Collins Follow On (ACRU)- SOW Draft.pdf

SOW-PWS Template 21 November 2022 version Page 1

Statement of Work (SOW)

Collins Engineering Services (ACRU)

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of

Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft and unmanned vehicles.

This requirement is for NSWCPD Code 416, which is responsible for Submarine Life Support and

Ventilation Systems.

1.0.2 This contract is for non-personal services. It does not create employment rights with the

U.S. Government whether actual, inherent, or implied

1.0.3 Government/Contractor Relationship

1.0.3.1 The services to be delivered under this Contract are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the

Contract between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

1.0.3.2 The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.0.3.3 Contractor personnel under this Contract shall not engage in any of the inherently

Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

1.0.4 Employee Relationship:

1.0.4.1 The services to be performed under this Contract do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the

Contractor's personnel will act and exercise personal judgment and discretion on behalf of the

Contractor.

1.0.4.2 Rules, regulations, directives, and requirements that are issued by the U. S. Navy and

NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation.

This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

1.0.4.3 Inapplicability of Employee Benefits: This Contract does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

1.0.4.4 It is the Contractor's, as well as the Government's, responsibility to monitor Contract activities and notify the Contracting Officer if the Contractor believes that the intent of this

Section has been or may be violated.

1.0.4.4.1 The Contractor shall notify the Contracting Officer in writing via letter or email within three (3) calendar days from the date of any incident that the Contractor considers to constitute a

SOW-PWS Template 21 November 2022 version Page 2 violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the Contractor's estimated date when, absent a response, cost, schedule or performance will be impacted.

1.0.4.4.2 The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

(i) Confirm the conduct is in violation and when necessary direct the mode of further performance,

(ii) Countermand any communication regarded as a violation,

(iii) Deny that the conduct constitutes a violation and when necessary direct the mode of further performance, or

(iv) In the event the notice is inadequate to make a decision, advise the Contractor what additional information is required, and establish the date by which it should be furnished by the

Contractor.

1.1 BACKGROUND

The Submarine Life Support and Ventilation Systems Branch (Code 416) provides in-service engineering supports and services for submarine air revitalization, air monitoring, oxygen generations and ventilations. Current programs under Code 416’s responsibility include oxygen generators, carbon dioxide removal system, carbon monoxide and hydrogen removal system, central atmosphere monitoring system, and ventilation system. Improvement, modernization, reconfiguration and upgrades for these systems remain critical for the essential atmosphere control systems aboard all classes of submarines.

1.2 SCOPE OF WORK

The contractor shall provide engineering services, development services and site support services to troubleshoot, repair, sustain, upgrade and/or modernize the following fielded system:

Advanced Carbon Dioxide Unit (ACRU). This system is on board one OHIO Class Submarine.

Actual services to be performed shall be identified in delivery orders (DO). Government-furnished material shall be identified in individual Task Orders.

2.0 APPLICABLE DOCUMENTS

None

3.0. REQUIREMENTS

3.1 ENGINEERING SERVICES

The contractor shall provide engineering services, including research, development, test, and evaluation efforts to sustain and/or modernize the following fielded system: Advanced Carbon

Dioxide Unit (ACRU), including overall system design, detail design to specific submersible vehicle applications and prototype hardware development. Services shall include the evaluation and testing of new technologies to integrate into the systems or subsystems, as well as the design and development of simulators, prototypes, or scaled models, and upgrade of the systems and

SOW-PWS Template 21 November 2022 version Page 3 associated software. Actual services to be performed shall be identified in task orders (TO).

Government-furnished material shall be identified in individual TOs. CDRLs A005, A006, A007, A008.

Examples of specific services include but are not limited to:

ACRU failure analysis

ACRU reliability growth testing

3.2 DEVELOPMENTAL SERVICES

The contractor shall furnish services to upgrade or modernize the ACRU with advanced or improved technologies. The services shall include overall system or component design, testing for functionality and interoperability, and installation aboard OHIO (SSBN/GN-726) and

COLUMBIA (SSBN-826) Class Submarines. Design and development shall also be provided for system simulators to be used for classroom training purposes. Technical documentation and training services shall also be provided. Actual services to be performed shall be identified in task orders. Government-furnished material shall be identified in individual DOs. CDRLs A005, A006, A007, A008.

