Combined Documents.pdf

FUNDING OPPORTUNITY ANNOUNCEMENT (FOA)

FOA-RVKV-2017-0001

ANNOUNCEMENT OVERVIEW

FEDERAL AGENCY NAME: Air Force Research Laboratory (AFRL) Directed Energy (RD) and Space Vehicles (RV) Directorates FUNDING OPPORTUNITY ANNOUNCEMENT TITLE: AFRL-NM Tech Transfer (T2) and Education Outreach (STEM) Partnership Intermediary Agreement (PIA) FUNDING OPPORTUNITY ANNOUNCEMENT TYPE: Initial Announcement.

FUNDING OPPORTUNITY ANNOUNCEMENT NUMBER: FOA-RVKV-2017-0001

CATALOG OF FEDERAL DOMESTIC ASSISTANCE (CFDA) NUMBER(S): 12.615 Research and Technical Assistance & 12.800 Air Force Defense Research Sciences Program BRIEF PROGRAM SUMMARY: The AFRL Directed Energy Directorate (RD) and Space Vehicles Directorate (RV) are interested in receiving proposals under this announcement for multiple funding opportunities in support of the RD and RV Office of Research and Technology Applications (ORTA), herein referred to as AFRL-NM. These opportunities are for Partnership Intermediary Agreement(s) (PIAs) for two topic areas; 1) Technology Transfer (T2) and 2) Education Outreach (STEM). Innovative approaches to accomplish the objectives for these topic areas are of particular interest.

ANTICIPATED AGREEMENTS: AFRL-NM seeks to utilize multiple PIAs to achieve the objectives enumerated in Section I of the Funding Opportunity, Full Text Announcement for the two topic areas. As a baseline, AFRL-NM anticipates entering into one baseline PIA for each of the two topic areas referenced above. The period of performance for the baseline PIAs is anticipated to be five (5) years. In addition to the baseline PIAs, AFRL-NM may enter into focused PIAs, to develop innovative practices, concepts and/or approaches for accomplishing some or all of the objectives under either of the topic areas.

If a focused PIA is awarded, the anticipated period of performance could range from one (1) to five (5) years, depending on the proposed approach.

ESTIMATED AWARD VALUES: The value of each of the baseline PIAs is estimated to be $1.2M per year, for a period of 5 years ($6M total). Focused PIAs are anticipated to be valued at $100K-$300K.

The total aggregate value of executed focused PIAs shall not exceed $8M. This funding profile is an estimate only and not a contractual obligation for funding. All funding is subject to change based on Government discretion and funds availability. Potential applicants should be aware that, due to unanticipated budget fluctuations, funding may change with little or no notice.

PROPOSAL SUBMISSION: Before submitting a proposal for either the baseline PIAs or a focused PIA, applicants shall first contact the Agreements Point of Contact (APOC) to determine eligibility and applicability. In addition, eligible applicants shall notify the APOC immediately upon submitting a proposal. Proposals shall comply with all the requirements stated in this FOA.

Applicants planning on proposing to the baseline PIAs shall submit their proposal by 09 March 2017, not later than 1500 hours Mountain Standard Time (MST). All questions or requests for clarifications are due in writing via email to the Agreements Officer or Agreements Specialist by 23 February 2017 not later than 1500 hours MST. Clarifications or questions may be posted to benefit all interested offerors. Please do not include any proprietary information in the clarification request or questions. Offerors are encouraged to periodically check the website during the response period for additional postings. For focused PIAs, proposals maybe submitted anytime during the five (5) year open FOA period, beginning with the date of publication of this FOA. All proposals for the PIAs, both baseline and focused, must be submitted electronically through the Government-wide electronic portal at http://www.Grants.gov. In addition to the electronic submission through Grants.gov, two paper copies must be submitted via US mail to the Agreements Specialist listed in Section 9 of the Full Text Announcement.

http://www.grants.gov/

NOTICE TO APPLICANTS: Funds are not presently available for this effort. No agreement shall be made under this announcement until funds are available. The Government reserves the right to cancel the announcement, either before or after the closing date. In the event the Government cancels the announcement, the Government has no obligation to reimburse an applicant for any costs incurred.

TYPE OF AGREEMENTS: The Air Force reserves the right to enter into the type of agreement best suited to the nature of the effort proposed. However, it is anticipated that agreements awarded under this FOA will be cost-reimbursable PIAs, which requires a successful applicant to have an adequate accounting system for tracking and billing costs applicable to the agreement.

ELIGIBILITY INFORMATION: Only applicants that meet the criteria in 15 U.S.C. 3715 are eligible to submit proposals in response to this announcement. As per, 15 U.S.C. 3715, a “partnership intermediary” means an agency of a State or local government, or a nonprofit entity owned in whole or in part by, chartered by, funded in whole or in part by, or operated in whole or in part by or on behalf of a State or local Government, that assists, counsels, advises, evaluates or otherwise cooperates with small business firms or institutions of higher education as defined in section 1141(a) of Title 20, or educational institutions within the meaning of section 2194 of Title 10, United States Code, that need or can make demonstrably productive use of technology-related assistance from a Federal laboratory, including State programs receiving funds under cooperative agreements entered into under section 5121(b) of the Omnibus Trade and Competitiveness Act of 1988 (15 U.S.C. 2781 note).

THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION. Interested applicants MUST monitor http://www.Grants.gov in the event this announcement is cancelled, amended, or modified.

SYSTEM FOR AWARD MANAGEMENT (SAM): Unless exempted by 2 CFR §25.110 all applicants must 1) Be registered in the System for Award Management (SAM) prior to award; 2) Maintain an active SAM registration with current information at all times during which it has an active Federal award or an application or proposal under consideration by an agency; and 3) Provide its Duns and Bradstreet Data Universal Numbering System (DUNS) number in each application or proposal it submits to the agency.

On-line registration instructions can be accessed from the SAM home page at http://www.sam.gov.

