Combined SYN-SOL W91QF4-23-Q-0014 Muslim Clergy.pdf

W91QF423Q0014

Section A - Solicitation/Contract Form

COMBINED SYNOPSIS/SOLICITATION

W91QF4-23-Q-0014 Combined Synopsis/Solicitation – MCC Muslim Clergy Services

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This solicitation #W91QF4-23-Q-0014 is issued as a Request for Quote (RFQ).

(iii) Federal Acquisition Circular: This solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular 2023-02 effective as of 14 February 2023.

(iv) NAICS code: The corresponding NAICS code for this solicitation is 813110 – “Religious

Organizations” with a size standard of $11.5M (PSC of G002 – Social- Chaplain). An Offeror must be registered on the System for Award Management (SAM) before an award could be made to them. If a company is not registered in SAM, they must do so by going to SAM web site (https://www.sam.gov) and registering prior to submission of a proposal. This requirement is being advertised as an Unrestricted (Full and Open Competition).

(v) Contract Line Items:

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 52 Each Muslim Clergy IMAM

FFP

Muslim Clergy for Military Corrections Command at the United States Displinary Barracks and the JRCF.

FOB: Destination

PSC CD: G002

NET AMT

1001 52 Each Muslim Clergy IMAM

FFP

Muslim Clergy for Military Corrections Command at the United States Displinary Barracks and the JRCF.

2001 52 Each Muslim Clergy IMAM

FFP

Muslim Clergy for Military Corrections Command at the United States Displinary Barracks and the JRCF.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Muslim Clergy

Directorate of Pastoral Care

16 Sep 2022

1. GENERAL:

1.1. Description of Services/Introduction: This is a non-personal services contract to provide Muslim Clergy Services. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the services defined in this PWS except for those items specified as Government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: The Contractor shall provide Muslim Clergy Services in accordance with (IAW) this PWS.

1.3. Objectives: The Military Correctional Complex (MCC), consisting of the United States Disciplinary Barracks (USDB) and the Midwest Joint Regional Correctional Facility (JRCF) shall be provided Muslim Clergy Services.

The ultimate purpose is to deepen the spiritual life of inmates. The Muslim Clergy services are a vital and necessary component to the overall mission of the Directorate of Pastoral Care (DPC). This is evident in positive behavioral outcomes during incarceration and reduced recidivisms.

1.4. Scope: The contractor shall provide Muslim Clergy Services. Services include Weekly Muslim Services, Special Muslim Services, and Muslim Pastoral Care Visits to the SHU.

1.5. Period of Performance: See Schedule.

1.6. General Information:

1.6.1. Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-4, Inspection of Services – Fixed-Price).

The Contractor shall develop, implement, and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting, and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the Government their quality control documentation. The QCP shall be provided to the administrative Contracting Officer (KO) and contract specialist via e-mail within ten business days of the performance start date (PSD). The Government will accept, or return the QCP for revision within ten business days.

Any change to the QCP after initial acceptance requires the review and acceptance of the KO.

1.6.2. Quality Assurance: The Government will evaluate the contractor’s performance under this contract IAW the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed IAW the requirements of the contract.

1.6.3. Federal Government Holidays: See Section Local Instructions (Section H).

1.6.4. Hours of Operation: The contractor is responsible for conducting business while the facility is open except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.5. Place of Performance: The work to be performed under this contract will be performed at the USDB and/or

JRCF.

1.6.6. Security Requirements: Contractor personnel (to include subcontractors) performing work under this contract must have a favorable background investigation to access the non-classified internet protocol router network (NIPRNET). In addition, access to the Fort Leavenworth NIPRNET is limited to United States citizens.

1.6.6.1. Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information, and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.6.2. Key Control: Not applicable.

1.6.6.3. Lock Combinations: Not applicable.

1.6.6.4. Key-pad Access Control: Not applicable.

1.6.7. Special Qualifications: All contractor personnel performing under this contract as a faith service provider shall be ordained and in good standing by their faith’s regulatory body. The contractor shall provide for temporary service providers in the event that the primary service provider cannot perform the services when scheduled. Temporary service providers shall be certified in accordance with the Muslim Faith. The contractor shall provide the Contracting Officer’s Representative (COR) the name and certifications of the temporary service provider no later than three working days prior to the primary service provider’s absence.

1.6.8. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity IAW Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Government will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government.

