Comb_Synop-Solicit-COMPETITIVE - Terason.pdf

TEMPLATE

STREAMLINED SOLICITATION FOR COMMERCIAL ITEMS

COMPETITIVE

COMBINED SYNOPSIS / SOLICITATION

Title: Ultrasound System

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 75N95024Q00582 and the solicitation is issued as a quotation (RFQ). This acquisition is for a commercial item and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13 – Simplified Acquisition Procedures, and FAR Part 12 – Acquisition of Commercial Items, and is not expected to exceed the simplified acquisition threshold.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-06, with effective date August 29, 2024.

(iv) The associated NAICS code 423450 and the small business size standard is 200 employees. This requirement is a small business set-aside procurement.

(v) The National Institute of Neurological Disorders and Stroke (NINDS) is a part of the National Institutes of Health (NIH), conducting research into the causes, treatment, and prevention of neurological disorders and stroke. The NINDS mission is to seek fundamental knowledge about the brain and nervous system and to use that knowledge to reduce the burden of neurological disease.

Neuromuscular ultrasound allows for dynamic imaging of muscle and/ or nerve. It is helpful especially in the pediatric population through adulthood as there is little or no discomfort, it can be performed even in infants and younger pediatric patients who are moving (unlike MRI) and thus does not require sedation. Ultrasound of skeletal muscle can be evaluated looking at size (atrophy/ hypertrophy), edema, echogenicity, abnormal spontaneous activity, and can assess the relative differences in muscle involvement compared to other groups. The assessment of differential patterns of muscle involvement may be unique to specific genetic myopathies or muscular dystrophies, or can give clues (eg: proximal versus distal/ symmetric vs asymmetric differences).

Muscle ultrasound can add to the clinical phenotyping for a patient and can also potentially help clinicians to determine an appropriate muscle for future muscle biopsy.

In addition, it will build on our ongoing clinical and research collaborations with the Children’s Hospital of Philadelpia (CHOP).

(vi) The purpose of this acquisition is to procure a Terason uSmart Ultrasound System brand name or equal.

Generic Name of Product: Ultrasound system

Description:

(1) Specify trade name: Terason uSmart Ultrasound System

(2) Specify product’s brand name: Terason uSmart Ultrasound System

(3) Specify manufacturer's name: Terason uSmart Ultrasound System

(4) Specify model, type, catalog, and/or part number(s): The Terason Usmart 3200T NexGen Ultrasound System with SuperHarmonics (part number 21-0001_R200)is a gran-and go- imaging solution featuring cysrtal clear images, frame rate stability and intuitive interface. Terason offres onsite training, easy upgardes, Uconnect remote capabilitiies and technical support to protect the investment.

Salient characteristics: All clinicians within our Neuromuscular and Neurogenetic Disorders of Childhood Section perform muscle ultrasound on all patients seen at the NIH Clinical Center. The Terason uSmart 3200T NexGen ultrasound system is Grab-n- Go portability with advanced features and functionalities in under five pounds. Solid State Drive (SSD) and the latest technology provide quick boot-up time, image optimization and system stability. Anatomy-specific presets decrease scan time and improve ease of use and accuracy, increasing patient throughput. Long-life replaceable battery for extended use. Address the greater need for mobile ultrasound follow-up exams. Maximize transportability for better ergonomics with ultra-lightweight solutions.

The ultrasound will meet our clinical and clinical research needs.

The Government’s minimum acceptable standards include the following:

The ultrasound system must:

1. Light weight for portability - Weigh 5 lbs.

2. Boot up time must be < 1-2 minutes

3. Shall have image optimization

4. System stability

5. Must have 15WL4 Wide Linear Array Transducer

6. 5 year extended warranty

7. Ease of image transfer (SD Memory Card Slot); ability to transfer DICOM images to PACS and the capability if needed for integration with EMR

8. Data storage capacity should be >/= 1 Terabyte, given the large image files

9. Compatibility with the Terason system used at CHOP to allow for further clinical and research collaborations.

(vii) The Government anticipates a firm-fixed price purchase order and delivery must be within 30-60 days after receipt of order (ARO).