POINTS OF CONTACT:

APOC:

Primary: Gabe Mounce, Program Manager; gabriel.mounce.3@us.af.mil; phone: (505) 846-6079 Alternate: Eunsook Hwang, PhD, Program Manager; eunsook.hwang.1@us.af.mil; phone (505) 846-8721

BUSINESS/AGREEMENT POC:

Primary: Agreements Specialist: Julian Landavazo; julian.landavazo@us.af.mil; phone (505) 853-0071 Agreements/Grants Officer: Anne C. Green; anne.green.2@us.af.mil; phone (505) 846-5575 http://www.grants.gov/ http://www.sam.gov/ mailto:gabriel.mounce.3@us.af.mil mailto:eunsook.hwang.1@us.af.mil mailto:julian.landavazo@us.af.mil mailto:anne.green.2@us.af.mil

FUNDING OPPORTUNITY ANNOUNCEMENT (FOA)

FOA-RVKV-2017-0001

FULL TEXT ANNOUNCEMENT

FEDERAL AGENCY NAME: Air Force Research Laboratory (AFRL) Directed Energy (RD) and Space Vehicles (RV) Directorates FUNDING OPPORTUNITY ANNOUNCEMENT TITLE: AFRL-NM Tech Transfer (T2) and Education Outreach (STEM) Partnership Intermediary Agreement (PIA) FUNDING OPPORTUNITY ANNOUNCEMENT TYPE: Initial Announcement.

FUNDING OPPORTUNITY ANNOUNCEMENT NUMBER: FOA-RVKV-2017-0001

CATALOG OF FEDERAL DOMESTIC ASSISTANCE (CFDA) NUMBER(S): 12.615 Research and Technical Assistance & 12.800 Air Force Defense Research Sciences Program BRIEF PROGRAM SUMMARY: The AFRL Directed Energy Directorate (RD) and Space Vehicles Directorate (RV) are interested in receiving proposals under this announcement for multiple funding opportunities in support of the RD and RV Office of Research and Technology Applications (ORTA), herein referred to as AFRL-NM. These opportunities are for Partnership Intermediary Agreement(s) (PIAs) for two topic areas; 1) Technology Transfer (T2) and 2) Education Outreach (STEM). Innovative approaches to accomplish the objectives for these topic areas are of particular interest.

ANTICIPATED AGREEMENTS: AFRL-NM seeks to utilize multiple PIAs to achieve the objectives enumerated in Section I of the Funding Opportunity, Full Text Announcement for the two topic areas. As a baseline, AFRL-NM anticipates entering into one baseline PIA for each of the two topic areas referenced above. The period of performance for the baseline PIAs is anticipated to be five (5) years. In addition to the baseline PIAs, AFRL-NM may enter into focused PIAs, to develop innovative practices, concepts and/or approaches for accomplishing some or all of the objectives under either of the topic areas.

If a focused PIA is awarded, the anticipated period of performance could range from one (1) to five (5) years, depending on the proposed approach.

ESTIMATED AWARD VALUES: The value of each of the baseline PIAs is estimated to be $1.2M per year, for a period of 5 years ($6M total). Focused PIAs are anticipated to be valued at $100K-$300K.

The total aggregate value of executed focused PIAs shall not exceed $8M. This funding profile is an estimate only and not a contractual obligation for funding. All funding is subject to change based on Government discretion and funds availability. Potential applicants should be aware that, due to unanticipated budget fluctuations, funding may change with little or no notice.

PROPOSAL SUBMISSION: Before submitting a proposal for either the baseline PIAs or a focused PIA, applicants shall first contact the Agreements Point of Contact (APOC) to determine eligibility and applicability. In addition, eligible applicants shall notify the APOC immediately upon submitting a proposal. Proposals shall comply with all the requirements stated in this FOA.

Applicants planning on proposing to the baseline PIAs shall submit their proposal by 09 March 2017, not later than 1500 hours Mountain Standard Time (MST). All questions or requests for clarifications are due in writing via email to the Agreements Officer or Agreements Specialist by 23 February 2017 not later than 1500 hours MST. Clarifications or questions may be posted to benefit all interested offerors. Please do not include any proprietary information in the clarification request or questions. Offerors are encouraged to periodically check the website during the response period for additional postings. For focused PIAs, proposals maybe submitted anytime during the five (5) year open FOA period, beginning with the date of publication of this FOA. All proposals for the PIAs, both baseline and focused, must be submitted electronically through the Government-wide electronic portal at http://www.Grants.gov. In addition to the electronic submission through Grants.gov, two paper copies must be submitted via US mail to the Agreements Specialist listed in Section 9.

NOTICE TO APPLICANTS: Funds are not presently available for this effort. No agreement shall be made under this announcement until funds are available. The Government reserves the right to cancel the announcement, either before or after the closing date. In the event the Government cancels the announcement, the Government has no obligation to reimburse an applicant for any costs incurred.

TYPE OF AGREEMENTS: The Air Force reserves the right to enter into the type of agreement best suited to the nature of the effort proposed. However, it is anticipated that agreements awarded under this FOA will be cost-reimbursable PIAs, which requires a successful applicant to have an adequate accounting system for tracking and billing costs applicable to the agreement.

ELIGIBILITY INFORMATION: Only applicants that meet the criteria in 15 U.S.C. 3715 are eligible to submit proposals in response to this announcement. As per, 15 U.S.C. 3715, a “partnership intermediary” means an agency of a State or local government, or a nonprofit entity owned in whole or in part by, chartered by, funded in whole or in part by, or operated in whole or in part by or on behalf of a State or local Government, that assists, counsels, advises, evaluates or otherwise cooperates with small business firms or institutions of higher education as defined in section 1141(a) of Title 20, or educational institutions within the meaning of section 2194 of Title 10, United States Code, that need or can make demonstrably productive use of technology-related assistance from a Federal laboratory, including State programs receiving funds under cooperative agreements entered into under section 5121(b) of the Omnibus Trade and Competitiveness Act of 1988 (15 U.S.C. 2781 note).

THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION. Interested applicants MUST monitor http://www.Grants.gov in the event this announcement is cancelled, amended, or modified.