Conducting ACRU training sessions

ACRU canister failure investigations

3.3 SITE SUPPORT SERVICES

The contractor shall investigate, troubleshoot, and repair operational problems and malfunctions of the ACRU and OHIO (SSBN/GN-726) and COLUMBIA (SSBN-826) Class Submarines.

Performance may be on site at various locations worldwide, including but not limited to New

London, CT; Philadelphia, PA; Norfolk, VA; Kings Bay, GA; San Diego, CA; Bremerton, WA;

Pearl Harbor, HI; Norway, Scotland and Greece. Troubleshooting and repair support may also require the contractor to get underway with the ship to verify system operation. Submarine Life

Support and Ventilation Systems are located in the machinery spaces of US Navy submarines.

Operating procedures are contained in Ship’s Systems Manuals which can be CUI, NNPI, or

NOFORN. CDRL A005.

ACRU emergent fleet support troubleshooting and repair service trips

Perform groom on in-service ACRU units

Perform onboard ship installations i.e. ACRU canisters, vacuum pumps, blower motors, etc.

Actual services to be performed shall be identified in Task Orders (TO).

Incidental to furnishing the services described above, the contractor shall furnish consumable materials, such as hoses, pumps, displays, raw materials, nuts, bolts, SEMs, gaskets, sensor heads, or valves. If materials are not available, all unavailable consumable material shall be provided by the Government and shall be identified in individual TOs issued hereunder.

SOW-PWS Template 21 November 2022 version Page 4

3.4 Commonality of Systems, Subsystems, and Components

3.4.1 In line with C-211-H019 Commonality and Standardization (NAVSEA), contractors are directed to develop and implement a Commonality and Standardization Plan. When selecting equipment/components, the Contractor shall utilize NAVSEA Enterprise Commonality Virtual

Shelf (VS) (https://www.pdrep.csd.disa.mil/default.htm) before other tools.

3.5 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and

Obsolete Materials or Components

3.5.1 The contractor shall notify the contracting officer immediately upon determining the unavailability of obsolete materials or components. The contractor may recommend a solution to include the impact on the contract price and delivery. The contractor shall not initiate any item redesign or incur any additional costs without the express, written authorization of the contracting officer.

3.6 Diminishing Manufacturing Sources and Material Shortages Management (DMSMS)

Contract Requirements

The Contractor shall develop and submit as part of its proposal (with an advance copy supplied to the Government at time of cost estimate submission), an Obsolescence and DMSMS

Management Plan for managing the loss, or impending loss, of manufacturers or suppliers of parts and/or material required for performance of this contract.

At a minimum, the plan shall address the following:

Means and approach for providing the Government with information regarding obsolescence and DMSMS issues

Planned resolution of current obsolescence and DMSMS issues

Parts list screening

Parts list monitoring

Receiving, processing and disseminating Government-Industry Data Exchange Program

(GIDEP) DMSMS Notices

Receiving, processing and disseminating Defense Logistics Agency (DLA) DMSMS

Alerts

Communication with and availability of information to the Government

Means and approach for establishing obsolescence and DMSMS solutions

Plan for conducting DMSMS predictions.

3.7 Parts Obsolescence

3.7.1 The contractor shall establish and implement a parts obsolescence program. In the event that manufacturing phase-out or discontinuance of production of such items is contemplated, the contractor is required to notify the contracting officer and publish the discontinuance in the

Government-Industry Data Exchange Program (GIDEP), where feasible; and to provide immediate advance notice of production phase-out to Code 416 https://www.pdrep.csd.disa.mil/default.htm

