Combined SS Catered Meals 15 Sep 2021.docx

KENTUCKY NATIONAL GUARD (KYNG) COMBINED SYNOPSIS/SOLICITATION FOR CATERED AND BOXED MEALS BLANKET PURCHASE AGREEMENT

1.0 Synopsis.

This is a combined synopsis solicitation for commercial items prepared in accordance with the format in Subpart 12.6, using Simplified Acquisition Procedures under the test program for commercial items found at FAR 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number W912KZ-21-Q-0002 is being issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-06 effective 10 September 2021 and DFARS Change Notices 07/09/2021. This acquisition is utilizing NAICS code 722320 Caterers with the small business size standard being $41.5M. This acquisition currently has no Defense Priorities and Allocations System (DPAS) ratings. This acquisition currently has no Defense Priorities and Allocations System (DPAS) ratings.

1.1 Eligibility for Award.

Notice to Offerors:

Kentucky National Guard intends to award as many BPAs as necessary in order to cover all the locations throughout the state.

Each BPA will have up to a five (5) year ordering period with a combined ceiling of up to $2,500,000.00. The ceiling of each agreement can be increased or decreased at any time by the Contracting Officer (KO) via a bilateral modification to meet current and future requirements. Such instances can include pandemics, natural disasters, and any other reason the Government determines the need for increased or decreased meal accommodations are needed.

Funding is not assigned to the BPA. The Government will only be obligated to the extent of calls placed against an awarded BPA. BPA calls will be competed among BPA awardees with food catering services in the desired area by requesting quotes. The call will then be placed based on the quote that is most advantageous to the Government..

The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Offerors must have a current registration in the System for Award Management (SAM) at https://www.sam.gov as of the date quotes are due. Offerors must maintain a current registration in SAM for the entire duration of the BPA in order to eligible for Calls and to facilitate disbursement of payments. Offerors shall ensure all representations and certifications are current in SAM as a condition of award.

1.2 Set Aside.

Any awards resulting from this solicitation will be made using a cascading set-aside order of precedence In accordance with FAR Subpart 19.502-2 Total Small Business Set-Aside Procedures, any awards under this solicitation will be made on a competitive basis first to small business concerns in accordance with FAR 19.502-2.

1.3 QUOTE PREPARATION INSTRUCTIONS:

To ensure timely and equitable evaluation of Quotes, offerors shall adhere to the following instructions in preparing their quote. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offeror being ineligible for award. Offerors shall clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

Quote Size:

Quotes shall be submitted on company letterhead, and page size shall be 8.5 x 11 inches. Pages may be single or double-spaced. The text size shall be no less than Times New Roman 10 point. Use at least 1-inch margins on all sides of each page. Pages shall be numbered sequentially. If there are discrepancies in page counts between paper and electronic submittals, the paper version shall take precedence. Quotes shall not exceed 20 pages in length. Fewer pages is preferable.

Tables, Charts, Graphs, and Figures:

Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 by 17 inches in size when printed. Foldout pages shall fold entirely within the volume, and count as two (2) pages. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics, and not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 8 point.

1. 4 Evaluation.

Award of a BPA shall be made on the basis of Low Price. An award of a BPA will be made to the contractor(s) who offer the lowest rate pricing that does not exceed the maximum allowable rates for meals. Issuance of BPA calls shall be made on the basis of established BPA rates from a contractor that is most advantageous to the Government, can service the location of the requirement, and whom has the capability to fulfill the requirement within the time period necessary.

1.5 Orders.

Upon issuance of a Blanket Purchase Agreement, the Contractor may process orders under this BPA through the issuance of a BPA call by an authorized caller or KO within the Contracting Office.

The BPA call may include a Delivery Schedule which will break out the units serviced by a particular call, points of contact for the requirement, locations to be served, projected dates of services and projected numbers of meals authorized by the call. A BPA call may be issued to support the organizational requirements over a multiple month period of performance.

