Combined Solicitation CSL Futures Lab W91QF022Q1008.pdf

Combined Synopsis/Solicitation for CSL Futures Laboratory Technician 22-27 at the U.S. Army War College (USAWC), Carlisle Barracks, PA.

The solicitation number is W91QF022Q1008. The solicitation is issued as a Request for Quotation (RFQ) pursuant to FAR 13.5.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005- 101 effective 26 October 2018 and Defense Federal Acquisition Regulation Supplement (DFARS). The complete text of any of the clauses and provisions may be accessed in full text at https://www.acquisition.gov/.

The associated NAICS code for this procurement is 611310 and the small business size standard is $30M.

The Product Service Code is U006. The description of all requirements is in the Performance Work Statement (PWS) to follow.

Quotes are due No Later Than (NLT) 9/19/2022 at 7:00 AM EDT. Quotes shall be emailed to the POCs for this requirement, Contract Specialist Bethany Flynn at bethany.l.flynn.civ@army.mil and Contracting Officer Kevin Kauffman at Kevin.l.Kauffman.civ@army.mil. All questions shall be submitted via e-mail to the POCs for this requirement and they will be responded to on an amendment to this solicitation.

Questions should be submitted by 9/6/2022 at 7:00 AM EDT. Questions submitted after that date may not be addressed.

All vendors submitting a quote must be registered in the System for Award Management (SAM).

Quoters must include a completed copy of the following provisions with its quote unless this information has been included in their System for Award Management (SAM) registration. Quoters are not required to re-submit the information if it is already in SAM.

52.212-3 (with ALT I), Offeror Representations and Certifications -- Commercial Items 52.219-1, Small Business Program Representations– Alternate I 52.204-26 Covered Telecommunications Equipment or Services- Representation (MUST BE the

Oct 2020 version!) If one or both of the answers is/are ‘Does’, add:

*52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment (Oct 2020) **Only if you answered “Does” in 52.204-26. **

The following FAR clauses and provisions also apply to this acquisition.

The clause at 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020), applies to this acquisition.

The provision at 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition (See attachment for Addendum)

The provision at 52.212-2, Evaluation -- Commercial Items, applies to this acquisition (See attachment for Addendum).

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

The clause at 52.212-5 DEV, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition.

Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449.

Additionally:

1. All information on the solicitation must be filled out completely and returned. Incomplete submissions will be determined not in conformance to the Solicitation and may be rejected.

2. Please be sure to read the entire solicitation for sections that require vendor information to be submitted.

3. All contractors must be actively registered in SAM in order to receive a Department of Defense contract (See DFARS 252.204-7004 ALT A). Registration information can be obtained at the following website: https://sam.gov/ . Contractors are advised to register upon receipt of this solicitation since there is a time lag between registration and registration availability. No payment is required to register for SAM, but a notarized letter will be required. Any site requiring payment is a third-party site that will do the registration for you.

4. Quotes which are unrealistic in terms of technical or unrealistically low in price will be deemed reflective of an inherent lack of technical competence or indicative of a failure to comprehend the complexity of the proposed contractual requirement and may be rejected.

W91QF022Q1008

Section SF 1449 - CONTINUATION SHEET

PWS

U.S. Army War College Performance Work Statement

Futures Lab Technician Support

1. GENERAL INFORMATION.

1.1. Background. The U.S. Army War College (USAWC) educates and develops leaders for service at the strategic level while advancing knowledge in the global application of Landpower. The USAWC supports the U.S. Army’s Futures efforts by incorporating Futures related issues into curriculum, strategic thought, discussion, and advancement of knowledge. USAWC will engage strategic leaders to increase their understanding of the role of emerging and disruptive technologies in support of the National Security Strategy, the U.S. Army’s core competencies, the U.S. Army's Title 10 responsibilities, and strategic leadership.

This requirement fills a workforce and expertise gap currently not resident at Carlisle Barracks.

