Combined Head Start Program EHS Hawthorne Building Renovation.pdf

Early Head Start Program Classroom Remodel Construction Project - 2022

Request for Bid Proposals Notice Summary

MWVCAA’s Early Head Start Program is requesting bid proposals for the remodel project of the site located at 748 Hawthorne Ave NE in Salem, Oregon. Currently this site is being used as a program office space. As Head Start expands, the program has opted to repurpose this space for use as an Early Head

Start classroom. This project will consist of converting the existing space into a fully functional classroom that will include a workable kitchen area and converting one of the bathrooms into an Early Head Start children’s bathroom. This solicitation for bids is for a qualified Construction Contractor that can take on this project. A walk-through of the property will be required before submission of bids. You can schedule a walk-through appointment by contacting Liz Salinas, Program Manager by phone at 503 881-

2252 or by emailing Liz at liz.salinas@mwvcaa.org. Please see the attached Scope of Work document.

This project is being financed through State of Oregon funding and, as such, will follow all State construction requirements dictated by State Policies and Procedures. Therefore, any proposals over the $50-K threshold, will be required to follow all State of Oregon prevailing wage rules and regulations, including posting of required signage, prevailing wage determinations, weekly payroll payments to employees, and weekly submission of payroll records on official state forms to Mid-Willamette Valley Community Action Agency, prior to any payments being issued to the contractor. If your proposal meets this criteria, a list of the employee titles and wage determinations for each employee on the project will be required for a mutual agreement on the Wage Determinations. Please submit this list with your bid proposal.

Please submit your bid proposals with the following documents completed:

1. Cover Sheet

2. Evaluation Criteria Sheet

3. List of Employee Position and Wage determination (if required)

4. Business W-9 form

Proposers must be legally authorized to transact business in the State of Oregon and must be fully registered and licensed as required by Oregon law to perform the services, prior to submitting a Proposal in response to this RFP. All permits and fees required by this project should be included in your bid proposals. Bidders will be disqualified from the bidding process if found to be on any State or Federal list that disqualifies or debars them from doing any work with the State or Federal governments.

MWVCAA encourages participation by QRFs, small & emerging businesses, woman owned businesses, and minority owned businesses. We support and encourage the organizations and individuals that we do business with to do the same.

mailto:liz.salinas@mwvcaa.org.

Mid-Willamette Valley Community Action Agency Early Head Start Hawthorne Ave Classroom Remodel - 2022

Project Timeline

Release Date: Thursday, May 5, 2022

Proposal Due Date: 5:00 pm on Thursday, May 19, 2022

Desired Completion Date: September 1, 2022

For questions regarding this proposal, contact: Liz Salinas

Phone: 503 881-2252

Email: liz.salinas@mwvcaa.org

Submit proposals to: Mid-Willamette Valley Community Action Agency

Attn: Liz Salinas

2475 Center St NE Salem, Oregon 97301

Proposals must be received by 5:00 pm on Thursday, May 19, 2022 to be considered. Proposals can be delivered to the address above or emailed to Liz Salinas at the email address above.

mailto:liz.salinas@mwvcaa.org

MWVCAA Early Head Start Program Classroom Remodel Project-2022

748 Hawthorne Ave NE, Salem, OR

SCOPE OF WORK

Contents of the project bid proposal need to consider the required elements listed below, but not necessarily be limited by these elements, alone. This scope of work is a preliminary view of what the Early Head Start program envisions that will meet program standards and requirements to operate a fully functional Early Head Start classroom.

The classroom area, kitchen, and bathroom already exit. The remodel is to make these areas suitable spaces that comply with Federal and State requirements. Below are the main specifications for remodeling these spaces:

Classroom Area: Lighting changes, Flooring changes, and new paint

Kitchen Area: Plumbing and electrical changes to accommodate more sinks, a dishwasher, counter tops, cabinetry, 220 electrical wiring for an electric stove, and new flooring

Bathroom Area: One of the existing bathrooms will be converted into a children’s bathroom. One of the small walls and door will need to be repositioned to create a more open space. Two small sinks and two children’s toilets will be incorporated into this bathroom. New flooring will be required for this area.

Prospective bidders can get more information during the required walk-through.

Mid-Willamette Valley Community Action Agency

EVALUATION CRITERIA FORM

Early Head Start Hawthorne Classroom Remodel Project

Evaluation Factors for Proposals

Vendor Being Evaluated:

MWVCAA Staff Name:

Date:

The qualifying proposals will be evaluated based on the following criteria. The percentages to the left of each factor reflect the maximum percentage that is being allowed for that particular factor. Please explain briefly how you fulfill these evaluation factors:

(10%) 1. Demonstrated commitment to the non-profit sector

(30%) 2. Explain your ability/commitment to be able to meet the deadline for this project

(20%) 3. Knowledge of Prevailing Wage compliance

(20%) 5. Experience and technical knowledge of state/county permits and requirements

(10%) 6. Company’s demonstration of advocacy of minority-owned, women-owned, disabled individual-owned, veteran-owned, or emerging small businesses.

(10%) 4. Please write the total of your proposal _________________________

(100%) Total of Evaluation Factors

ATTACHMENT A

PROPOSAL COVER SHEET

Organization Name:

Primary Contact Person: Title:

Address: City, State, Zip:

Telephone: Fax: Email : Federal Tax ID#:

MWESB Certification: no yes: #

Name and title of the person(s) authorized to represent the Proposer in any negotiations and sign any Personal Services Contract that may result:

Name: Title:

Provide at least three references with telephone numbers (please verify numbers). References must be able to verify the quality of your previous work in the proposed area of work.

REFERENCE No. 1:

Organization Name/ Project:

Contact Person/ Title:

Contact Number:

REFERENCE No. 2:

REFERENCE No. 3:

By signing this page and submitting a Proposal, Proposer certifies that the following statements are true:

1. Proposer, acting through its authorized representative, has read and understands all RFP instructions, specifications, and terms and conditions contained within this RFP and addenda, if any.

2. Proposer certifies that its Proposal has been arrived at independently and has been submitted without any collusion designed to limit independent proposals or competition.

3. Proposer does not discriminate in its employment practices with regard to race, creed, age, religious affiliation, sex, disability, sexual orientation or national origin; Proposer has not and will not discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a minority, women or emerging small business enterprise certified under ORS 200.055.

4. The Consultant will be required to complete an Agreement to Agree (as shown in the Form Agreement to Agree, Attachment B of this RFP).

5. Proposer accepts and is bound by all terms and conditions contained in the RFP, including Attachment B; Proposer has and will maintain the insurance requirements set forth in Exhibit 1-C of Exhibit 1 of Attachment B.

6. If awarded the agreement, Proposer will be authorized to do business in the State of Oregon at the time of award and will be and remain in compliance with all applicable State of Oregon professional registrations and licensure requirements.

7. The statements contained in this Proposal are true and complete to the best of the Proposer’s knowledge; Proposer accepts as a condition of the agreement the obligation to comply with the applicable state and federal requirements, policies, standards, and regulations. The undersigned recognizes that this is a public document and open to public inspection.

8. The Proposer acknowledges receipt of all addenda issued under this RFP.

Signature: Date:

(Official Authorized to Bind Proposer)

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