1.6 Payment by Government Purchase Card (GPC).

Purchases under this Blanket Purchase Agreement may be made by Government Purchase Card (GPC) as an alternate form of payment when authorized. Terms established by Contractor’s Blanket Purchase Agreement shall be the same regardless of payment method. Advancement of charges is not authorized. Contractor shall not charge the Government prior to delivery of goods or rendering services. Charges shall be made on or after the date of delivery and consolidated into one charge for the total amount. (This paragraph is subject to revision or revocation)

1.7 Invoices.

An itemized invoice shall be submitted electronically through Wide Area Workflow (WAWF) located at https://piee.eb.mil/piee-landing/ for each BPA call received when services are performed. If the BPA call covers multiple units and/or multiple months of performance; The Contractor is authorized to submit multiple invoices against the BPA call by Contract Line Item Number (CLIN). When the Contractor is submitting an invoice in WAWF, it is critical that the Contractor does not check final invoice against a Contract Line Item Number or the BPA call unless it is the final invoice they will submit against that particular BPA call. Failure to do this may result in delay of payment. In addition, draft paper invoices will be emailed to the “Authorized Caller” and Government Technical Monitor (GTM) that initiates the services with the Contractor. This is to clear up any discrepancies prior to the invoice being entered into WAWF and to help facilitate receipt of services by the Government. Paper Invoices shall contain the following minimum information:

1.8 Electronic Invoicing through Wide Area Workflow (WAWF).

To meet compliance with DFARS 252.232-7003, Electronic Submission of Payment Requests, all Contractors must submit requests for payment (invoices) through WAWF. Additional information and registration for WAWF can be completed online at https://piee.eb.mil/piee-landing/. Payment will be made by DFAS office designated in the BPA. All payments on BPA Calls will be made by electronic transfer of funds (EFT). The Government will make payment through WAWF upon satisfactory completion of work and proper invoice that permits certification for payment.

1.9 Payment.

Upon verification of invoices / charges submitted through WAWF by authorized KYNG personnel, the invoice will be paid by Electronic Funds Transfer (EFT) IAW the Prompt Payment Act as the primary form of payment, but may be made by GPC when authorized.

Price Breakout Schedule:

PRICE SCHEDULE

Attachment A

Location: _________________________________________ Price Schedule, Date

Year 1 (Anticipated 30 September 2021 – 29 September 2022) Item 0001: Catered Breakfast Meal $_______________ (per meal) Item 0002: Catered Lunch Meal $_______________ (per meal) Item 0003: Catered Box Lunch Meal $_______________ (per meal) Item 0004: Catered Dinner/Holiday Meal $_______________ (per meal)

Year 2 (Anticipated 30 September 2022 – 29 September 2023) Item 1001: Catered Breakfast Meal $_______________ (per meal) Item 1002: Catered Lunch Meal $_______________ (per meal) Item 1003: Catered Box Lunch Meal $_______________ (per meal) Item 1004: Catered Dinner/Holiday Meal $_______________ (per meal)

Year 3 (Anticipated 30 September 2023 – 29September 2024) Item 2001: Catered Breakfast Meal $_______________ (per meal) Item 2002: Catered Lunch Meal $_______________ (per meal) Item 2003: Catered Box Lunch Meal $_______________ (per meal) Item 2004: Catered Dinner/Holiday Meal $_______________ (per meal)

Year 4 (Anticipated 30 September 2024 – 29 September 2025) Item 3001: Catered Breakfast Meal $_______________ (per meal) Item 3002: Catered Lunch Meal $_______________ (per meal) Item 3003: Catered Box Lunch Meal $_______________ (per meal) Item 3004: Catered Dinner/Holiday Meal $_______________ (per meal)

Year 5 (Anticipated 30 September 2025 – 29 September 2026) Item 4001: Catered Breakfast Meal $_______________ (per meal) Item 4002: Catered Lunch Meal $_______________ (per meal) Item 4003: Catered Box Lunch Meal $_______________ (per meal) Item 4004: Catered Dinner/Holiday Meal $_______________ (per meal)

PERFORMANCE WORK STATEMENT (PWS)

FOR

Catered and Boxed Meal Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 4.0 as Government Furnished, to perform Catered and Boxed Meal Services, as defined in this PWS.