SOW-PWS Template 21 November 2022 version Page 5

4.0 DATA REQUIREMENTS

4.1 Contract Status Report (CDRL A001)

4.2 Travel Report (CDRL A002)

4.3 Contractor’s Personnel Roster (CDRL A003)

4.4 Other Direct Costs Report (CDRL A004)

4.5 Engineering and Technical Services Accomplishment Report (CDRL A005)

4.6 Engineering Drawings (CDRL A006)

4.7 Test Procedure (CDRL A007)

4.8 Test/Inspection Report (CDRL A008)

4.9 GOVERNMENT FURNISHED PROPERTY REPORT MONTHLY (CDRL A009)

4.10 GOVERNMENT FURNISHED PROPERTY REPORT FINAL (CDRL A010)

4.11 Software Development Plan (A011)

5.0 SECURITY REQUIREMENTS

5.1 SECURITY TRAINING. The Contractor is responsible for completing all required

Government mandated training to maintain security and network access to government sites and

IT systems to include but not limited to: Antiterrorism Level 1 Awareness; Records Management in the DON: Everyone's Responsibility; Training and Readiness: The Active Shooter; NAVSEA

Introduction to Controlled Unclassified Information; Operations Security (OPSEC); NAVSEA

Counterintelligence Training; Privacy and Personally Identifiable Information (PII) Awareness

Training; NAVSEA Physical Security training and Cybersecurity 101 Training. Certificates of successful completion shall be sent to the COR and as otherwise specified in the contract.

5.1.1 In accordance with the National Industrial Security Program Operating Manual (NISPOM)

(37 CFR Part 117), Contractor personnel that require access to Department of Navy (DON) information systems and/or work on-site require an open investigation or favorable adjudicated

Tier 3 by the Vetting Risk Operations Center (VROC). An interim clearance is granted by

VROC and recorded in the Defense Information System for Security (DISS). An open or closed investigation with a favorable adjudication is required prior to issuance of a badge providing access to NSWCPD buildings. Furthermore, if the Navy Central Adjudication Facility, have made an unfavorable determination access will be denied. For Common Access Card (CAC) you must have an open investigation and/or a favorably adjudicated investigation. Interim security clearance are acceptable for a CAC. Access will be denied for anyone that has eligibility pending in DISS. Vetting through the National Crime Information Center, Sex Offender

Registry, and the Terrorist screening database shall be process for a contractor that does not have a favorable adjudicated investigation.

5.1.2 Within 30 days after contract award, the contractor shall submit a list of all contractor personnel, including subcontractor employees, who will have access to DON information systems and/or work on-site at one of the NSWCPD sites to the appointed Contracting Officer

Representative (COR) via email. The contractor shall provide each employee's first name, last name, contract number, the NSWCPD technical code, work location, whether or not the employee has a CAC and or Standard Access Control Badge (SACB), the systems the employee can access (i.e., NMCI, RDT&E), and the name of the Contractor's local point of contact, phone number and email address. Throughout the period of performance of the contract, the Contractor

SOW-PWS Template 21 November 2022 version Page 6 shall immediately provide any updated information to the COR when any Contractor personnel changes occur including substitutions or departures.

5.2 ON SITE WORK. Contractor personnel that require a badge to work on-site at one of the

NSWCPD sites must provide an I-9 form to verify proof of citizenship. The I-9 form should be signed by the company Facility Security Officer or the company Human Resource Department.

In addition to the I-9 form, Contractors shall also bring their birth certificate, current United

States Passport or naturalization certificate and state issued ID to the NSWCPD Security Officer at the time of badge request to verify citizenship. Any contractor that has unfavorable information that has not been favorably adjudicated, by Department of Defense Central

Adjudication Facility (DOD CAF) will not be issued a badge. Finally, contractors shall supply a copy of their OPSEC Training Certificate or other proof that the training has been completed.

5.2.1 In accordance with NSWCPD security protocol, contractor employees who hold dual citizenship will not be granted security clearance to our facilities.

5.3 DD254 REQUIREMENT. This effort may require access to classified information up to the

Secret level. No classified data will be generated or stored by the Contractor. The Contractor is required to have and maintain a Secret clearance. The requirements of the attached DD Form 254 apply.

5.3.1 The contractor is required to maintain a Facility Security Clearance (FCL) in accordance with the DD254 to perform certain work under the contract.

5.3.2 The Contractor shall appoint a Facility Security Officer (FSO), who shall (1) be responsible for all security aspects of the work performed under this contract, (2) assure compliance with the National Industrial Security Program Operating Manual (NISPOM) (32

CFR Part 117), and (3) assure compliance with any written instructions from the NSWCPD, Security Office_______________.