1.6.9. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10. Key Personnel: Contractor must provide a sole point of contact to the Contracting Officer or their designated representative in order to validate contractual compliance requirements, and other administrative matters with respect to invoicing or other requirements contained herein.

1.6.11. Identification of Contractor Employees: The Contractor shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name, and a color photo of the employee. ID

Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

1.6.12. Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.6.13. Contractor Travel: Not applicable.

1.6.14. Other Direct Costs: Not applicable.

1.6.15. Organizational Conflict of Interest (OCI): The contracting officer has not identified any OCIs inherent to this requirement. It is the offeror’s responsibility to notify the contracting officer, prior to submission of proposals, if a potential OCI is identified.

1.6.16. Anti-Terrorism (AT) Level I Training: All contractor employees requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days of the performance start date (PSD) or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees. AT level I awareness training is available at the following website: http://jko.jten.mil.

1.6.17. Access and General Protection/Security Policy and Procedures: Contractor and employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.17.1. Contractors Requiring a Common Access Card (CAC): Not applicable.

1.6.17.2. Contractors Not Requiring a CAC but Require Access to a DoD Facility or Installation: Contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.18. AT Awareness Training for Contractor Personnel Traveling Overseas: Not applicable.

1.6.19. iWATCH Training: Not applicable.

1.6.20. Access to Government Information Systems: Not applicable.

1.6.21. Operations Security (OPSEC) Standing Operating Procedure (SOP)/Plan: Not applicable.

1.6.22. OPSEC Training: Not applicable.

http://jko.jten.mil/

1.6.23. Information Assurance (IA)/Information Technology (IT) Certification: Not applicable.

1.6.24. Threat Awareness Reporting Program (TARP): Not applicable.

1.6.25. Other Training Requirements: All contractor personnel performing under this contract shall complete training provided by the DPC prior to having contact with inmates and receive refresher training annually. Training shall include the zero tolerance for sexual abuse and sexual harassment and how to report sexual abuse and sexual harassment. After the training session the contractor shall sign a roster indicating they understand the training they have received.

1.7. Confidentiality: Strict confidentiality shall be maintained regarding personal information relating to any and all inmates participating in the Muslim program. Personal notes, applications, and checklists shall be turned in to the MCC Chaplain’s office or designated representative for storage. Under no circumstances shall any Contractor employees remove any documents relating to a MCC inmate from the MCC.

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor: A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer: A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. Contracting Officer’s Representative: An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5. Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Government Furnished Property (GFP) or Government Property (GP): Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.7. Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

2.1.8. Physical Security: Actions that prevent the loss or damage of Government property.

2.1.9. Quality Assurance: The Government procedures to verify that services being performed by the Contractor are acceptable IAW established standards and requirements of this contract.

2.1.10. Quality Assurance Surveillance Plan: An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11. Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.2. Acronyms:

AR Army Regulation CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) POC Point of Contact PRS Performance Requirements Summary PSD Performance Start Date PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Not applicable.

3.2. Facilities: The Government will provide the necessary workspace for up to one (1) contractor employee to provide the support outlined in the PWS.

3.3. Utilities: The Government will provide all utilities associated with paragraph 3.2 for the contractor’s use in performance of tasks outlined in this PWS. The Contractor (to include subcontractors) shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

3.4. Equipment: Not applicable.

3.5. Materials: Not applicable.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials: See paragraph 4.1, above.

4.3. Equipment: See paragraph 4.1, above.

5. SPECIFIC TASKS:

5.1. Task 1, Weekday Muslim Services: The Contractor shall provide 52 weekly Muslim services (26 at the UDSB and 26 at the MWJRCF). All services shall be coordinated with the MCC Chaplain.

5.1.1. Deliverable: Weekday Muslim Services shall be provided to inmates within the MCC facilities based on schedules coordinated with the MCC Chaplains.

5.1.2. Standard: The Government will observe completion of the Weekday Muslim Services.

5.2. Task 2, Muslim Special Services: The Contractor shall provide six Muslim special services (three at the UDSB and three at the MWJRCF). All services shall be coordinated with the MCC Chaplain.

5.2.1. Deliverable: Muslim Special Services shall be provided to the inmates within the MCC facilities based on schedules coordinated with the MCC Chaplains.