1.2 Background: The United States Property and Fiscal Office (USPFO) for Kentucky intends to establish multiple Blanket Purchase Agreements (BPA’s) for the preparation, delivery, and serving of prepared meals to support units throughout the State of Kentucky for training requirements throughout the year. The Government’s intent is to establish BPA’s to facilitate KYNG units training cycle throughout the State of Kentucky for a base period of five (5) years. The Government is obligated only to the extent of authorized purchases actually made under this BPA. The master BPA will not obligate any funds. Funds will be obligated by the individual BPA calls made against this master BPA. There will be no minimum purchase required under this BPA.

1.3 Period of Performance (PoP): The Period of Performance shall be a five (5) year ordering period.

1.4 General Information:

1.4.1 Place and Performance of Services: As the focus of this requirement is to provide catered meals in support of Kentucky National Guard requirements, the contractor shall ensure that they have access to Government facilities or non-Government facilities to provide catered meal or box lunch services as required. The contractor shall support catered meal and boxed meal services as required in each individually award BPA call. Support may at times be required on recognized US holidays, weekends or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be, at all times, clearly defined and coordinated with the contractor prior to and during award execution. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. The contractor management shall ensure at all times that supporting facilities maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

1.4.1.1 The typical place and performance area will be within the geographical boundaries of Kentucky. Technical exhibit 3 reflects the geographic regions that have been established to allow for any interested parties to propose and focus on an area that is geographically more efficient to manage.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of the BPA Call.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor will typically not perform services on these days unless a unit’s mission requires performance:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS).

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.4.1 If minimum standards are not being met by the contractor, the Contracting Officer will discuss the non-conforming supplies or services with the contractor and attempt to remedy the situation.

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1. Post Access. The various facilities to include Readiness Centers, Training Sites and Boone National Guard Center are Closed Posts and only those persons granted permission may enter. Access to any Kentucky National Guard facilities will be denied to anyone with a previous ban to any Government facility, the inability to produce a State or Federal Government picture identification, wanted by federal or state law enforcement authorities, convicted of any felony, convicted of any violation with regards to firearms or explosives, convicted of any violation with espionage, treason, terrorism, murder, sexual assault, robbery, rape, child molestation, and drug possession.

1.4.5.2 For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a government representative).

1.4.5.3 Reserved

1.4.5.4 Reserved

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Reserved

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, GTM and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the GTM, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Reserved

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Reserved

1.4.13 Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Reserved

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Government Technical Monitor (GTM): An employee of the U.S. Government designated by the Requiring Activity (RA) to monitor contractor performance. Such designation will be prior to any awarded call. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Food Handlers: Food service personnel, who work where unsealed food or drink is handled, processed, prepared, or served, and who touch food or food contact surfaces in any way.

2.1.7 Leftovers: Leftovers are unserved portions of any item prepared for a specified meal period.

2.1.8 Meal Serving Hours: Hours the Government requires the caterer to be open for services.

2.1.9 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.10 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.11 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.12 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.13 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.14 Subsistence. Food items, including beverages and condiments.

2.1.15 Subsistence-in-Kind (SIK). Food furnished to enlisted personnel at Government expense, instead of a monetary allowance.

2.1.16 Supplies. Expendable items such as paper and paper products, utensils and tableware.

2.1.17 Trash/Garbage. Any non-salvageable waste material other than rocks, or dirt. The waste material includes metal, paper, glass, cardboard, floor sweepings, cartons, food waste, and similar spent materials.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: None

3.2 Materials: None

3.3 Equipment: None

3.4 Services: None

3.5 Utilities: All utilities in a Government or State facility will be available for the contactor’s use in the performance of this contract when the service location is a Government or State facility currently in us by the KYNG. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 4.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 2.1.