1.2. The Futures Lab. The Center for Strategic Leadership’s (CSL) Futures Lab is a futures-focused, hands-on learning facility designed to educate students, faculty, and staff on the capabilities and limitations of a wide range of technologies, including but not limited to: artificial intelligence, autonomous systems, biotechnology, advanced communications, quantum information sciences, microelectronics, directed energy, robotics, extended reality, and other new, emerging, or evolving technologies.

1.3. Period of Performance. The period of performance shall be for on Base Year of

12 months and four (4) Option Years (OY) of 12 months each.

1.4. Place of Performance. The Government Contracting Officer’s Representative (COR), or other Government representative will direct where contractor will perform tasks, with the expectation that normal work will take place in the Futures Lab (Government facility, Carlisle Barracks, PA). Government COR, or other Government representative may direct Contractor to perform tasks at other locations: a Contractor site, outside of the Futures Lab, at offsite locations, or remotely.

1.4.1. Travel: Travel is anticipated with this requirement. Contractor shall be authorized travel expenses consistent with the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR prior to travel.

Failure to obtain prior authorization could result in invoice denial. Government will only pay for costs incurred, and not exceeding the contract travel budget.

1.5. Scope. The contractor shall provide non-personal, administrative, academic, maintenance, technical, and intellectual support to the USAWC.

1.6. Operating Hours. The requirements and tasks shall be accomplished by a single individual (Primary Lab Technician) working a 40-hour work week.

1.6.1. Normal operating hours for the Futures Lab are Monday – Friday, for a period of six (6) to eight (8) hours per day. The hours are to take place between 0800-1600; the lab shall be manned during the essential hours of 1130-1330.

a. The Lab Technician may take breaks as required, with minimal disruption to

Lab operations, to include a 30 minute lunch break. The period from 1130- 1330 is considered key student engagement time, and is a priority for Lab operations.

b. The Lab Technician shall be available for special events outside normal duty hours and locations, as specified in the tasks below. The COR will adjust Futures Lab operations hours during times of special events to ensure the Lab Technician is not scheduled to oversee Futures Lab operations for more than 40 hours per week.

1.6.2. Recognized Holidays: The contractor shall not be required to work on Federal

Holidays, unless specifically directed by the government. The following Federal legal holidays are observed by this installation:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Washington’s Birthday Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.7. Dress Code Duty Uniform:

1.7.1. Contractor personnel will wear business casual attire while performing duties under this contract. The USAWC defines Business Casual: gentlemen:

slacks, dress shirt or collared polo shirt/buttoned shirt and/or sweater, leather shoes, boat shoes, or loafers (no sneakers); ladies: skirt or slacks with top or casual dress and casual shoes. Uniform is subject to change based on mission necessity.

1.8. Safety

1.8.1. Contractor will follow safety requirements per Army Regulation (AR) 385-10

Army Safety Program and all relevant Pamphlets (PAMs). Contractor will develop and execute a safety program in coordination and compliance with the Carlisle Barracks Safety Program (see section 3.3 for more detail).

1.8.2. Personal Protective Equipment: Per AR 385-10, paragraphs associated with

PPE, Contractor will wear appropriate safety equipment, per OSHA, industry, manufacturer, and US Army standards. This may include, but is not limited to, lab coat, gloves, eye protection, hearing protection, electrical grounding, and other PPE and systems (see section 3.3 for more detail).

1.9. Security Requirements:

1.9.1. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use.

At the close of each work period, government facilities, equipment, and materials shall be secured.

1.9.2. Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE:

All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

a. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.10. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.11. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the contracting officer will apprise the contractor of how the government views the contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.12. Key Personnel: Must be identified by the potential Contractor at time of bid submission. The contractor shall be responsible for submitting a replacement candidate for approval in the case where the approved Key Personnel leaves the employ of the contractor. See FAR Clause 5152.204-4001.

1.13. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel are required to obtain and wear badges in the performance of this service.

1.13.1. Display of ID Badges: Contractor personnel shall wear the ID badge at all times when performing work under this contract to include attending government meetings and conferences. Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.

1.13.2. Answering Telephones: Contractor personnel shall identify themselves as contractor employees when answering Government telephones.