SYSTEM FOR AWARD MANAGEMENT (SAM): Unless exempted by 2 CFR §25.110 all applicants must 1) Be registered in the System for Award Management (SAM) prior to award; 2) Maintain an active SAM registration with current information at all times during which it has an active Federal award or an application or proposal under consideration by an agency; and 3) Provide its Duns and Bradstreet Data Universal Numbering System (DUNS) number in each application or proposal it submits to the agency.

On-line registration instructions can be accessed from the SAM home page at http://www.sam.gov.

POINTS OF CONTACT:

APOC:

Primary: Gabe Mounce, Program Manager; gabriel.mounce.3@us.af.mil; phone: (505) 846-6079 Alternate: Eunsook Hwang, PhD, Alternate Program Manager; eunsook.hwang.1@us.af.mil; phone (505) 846-8721

BUSINESS/AGREEMENT POC:

Primary: Agreements Specialist: Julian Landavazo; julian.landavazo@us.af.mil; phone (505) 853-0071 Agreements/Grants Officer: Anne C. Green; anne.green.2@us.af.mil; phone (505) 846-5575 http://www.grants.gov/ http://www.sam.gov/ mailto:gabriel.mounce.3@us.af.mil mailto:eunsook.hwang.1@us.af.mil mailto:julian.landavazo@us.af.mil

FUNDING OPPORTUNITY DESCRIPTION

TOPIC AREA 1 – CFDA #12.615 Research and Technical Assistance

1) TECHNOLOGY TRANSFER (T2) OBJECTIVES:

a) Increase the likelihood of AFRL-NM success in conducting cooperative activities with small business, industry, educational institutions and other eligible participants

b) Support AFRL-NM in implementing the Tech Transfer program

Includes assisting AFRL-NM in developing, tracking, and reporting technology transfer activities for AFRL Space Vehicles and Directed Energy

c) Assist AFRL Space Vehicles and Directed Energy in forming and maintaining productive technology partnerships that further their core technologies

d) Identify technological assets and mechanisms available at AFRL-NM for technology transfer to small business and other eligible participants

e) Develop and document successful technology transfer activities to small businesses, educational institutions, state and local government agencies, and other eligible participants

f) Develop and implement a promotion and marketing plan for the effective technology transfer of AFRL-NM’s technologies and to highlight collaborative activities to state and local governments, academia, and the private sector in accordance with applicable laws, directives and instructions

g) Facilitate innovative collaborative activities at AFRL-NM which includes but is not limited to:

i) Exchange of ideas among AFRL-NM personnel and between AFRL-NM personnel and state & local governments, academia, and the private sector in accordance with applicable laws, directives and instructions

ii) Transfer or exchange of technology with state and local governments, academia, and the private sector in accordance with applicable laws, directives and instructions

iii) Activities that spin-off, spin-on, or provide for dual use of technology that ensure the best possible use of national scientific and technical capabilities to enhance the effectiveness of DoD forces and systems

Note: A collaboration is not R&D activities, nor staff augmentation

h) Recommend technology transfer mechanisms and identify their value and limitations

Available mechanisms are described in the Federal Technology Transfer Legislation and Policy Green Book https://www.federallabs.org/Federal-Technology-Transfer-Legislation-and-Policy

i) Identify federal, state, and local government, university organizations, and private sector programs/organizations that foster small business development, interaction and provide technical assistance to businesses and educational institutions

j) Conduct Technical Application Assessments (TAA) of government and contractor developed technologies as requested by AFRL-NM

k) Recommend to AFRL-NM how best to employ Partnership Intermediary and Technology Transfer assets available within the DoD https://www.federallabs.org/Federal-Technology-Transfer-Legislation-and-Policy https://www.federallabs.org/Federal-Technology-Transfer-Legislation-and-Policy

l) Support AFRL-NM in training of AFRL-NM scientific, engineering and technical personnel in technology transfer mechanisms and to effectively understand and apply collaboration tools, techniques, and processes

m) Provide AFRL-NM with patent and intellectual property support and services

TOPIC AREA 2 – CFDA #12.800 Air Force Defense Research Sciences Program

1) EDUCATIONAL OUTREACH (STEM) OBJECTIVES:

a) Inspire future scientists and engineers by providing New Mexico students, including K through

12, hands-on Science, Technology, Engineering and Math (STEM) activities

b) Manage/operate the La Luz Academy and all of its existing programs

c) Assist AFRL NM in developing, planning, implementing and finding outside sponsorship for additions/expansions of the La Luz Academy programs

d) Facilitate AFRL NM in integrating the La Luz program with other Education Outreach/Recruitment and Professional Development Programs

e) Raise student STEM interest and knowledge by providing hands-on opportunities to explore these concepts as they relate to AFRL technologies

f) Generally, AFRL-NM’s STEM program conducts activities reaching approximately 9,000 students per year

1) DELIVERABLE ITEMS

a) Interim Performance Reports: Quarterly or Semi-Annual

b) Annual Performance Reports

c) Financial (Reimbursement) Reports: Quarterly

d) Software: Specified in the individual agreement

e) Hardware: Specified in the individual agreement

f) Other: Specified in the individual agreement (i.e. Databases/information which were created/maintained for the performance of the effort)

2) SCHEDULE

a) Overall effort: Specified in individual agreement

b) Deliverable Items: Specified in individual agreement

c) Software: Specified in the individual agreement

d) Hardware: Specified in the individual agreement

3) OTHER REQUIREMENTS

a) Program security classification: Unclassified.

b) TEMPEST Requirements: Not Applicable

c) Export Control: None anticipated

d) The process your organization must complete includes obtaining a Dun and Bradstreet Data Universal Numbering System (DUNS) number (http://fedgov.dnb.com/webform) and registering with SAM (http://www.sam.gov). For more details, go to http://www.grants.gov/web/grants/applicants/organization-registration.html.

http://fedgov.dnb.com/webform http://www.sam.gov/ http://www.grants.gov/web/grants/applicants/organization-registration.html

e) Your organization’s E-Business POC, identified during SAM Registration, must authorize someone to become an Authorized Organization Representative (AOR). This safeguards your organization from individuals who may attempt to submit proposals without permission. Note: In some organizations, a person may serve as both an E- Business POC and an AOR.