5.2.2. Standard: The Government will observe completion of the Muslim Special Services.

5.3. Task 3, Muslim Pastoral Care Visits to the SHU: The Contractor shall provide 52 visits to the SHU (26 at the UDSB and 26 at the MWJRCF). All services shall be coordinated with the MCC Chaplain.

5.3.1. Deliverable: Muslim Pastoral Care Visits to the SHU shall be provided to the inmates within the MCC facilities based on schedules coordinated with the MCC Chaplains.

5.3.2. Standard: The Government will observe completion of the Muslim Pastoral Care Visits to the SHU.

5.4. Task 4, Temporary Service Provider: The contractor shall provide a temporary service provider in the event that the primary service provider cannot perform the services when schedules. Temporary service providers shall be certified and credentialed IAW paragraph 1.6.7 and 1.6.25 above. The contractor shall provide the COR the name and certifications of the temporary service provider no later than three (3) working days prior to the primary service provider’s absence.

5.4.1. Deliverable: Temporary service provider’s name and certifications shall be provided to the COR no later than three (3) working days prior to the primary service provider’s absence.

5.4.2. Standard: The Government will observe if the information is provided within the allotted time.

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

Army Regulation (AR) 25-1, Army Knowledge Management and Information Technology Management, Chaps 1, 4, 5, 8.

AR 25-2, Information Assurance Chap 4, Sect II.

DoD Directive 8570.1-M, DoD Information Assurance Workforce Improvement Program.

DTMS Code Merge SOP.

AR 350-1, Army Training and Leader Development.

ADP/ADRP 7-0, Training Units and Developing Leaders.

Leaders Guide to Unit Training Management.

TRADOC Regulation, Army Learning Policy and Systems (TR) 350-70.

AR 165-1, Army Chaplain Corps Activities

AR 190-47, The Army Corrections System

7. GENERAL INFORMATION TO ALL CONTRACTORS:

7.1. The Military Correctional Complex at Fort Leavenworth, Kansas: The Military Correctional Complex (MCC) at Fort Leavenworth, Kansas consists of the United States Disciplinary Barracks (USDB), its satellite Trusty Unit (TU), and the Joint Regional Correctional Facility (JRCF). The USDB is a Level III maximum security military prison. The JRCF is a Level II medium security military prison.

7.2. Final Decision Authority: The Commander, 15th Military Police Brigade serves as the final decision authority on all matters pertaining to both prisons of the MCC.

7.2.1. Removal and Dismissal: The Commander, 15th Military Police Brigade may temporarily suspend and/or bar Contractors or Contractor employees from MCC facilities for reasonable cause. Reasonable cause includes actual or attempted violations of MCC, USDB, or JRCF policies and/or security procedures; and actions the Commander deems may threaten or compromise the security of the MCC, including the results of a Criminal History Background Check.

7.2.1.1. Temporary Suspension: If a Contractor or Contractor employees are temporarily suspended pending review, their access to MCC facilities and/or grounds is denied. Their badge is confiscated and turned into the Information System Security Office and the individual’s picture, name, rank, organization, effective date, and badge number (if applicable) is entered into the MCC Gate Program and added to the USDB/JRCF Bar Roster. Upon completion of the review by the Commander, notification will be made in writing of the results.

7.2.1.2. Permanently Barred: If the review determines the Contractor or Contractor employees shall be permanently barred from MCC facilities in the best interest of the MCC, the Contractor will be notified and the individual concerned will be permanently barred from MCC facilities and/or grounds. As applicable, the relevant licensing body shall be notified.

7.2.1.3. Re-Training: If the review determines the infraction does not warrant permanently barring the individual from MCC facilities but re-training is required, the Contractor will be notified and the individual will be re-instated once the training is completed.

7.3. Rules and Restrictions: Access to and work inside the MCC is subject to the below restrictions:

7.3.1. Prison Rape Elimination Act (PREA): All Contractors or Contractor employees shall comply with all MCC PREA Regulations, Standing Operating Procedures (SOPs), and policies. Any disclosure of sexual abuse or sexual harassment by inmates or staff on inmates will be reported to the nearest security staff member. The security and safety of all concerned parties shall be paramount.

7.3.2. Safety: All Contractors or Contractor employees shall comply with all MCC Safety Regulations, SOPs, and policies. All Contractors or Contractor employees shall immediately notify MCC staff when they observe, or are subject to safety violations. The security and safety of all concerned parties shall be paramount.