1.13.3. Utilizing Electronic Mail:

a. When contractor personnel send e-mail messages to Government personnel while performing on this contract, the contractor's e-mail address shall include the company name together with the person's name.

b. When it is necessary for contractor personnel to have a user address on a

Government computer, the Government shall ensure that person's e-mail address identifies them as a contractor.

1.14. Conduct of Employees: The contractor is fully responsible for the performance and conduct of his employees at all times while on post performing under this contract. The contractor shall not allow any employees to perform work under this contract while under the influence of alcohol, drugs, or any other incapacitating agent. Military police and other law enforcement personnel on post have the right to deny entry to post or remove from post any contractor employee for misconduct, which endangers the health or safety of people or property or for reasons of security. In addition, the Post Commander may bar an individual from entering the post under the authority of 18 U.S.C. 1382. Removal from post of a contractor employee in accordance with the above shall not relieve the contractor from the requirement to meet all of the terms and conditions of the contract.

2. DEFINITIONS AND ACRONYMS.

2.1. Definitions:

CONTRACTOR- A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER- A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR) - An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE- A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE- Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL- Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY- Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE- The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL- All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR- One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORK DAY- The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK- Monday through Friday, unless specified otherwise.

2.2. Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CAC Common Access Card CCE Contracting Center of Excellence CFR Code of Federal Regulations CMS Content Management System CNSP Commandant’s National Security Program CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf CSL The Center for Strategic Leadership DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DDE Department of Distance Education DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAA Federal Aviation Administration FAR Federal Acquisition Regulation GFE Government Furnished Equipment GFI Government Furnished Information

GFM Government Furnished Material HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer LAN Local Area Network NLT Not Later Than OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPMEP Officer Professional Military Education Policy (OPMEP) PAM Pamphlet PIPO Phase In/Phase Out POC Point of Contact PPE Personal Protective Equipment PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RPV Remotely Piloted Vehicles TBD To Be Determined TE Technical Exhibit USAWC U.S. Army War College

3. SUMMARY OF REQUIREMENTS. The contractor shall conduct the following tasks at Carlisle Barracks, PA, other locations, or remotely as directed by the Government. USAWC CSL leadership may decide not to execute some of the tasks listed below. In this case, the appointed COR will notify the contractor not to execute a task and the Government will take no negative actions against the contractor.

3.1. Oversee Lab operations. The Lab Technician shall oversee the Futures Lab on a daily basis, except when directed by the government to perform other tasks.

Daily operations include tasks to maintain a safe, secure, clean, and well organized operations and learning environment, including: safety and security;

demonstrations and education; maintenance, organization, and cleaning; and other routine tasks.

3.1.1. The Contractor shall oversee Futures Lab operations for not more than 40 hour per week and not less than 30 hours per week. Absences are Not To Exceed (NTE) 8% (167 hours) per year. The Government may adjust duty times and hours to best meet student, faculty, staff, and target audience needs. The contractor shall coordinate with the Government on a weekly basis; the contractor will track number of hours worked.

3.1.2. Overseeing Lab Operations Tasks.

a. Keep lab organized, clean, and ensure safe operations

b. Open lab in the morning (or as required); secure lab equipment at the end of the day (or as required)

c. Un-box and set up new lab equipment within 5 days of receipt

d. Written (digital) weekly report on lab activities: using government provided form, document events; numbers and content of faculty, staff, intern, and student interactions; numbers and content of visitor interaction; status of equipment; planning and scheduling considerations; number of hours lab was open and manned; number of hours worked; other information as required or directed by the Government. Contractor will recommend to the Government safety standards, procedures, and recommend purchasing of safety equipment as required. Recommend policy, procedures, and operating protocols for lab operations. Contractor will provide the Government with a plan for Lab operating hours for at least the next two week.

e. Serve as Subject Matter Expert, making recommendations to the Government on lab development and operations, verbally or in writing

f. Develop signage and teaching aids as required

g. Develop safety protocols for existing (within 30 days of contract start) and new equipment (prior to operations), per AR 385-10 and relevant PAMs. As all lab equipment is GFE, Government will provide any/all applicable manufacturer documents, operator manuals, or TM/TBs.