5.0 Requirements:

5.2 Food Safety Responsibilities.

5.2.1. No person afflicted with, or a carrier of, a communicable disease shall be permitted in any room where products are prepared, manufactured, or otherwise handled. No person who has a discharging or infected wound, sore, or lesion on hands, arms, or other exposed portion of the body shall work in any capacity resulting in contact with the processing or handling of products, containers, or equipment used in the production of meals. Where health authorities require health certificates, said certificates shall be kept on file at the Contractors place of business and reviewed by the GTM upon request. All personnel employed or subcontracted for by the Contractor shall receive appropriate training in proper food handling techniques and food protection principles and shall be cognizant of the danger of poor personal hygiene and unsanitary practices.

5.2.2. Cleanliness. All employees shall wash their hands before beginning work and upon returning to work after using restroom and or personal hygiene facilities, eating, smoking, or otherwise soiling their hands. They shall keep their hands clean and follow acceptable hygienic practices while on duty. Eating, expectorating, or use of tobacco in any form shall be prohibited in each room and vehicle where food products or supplies are prepared, stored, served or otherwise handled. Personnel shall not wear unsecured jewelry. All persons engaged in receiving, testing, processing, manufacturing, packing, or handling food products shall wear clean unstained clothing. Hair nets, headbands, caps, beard nets, or other effective hair restraints to effectively cover hair shall be worn so as to prevent contamination of food and food contact surfaces. Employees’ personal effects shall not be stored in food production or serving areas. Employees’ shall use gloves approved for food preparation.

5.2.3. Vehicles and preparation facilities shall be constructed and operated to protect contents from contamination or deterioration. Vehicles used for transporting food items shall be kept clean and in good repair.

5.2.4. The contractor will ensure there are proper hand-washing facilities available and supplies necessary for personal hygiene, to include soap, paper towels, and waste receptacles, at all times in sufficient quantity to accommodate the number of Contractor personnel using the facility.

5.2.5. The Contractor will ensure that all Contractor personnel preparing or serving catered or boxed meals are 18 years or older and have a food handler’s permit as required by the County or State Health Department.

5.2.6. Food shall be prepared, transported, maintained, and served in accordance with Army Regulation 40-657 Veterinary/Medical Food Safety, Quality Assurance, and Laboratory Service dated 01/21/2005, and TB MED 530 Tri-Service Food Code dated 03/01/2019. Copies of which are available online at https://armypubs.army.mil/

5.3 Terms of BPA.

5.3.1. The contractor shall provide and deliver catered and/or boxed meals to the Kentucky National Guard (KYNG) on an as needed basis. The performance standard and requirements for these services include the following responsibilities:

5.3.1.1. Breakfast Meal Requirement. The breakfast meal shall, at a minimum, include the classes of foods and servings per person and should adhere to nutritional guidelines, according to DA PAM 30-22, Section 3-76 Menu service and menu standards, and recipes outlined at Choosemyplate.gov. Contractor shall provide, when required and identified in each call, alternate meals to meet the needs of soldiers who have special dietary needs in the kinds and quantities ordered by the Government.

5.3.1.2. Lunch, Dinner and Holiday Meal Requirement. The lunch, dinner and holiday meal shall, at a minimum, include the classes of foods and servings per person and should adhere to nutritional guidelines, according to DA PAM 30-22, Section 3-76 Menu service and menu standards, and recipes outlined at Choosemyplate.gov. Contractor shall provide, when required and identified in each call, alternate meals to meet the needs of soldiers who have special dietary needs in the kinds and quantities ordered by the Government.

5.3.1.3 Boxed Lunch Meal Requirement. According to DA PAM 30-22, Section 3-76 Menu service and menu standards, and recipes outlined at Choosemyplate.gov. Contractor shall provide, when required and identified in each call, alternate meals to meet the needs of soldiers who have special dietary needs in the kinds and quantities ordered by the Government. The boxed lunch meal, at a minimum, includes the following classes of foods and servings per person:

Note: Each portion will include 115g to 225g Carbohydrate per meal per soldier (10g of which is fiber) 23g to 45g Protein per meal per soldier; 6g to 40g Fat per meal per soldier to average 10% of total calorie per menu (at least 6g of which is omega fatty acid or linoleic acid; 3mg to 6mg of iron per meal per soldier. Meals should not be less than 850 calorie per soldier offered. (Carbohydrate 4 cal/g, Protein 4 cal/g, Fat 9 cal/g.