7.3.3. Physical Security: The Contractor shall submit an employee access roster to the Contracting Officer’s Representative (COR). The access roster shall be a list of all Contractor employees to include names, social security numbers, and birth dates; and/or Contractor vehicles (if applicable), to include types of vehicles, color, and license plates. The Contractor shall submit access rosters to the COR at least ten working days before their employees begin work to allow the MCC Information Systems Security Office time to conduct Criminal History Background Checks.

Criminal History Background Checks will be conducted each time the contract is renewed or an option year is awarded. The Contractor shall notify the COR in writing a minimum of ten working days in advance to add employees or equipment to the work force. The Contractor shall immediately notify the COR in writing should a Contract employee(s) need to be removed from the work force.

7.3.3.1 Background Checks. The Government reserves the right to deny Contractors or Contractor employees access to the USDB or the JRCF, should the results of a security investigation or Criminal History Background Check determine them a security risk.

7.3.3.1.1. Neither the MCC nor the Contractor shall hire or promote anyone who may have contact with inmates, and shall not enlist the services of any sub-contractor or employee who may have had contact with inmates, who –

7.3.3.1.2. Has engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution (as defined in 42 U.S.C. 1997);

7.3.3.1.3. Has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or

7.3.3.1.4. Has been civilly or administratively adjudicated to have engaged in the activity described in paragraph 7.3.3.1.3.

7.3.3.1.5. The Contractors shall not omit material instances of sexual misconduct described in 7.3.3.1.1., 7.3.3.1.2., 7.3.3.1.3., or 7.3.3.1.4. above, nor provide materially false information with respect thereto. Material omissions regarding such misconduct, or the provision of materially false information, shall be grounds for termination.

7.3.3.2. Inspection and Search: All Contractors or Contractor employees, vehicles and materials shall be subject to inspection and search upon entry into and exit from the USDB or the JRCF. Except for emergency vehicles (fire trucks and ambulances), Contractors or Contractor employees and vehicles shall be given first priority in entering and departing the USDB or the JRCF. All Contractors or Contractor employees shall obey special handling or parking instructions for equipment that could be used to breach security when idle. When USDB or JRCF Corrections Specialists search Contractor vehicles entering or leaving the USDB or the JRCF, all Contractors or Contractor employees shall exit their vehicle, shut the engine off, and open all doors and compartments.

7.4. Rules of Conduct: All Contractors or Contractor employees shall read and comply with ACC Policy Letter #17, Standards of Conduct; 15th Military Police (MP) Brigade (BDE) Regulation 190-3, Rules of Conduct; and 15th MP BDE Regulation 1-2, Prison Rape Elimination Act (PREA) in its entirety, and sign a Statement of Understanding (SOU) prior to beginning work.

7.4.1. SOU Processing: The Contractor shall attach Contractor employees’ SOU to the access rosters submitted to the Physical Security Officer in accordance with paragraph 2.33 above in order to process individual Contractor or Contractor employees for clearance.

7.4.2. Entry and Exit Points: Contractors or Contractor employees shall enter and exit the USDB or JRCF through either the Main Entrance or the West Gate.

7.4.3. Badges: Contractors or Contractor employees will either be issued Special Staff Badges, Black Contractor Badges, or Red Visitor Badges. The badge shall be worn on the outer garment at all times. Contractors or Contractor employees who lose a badge must immediately report the loss to the Physical Security Officer.

7.4.3.1. Special Staff Badges: Contractors or Contractor employees who require a Special Staff Badge to perform their duties shall attend the 15th Military Police Brigade Pre-Service and any required follow-on training before receiving their Special Staff Badge. Contractors or Contractor employees shall pick up and turn in their Special Staff Badge at the main entrance of either the USDB or the JRCF. Special Staff Badges require one form of photo identification.

7.4.3.2. Black Contractor Badges: Contractors or Contractor employees shall sign for Black Contractor badges when entering and leaving the USDB or JRCF. Black Contractor Badges require one form of photo identification.

7.4.3.3. Red Visitor Badges: Contractors or Contractor employees who do not have a Special Staff Badge or Black Contractor Badge, shall report to the main entrance of either the USDB or the JRCF and provide two forms of identification; one must be a photo identification to receive a red numbered badge. All Contractors or Contractor employees who receive a red badge will be escorted at all times while inside either facility.