3.2. Maintain, Operate, Demonstrate, and Train in the Use of

Systems/Equipment in support of the Futures Lab.

3.2.1. The lab will contain, but not be limited to, the following types of technology and equipment listed below. The Government will provide an initial list of all lab equipment and systems. Contractor will maintain and update this list

a. Remotely piloted vehicles (RPV) and associated systems

b. 3D printing

c. Robotics

d. Brain Control Interfaces and cognitive enhancers

e. Software Systems such as Windows, Apple, Linux; computer network operations and integrating new technologies into existing networks.

f. Haptic feedback systems

g. Genetic engineering

h. LASER technology and control systems

i. New technologies (as acquired)

3.2.2. Maintain: Contractor will track and conduct routine, operator-level maintenance on Lab systems. Contractor will track and advise Government on when equipment requires higher level maintenance. Contractor will advise Government on equipment replacement and obsolescence requirements.

a. Replacement of expendable supplies for lab systems and equipment. On a weekly or as needed basis, contractor will fill out a government provided form, and submit the form to the appropriate government representative. The form will list supplies required by the equipment and systems in the lab, for operations and maintenance, including but not limited to:

1) Petroleum, oil, and lubricants required by lab systems

2) Expendable 3D printer material and nozzles

3) 3D printer cleaning and maintenance supplies

4) Test slides associated with genetic engineering

5) Robot parts that are expendable or wear out, such as: maintenance supplies, gaskets, rubber boots for protecting joints, feet, battery packs and chargers, handheld controllers

6) Remotely Piloted Vehicle (RPV) parts that are expendable or wear out:

maintenance supplies, replacement parts, propellers, landing gear, battery packs and chargers, handheld controllers

7) Specialized cleaning supplies for optics, electronics, and biometric systems

8) Required software patches and upgrades for lab systems

b. Within the first 60 days of contract start, Contractor will develop and maintain a digital yearly schedule for planning and execution of lab systems maintenance.

c. As required, contractor will develop chemical inventory and safety data sheet (SDS) acquisition per 29 CFR 1910.1200 as clause and deliverable for maintenance/updates.

3.2.3. Operate: Contractor will demonstrate proficiency to the Government in all technology (hardware, software, systems) resident within the Futures Lab.

Contractor will operate all technology resident within the Futures Lab in a safe and secure manner, within manufacturers’ operating parameters and in accordance with AR 385-10 Army Safety Program, and all other appropriate published Army guidance.

3.2.4. Demonstrate and Train: As directed, Contractor will demonstrate and train in the operation of all Lab technology to Lab visitors, including faculty, staff, students, interns, or others as directed by the Government. Demonstrations and training may be ad hoc or formally scheduled events, either within the Lab or other locations, to students, faculty, and guests. Assist students and faculty with operating lab technology; assist in student and faculty research as related to lab technology.

3.2.5. Proficiency in new systems: As required, the Contractor will develop proficiency in new systems or significant software/hardware updates, (no more than two per month), within three months of delivery to the Lab. After three months, for these new systems or significant hardware/software upgrades, contractor will demonstrate to the Government proficiency in maintenance, operations, and educational demonstrations.

3.3. Safety

3.3.1. The contractor bears sole responsibility for compliance at all times with

Federal, state, and installation safety and health laws, regulations, and standards that apply to the work performed under this contract, including the Occupational Safety and Health Act. The contractor shall take all reasonable steps and precautions to maintain compliance with applicable regulations, prevent accidents, and preserve the health and safety of contractor and government personnel encountering the performance of the work required by this contract. The Contractor shall monitor worksites and operations daily to ensure safe working conditions and continuing compliance. The Contractor shall safeguard and maintain all Government furnished equipment, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards and all pertinent provisions 29 CFR Parts 1910 and 1925; Federal and State environmental regulations; AR 385- 10 (The Army Safety Program) to include applicable Pamphlets; and host installation safety regulations (CBks Regulation 385-1). Within 30 days of contract start, Contractor will develop and post a list of safety equipment and procedures for operating each system in the Futures Lab. Contractor will update this list as required, but no less than once a month. Contractor will recommend to the Government safety standards, procedures, and recommend purchasing of safety equipment as required (see para 3.1.2.d).

3.3.2. Contractor will develop and follow safety programs as outlined in AR 385-10, and all relevant Department of the Army Pamphlets (DA PAM), for existing and new equipment in the lab. For existing (within 30 days of contract start) and newly acquired lab equipment (prior to operations), in coordination with Carlisle Barracks Safety Program, Contractor will develop and implement functions and written procedures as part of the Army Safety Program and the Army Occupational Health Program to fulfill the following Army and OSHA requirements:

a. Ergonomics.

b. Hazard communications

c. Respiratory protection

d. Personal Protective Equipment (PPE)

e. Materials handling training

f. Bloodborne pathogens

g. Confined space program

h. Emergency action plans and fire prevention plans

i. Fall protection

j. Control of hazardous energy (lockout/ tagout)

k. Process safety management

l. Hazardous waste operations and emergency response (as applicable)

m. Chemical hygiene

n. Inspecting, abating, and reporting hazards (for example, operations, facilities, equipment, and personnel): The contractor shall establish a system to identify, correct and document unsafe conditions and acts related to their contract work. The contractor shall also establish a system to report unsafe or hazardous conditions caused by elements out of their control (for example, public or DoD personnel adjacent process or work activity and so forth) to the COR. At a minimum, the deficiency tracking system shall provide the following information: date deficiency identified, person who identified the deficiency, description of deficiency, description of planned/actual corrective action, person responsible for correcting deficiency, projected resolution date, and actual resolution date. Files shall be maintained of reported hazards with appropriate abatement method and referenced in the written weekly report of lab activities.

3.3.3. Personal Protective Equipment: Per AR 385-10, paragraphs associated with

PPE, Contractor will wear appropriate safety equipment, per OSHA, industry, manufacturer, and US Army standards. Contractor will ensure all personnel utilizing lab systems wear appropriate PPE. The Contractor personnel shall utilize the proper personal protective equipment (PPE) where appropriate including head, eye, hand, foot, respiratory, and hearing protection. All required PPE shall be maintained serviceable and worn properly when required. The Contractor’s developed safety protocols shall clearly identify the work areas / equipment requiring PPE and the type of PPE required.

Unserviceable PPE shall be removed from the laboratory and properly disposed. The PPE utilized shall comply with all applicable American National Safety Institute (ANSI) and OSHA standards. Contractor will ensure all personnel utilizing lab systems wear appropriate PPE. Training laboratory users on the proper use of PPE shall be an integral part of safe lab operations.

a. Risk Management (per AR 385-10) (or manufacturer recommendations in equipment operator manuals, and other documentation as appropriate) will be used and documented to identify the type of PPE required based on the materials, technology, and processes used by the Lab equipment.

b. Employees will use PPE according to 29 CFR 1910.132 through 29 CFR

1910.138, Subpart I, or future iterations of these documents, as required.

c. Government will provide PPE for all lab systems. Government will provide training for all PPE. .

d. Contractor will document requirements for new, upgraded, or additional PPE, in writing, in the Contractor monthly report.

3.3.4. Laser programs will follow safety guidelines per Department of the Army Pamphlet 385–24 “The Army Radiation Safety Program” (or follow on documents). As required, contractor will referencing Chapter 3-4 of DA PAM 385-24 for lasers and electromagnetic radiation, with respect to reviews, plans, and appointment orders.

3.3.5. Remotely Piloted Vehicles will follow DOD, US Army (AR 385-10), FAA, and manufacturer safety guidelines.

3.3.6. The Contractor shall comply with all Occupational Safety and Health

Administration (OSHA) recordkeeping requirements per 29 CFR 1904 regarding the reporting of all accidents resulting in death, injury, or occupational illness. The Contractor shall provide verbal notification to the designated Government representative/COR within two (2) hours of any mishap involving Government personnel, Contractor personnel, or damage to Government facilities/equipment. A written mishap report shall be delivered to the designated Government representative/COR within five (5) business days of occurrence whenever a mishap involving personal injury or Government owned property occurs. The Government reserves the right to conduct an investigation of any incident involving Government or contractor personnel and equipment. The contractor will provide Government officials with access to worksites and any information related to the incident; these may include prescriptive language requiring contractor to use certain forms such as CBks Form 266-R-E, ENG Form 3394, or equivalent.

