be included in the purchase cost of the product. Sellers shall deliver the products on their own conveyance to the location listed on the award.

Offeror shall submit pricing for all items on the Price Schedule and not submitting pricing for all items will make RFQ non-responsive. If you have any questions concerning the Price Schedule you can email me at Donovan.Conley@ihs.gov.

(x) Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (Oct 2018), with its offer.

Provisions:

FAR 52.216-1 Type of Contract (Apr 1984), The Government contemplates award of a Firm-Fixed Price award resulting from this solicitation.

FAR 52.216-7 Single Award (Oct 1995), The Government will elect to award a single Indefinite-Delivery Indefinite-Quantity contract.

FAR 52.217-5 Evaluation of Options (Jul 1990)

(xi) FAR 52.212-4 Contract Terms and Conditions – Commercial Items (Oct 2018) applies to this acquisition.

Addendum to FAR 52.212-4 (g) Invoices.

1. Invoices: Invoices shall be submitted in ARREARS:

c. Other [X] After shipment of order(s).

2. Government Invoice Address: All invoices from the contractor shall be submitted electronically.

Invoicing/Billing: Contractor shall establish a recordkeeping system of contractor services provided. Contractor may only bill for purchase of equipment provided to the IHS. At the end of all item shipped, the contractor will submit an invoice for payment.

Invoice Requirements and Supporting Documentation: Supporting documentation and invoices must be submitted after product has been shipped out. Changes or corrections shall be submitted by separate invoice. In addition to information required for submission of a “proper” invoice in accordance with FAR 52.212-4 (g) all invoices must include:

Electronic Invoicing: All invoices are to be submitted by email to PHX_PIMCAPInvoice@ihs.gov.

The contractor shall accept payment for lease or purchase and services rendered under this contract as payment in full. The Contractor shall not bill, charge, collect a deposit from, seek compensation, remuneration, or reimbursement from, or have any recourse against, any person or entity other than the IHS for lease or purchase and services provided pursuant to this contract. It shall be considered fraudulent for the Contractor to bill other third parties for services rendered under this contract. This provision shall survive the termination or ending of the contract.

(xii) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -Commercial Items (Jan 2020), see attachment Clauses and Administrative Data.

(xiii) Additional attachment for this commercial solicitation and Site Visit.

Attachments:

1. Combined Synopsis-Solicitation

2. Attachment A – Price Schedule

3. Attachment B – Statement of Work

4. Attachment C – Terms and Conditions

5. Attachment D – 2019 Tax Exemption Letter

(xiv) n/a

(xv) RFQs are due by 4:00 PM MST on March 12, 2020. Email the RFQ offers to Donovan.Conley@ihs.gov. Questions are due before March 12, 2020 at 12:00 PM MST. Offeror must confirm IHS receipt of their offer(s).

You are reminded that representatives from your company SHALL NOT contact any PIMC employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to Donovan Conley Contract Administrator.

(xvi) Contract Administrator is Donovan Conley, Contracting Specialist, Donvan.Conley@ihs.gov