4) OTHER INFORMATION

a) Government Furnished Property (GFP) availability: Anticipated but specified on the individual agreement

b) Base Support/ Network Access: Access to base facilities specifically for office and classroom space including the La Luz Academy located on base at Maxwell St. SE, Albuquerque, NM 87116.

c) Protection of Human Subjects: None anticipated

d) Cost sharing: Not anticipated

e) Foreign participation: Not anticipated

f) You may be ineligible for an agreement if all requirements of this announcement and any amendments are not addressed in your proposal.

5) PROPOSAL/APPLICATION AND SUBMISSION INFORMATION

In addition to the electronic copy submitted via www.grants.gov, submit two (2) copies (original and one copy) of your proposal to this office listed in Section 9 below. Applicants will be notified whether their proposal is recommended for an agreement, by letter or e-mail on or about 65 business days after proposal submission. The notification is not an issuance of an agreement. Proposals shall contain the following:

a) Agreement/Management Volume

i) This volume shall include a discussion of the nature and topic of the work to be completed for T2 or STEM and the overall approach to support AFRL-NM. Information on prior work in this area, descriptions of available equipment, data and facilities, and resumes of personnel who will be participating in this effort should be included in the proposal as an attachment.

A Statement of Work (SOW), detailing the tasks to be accomplished under the proposed effort, suitable for agreement incorporation, not to exceed (NTE) 10 pages, single-sided, shall be included in the proposal as an attachment. Do not include any proprietary information in the SOW.

ii) If Government Furnished Property (GFP) is requested you are required to submit the following information in your proposal: A listing, with the descriptive noun, approximate value (if known) and item serial/identification number(s) of all Government property that the applicant or its subcontractors propose to use, as an attachment to the proposal. In addition if the Government property is accountable to another contract/award please identify the appropriate award.

iii) Page Limitation: The Agreement/Management Volume shall be limited to 20 pages single spaced, single sided, 8.5 by 11-inch pages. Select an easy to read font no smaller than 12 pitch fixed or proportional font size 10 or larger. Smaller type font may be used in figures and tables as long as it is clearly legible. The page limitation includes the text and all other information necessary to convey the nature and topic of the work to be completed, i.e., indices, photographs, pictures, foldouts (counted as 2 pages), figures and tables. The Government will not consider pages in excess of this limitation. Blank pages, title pages, tables of content, cover sheets, attachments (as specified in paragraphs “i” and “ii” above) and Representations and Certifications are NOT included in the page count for this volume.

Please note: The Government will check the proposal for conformance to these requirements.

Any pages in excess of the stated page limitation after the format check will not be considered.

b) Budget/Business Volume

The Budget/Business Volume shall be in accordance with the Budget Proposal Instructions (Attachment A) and is limited to 75 pages, single spaced, single sided, 8.5 by 11-inch pages.

Select an easy to read font no smaller than 12 pitch or proportional font size of 10 or larger.

Smaller type font may be used in figures and tables as long as it is clearly legible. The page limitation includes the text and all other information necessary to convey the business aspects for the proposed agreement and any information not technically related (i.e. quotes for material, supplies, sub-recipients, payroll data and rate information). Blank pages, table of contents, cover sheets, and attachments are included in the page count. In addition, identify and explain any technical data that will be delivered to the Government with less than unlimited rights. Please provide a Federal Rate Agreement if one is available.

c) Any questions concerning the Agreement/Management Volume or SOW preparation shall be referred to the APOC listed in announcement overview. Any questions concerning the Budget/Business Volume shall be referred to the Business/Agreement POC listed in the announcement overview.

6) TREATMENT OF COSTS

The cost of preparing proposals in response to this announcement is not considered an allowable direct charge to any resulting agreement or any other agreement, but may be an allowable expense to the normal bid and proposal indirect cost specified in 2 CFR § 200.400 - 415.

7) PROPOSAL REVIEW INFORMATION

a) Evaluation Criteria: The following criteria, which are listed in descending order of importance, shall be used to evaluate the proposal(s) and make recommendations for award. Individual proposals will be evaluated using the below evaluation criteria without regard to other proposals submitted under this announcement. No further evaluation criteria will be used to evaluate the proposals.

i) Innovative approach of the proposed work to meet the stated objectives.

ii) Technical/Operational understanding of the stated objectives being addressed.

iii) Primary public purpose/potential relationship of the proposed work to the DoD.

iv) Funds availability.

b) Review and Selection Process: The proposals will be evaluated based on the criteria stated above, utilizing a peer review process, and categorized as follows:

i) Selectable: Proposal demonstrates an innovative approach for the proposed work to meet stated objectives, technical/operational understanding of the stated objectives being addressed, and primary public purpose/potential relationship of the proposed work to the DoD. Selectable proposals, submitted by responsible applicants, are recommended for acceptance, subject to availability of funds. Proposals categorized as “Selectable” and recommended for award will be evaluated for cost realism and reasonableness as appropriate using 2 CFR 200, Subpart E, Cost Principles.

ii) Not Selectable: Proposal does not demonstrate innovative approaches to meet the stated objectives, does not demonstrate the technical/operational understanding of the stated objectives being addressed, or does not demonstrate a primary public purpose/potential relationship of the work to the DoD.

c) The Government reserves the right to select all, part, or none of the proposals received in response to this announcement, subject to the availability of funds.