7.4.4. Vehicles: Contractor vehicles shall not be permitted to enter or depart the USDB or JRCF West Gates between 1100 and 1230, except those deemed necessary to complete ongoing work. Privately-owned vehicles will not be allowed in the secure perimeter of the USDB or JRCF. Contractor or Contractor employees shall not leave vehicle keys in the ignition switch at any time the vehicle is unoccupied. Contractor or Contractor employees shall lock all unattended Contractor vehicles. Contractors or Contractor employees shall render inoperable all idle contractor vehicles, or equipment without key ignitions.

7.4.5. Conduct Inside the MCC: Once inside the secure perimeter of the USDB or JRCF, Contractors or Contractor employees shall travel only from the Main Gate entrance or the West Gate entrance to the Contractor’s work site.

All Contractors or Contractor employees shall remain at designated work sites. Correctional Specialists will escort Contractors or Contractor employees who require access to additional work sites.

7.4.6. Interaction with Inmates: Contractor or Contractor employees are not permitted to talk with inmates, except as actual work may require. Contractor or Contractor employees shall not give or accept any items from inmates at any time. If there are problems with inmates, a Correctional Specialist or the Physical Security Officer will be notified.

7.4.7. Contraband Items: The following items are contraband, and Contractor or Contractor employees shall not bring them through the Main Entrance or West Gate of the USDB or JRCF:

• Guns or firearms of any type, and their component parts, including, but not limited to, ammunition clips or magazines.

• Explosives and ammunition.

• Incendiary devices or mechanical or chemical components thereof.

• Knives (including pocketknives).

• Razor blades, or blades of any type.

• Narcotics and nonprescription drugs. This does not include a limited supply of over the counter medications (e.g., aspirin, acetaminophen, ibuprofen, cold medicines), stored in their original containers.

• Intoxicants or alcoholic beverages.

• Currency not carried on the person or contained in a purse or handbag accompanying the person.

• Cellular phones and radio transmitters (not specifically authorized by the USDB Deputy Commandant or the JRCF Deputy to the Commander, as applicable).

• Photographic equipment, including, but not limited to, cameras and film.

• Printed material and media not in compliance with MCC Regulation 28-1, Mail Screening Policy and

Procedures.

• WiFi, Bluetooth, and recording devices, including, but not limited to, MP3 players, iPods, portable hard drives, thumb drives; as well as any headphones and listening devices. Only government purchased memory storage devices may be used on government owned machines and must be approved by the Information Systems Security (ISS) Office.

• Extra clothing not worn at the job site.

• Glass containers (unless approved by the USDB Deputy Commandant or JRCF Deputy to the Commander, as applicable).

• Metal fingernail files.

• Metal eating utensils (e.g., forks, spoons, knives).

• Weight-lifting dietary supplements (e.g., creatine). This does not include a limited supply of diet or food items (e.g., Slim Fast).

• Personally owned or retained handcuff keys or picklocks.

• Tobacco of all kinds, including, but not limited to, cigarettes, cigars, cigarillos, and loose tobacco.

• Smoking-related products of all kinds, including, but not limited to, pipes, lighters, matches, e-cigarettes.

• Smokeless tobacco, including, but not limited to, chewing tobacco, snuff, pouches, etc. (even if contained in the mouth).

7.4.8. Tools: Contractor or Contractor employees shall secure all tools and equipment under lock and key at all times, unless in actual use.

7.4.9. Exceptions: The Commander, 15th Military Police Brigade may grant exceptions to the above instructions on a case-by-case basis. Contractors shall submit exception requests to specific items above to the Contracting Officer, Fort Leavenworth, KS three weeks prior to the proposal response date. If an exception is approved, all offerors in receipt of the Request for Proposal will be so notified before the proposal response date. Exceptions to these instructions after work commences will generally not be granted. However, should unanticipated circumstances require a request for exception; Contractors will submit exception requests in writing as soon as the circumstances become known; but in no case, less than three working days prior to the desired effective date of the exception.

7.5. Fort Leavenworth Access: The Contractor will be required to obtain Fort Leavenworth Access.

7.5.1. Criminal Background Checks: Employees will be subject to National Agency check for personal security clearance. Directorate of Emergency Services (DES) will determine whether an employee's presence is detrimental to security.