(viii) The provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998), applies to this acquisition. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at these addresses:

https://www.acquisition.gov/browse/index/far https://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html

(End of provision)

The following provisions apply to this acquisition and are incorporated by reference:

• FAR 52.204-7, System for Award Management (Oct 2018)

• FAR 52.204-16, Commercial and Government Entity Code Reporting (Aug 2020)

• FAR 52.204-29, Federal Acquisition Supply Chain Security Act Orders –

Representation and Disclosures (Dec 2023)

• FAR 52.211-6, Brand Name or Equal (Aug 1999)

• FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial

Services (Sep 2023)

• FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (Feb 2024)

• HHSAR 352.239-73, Electronic and Information Technology Accessibility Notice (December 18, 2015)

The clause at FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998), applies to this acquisition. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

(End of clause)

The following clauses apply to this acquisition and are incorporated by reference:

• FAR 52.204-13, System for Award Management Maintenance (Oct 2018)

• FAR 52.204-18, Commercial and Government Entity Code Maintenance (Aug

2020)

• FAR 52.212-4, Contract Terms and Conditions—Commercial Products and

Commercial Services (Nov 2023). Addendum to this FAR clause applies to this acquisition and is attached.

• HHSAR 352.239-74, Electronic and Information Technology Accessibility (December 18, 2015)

The following provisions and clauses apply to this acquisition and are attached in full text. Offerors MUST complete the provisions below and submit completed copies as separate documents with their proposal.

• FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)

• FAR 52.204-26 Covered Telecommunications Equipment or Services- Representation (Oct 2020)

• FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services (May 2024)

• FAR 52.225-6, Trade Agreements Certificate (Feb 2021)

• NIH Invoice and Payment Provisions

(ix) The provision at FAR clause 52.212-2, Evaluation – Commercial Products and

Commercial Services (Nov 2021), applies to this acquisition and is included as an attachment. The Government will evaluate quotations or offers in accordance with FAR 13.106-2 and award a purchase order from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

a. Technical capability of the brand name or equal item offered to meet the Government requirement;

b. Price; and

c. Past performance [see FAR 13.106-2(b)(3)].

(x) Offerors must include a completed copy of the provision at FAR clause 52.212-3, Offeror

Representations and Certifications—Commercial Products and Commercial Services

(Feb 2024), with its offer. If the offeror has completed FAR clause 52.212-3 at www.sam.gov, then the offeror does not need to provide a completed copy with its offer.

(xi) The following additional contract requirement(s) or terms and conditions as determined by the contracting officer are necessary for this acquisition and consistent with customary commercial practices. There are no additional contract requirement(s) or terms and conditions applicable to this acquisition.

(xii) The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement.

(xiii) Responses to this solicitation must include sufficient information to establish the interested parties’ bona-fide capabilities of providing the product or service. The price quote shall include: unit price, list price, shipping and handling costs, delivery days after contract award, delivery terms, prompt payment discount terms, F.O.B. Point (Destination or Origin), product or catalog number(s), product description, and any other information or factors that may be considered in the award decision. Such factors may include: past performance, special features required for effective program performance, trade-in considerations, probable life of the item selected as compared with that of a comparable item, warranty considerations, maintenance availability, and environmental and energy efficiency considerations.

Respondents proposing on an equal product of the brand-name product specified in this announcement must provide, as part of their response: (a) product, catalog, model, and/or part number(s); (b) product description; (c) all relevant information and documentation that the item(s) offered meets the salient physical, functional, or performance characteristics as specified in the purchase description; quantity; estimated price or cost; shipping, handling, and/or installation charges; and delivery date after receipt of order.

Responses to this solicitation must include clear and convincing evidence of the offeror’s capability of fulfilling the requirement as it relates to the technical evaluation criteria. The price proposal must include the labor categories, an estimate of the number of hours required for each labor category, fully loaded fixed hourly rate or each labor category, breakdown and rationale for other direct costs or materials, and the total amount.

The Unique Entity ID from SAM.gov, the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.

http://www.sam.gov/ http://www.sam.gov/

All quotations must be received by 9:00 a.m. Eastern Time on 17 September, 2024 and reference Solicitation Number 75N95024Q00582. Responses must be submitted electronically to Frederick Weddington at Frederick.weddington@nih.gov.

Fax responses will not be accepted.

mailto:Frederick.weddington@nih.gov