5.3.3 The contractor shall forward signed copies of DD254s provided to subcontractors to the

Naval Surface Warfare Center Philadelphia Division (NSWCPD), ATTN: Security.

5.3.4 The contractor shall direct the subcontractor to obtain approval, through the prime

Contractor, for the public release of information received or generated by the sub through the prime

Contractor.

5.3.5 The contractor shall submit the subcontractor request for public release through the technical point of contact identified on the DD 254.

5.4 OPERATIONS SECURITY (OPSEC)

5.4.1 The Contractor shall protect critical information associated with this contract to prevent unauthorized disclosure. The NSWC Philadelphia Division's (NSWCPD) Critical Information

List (CIL)/ CIIL (Critical Indicators and information list) will be provided on site, if warranted.

Performance under this contract requires the contractor to adhere to OPSEC requirements. The

Contractor may not impose OPSEC requirements on its subcontractors unless NSWCPD approves the OPSEC requirements. During the period of this contract, the Contractor may be exposed to, use, or produce, NSWCPD Critical Information (CI) and/or observables and indicators which may lead to discovery of CI. NSWCPD’s CI will not be distributed to

SOW-PWS Template 21 November 2022 version Page 7 unauthorized third parties, including foreign governments, or companies under Foreign

Ownership, Control, or Influence (FOCI) unless such FOCI has been appropriately mitigated through measures approved by the Defense Counterintelligence and Security Agency. Questions concerning these requirements shall be directed to the PCO.

5.4.2 CUI correspondence transmitted internally on the contractor's unclassified networks or information systems, and externally, shall be protected per NIST SP-800-171, Protecting

Controlled Unclassified Information (CUI) in Non-federal Systems and Organizations.

Assembled large components/systems being transported to and from testing areas, other production or government facilities (whether or not on public roadways) shall be in an enclosed van trailer or covered flatbed trailer. Component/System outside storage, staging, and test areas shall be shielded/obscured from public view wherever physically possible.

5.4.3 NSWCPD’s CI shall not be publicized in corporate wide newsletters, trade magazines, displays, intranet pages or public facing websites. Media requests related to this project shall be directed to the PCO, and the COR who will forward the required to the NSWCPD Public Release

Authority for review.

5.4.4 Any attempt by unauthorized third parties to solicit, obtain, photograph, or record, or;

incidents of loss/compromise of government Classified or CI, Business Sensitive, Company

Proprietary information related to this or other program must be immediately reported to the contractor's Facility Security Officer and Cognizant Security Office and/or the Naval Criminal

Investigative Service, and the NSWC PD Security Division (Code 105).

5.5 RECEIPT, STORAGE, AND GENERATION OF CONTROLLED UNCLASSIFIED

INFORMATION (CUI) All Controlled Unclassified Information (CUI) associated with this contract must follow the minimum marking requirements of DoDI 5200.48, Section 3, paragraph

3.4.a, and include the acronym "CUI" in the banner and footer of the document. In accordance with DoDI 5200.48, CUI must be safeguarded to prevent Unauthorized Disclosure (UD). CUI export controlled technical information or other scientific, technical, and engineering information must be marked with an export control warning as directed in DoDI 5230.24, DoDD 5230.25, and Part 250 of Title 32, CFR. Nonfederal information systems storing and processing CUI shall be protected per NIST SP-800-171, or subsequent revisions. All transmissions to personal email accounts (AOL, Yahoo, Hotmail, Comcast, etc.) and posting on social media websites

(Facebook, Instagram, Twitter, LinkedIn, etc.) are prohibited. Destroy CUI associated with this contract by any of the following approved methods: A cross-cut shredder; a certified commercial destruction vendor; a central destruction facility; incineration; chemical decomposition;

pulverizing, disintegration; or methods approved for classified destruction.

5.6 PLANNING, PROGRAMMING, BUDGETING AND EXECUTION (PPBE) DATA.

When contractor employees, in the performance of their duties, are exposed to Planning, Programming, Budgeting and Execution (PPBE) data, a Non-Disclosure Agreement (NDA) with all affected contactor personnel must be executed in coordination with the COR and PCO to ensure safeguarding disclosure of this data.

SOW-PWS Template 21 November 2022 version Page 8

5.7 U-NNPI SECURITY REQUIREMENTS

5.7.1 Security Classification Guidance is as follows of portions of the tasking on this contract when invoked in the task order statement of work:

5.7.1.1 Contractor requires access to information and equipment classified at the Confidential National Security Information (NSI) level in order to provide industrial support services within facilities that actively supports the Navy Nuclear Propulsion Program

(NNPP).

5.7.1.2 All contractor personnel accessing classified information or classified material associated with the performance of work related to the resultant contract must be United States citizens, and shall have and maintain at a minimum Confidential security clearance.

5.7.1.3 The Contractor is responsible for completing all required government mandated training to maintain security and network access to government sites and IT systems, as necessary to support.

5.8 U-NNPI

5.8.1 Purpose The Contractor hereby agrees that when provided documents (specifications, drawings, etc.) that are marked as containing NOFORN sensitive information that must be controlled pursuant to Federal law, the information contained therein and generated as part of the inquiry shall be used only for the purpose stated in the contract and shall in no case be transmitted outside the company (unless such transmittals comply with the detailed guidance of the contract) or to any foreign national within the company. While in use, the documents shall be protected from unauthorized observation and shall be kept secure so as to preclude access by anyone not having a legitimate need to view them. The documents shall not be copied unless done in conformance with the detailed guidance of the contract. All the documents shall be promptly returned in their entirety, unless authorized for proper disposal or retention, following completion of the contract.

5.9.2 Specific Requirements for Protecting U-NNPI

a) Only U.S. citizens who have a need to know required to execute the contract shall be allowed access to U-NNPI.

b) When not in direct control of an authorized individual, U-NNPI must be secured in a locked container (e.g., file cabinet, desk, safe). Access to the container must be such that only authorized persons can access it, and compromise of the container would be obvious at sight.

Containers should have no labels that indicate the contents. If removed from the site, U-

NNPI must remain in the personal possession of the individual. At no time should U-NNPI be left unsecured (e.g., in a home or automobile, or unattended in a motel room or sent with baggage).

c) U-NNPI documents will have the word NOFORN at the top and bottom of each page. The cover sheet will have the warning statement shown below. Documents originated in the course of work that reproduce, expand or modify marked information shall be marked and controlled in the same way as the original. Media such as video tapes, disks, etc., must be marked and controlled similar to the markings on the original information.

d) U-NNPI may not be processed on networked computers with outside access unless approved by CNO (N00N). If desired, the company may submit a proposal for processing NNPI on company computer systems. Personally owned computing systems, such as personal

SOW-PWS Template 21 November 2022 version Page 9 computers, laptops, personal digital assistants, and other portable electronic devices are not authorized for processing NNPI. Exceptions require the specific approval of the cognizant

DAA and CNO (N00N).

e) U-NNPI may be faxed within the continental United States and Hawaii provided there is an authorized individual waiting to receive the document and properly control it. U-NNPI may not be faxed to facilities outside the continental United States, including military installations, unless encrypted by means approved by CNO (N00N).

f) U-NNPI may be sent within the continental United States and Hawaii via first class mail in a single opaque envelope that has no markings indicating the nature of the contents.

g) Documents containing U-NNPI shall be disposed of as classified material.

h) Report any attempts to elicit U-NNPI by unauthorized persons to the appropriate security personnel.

i) Report any compromises of U-NNPI to the appropriate security personnel. This includes intentional or unintentional public release via such methods as theft, improper disposal (e.g., material not shredded, disks lost), placement on Web site, transmission via email, or violation of the information system containing U-NNPI.

j) The only approved storage for U-NNPI is CDMS NOFORN.

6.0 PLACE OF PERFORMANCE

6.1 Engineering services and developmental services to sustain, upgrade and/or modernize the equipment, as described in section 3.1 and 3.2, are to be performed at the contractor facility.

Equipment training services and site support services, as described in section 3.3, are to be performed at government sites. The individual task order for the task shall dictate the location.