8) AGREEMENT ADMINISTRATION INFORMATION

a) Administrative and National Policy Requirements

Federal statutes or Executive Orders that apply to Federal or DoD agreements include (Attachment C), but are not limited to:

i) Nondiscrimination (e.g., Title VI of the Civil Rights Act, Title IX of the Educational Amendments of 1972, Age Discrimination Act of 1975, Section 504 of the Rehabilitation Act of 1973, EO 11246, 42 USC 4151);

ii) Debarment and Suspension (Subpart C of 2 CFR part 180);

iii) Environmental Standards (e.g.,42 USC 7401, Clean Air Act and 33 USC 1251 Clean Water Act, EO 11738 and EPA rules as Subparts J of 40 CFR part 32);

iv) Drug Free Workplace (Drug Free Workplace Act of 1988);

v) Officials Not to Benefit (41 USC 22);

vi) Preference for US Flag Carriers (49 USC 41102 and 49 USC 40118);

vii) Military Recruiters (32 CFR § 22.520);

viii) Unpaid Delinquent Tax Liability Or A Felony Conviction (Sections 744 and 745 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235));

ix) Prohibition On Contracting With Entities That Require Certain Internal Confidentiality Agreements (Section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235))

9) AGENCY CONTACTS

Questions of a technical nature shall be directed to the Agreement Point of Contact (APOC), as specified below:

PRIMARY

Gabe Mounce, Program Manager

AFRL/RDMX

3550 Aberdeen Ave SE Kirtland AFB, NM 87117-5776 Telephone: (505) 846-6079 Email: gabriel.mounce.3@us.af.mil

ALTERNATE

Eunsook Hwang, PhD, Program Manager

AFRL/RDMX

3550 Aberdeen Ave SE Kirtland AFB, NM 87117-5776 Telephone: (505) 846-8721 Email: eunsook.hwang.1@us.af.mil

Questions of a business nature shall be directed to the Agreements Specialist, as specified below:

Julian I. Landavazo, Agreements Specialist Anne C. Green, Agreements Officer AFRL Det 8/RVKVE AFRL Det 8/RVKVE 3550 Aberdeen Ave. SE 3550 Aberdeen Ave. SE Kirtland AFB, NM 87117-5776 Kirtland AFB, NM 87117-5776 Telephone: (505) 853-0071 Telephone: (505) 846-5575 Email: Julian.Landavazo@us.af.mil Email: anne.green.2@us.af.mil

10) OMBUDSMAN

An ombudsman has been appointed to hear and facilitate the resolution of concerns from recipients, potential recipients, and others for this requirement. When requested, the mailto:gabriel.mounce.3@us.af.mil mailto:eunsook.hwang.1@us.af.mil mailto:Julian.Landavazo@us.af.mil ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the Program Officer, Agreements Officer, or Approving Official. Further, the ombudsman does not participate in the evaluation of proposals, the agreement process, or the adjudication of protests or formal disputes. The ombudsman may refer the party to another official who can resolve the concern. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the Agreements Officer for resolution.

If resolution cannot be made by the Agreements Officer, concerned parties may contact the AFRL ombudsmen: AFRL Ombudsman is Kimberly L. Yoder, AFRL/PK, 937-255-4967, email: kimberly.yoder@us.af.mil.

Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Agreements Officer.

11) OTHER INFORMATION

a) Support Contractors: Only Government employees will evaluate the proposals for selection.

Applicants are advised that employees of commercial firms under contract to the Government may be used to administratively process proposals, monitor contract performance, or perform other administrative duties requiring access to other contractors' proprietary information. These support contracts include nondisclosure agreements prohibiting their contractor employees from disclosing any information submitted by other contractors or using such information for any purpose other than that for which it was furnished. Any objection to administrative access must be in writing to the Agreements Officer and shall include a detailed statement of the basis for the objection.

b) Communication: Dialogue between prospective applicants and Government representatives is encouraged. Discussions with any of the points of contact shall not constitute a commitment by the Government to subsequently fund any proposed effort. Only Agreements Officers are legally authorized to commit the Government.

c) Wide Area Work Flow Notice: Wide Area Work Flow (WAWF) has been designated as the Department of Defense standard for electronic invoicing and payment. To facilitate this effort for Universities and Nonprofit Organizations with agreements administered by the Office of Naval Research (ONR) Regional Offices, DoD has established the ONR Electronic Payment System (PayWeb) https://onronline.onr.navy.mil/payweb/, as an initial entry point to WAWF. If the recipient participates in the PayWeb system, the recipient shall submit an electronic request for payment to the Administrative Agreements Officer (AGO) at the Administrative Office on page 2 of the agreement (see the Model PIA, Attachment B), using the standard PayWeb processes.

Participation in the PayWeb system requires the recipient to obtain an External Certificate Authority (ECA) certificate from an approved Certificate Authority for access. Operational Research Consultants (ORC)(https://www.eca.orc.com) and VeriSign (https://www.verisign.com/gov/ieca) are approved ECA Authorities. If you have questions or require technical assistance in implementing your certificate, contact the Navy PKI Help Desk at 1-800-304-4636. The recipient shall Contact the AGO at the Administrative Office on page 2 of the agreement for instructions on how to register and use WAWF and PayWeb.

Electronic submission of payment requests requires the recipient to register in WAWF and have the appropriate CAGE code activated. Please note that each recipient must be registered in SAM and have an Electronic Business Point of Contact (EBPOC) set up to approve new registrations within their Institution. Electronic Business Point of Contact (EBPOC) is responsible for activating the CAGE code in WAWF by calling 1-866-618-5988. Once the recipient's CAGE Code is activated, the CCR EBPOC will self-register in WAWF (https://wawf.eb.mil) and follow mailto:kimberly.yoder@us.af.mil https://onronline.onr.navy.mil/payweb/ https://www.eca.orc.com/ https://www.verisign.com/gov/ieca https://wawf.eb.mil/ the instructions for a group administrator. The ONR Regional Offices will assist in this process.

The ONR Regional Office is listed as the Administrative Office on page 2 of the agreement.

12) PROPERTY

Any agreement resulting from this announcement may contain articles for governing management and disposition of property as contained 2 CFR § 200.310 – 316.