5.4. Menu Planning and Coordination of Services:

5.4.1. Coordination to include menu planning and selection, quantities ordered, time and place of delivery, shall be coordinated between the Contractor and the ordering unit POC, which may be the Government Technical Monitor (GTM), unit supply personnel, or other designated Government employee. Menu planning shall include meals for soldiers with special dietary needs, and it is the responsibility of the ordering unit to determine the nature of any special needs and order appropriate quantities of meals required to provide for these soldiers. The ordering POC may request from a Contractor specific information about the menu items offered as needed to make informed choices, including but not limited to use of ingredients related to common allergies or whether fruit, vegetables, or eggs supplies are fresh, frozen or canned. At no time shall the Contractor accept any changes that will exceed the authorized BPA price per meal or the terms and conditions in the BPA unless authorized by the Contracting Officer.

5.4.2 Quantities of meals ordered are generally based on preliminary estimates which are subject to change as the government’s requirement changes or becomes more certain. Projected dates of services to be performed are subject to change during the month. A Forty-Eight (48) hour notice is the default minimum time frame to place meal orders or changes to be submitted to a Contractor from ordering points of contact, to include cancellation, decreases and increases to meal quantities required.

5.5. Delivery and Serving of Meals:

5.5.1. All meals are to be prepared, delivered and served by the Contractor when catering services are requested at the catered meal rate.

5.5.2. The KYNG does not have enough qualified / certified personnel to serve the prepared meals in all locations. Therefore, it will be the responsibility of the Contractor to set up and serve the prepared meals to the soldiers when using the catered meal rate. All servers shall be licensed food handlers in accordance with the laws of the State of Kentucky. Contractor shall submit certification and copy of license to the Government yearly or as updates/changes occur. All personnel shall wear appropriate attire for food service and preparation. Shorts and sandals are prohibited. Contractor shall provide all condiments, paper products to include, but not limited to plates, cups, napkins, etc. and shall include utensils and other expendables as necessary.

5.5.3. The Contractor may offer a reduced rate for meals when delivery and/or serving of meals is not required. When the Contractor’s reduced meal rate is requested, there are two options:

5.5.3.1 Government Pickup. Kentucky National Guard personnel will be responsible for picking up meals with its own transportation at the Contractor location and providing its own food servers and flatware (paper plates, cups, napkins, and utensils, etc) at the dining location. Government will be responsible for cleaning and returning any serving containers to the Contractor. Contractor will still provide condiments as necessary.

5.5.3.2 Contractor Delivery Only. Contractor will deliver meals to the dining location but will not provide servers or flatware. Government will be responsible for cleaning and returning any serving containers to the Contractor. Contractor will still provide condiments as necessary.

5.6. Reduced Meal Rate.

5.6.1. If the Contractor intends to offer reduced meal rates that differ from the rates offered in Section 6.0. PRICING OF BPA. They may list those rates in Attachment B. These rates will not be evaluated as part of the quote, but will be added to the resulting BPA.

5.6.2. Delivery Requirements: Contractor will be fully responsible for the travel and all expenses for their staff. Travel is only limited to all and any duty station within the State of Kentucky. The contractor must understand that no personal and/or travel expenses will be reimbursed and will be the complete responsibility of the contractor.

5.7. Clean-up

5.7.1. For onsite catering requirements, Contractor will be solely responsible for cleaning up all areas and government facilities used for the purpose of serving food, including but not limited to the serving lines or tables. Facilities used by the Contractor for the serving of meals will be subject to inspection for cleanliness prior to Contractor’s release from site.

5.7.2. Contractor is not responsible for clean up at the dining location when using the reduced meal rate or using the boxed lunch option.

5.8. Disposition of Leftover Food:

5.8.1. Food prepared and delivered but not served (leftover food) is the property of the Government. Leftovers shall be disposed of in whole or in part as directed by the GTM in one or more of the following ways:

(1) Food shall be left onsite for Government use.

(2) Food shall be donated to a qualifying charity in the locality as directed by FAR Part 52.226-6.