3.4. New Technology Support: Based on interaction with faculty, staff, interns, and students, the contractor shall research new technologies and additions to existing technologies to enhance Lab operations and safety. Contractor will make recommendations, no more than once weekly, verbally or in writing, as directed by the government, on new acquisitions the government may consider in support of the USAWC and Futures Lab mission.

3.5. Support USAWC Lessons. The contractor shall demonstrate technologies to

USAWC sponsored courses and lessons (e.g. Core Lessons; Elective Lessons;

DDE Graduate Seminar; Special Programs; Certificate Programs; General Officer education; and noon time lectures). At the request of faculty or staff, contractor will demonstrate lab equipment and systems for up to forty (40) contact hours. Contractor will have no less than two (2) work days notification prior to giving a formal presentation outside of the Lab. As needed, the contractor will assist faculty or staff in the development of academic materials.

3.5.1. Based on experience with Lab systems, discussions with faculty, staff, students, and interns, as appropriate, Contractor will propose, in writing or verbally, applicable technologies for inclusion in lessons.

3.5.2. Develop presentation materials, such as slides, physical teaching aids, software, 3D printed materials, audio/video products, and other intellectual, virtual, or physical products.

3.5.3. Support lesson presentations with demonstrations of technology either in the

Lab, virtually, or at other locations directed by the Government.

3.6. Symposia Attendance. The contractor shall attend up to four (4) approved symposia (conferences, workshops, or wargames) focused on Science, Emerging Technologies, or other strategic issues, sponsored by organizations outside the USAWC. The location of symposia is not restricted as long as contractor does not exceed travel costs allotted by the contract.

3.6.1. Propose event participation with rationale showing support for the USAWC mission; obtain approval from COR on attendance NLT fourteen (14) calendar days prior to the event. Any events attended without prior approval shall not be reimbursed.

3.6.2. Attend, present, and/or demonstrate technology.

a. During the symposium, the contractor shall ensure that they do not present themselves as Government Officials. This includes the use of military rank;

name tags may use the rank with (Retired) or (R).

3.6.3. Within seven (7) calendar days of returning, submit post-symposium report and required documentation.

3.7. Project Support. The contractor shall assist in providing technical support for up to one (1) significant project, program, or event supporting USAWC goals, missions, and vision each quarter; for a total of four (4) projects per year. This task includes the following actions as well as the requirement to track and report the progress of each action:

3.7.1. Provide technical support to all equipment used in the project.

3.7.2. Provide administrative support as needed.

3.7.3. Attend meetings at Carlisle Barracks or other locations.

3.7.4. Assist in developing agendas, plans, programs, or other documentation

3.7.5. Assist in event execution.

3.7.6. Assist in post event activities.

3.7.7. Write and review any required post event reports, articles, or presentations.

3.8. Continuing Education and Training. Contractor will maintain proficiency in technology related to the Lab, keep current with developing technology, as well as learn newly acquired systems.

3.8.1. Contractor will maintain proficiency in Lab systems as they are updated (to include hardware, software, and capabilities).

3.8.2. Contractor will attain proficiency in operating, demonstrating, and maintaining up to two (2) new systems per month. Contractor will have three months to demonstrate proficiency.

3.8.3. The contractor shall attend four (4) technical operation, development, or instructor training sessions (either virtually or in person) each year, in order to meet the goals above.

3.9. Subject Matter Expert. Provide intellectual support, subject matter expertise, and consultation to USAWC faculty, staff, students, interns, and outside agencies (including other War Colleges), focused on Futures and Emerging Technologies.

Describe actions taken under this paragraph in the monthly contractor report.

3.10. Meetings and Reports. The contractor shall attend the following meetings at

Collins Hall, Carlisle Barracks, PA, or remotely as directed by the Government:

3.10.1. Initial Meeting. The contractor shall attend an initial meeting with the

Government representative, on a date to be determined (TBD), but not later than (NLT) five (5) calendar days after award of contract, to discuss work to be performed and to receive Government Furnished Equipment (GFE), materials, and work space. This meeting will include a site orientation with discussion of emergency action plans, fire prevention plans, and evacuation routes.

3.10.2. Weekly Meeting. The contractor shall attend meetings with a Government representative on a weekly basis to discuss past and future tasks, deliverables, and status updates (unless on specified travel or COR approved absence). Weekly report on lab activities: using government provided form, document events; numbers and content of faculty, staff, intern, and student interactions; numbers and content of visitor interaction; status of equipment;

planning and scheduling considerations; requirement for supplies necessary for operations and maintenance of lab systems; number of hours lab was open and manned; number of hours worked; other information as required or directed by the Government Contractor will provide the Government with a plan for Future Lab operating hours for at least the next two week.

3.10.3. Monthly Report. Provide to the Government (COR) a written report prior to the

3rd of each month describing actions taken the previous month in accomplishing tasks in the PWS, status of ongoing tasks, planned actions to accomplish tasks in the PWS, planned and executed travel, with associated costs and cost estimates, hours worked, hours lab was open and manned, and actions taken as Subject Matter Expert.

4. QUALIFICATIONS. The contractor will meet the following qualifications.

4.1. Education.

4.1.1. Required: Associates degree in a relevant STEM field.

4.1.2. Desired: Higher than an Associate’s degree in a relevant STEM field.

4.1.3. Highly Desired: Bachelor’s degree in a relevant field.

4.2. Certifications

4.2.1. Required: No special certifications

4.2.2. Desired: Certification in one of the systems in para 3.2.1.

4.2.3. Highly Desired: Certification in two or more of the systems in para 3.2.1.

4.3. Laboratory or Technical Help Desk Experience

4.3.1. Required: One year of Technical Help Desk or laboratory experience in any

STEM field.

4.3.2. Desired: More than two years Technical Help Desk or laboratory experience in any STEM field.

4.3.3. Highly Desired: Five or more years Technical Help Desk or laboratory experience in any STEM field.

4.4. Education and training Experience. Experience in the training, education, or professional development of field grade officers or above (civilian equivalent -middle managers).

4.4.1. Required: One year experience developing and conducting demonstrations, training, and education for technological systems, in formal and informal settings.

4.4.2. Desired: One year experience developing and conducting demonstrations, training, and education for technological systems, for field grade officers or above (civilian equivalent - middle managers).

4.4.3. Highly Desired: More than one year experience developing and conducting demonstrations, training, and education for technological systems, for field grade officers or above (civilian equivalent - middle managers).

4.5. Experience working with senior leaders. General Officer / Flag Officer and above or equivalent civilian executive or upper management.

4.5.1. Required: None

4.5.2. Desired: One or more years working with GO/FO or civilian equivalent.

4.5.3. Highly Desired: One or more years working on a GO/FO staff, or civilian equivalent, in a protocol or protocol-related position.

4.6. Security.

4.6.1. Required: The candidate must be a U.S. citizen.

4.6.2. Desired: Candidate with a current SECRET Clearance. To qualify, the vendor must also possess a valid Facility Clearance (FCL) of equal or greater level.

4.7. FAA Certification: Must have or attain within 6 months of contract start, an FAA

Part 107 exemption for Remotely Piloted Vehicles (RPV) and RPV associated systems.

4.8. Information Technology Skills. The contractor shall be proficient in basic computer skills including, but not limited to, Microsoft Office applications, basic writing and editing skills, search/create folders, and computer terminology.

Contractor shall be proficient in on-line collaborative platforms such as Teams, Zoom, and other collaborative tools.

5. GOVERNMENT FURNISHED FACILITIES, SUPPLIES, AND SERVICES.

5.1. General Information. The Government will furnish or make available to the

Contractor certain facilities, equipment, supplies and materials, and services.