13) STANDARDS FOR FINANCIAL MANAGEMENT SYSTEMS

2 CFR §200.300-309 is hereby incorporated by reference.

14) PROPOSAL CONTENT CHECKLIST

a) You may be ineligible for an agreement if all requirements of this announcement are not met.

i) Proposals are due to the specified point of contact.

ii) Proposal page limits are strictly enforced.

iii) Completed Representations and Certifications.

iv) The Proposal must be submitted in the format specified.

v) The Budget/Business Volume must contain all information described in Section 5, Paragraph b, Budget/Business Volume.

vi) For any subcontracts or subawards proposed, the Budget/Business Volume must contain a subcontractor analysis IAW 2 CFR §200.318-326.

vii) The Budget/Business Volume: applicants are advised that the Model PIA (Attachment B) is a model and maybe changed/updated. Depending on the specific circumstances of the agreement award articles may be added, deleted or tailored. Any additions or deletions will be discussed with the applicant prior to entering into an agreement.

15) ATTACHMENTS

a) Attachment A – Budget Proposal Instructions – Assistance Instruments

b) Attachment B – Model Partnership Intermediary Agreement

c) Attachment C - CERTIFICATIONS FOR APPLICATIONS FOR FEDERAL

ASSISTANCE (GRANTS AND COOPERATIVE AGREEMENTS) (Current as of Dec 2016)

Det 8 AFRL/RVK Budget Proposal Instructions

Revised: 19 Oct 2016 Page 1 of 6 Attachment A – Budget Proposal Instructions

BUDGET PROPOSAL

INSTRUCTIONS

Assistance Instruments

DET 8 AFRL/RVK

3550 ABERDEEN AVE SE

KIRTLAND AFB, NM 87117

Revised: 19 Oct 2016 Page 2 of 6

1. GENERAL INSTRUCTIONS:

A. Provide complete responses to the attached Contractor Information document for the Recipient and each Subrecipient. If preferred by the offeror, the responses to the information requested may be provided on a similar form or listed on the first page of the budget proposal. (Attachment 1)

B. Indicate whether Government approval of respective accounting, estimating, and purchasing systems have been obtained. If so, provide evidence of such approval.

C. Round all dollar amounts to the nearest dollar. Round all labor rates to the nearest penny.

D. Furnish Tables 1 thru 4 (sample tables are at paragraph 3 below), or in the contractor’s format containing the information outlined in these instructions, for the entire performance period (supported by rationale required by paragraph 2) in hard copy and on CD as IBM PC compatible, Microsoft Excel, to include all cell formulas. Include a separate Cost Element Summary by Offeror Fiscal Year (OFY), for each contract line item (CLIN), for the basic and each option or task order as proposed.

(For purposes of these instructions, CLIN refers to contract line items that are required to be priced separately.)

E. Provide all budget summaries by OFY.

2. PROPOSED COST ELEMENTS:

The detail required for each major cost element is described below. Address all cost elements applicable to the proposed effort and provide a narrative to support the basis of estimate. Explain the basis of estimate for each cost element to include the basis for proposed rates. As applicable, provide the following information for each cost element. If a portion of the required information is not applicable for a particular cost element, so state.

A. DIRECT COSTS:

(1) DIRECT LABOR:

(a) As part of Table 1, list the proposed base, rates, and calculated amounts for each direct labor category by OFY, by CLIN. If separately priced CLINs apply, also include a roll-up to Total Program Summary.

(b) As part of the basis of estimate narrative, provide rationale for proposed hours and labor mix. Identify staffing requirements by each position title and brief description of duties. Explain how the proposed labor hour skill mix has been derived.

(c) Provide the base labor rates for each category. If composite or blended rates are used, provide the calculations used in deriving the composite rates. Identify the source of the proposed rates. If applicable, identify the proposed escalation factors applied to future estimates and rationale for the proposed factors. Submit source data for proposed direct labor rates. If evidence of a negotiation agreement, or recently audited direct labor are not available for submission, submit the following source data listed in order of preference, current payroll data, or signed employee agreements, or salary survey, etc. to support proposed direct labor.

(d) If salaries vice hourly rates are proposed, please list the annual salary of each position, percentage of time and number of months devoted to the project. (e.g., Program Director: $30,000/year x 25% x 8.5 months; calculation:

$30,000/12 = $2,500 x 25% x 8.5 months = $5,312.). The same level of detail required in paragraph 2A(1)(c) above still applies.

(2) SUBCONTRACTS/INTER-ORGANIZATIONAL TRANSFERS (IOTs):

NOTE: Highly recommend the recipient provide these budget proposal instructions to all subrecipients. Fully disclosed Subrecipient/IOT proposals are required for ALL subrecipients (including Tables 1 thru 4), and are due by the closing date identified in this solicitation.

It is especially important that adequate data on subrecipients be provided. Rates are particularly important. Note that the absence of adequate data on subrecipients is a frequent source of a recipient’s inadequate proposal and avoidable delay in contract award.

(a) As part of Table 1, list each subrecipient/IOT cost separately by OFY by CLIN.

(b) Provide a list of anticipated subrecipients/IOTs using Table 2.

(c) Explain the services to be provided by the subrecipient.

(d) OMB Circulars A-110 and A-102 as implemented by DoDGARs establish procurement standards for covered recipients. The standards include requirements to compete procurements whenever practical, conduct a cost analysis, and award to the most advantageous offer, cost, quality and other factors considered. Provide evidence of compliance with the referenced Circulars.

(3) CONSULTANTS:

(a) Consultants hired to assist with the program, which do not receive benefits, should be included under other direct costs. If the recipient proposes the use of consultants, provide the following FOR EACH NAMED CONSULTANT:

(1) The specific project or area in which such services are to be used.

Revised: 19 Oct 2016 Page 3 of 6

(2) Identification of all cost elements included in the consultant's costs. (i.e.: number of hours, the consultant's rate per hour, plus a detailed explanation of any costs that would be charged over and above labor costs

(3) A signed consulting agreement between the recipient and the consultant

(b) In those cases where a consultant IS NOT NAMED but the recipient realizes a need will exist, support the proposed daily rate by supplying a basis of estimate.

(4) MATERIALS/ EQUIPMENT/ SUPPLIES:

(a) As part of Table 1, list material/equipment costs by OFY by CLIN. Using Table 4, provide a consolidated priced summary of individual quantities and the basis for pricing by OFY, by CLIN. As part of the basis of estimate narrative, provide information regarding the rationale/methodology used to derive the proposed estimate.