(3) Food which by its quantity or character cannot be donated shall be disposed of as waste.

5.9. Authorized Changes.

5.9.1. Changes to the BPA must be made through the Kentucky National Guard Purchasing and Contracting Office. Contact Information for the Contracting Officer is: USPFO for Kentucky, Attn: Stephen D. Ramsey, 120 Minuteman Parkway, Frankfort, Kentucky 40601. Phone 502-607-1390, Email: stephen.d.ramsey4.civ@mail.mil.

6.0. Pricing of BPA

6.1. Rates may not exceed the current allowable rates for meals as follows: Breakfast $5.95, Lunch/Box Lunch $7.95, Dinner $10.50 and Holiday $10.50 per meal. However, if an economic price adjustment is implemented by the State Food Management Board that adjusts the allowable rate higher during the Period of Performance for the BPA, the Contractor may propose new rates that do not exceed the updated allowable rate which reflects the economic price changes for the State.

7.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

AR 30-22 sec 3-58, 3-59

DA PAM 30-22 sec 3-77 (c)

http://www.quartermaster.army.mil/ or Human Performance Resource Center http://hprc-online.org

The Army’s Buyer Guide; Menus should be seasonal and may be a cycle type, a restaurant type, or a combination of both. Base the decision on the type of menu used on Soldier/customer needs and Army standards found in the Army Buyer’s Guide (available at http://www.quartermaster.army.mil)

TM 10–412, and DOD menu and nutrition standards.

AR 30-22 Army Food Program

TB MED 577 Sanitary Control and Surveillance of Field Water Supplies

Army Publishing Directorate

Federal Acquisition Regulation

Defense Federal Acquisition Regulation Supplement

DoDM 5200.2 Regulation 5200.02 Procedures for the DoD Personnel Security Program (PSP)

Army Directive 2014-05 Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors

AR 190-13

The Army Physical Security Program

DoD 5400.11 Department of Defense Privacy Program

DoD 5400.11-R Department of Defense Privacy Program

DoDD 8140.01 Cyberspace Workforce Management 08/11/2014 (Change 1:

07/31/2017)

DoD 8570.01-M Information Assurance Workforce Improvement Program

AR 25-2

Information Assurance

AR 530-1

Operations Security

DoD 5220.22-M National Industrial Security Program Operating Manual 02/28/2006 (Change 2: 05/18/2016)

AR 381-12

Threat Awareness and Reporting Program (TARP) (Section II, ¶ 2-4.b)

ATTP 4-41 Army Field Feeding and Class I

7.1 Applicable Forms: Forms applicable to the PWS are listed below:

I-9 Employment Eligibility Verification

DD 441

Department of Defense Security Agreement

DD 250

Material Inspection and Receiving Report

8.0. Submission of Quotes

8.1. The Government anticipates making award without discussions. Therefore, Offeror should submit their best and final offer to include any alternate quotes. The Contractor must ensure that all components of their pricing and technical quote are included in their submission. The Government reserves the right to make an award of BPA(s) solely on initial quotes received. Offerors bear the burden of ensuring that quotes (and any authorized amendments and samples) reach the designated office on time and should allow a reasonable time for e-mail transmissions to be completed. All pages of the quote must reach the office before the deadline specified in this solicitation. The Contractor bears the risk of non-receipt of mailed or electronically transmitted quotes and should confirm receipt. Late or incomplete quotes will not be considered.

8.2. Submit quotes to Stephen.D.Ramsey4.civ@mail.mil per the instructions in the SAM.GOV posting. All quotes shall be good for at least 90 days until award of the BPA. The due date of quotes will be listed in the SAM.GOV posting.

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

conforming to the hygienic practices outlined in the Master BPA

2.1.6; 5.2.5; 5.5.2 Food Handlers Permit

The contractor shall ensure that all staff that handle food have the required State or County Food Handlers permit that is active.

TECHNICAL EXHIBIT 2

Deliverables Schedule

TECHNICAL EXHIBIT 3

Geographic Service Regions

9.0 Provisions and Clauses:

The following Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) provisions and clauses are applicable to this solicitation: