Combined Presolicitation and Solicitation - FA460026Q0092.pdf

COMBINED PRESOLICITATION/SOLICITATION

FA4600-26-Q-0092

Commercial Telephone Services

Offutt AFB, NE

This is a combined presolicitation/solicitation for commercial SERVICES in accordance with the format in Revolutionary Federal Acquisition Regulation Overhaul (RFO) Subpart 12.202(b)(1), as supplemented with additional information included in the notice. This announcement constitutes the only solicitation; quotes are being requested, and a separate solicitation will not be issued.

Solicitation number FA4600-26-Q-0092 is issued as a Request for Quotation (RFQ) for essential

Local Telecommunication Services (LTS), Long Distance Telecommunication Services (LDTS), International Telecommunication Services (ITS), and features supporting Offutt AFB, NE.

This acquisition is set aside for a small business concern under NAICS 517810, All Other

Telecommunications. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. All prospective offerors must be registered in the System for Award Management (SAM) at www.sam.gov. Lack of a SAM registration will make an offeror ineligible for award.

APPLICABLE LABOR LAWS

This solicitation is subject to the Service Contract Labor Standards RFO 52.222-41 and the current wage determination, Service Contract Act WD #2015-5005, Revision 28, Revised on 13

May 2026. The most updated wage determination can be found at https://sam.gov/wage-determinations.

QUESTIONS DUE DATE AND TIME

All questions concerning this solicitation shall be sent in writing to the Contracting Office by 12

August 2026, 11:00 AM CDT. Answers to all questions will be posted via amendment to www.sam.gov as soon as readily available.

OFFER DUE DATE AND TIME

All offers must be submitted to the Contracting Office by 24 August 2026, 11:00 AM CDT.

CONTRACTING OFFICE CONTACT INFORMATION

All information regarding this solicitation shall be sent by email to:

Contract Specialist – Javier Contreras Smith, javier.contreras_smith@us.af.mil

Contracting Officer – Tyler Imhoff, tyler.imhoff.1@us.af.mil http://www.acquisition.gov/ http://www.sam.gov/ https://sam.gov/wage-determinations https://sam.gov/wage-determinations http://www.sam.gov/

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

Instructions to Offerors—Commercial Products and Commercial Services

(a) Submission of offers. Submit signed and dated offers to the Contracting Office specified above, at or before 21 August 2026, 11:00 AM CDT. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds

Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award

Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(7) The offeror is required to submit one electronic copy of the completed pricing in accordance with the CLIN structure on page 3 of this solicitation. The offeror must fill out the solicitation completely.

(8) The offeror is required to submit, no more than 12 pages, a plan describing how they will meet the requirements outlined in the PWS/SON. The plan shall describe how the offeror will conform to the requirements outlined within the PWS/SON. The plan shall also include all specifications of parts and equipment necessary for completion of the project. To be determined technically acceptable, the Offeror shall address the following elements and their technical plan:

SIP Trunk Capacity – The proposed solution shall provide two (2) SIP Trunks, each configured to support a minimum of 200 concurrent voice calls.

Installation Services – The offeror shall provide complete installation, configuration, and integration of the SIP trunks at Buildings 1000 and 185.

Calling Capabilities – The proposed solution shall provide local, domestic long-distance, and international voice calling capabilities.

Technical Support – The offeror shall provide 24 hours per day, 7 days per week, 365 days per year technical support for outages, service interruptions, and degraded system performance.

Pricing Structure – The offeror shall propose Firm-Fixed-Price (FFP) pricing for all required services. Pricing shall include all recurring and non-recurring costs necessary to satisfy the requirements of the solicitation.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the

Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The

Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed

Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

52.212-2 Evaluation—Commercial Products and Commercial Services.

As prescribed in 12.205(a)(2), insert a provision substantially as follows:

Evaluation—Commercial Products and Commercial Services (Deviation Date)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will evaluate quotes as

Lowest Price Technically Acceptable (LPTA), using price and related factors. The following factors will be used to evaluate offers:

(1) The quotations will be ranked according to their total evaluated price (TEP) by adding the CLIN total pricing on page 3 of this solicitation. The offeror’s price will be evaluated by using the procedures in RFO 12.204 in order to determine price reasonableness. For a price to be reasonable, it must represent a price that a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is established through competitive quotations as described in RFO 12.204.

(2) The offeror shall submit a plan describing how they will meet the requirements outlined in the PWS/SON. The plan shall describe how the offeror will conform to the requirements outlined within the PWS/SON. The plan shall also include all specifications of parts and equipment necessary for completion of the project. Technical quotes will be evaluated as technically acceptable or not technically acceptable based on the information submitted in comparison to the requirements of the PWS/SON. Any additional pages beyond 12 will be discarded and not reviewed. To be determined technically acceptable, the Offeror shall address the following elements and their technical plan:

SIP Trunk Capacity – The proposed solution shall provide two (2) SIP Trunks, each configured to support a minimum of 200 concurrent voice calls.

Installation Services – The offeror shall provide complete installation, configuration, and integration of the SIP trunks at Buildings 1000 and 185.

Calling Capabilities – The proposed solution shall provide local, domestic long-distance, and international voice calling capabilities.

Technical Support – The offeror shall provide 24 hours per day, 7 days per week, 365 days per year technical support for outages, service interruptions, and degraded system performance.

Pricing Structure – The offeror shall propose Firm-Fixed-Price (FFP) pricing for all required services. Pricing shall include all recurring and non-recurring costs necessary to satisfy the requirements of the solicitation.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(d) Basis for award. If the lowest total evaluated priced, technically acceptable offeror receives an “Acceptable” past performance rating, evaluation of that quote is complete, award will be made to that offeror, and the evaluation process will stop. If the lowest total evaluated priced, technically acceptable offeror receives an “Unacceptable” past performance rating, evaluation of that quote will stop. In that instance, the next lowest total evaluated priced offeror will be evaluated using the methodology above and the process will continue (in order by price) until a technically acceptable offeror is evaluated to have an acceptable past performance rating, or until all offerors are evaluated. Clarifications conducted to resolve minor errors will not constitute discussion and the Contracting Officer reserves the right to award a contract without the opportunity for quote revisions. The government intends to award a contract without discussions

(while keeping with RFO 12).

(End of provision)