(b) Include raw materials, parts, components, assemblies, etc., to be produced or performed by others. Equipment is defined as having a per unit cost of $5,000 and a service life of more than one year. If the item meets these criteria then all federal procurement policies and procedures must be followed. If an item does not meet these criteria it is considered a supply. List items separately using unit costs (and the percentage of each unit cost being charged to the Government) for photocopying, postage, telephone/fax, printing, and office supplies (for example, Telephone:

$50/month x 50% = $25/month x 12 months).

(c) For those assistance awards where the procurement standards of the DoDGARs apply, state whether the cognizant field administration office (CFAO) has reviewed the intended recipient's procurement system. If the CFAO has found the recipient to be in compliance with the DoDGARs requirements, provide evidence of such finding, otherwise if the procurement meets any of the conditions at DoDGARs 32.44(e) and 34.31(b), provide copies of supporting documentation (Purchase Orders, Vendor Quotes, Invoice Prices, Catalog Prices, or Historical Information) to substantiate a MINIMUM of 70% of the proposed material/equipment/supply costs.

Specifically, provide supporting documentation for the highest unit prices.

(5) OTHER DIRECT COSTS (ODCs):

As part of Table 1, list ODC costs by OFY by CLIN. The inclusion of each should be justified in the budget narrative.

A-133 audit costs can be included if they are not part of the indirect pool and only the portion of the cost associated with this program can be included.

(a) ODCs - Travel

i. Identify the following information for each trip: location of origin and destination; number of travelers;

duration; airfare cost; rental car cost; per diem (meals and lodging) cost; any other costs.

ii. As part of Table 1, list travel costs by OFY by CLIN. Using Table 3, separately identify costs for travel.

Note that Table 3 is a summary format and may be expanded to include more detailed travel rate information and calculations.

(b) ODCs - Other

i. Using Table 4, identify and provide a detailed description of any other direct costs that do not fit into the ODC categories above, including the basis for determining those costs (e.g., vendor quotes, catalog pricing data, company estimating procedures, etc.).

ii. Provide an explanation/rationale for all other proposed ODCs.

(c) For those assistance awards where the procurement standards of the DoDGARs apply, state whether the cognizant field administration office (CFAO) has reviewed the intended recipient's procurement system. If the CFAO has found the recipient to be in compliance with the DoDGARs requirements, provide evidence of such finding, otherwise if the procurement meets any of the conditions at DoDGARs 32.44(e) and 34.31(b), provide copies of supporting documentation for proposed ODCs.

B. INDIRECT COSTS

(1) As part of Table 1, list the proposed base, rate/factor and calculated amount for each indirect cost by OFY, by CLIN.

(2) As part of the basis of estimate narrative, identify all indirect cost rates/factors and the applicable allocation bases.

(3) Identify the basis of proposed rates (e.g., rate agreement, actual rates and effective date, etc.). Submit source data for all proposed indirect rates. If evidence of negotiated or approved rates, or recently audited indirect rates are not available for submission, submit the following source data in order of preference, budgetary data to include details of the indirect rate cost pools, or supporting historical trend data.

(4) If recipient is subject to full CAS coverage and is proposing FCCOM, submit a properly executed DD Form 1861.

Provide the basis for proposed percentage of land buildings and equipment.

(6) Note: Normally, neither G&A nor COM can be applied to costs that are included in the recipient’s Independent Research and Development account.

Revised: 19 Oct 2016 Page 4 of 6

C. NEW MEXICO GROSS RECEIPTS TAX (NMGRT):

(1) It is anticipated that NMGRT costs will NOT apply to this effort. Effective 1 January 2016 and prior to 1 January 2021, the

New Mexico Taxation and Revenue Department (TRD) has implemented a Gross Receipts Tax deduction for R&D efforts (reference Gross Receipts and Compensating Tax Act 3.2.218 NMAC page 385, http://www.tax.newmexico.gov/recent-regulation-changes.aspx).

(2) For assistance in determining the extent to which NMGRT may or may not apply and applicable rates, contact the New

Mexico Taxation and Revenue Department, 5301 Central Ave., NE, PO Box 8485, Albuquerque, NM 87198, (505) 841- 6200, http://www.tax.newmexico.gov/Businesses/gross-receipts.aspx.

3. SAMPLE COST PROPOSAL TABLES (Revise to comply with established accounting practices.):

A. Table 1 (Sample): Cost Element Summary. If applicable, list each Subrecipient and IOT separately.

B. TABLE 2 (Sample): SUBRECIPIENTS/IOTs & CONSULTANTS

C. TABLE 3 (Sample): TRAVEL

NAME TASKS

TYPE

QUOTED

PRICE

RECIPIENT's

EVALUATED

COST DIFFERENCE

% of

WORK

TOTALS - $ - $ 0.00%

SAMPLE Table 2 - PRICE SUMMARY for SUBRECIPIENTS / IOTs & CONSULTANTS

Revised: 19 Oct 2016 Page 5 of 6

D. Table 4 (Sample):MATERIALS/EQUIPMENT/SUPPLIES & ODCs (other than Travel & Consultants)

Item OFY Description Qty Unit Price Total Price Vendor/Source Basis of Estimate Totals

1 YYY1

3 YYY1

4 YYY1

5 YYY1

6 YYY1

7 YYY1

8 YYY2

9 YYY2

10 YYY2

11 YYY2

12 YYY2

Item OFY Description Qty Unit Price Total Price Vendor/Source Basis of Estimate Totals

1 YYY1

3 YYY1

4 YYY1

5 YYY1

6 YYY1

7 YYY1

8 YYY2

9 YYY2

10 YYY2

11 YYY2

12 YYY2

ODCs

OFY YYY1 Subtotal:

OFY YYY2 Subtotal:

Total ODCs Proposed:

SAMPLE Table 4 - MATERIALS/EQUIPMENT/SUPPLIES & OTHER ODCs

OFY YYY1 Subtotal:

OFY YYY2 Subtotal:

Total MATERIALS Proposed:

MATERIALS

OFY From To Purpose No.

