Combined SSN NOI.docx

NIST-SS26-CHIPS-076

6640 / 811210 Electronic and Precision Equipment Repair and Maintenance (service)

Primary POC: Liz Timberlake (Elizabeth.timberlake@nist.gov) Secondary POC: Donald Collie (Donald.collie@nist.gov)

Title: Parts and Repairs to Sapphire Laser

BACKGROUND

***THIS IS A COMBINED SOURCES SOUGHT NOTICE AND NOTICE OF INTENT TO SOLE SOURCE***

The National Institute of Standards and Technology (NIST) is seeking information from sources that may be capable of providing repairs to a Sapphire Laser. If no alternate sources are identified, the Government intends to issue a Sole Source Award to Thomas Laser Consultancy (10 Ruskin Terrace, Glasgo, UK G12 /DY) under the authority of FAR 12.102(a) only one reasonably found source. The North American Industry Classification System (NAICS) code for this acquisition is 811210.

NIST has a need for repairs to a sapphire laser that meets or exceeds the following draft minimum specifications:

The Contractor shall provide repairs that meet the following minimum specifications:

The Contractor shall provide all parts, labor, material, services, and provide a cost estimate for the repair.

The Contractor shall provide a worst-case price quotation to repair the existing system in accordance with the following minimum requirements:

1. All parts shall be approved for use with the instrument by the Original Equipment Manufacturer (OEM). The Contractor shall only employ tools, parts, instruments, test apparatus, methodologies, techniques, and practices approved for use with the instrument by the manufacturer. The service protocols and instrument specifications shall be adhered to at all times.

2. The standard 1-year warranty for parts and labor shall apply to all work performed by the Contractor after NIST acceptance of the work.

3. The Contractor is responsible to obtain all parts that may be required (as indicated in item 3 above) for all repairs. The Contractor shall make a commercially reasonable effort to secure parts within 72 hours after identifying the need for a replacement part for the covered equipment.

4. Any parts or components removed for replacement shall become the property of the Contractor unless otherwise agreed to by the parties. The Contractor shall assume liability for all parts removed from the NIST campus.

5. Shipping cost to NIST, 100 Bureau Drive, building 222, Room B149, Gaithersburg, MD shall be included in the repair price.

Reporting Requirements and Deliverables The Contractor shall submit a field service ticket with the repaired item upon its return to NIST. The service ticket shall include the following:

Model number.

Serial number.

Description of service performed.

Name and quantity of any parts that were repaired.

Name and quantity of any parts that were replaced.

Diagnostic test results or narrative summary demonstrating that the instrument is meeting the performance standards.

Any additional comments or recommendations.

Printed name and signature of service person Signature block for NIST personnel accepting the services rendered

NIST conducted market research from December through January 2026 by attending conferences, speaking with colleagues, performing internet searches, and speaking with vendors to determine what sources could meet NIST’s minimum requirements. The results of that market research revealed that only Thomas Laser Consultancy appears to be capable of meeting NIST’s requirements.

HOW TO RESPOND TO THIS NOTICE

In responding to this notice, please DO NOT PROVIDE PROPRIETARY INFORMATION. Please include only the following information, readable in either Microsoft Word 365, Microsoft Excel 365, or .pdf format, in the response. Submit the response by email to the Primary Point of Contact and, if specified, to the Secondary Point of Contact listed at the bottom of this notice as soon as possible, and preferably before the closing date and time of this notice.

· Provide the complete name of your company, address, name of contact for follow-up questions, their email, their phone number and, if your company has an active registration in https://sam.gov, your company’s Unique Entity ID (UEI).

· Details about what your company is capable of providing that meets or exceeds NIST’s minimum requirements.

· Whether your company is an authorized reseller of the product or service being cited and evidence of such authorization.

· Identify any aspects of the description of the requirements in the BACKGROUND section above that could be viewed as unduly restrictive or create unnecessary barriers that adversely affect your firm’s ability to fully participate in a procurement for such services and explain why. Please offer suggestions for how the requirements could be organized or structured to encourage the participation of small businesses.

· For the NAICS code

· Indicate whether your company is (a) a small business or (b) other than small business. See the Table of Small Business Size Standards and the associated .pdf download file for small business size standards and additional information.

· If you believe the NAICS code listed in this notice is not the best NAICS code for the type of product addressed in this notice, identify an alternative NAICS code that you believe would be more appropriate for the planned procurement.

· If your firm has existing Federal Supply Schedule contract(s) or other contracts for products or services against which the Department may be able to place orders, identify the contract number(s) and other relevant information.

· Describe your firm’s experience (as a prime, subcontractor, or consultant) providing the products or services described in Background section.

· Provide any other information that you believe would be valuable for the Government to know as part of its market research for this requirement.

· Please let us know if you would like to engage to get a better understanding of the requirement or need additional information about the Government’s requirement for the products or services described in the Background section.

QUESTIONS REGARDING THIS NOTICE

Questions regarding this notice may be submitted via email to the Primary Point of Contact and the Secondary Point of Contact listed in this notice. Questions should be submitted so that they are received by 12:00pm Eastern Time on February 11, 2025. Questions will be anonymized and answered via sources sought notice amendment following the question submission deadline.

IMPORTANT NOTES

The information received in response to this notice will be reviewed and considered so that the NIST may appropriately solicit for its requirements in the near future.

This notice should not be construed as a commitment by the NIST to issue a solicitation or ultimately award a contract.

This notice is not a request for a quotation. Responses will not be considered as proposals or quotations.

No award will be made as a result of this notice.

NIST is not responsible for any costs incurred by the respondents to this notice.

NIST reserves the right to use information provided by respondents for any purpose deemed necessary and appropriate.

Thank you for taking the time to submit a response to this request!