Government sites may include New London, CT; Philadelphia, PA; Norfolk, VA; Kings Bay, GA;

San Diego, CA; Bremerton, WA; Pearl Harbor, HI; Norway, and Greece.

The contractor's primary place of performance shall be at government facilities in Philadelphia, PA. It is estimated that 80% of the work will occur on-site at the NSWCPD facility and 20% of the work will occur off-site at the contractor facility.

6.1.1 Performance will occur at the following government sites:

a) Bremerton, WA

b) Kings Bay, GA

c) New London, CT

d) Norfolk, VA

e) Philadelphia, PA

f) Portsmouth, NH

g) San Diego, CA

h) Washington, DC

i) Diego Garcia

j) Greece

k) Guam

l) Norway

m) Scotland

SOW-PWS Template 21 November 2022 version Page 10

n) Pearl Harbor, HI

6.1.2 N/A

6.1.3 The specific location(s) will be provided at time of award of the

Individual Task Orders. The Contractor shall provide a list of employees who require access to these areas, including standard security clearance information for each person, to the Contracting

Officer Representative (COR) no later than three business days after the date of award. The work space provided to the Contractor personnel shall be identified by the Awardee, with appropriate signage listing the company name and individual Contractor employee name.

6.1.4 Access to Government buildings at Naval Surface Warfare Center Philadelphia Division is from 0600 to 1800 Monday through Friday, except Federal holidays. Normal work hours are from

0600 to 1800, Monday through Friday. Contractor employees shall be under Government oversight at all times. Government oversight requires that a Government employee be present in the same building/facility whenever Contractor employee(s) are performing work under this

Contract. Contractor personnel are not allowed to access any Government buildings at NSWCPD outside the hours of 0600 to 1800 without the express approval of the Procuring Contracting

Officer (PCO).

6.1.5 Reserved

6.1.6 Early Dismissal and Closure of Government Facilities

6.1.6.1 When a Government facility is closed and/or early dismissal of Federal employees is directed due to severe weather, security threat, or a facility related problem that prevents personnel from working, onsite Contractor personnel regularly assigned to work at that facility should follow the same reporting and/or departure directions given to Government personnel. The Contractor shall not direct charge to the contract for time off, but shall follow its own company policies regarding leave. Non-essential Contractor personnel, who are not required to remain at or report to the facility, shall follow their parent company policy regarding whether they should go/stay home or report to another company facility. Subsequent to an early dismissal and during periods of inclement weather, onsite Contractors should monitor radio and television announcements before departing for work to determine if the facility is closed or operating on a delayed arrival basis.

6.1.6.2 When Federal employees are excused from work due to a holiday or a special event (that is unrelated to severe weather, a security threat, or a facility related problem), on site Contractors will continue working established work hours or take leave in accordance with parent company policy. Those Contractors who take leave shall not direct charge the non-working hours to the

Contract. Contractors are responsible for predetermining and disclosing their charging practices for early dismissal, delayed openings, and closings in accordance with the FAR, applicable cost accounting standards, and company policy. Contractors shall follow their disclosed charging practices during the Contract period of performance, and shall not follow any verbal directions to the contrary. The PCO will make the determination of cost allowability for time lost due to facility closure in accordance with FAR, applicable Cost Accounting Standards, and the Contractor's established accounting policy.

6.1.7 N/A

6.1.8 N/A

7.0 TRAVEL

SOW-PWS Template 21 November 2022 version Page 11

7.1 The Contractor may be required to travel from the primary performance location when supporting this requirement. The estimated number of trips is 5 per location for the life of the contract.