Government Furnished Property (GFP) consists of Government-Furnished Facilities (GFF), Government-Furnished Equipment (GFE), Government- Furnished Supplies and Material, and Government-Furnished Services. The Government will also furnish documentation for all laboratory equipment:

technical manuals, operational manuals, and safety guidance. The Contractor shall not use GFP or services for any other purpose than execution of work under this contract.

6. DELIVERABLES.

6.1. Write and submit weekly report of lab activities IAW 3.1.2(f) and 3.9.2.

6.2. Within seven (7) calendar days of returning from a symposium, submit post-symposium report and required documentation IAW 3.5.3.

6.3. Project Support: any required post event reports, articles, or presentations IAW

3.6.7.

6.4. Monthly Report to COR NLT the 3rd of every month IAW 3.9.3

6.5. Maintain current list of lab equipment and systems, updated at least monthly.

Government will provide initial database.

6.6. Develop safety program: Contractor will develop safety protocols for all current lab equipment and systems (within 30 days of contract start). Contractor will develop safety protocols for all new systems prior to their operations in the lab.

6.6.1. Safety procedures: The contractor will develop safety procedures for all existing or new equipment and systems in the Futures Lab. Contractor will develop corresponding signs, teaching aids, and safety protocols.

6.6.2. Chemical Inventory: As required for any lab related chemicals, contractor will develop a chemical inventory and corresponding data sheets (SDSs).

6.6.3. Personnel Protection Equipment: Contractor will develop procedures for use of PPE for all lab equipment and systems. Contactor will recommend to the government acquisition of PPE as required for new lab equipment and systems.

7. QUALITY.

7.1. Responsibility. It is the responsibility of the contractor to ensure that all deliverables (draft or final) meet the Government's evaluation standards as regulated by AR 25-50 Preparing and Managing Correspondence, dated 3 June 2002, and as revised or updated. Upon initial Government review, if draft or final deliverables do not meet the evaluation standards for quality, the draft or final deliverables will be returned to the contractor for revision within five (5) working days. It shall be the responsibility of the contractor to correct the errors without additional cost to the Government. The Government review period will not begin until initial Government review finds that the deliverable(s) meet acceptable standards for all quality requirements.

7.2. Format. All documents shall be developed and delivered using the approved version of MS Office products.

7.3. Deliverable Medium. Draft deliverables shall be provided in electronic form only.

Final deliverables shall consist of one print ready paper copy and an electronic copy. Electronic copies shall be delivered through the Government information technology network and/or on DVD/CD-ROM disk. All electronic media copies shall be virus-checked before submission. All deliverables will be provided to the

COR.

8. OTHER CONSIDERATIONS.

8.1. AT Level I training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within thirty (30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within thirty (30) calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

8.2. Access and general protection/security policy and procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

8.3. For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

8.4. iWATCH Training. The contractor and all associated subcontractors working within any Carlisle Barracks, facility, or area, will ensure all employees read the statement below on the local iWatch program. This locally developed statement will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 30 calendar days of contract award and within 30 calendar days of new employees' commencing performance, with the results reported to the COR NLT 35 calendar days after contract award. See the IWatch Training at:

https://www.armywarcollege.edu/iwatch/ or: “Guard Info About Yourself and Your

Job. Limit discussion and accessibility of any information (written or verbal) that may provide terrorists insights for targeting. Always use secure means when passing sensitive information; destroy identifiable information. Be aware of your surroundings. Write down license numbers of suspicious vehicles; note description of occupants. Recognize and Report Unusual or Suspicious Behavior to your COR or the Carlisle Barracks police at 717-245-4115. YOU are the first line of defense against terrorism.”

8.5. Army Training Certification Tracking System (ATCTS) registration for contractor employees who require access to Government information systems. All contractor employees with access to a Government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

8.6. OPSEC Training. Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within thirty (30) calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training.

8.7. Information assurance (IA)/information technology (IT) training. All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of appointment to IA/IT functions.

8.8. Contracts That Require Handling or Access to Classified Information.

Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

8.9. Threat Awareness Reporting Program. For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as…