7.5.2. Security Requirements and Access Control Credentials: Due to increased security of Fort Leavenworth, all personnel entering the Fort must report to the Visitors Control Center (VCC) for a background check and a day pass by Investigative personnel. Individuals that are working for an approved contract for the Fort may apply for a Locally Access Credential (LAC) card that will give them extended access to the Fort without having to go thru the VCC daily. Disapproved applicants may be denied from entering the installation

7.5.3. Locally Access Credential (LAC): The Contractor shall submit the employees Local Access Credential Application Form and Fort Leavenworth Installation Access Credential Acknowledgment Statement to the USDB POC at start of employment. LAC Forms can be found on Gate Information :: Fort Leavenworth (army.mil). These LACs must be submitted to your assigned sponsor for processing. Approved applicants shall report to VCC with a form of Government issued ID to receive their LAC card. The LAC will allow temporary access to the installation and must be renewed prior to expiration. Please refer to the Garrison website for information on acceptable forms of ID. An approved LAC authorizes the individual to access the Fort through the regular DoD ID lane, but will not allow them to "escort" other non-DoD Individuals. Loss of LAC card will need to be notified to the USDB POC and reported to the DES investigative personnel immediately. Employee must resubmit for a replacement LAC card. If termination of position occurs, LAC card must be returned to KO/USDB POC immediately, for return to VCC within 5 business days of termination. Disapproved applicants may be denied from entering the installation.

7.5.4. Vehicle Operation: The Contractor and Contractor employees driving Contractor-owned or privately owned vehicles (POV) on Fort Leavenworth shall possess a valid State driver's license and insurance for both company and private vehicles. Ensure the vehicle has a valid State registration for both company and private vehicles. There will be indication of company name visible on exterior of the company vehicles.

7.5.5. Search and Seizure: All Contractor personnel and property are subject to search and seizure upon entering, while on, and leaving the installation. No Contractor employee shall be permitted on the post when such check reveals that his presence would be detrimental to the security of the post or detrimental to the mission of the organization. Removal of employees for any of the reasons stated in this paragraph does not relieve the Contractor of the requirement to provide sufficient personnel to adequately perform services required under this contract.

https://home.army.mil/leavenworth/index.php/my-fort/all-services/gate-information

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 1001 Destination Government Destination Government 2001 Destination Government Destination Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 30-MAY-2023 TO

29-MAY-2024

N/A MCC SUPPLY

MCC SUPPLY

834 SABALU ROAD

FT. LEAVENWORTH, KS 66027

W55C7F

1001 POP 30-MAY-2024 TO

29-MAY-2025

N/A MCC SUPPLY

MCC SUPPLY WAREHOUSE

834 SABALU ROAD

FT. LEAVENWORTH, KS 66027

2001 POP 30-MAY-2025 TO

30-MAY-2026

N/A MCC SUPPLY

MCC SUPPLY

834 SABALU

FT. LEAVENWORTH, KS 66027

Section G - Contract Administration Data

CLAUSES INCORPORATED BY REFERENCE

252.201-7000 Contracting Officer's Representative DEC 1991 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

W55C7F, Directorate of Pastoral Care (DPC) Military Correctional Complex Fort Leavenworth, KS 66027 (913)758-9839

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Reference B Below

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

2 in 1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0490 Issue By DoDAAC W91QF4 Admin DoDAAC** W91QF4 Inspect By DoDAAC W55C7F Ship To Code W55C7F Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) W55C7F Service Acceptor (DoDAAC) W55C7F Accept at Other DoDAAC ____ LPO DoDAAC ____ DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact. TBD

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Marilee E. Drennan, marilee.e.drennan.civ@army.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Section H - Special Contract Requirements

LOCAL INSTRUCTIONS

RESPONSIBILITY FOR ADMINISTRATION OF CONTRACT

a. The Contracting Officer is responsible for the administration of this contract. The Contracting Officer alone is authorized to the extent indicated in the contract to take action on behalf of the government which results in changes in the terms of the contract, including deviations from specifications, details and delivery schedules. Communications pertaining to contractual administrative matters will be addressed to the Contracting Officer. No changes in or deviation from the scope of work shall be effected without a written modification to the contract executed by the Contracting Officer. Delivery/Task orders will be issued by the Contract Administration Division.

b. No oral statement of any person will in any manner or degree, modify or otherwise affect the terms of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract, and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer.

c. All matters pertaining to Government administration of this contract should be directed to:

ATTN: Marilee E. Drennan, Contract Specialist MICC Ft. Leavenworth 535 Kearny, Bldg 338

FORT LEAVENWORTH, KS 66027-1417

TELEPHONE NUMBER: 913-684-1630

FAX NUMBER: 913-684-1610

E-MAIL: marilee.e.drennan.civ@army.mil

OR

ATTN: Robert M. Parvin, Contracting Officer MICC Ft. Leavenworth 535 Kearny, Bldg 338

FORT LEAVENWORTH, KS 66027-1417

TELEPHONE NUMBER: 913-684-1624

FAX NUMBER: 913-684-1610

Email. robert.m.parvin.civ@army.mil

LEGAL PUBLIC HOLIDAYS

Normal Working Hours: The Contractor shall schedule delivery or service hours to coincide with the working hours of the military installation, 7:30am to 4:00pm, a normal 5-day, 40 hour week, Monday through Friday, except legal holidays which include the following –

Federal Government holidays are:

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day last Monday of May Juneteenth 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November mailto:marilee.e.drennan.civ@army.mil mailto:robert.m.parvin.civ@army.mil

Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday.

KANSAS SALES AND USE TAX – Notwithstanding any other provisions of the contract, the contract price excludes the Kansas retailer's sales tax and compensating (use) tax on all sales of tangible personal property or services purchased by the Contractor or subcontractors for the sustainment, restoration, or repairs of buildings or other projects called for by this contract. In accordance with Kan. Stats. Anno. Sec 79-3606(e), the Contracting Officer will upon request from the Contractor obtain from the State and furnish an exemption certificate for this project for the use by the Contractor and subcontractors in the purchase of materials for incorporation in the project and of services. The Contractor and the subcontractors shall furnish the number of such certificate to all suppliers from whom such purchases are made, and the suppliers shall execute invoices covering the same bearing the number of such certificate.

Pursuant to a 1977 amendment to K.S.A., 1976 Supp., 79-3606(e), effective 1 July 1977, the Contractor is required to retain all invoices for a period of 5 years during which time these invoices are subject to audit by the Kansas Director of Taxation. Upon completion of the project, the Contractor shall complete the Project Completion Certificate (Form STD 77, REV. 6/77) in duplicate, returning one copy to the Contracting Officer, and forwarding the other to the Kansas Director of Taxation.

SAVE HARMLESS AND INDEMNITY AGREEMENT- The contractor shall save and keep harmless and shall indemnify the government against any and all liability, claims, demands and costs, of whatever kind and nature, for injury to or death of any person or persons and for loss or damage to any property (government or otherwise) occurring in connection with or in any way incident to or arising out of performance by the contractor. The contracting agency has discretion to offer for competition a proposed contract that imposes maximum risks on the contractor and minimum burdens on the agency.

CONDUCT OF EMPLOYEES – The contractor is fully responsible for the performance and conduct of their employees at all times while on or off post in the performance of services when in performance under this contract.

Daily courtesies, to include customary greetings or professional interactions with Government employees are expected of the Contractor and their employees. The contractor shall not allow any employee to perform work under this contract while under the influence of alcohol, drugs, or any other incapacitating agent. Military police and other law enforcement personnel on post have the right to deny entry to post or remove from post any contractor employee for misconduct, which endangers the health or safety of people or property, or for reasons of security. Health and safety compliance of contractor provided and contractor worn Personal Protective Equipment (PPE). At such time where a PPE posture mandated for installation personnel, all contract employees shall observe the same policies while prosecuting work on the installation.

The Post Commander may bar any individual from entering the post under the authority of 18 U.S.C. 1382.

Removal from post of a contractor employee in accordance with the above shall not relieve the contractor from the requirements to meet all of the terms and conditions of the contract; nor shall such removal be grounds for the contractor to file a claim.

SCHEDULE OF VALUES (Invoicing and Payments authorized via WAWF) – Contractor Project Managers are responsible submit a “Schedule of Values (SOV)” to the Contracting Officer Representative for each individual awarded project that outlines acceptable milestones of payment for each awarded Task Order that is not otherwise going to be invoiced 100% at completion. The SOV is intended for longer term projects that are more than 30 days in duration that include long lead times for order of equipment. While the percentage of acceptable invoicing on milestones can vary, the contractor may not invoice for greater than 90% of any project until full completion.

ADVERTISING ON CONTRACTOR VEHICLES – Advertising displayed on Contractor vehicles is permitted provided that the advertising is so worded as not to imply Army or United States…