Trips No.

Tvlrs No.

Days Per

Diem Lodging Rental

Car Airfare Total

YYY1

YYY1

YYY2

YYY2

SAMPLE Table 3 - Travel

TOTAL TRAVEL:

YYY1 Subtotal:

YYY2 Subtotal:

Revised: 19 Oct 2016 Page 6 of 6

Attachment 1

Attachment B – Model PIA

Partnership Intermediary Agreement Between

The United States Of America

AF RESEARCH LABORATORY (DET 8)

3550 ABERDEEN AVE SE

KIRTLAND AFB, NM 87117-5776

and

INSERT RECIEPINT NAME

INSERT RECIPIENT ADDRESS

INSERT RECIPIENT CAGE:

Concerning Air Force Research Laboratory (AFRL) Phillips Research Site (PRS)

Directed Energy (RD) and Space Vehicles (RV)

Agreement No.: FA945X-X-XXXX

Total Amount of the Agreement: TBD

Government share: N/A

Recipient share: N/A

Authority: 15 USC 3710, 15 USC 3715, 10 USC 2193b, and 10 USC 2194

Effective Date: TBD

Catalog of Federal Domestic Assistance number: 12.615 or 12.800

Notice:

For For the United States of America

Name:

Title: Agreements Officer

ConWrite Version 6.15.2 Created 29 Dec 2016 11:11 AM

CONTINUATION

CONTINUATION FA9453-17-3-XXXX

PERIOD OF PERFORMANCE

XX Months (DD MMM YYYY through DD MMM YYYY) for Technical Completion Plus 3 Months (through DD MMM YYYY) for Final Performance Report

A. Government representatives:

DELIVERY/SHIPMENT ADDRESSES:

AFRL Program Manager:

AFRL/(Insert Program Manager Office Symbol) Attn: (Insert Program Manager Name) 3550 Aberdeen Ave SE Kirtland AFB NM 87117-5776 Mark For: (Insert PIA number)

AFRL Grants/Agreements Officer:

AFRL Det 8/RVKVE Attn: (Insert Grants/Agreements Officer Name) 3550 Aberdeen Ave SE Kirtland AFB, NM 87117-5776 Mark For: (Insert PIA number)

Administrative Agreements Office:

Office of Naval Research

TBD

Mark For: (Insert PIA number)

Agreement Payment Office DFAS Columbus AF Entitlements

(TBD)

Mark For: (Insert PIA number)

B. Recipient representatives:

Program Manager:

TBD

Business Point of Contact:

TBD

FA945X-X-XXXX

ATTACHMENTS PGS DATE TITLE

ATTACHMENT 1 16 15 SEP 2015 TERMS AND CONDITIONS

ATTACHMENT 2 TBD TBD STATEMENT OF WORK (SOW)

ATTACHMENT 3 TBD TBD AGREED TO BUDGET

TERMS AND CONDITIONS

15 SEP 2015

Attachment B – Model PIA Page 1 of 16

TABLE OF CONTENTS

PART 1 ADMINISTRATIVE INFORMATION

1.00 ADMINISTRATIVE REQUIREMENTS AND ORDER OF PRECEDENCE

PART 2 TERM

2.00 TERMINATION

2.01 TRAFFICKING IN PERSONS

2.02 ENFORCEMENT

2.03 MODIFICATIONS

PART 3 MANAGEMENT OF THE PROGRAM

3.00 TITLE TO PROPERTY

3.01 PROPERTY SYSTEM

PART 4 FINANCIAL MATTERS

4.00 INCREMENTAL FUNDING

4.01 PAYMENT-REIMBURSEMENT-WAWF (ONR)

4.02 PAYMENT-REIMBURSEMENT-WAWF (DCMA)

4.03 PROGRAM INCOME-RESEARCH

4.04 COST PRINCIPLES

4.05 STANDARDS FOR FINANCIAL MANAGEMENT

4.06 AUDIT REQUIREMENTS

4.07 RETENTION AND ACCESS TO RECORDS– ELECTRONIC FORMAT

4.09 REVISION OF BUDGETS AND PROGRAM PLANS – PRIOR APPOVALS AUTHORIZED

PART 5 CLAIMS, DISPUTES AND APPEALS

5.00 CLAIMS, DISPUTES, AND APPEALS

PART 6 INTELLECTUAL PROPERTY RIGHTS

6.00 INVENTIONS

6.01 DATA RIGHTS

6.02 EXPORT CONTROL

PART 7 TECHNICAL AND FINANCIAL REPORTING

7.00 INTERIM PERFORMANCE REPORTS

7.01 FINANCIAL REPORTS- REIMBURSEMENT

7.02 PUBLISHING PROJECT RESULTS

7.03 FINAL PERFORMANCE REPORT

7.04 REPORTING SUBAWARDS AND EXECUTIVE COMPENSATION

PART 8 MISCELLANEOUS PERFORMANCE ISSUES

8.00 PROCUREMENT SYSTEM

8.01 CLOSEOUT, ADJUSTMENT, CONTINUING RESPONSIBILITIES AND COLLECTION -

REIMBURSEMENT

8.02 USING TECHNICAL INFORMATION RESOURCES

8.03 SYSTEM FOR AWARD MANAGEMENT AND UNIVERSAL IDENTIFIER REQUIREMENTS

PART 9 NATIONAL POLICY MATTERS AND ASSURANCES

9.00 MILITARY RECRUITING ON CAMPUS

9.01 ASSURANCES

Attachment B – Model PIA Page 2 of 16

1.00 ADMINISTRATIVE REQUIREMENTS AND ORDER OF PRECEDENCE (MAR 2015)

(a) This award is governed by the guidance in 2 Code of Federal Regulations (CFR) part 200, "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards," as modified and supplemented by the Department of Defense's (DoD) interim implementation found at 2 CFR part 1103, "Interim Grants and Cooperative Agreements Implementation of Guidance in 2 CFR part 200" (79 FR 76047, December 19, 2014), all of which are…