The contractor shall be required to travel CONUS (any state in USA) and OCONUS (primarily

Japan, and any country in Europe) to accomplish the tasks contained in this contract. Travel in support of this requirement is anticipated to include, but may not be limited to, the following alternate performance locations:

CONUS/OCONUS ORIGIN: DESTINATION: Number of Days

Per Trip

Number of Trips

Number of

People

CONUS Windsor

Locks, CT

Bremerton, WA 6 1 2

CONUS Windsor

Locks, CT

Kings Bay, GA 6 1 2

CONUS Windsor

Locks, CT

New London, CT 6 1 2

CONUS Windsor

Locks, CT

Norfolk, VA 6 1 2

CONUS Windsor

Locks, CT

Philadelphia, PA 3 1 3

CONUS Windsor

Locks, CT

Portsmouth, NH 6 1 2

CONUS Windsor

Locks, CT

San Diego, CA 7 1 2

CONUS Windsor

Locks, CT

Washington, DC 3 1 3

OCONUS Windsor

Locks, CT

Diego Garcia 10 1 2

OCONUS Windsor

Locks, CT

Greece 10 1 2

OCONUS Windsor

Locks, CT

Guam 10 1 2

SOW-PWS Template 21 November 2022 version Page 12

OCONUS Windsor

Locks, CT

Norway 10 1 2

OCONUS Windsor

Locks, CT

Scotland 10 1 2

OCONUS Windsor

Locks, CT

Pearl Harbor, HI 7 1 2

7.2 The number of times the Contractor may be required to travel to each location cited above may vary as program requirements dictate, provided that the total estimated travel cost is not exceeded. The numbers of trips and types of personnel traveling shall be limited to the minimum required to accomplish work requirements. All travel shall be approved before travel occurs.

Approval may be via email by the Contracting Officer (PCO) or the fully executed Technical

Instruction (TI) signed by the Contracting Officer.

7.2.1 In accordance with the TI instructions, before initiating any travel the Contractor(s) shall submit a detailed and fully-burdened estimate that includes the number of employees traveling, their expected travel costs for airfare, lodging, per diem, rental car, taxi/mileage and any other costs or actions requiring approval. The travel estimate shall be submitted t1 the Contracting

Officer's Representative (COR) and Contract Specialist. Actuals cost, resulting from the performance of travel requirements, shall be reported as part of the Contractor's monthly status report. The reportable cost shall also be traceable to the Contractor's invoice

7.3 All travel shall be conducted in accordance with FAR 31.205-46, Travel Costs, and B-231-

H001 Travel Cost (NAVSEA) and shall be pre-approved by the COR (CDRL A002).

7.4 Travel Costs

7.4.1 The current “maximum per diem” rates are set forth in the (i) Federal Travel Regulations for travel in the Continental United States; (ii) Joint Travel Regulations for Overseas Non-

Foreign areas (e.g., Alaska, Hawaii, Guam, Puerto Rico, etc.); and (ii) Department of State

(DOS) prescribed rates for foreign overseas locations.

7.5 OCONUS Contractor Personnel Travel During COVID-19

In consideration of personnel movement during the COVID-19 pandemic, Force Health

Protection (FHP) guidance has been issued for contractor personnel who travel OCONUS for deployment and for conducting official travel OCONUS as well. Entry requirements are communicated to traveling personnel, including contractor personnel, through the Electronic

Foreign Clearance Guide (EFCG). Contractor personnel must adhere to current country entry requirements of the respective geographic combatant command (GCC) (which may include screening, ROM, and testing) and all applicable host nation procedures. All contracts including performance outside the United States require DoD contractor personnel to complete a risk assessment of health status.

8.0 GOVERNMENT FURNISHED PROPERTY

SOW-PWS Template 21 November 2022 version Page 13

GFP is required for completion of tasks under this SOW. All Government Furnished Property is property of the U.S. Government and shall not be transferred to any individual or agency, public or private, without the express written approval of the originating Contracting Officer except as required for the specific performance of tasks under this task order. Accountability for

Government Property under this task order shall be managed in accordance with FAR Part 45 and DFARS Part 245 as well as the Government Property clauses in the Task Order whether acquired by the prime or subcontractors (Contractor Acquired Property), provided by the

Government, or received directly from another commercial source as a deliverable from a

Government issued contract.

Additional Government Property accountability requirements are outlined in the following

Directives and Instructions and shall be adhered to as applicable:

DODI 4161.02, Accountability & Management of Government Contract Property

DoDM 4140.01, DoD Supply Chain Material Management Procedures: Material Returns, Retention and Disposition

DODI 5000.64, Accountability & Management of DoD Equipment and Other

Accountable Property

OPNAVINST 4440.26B, Operating Materials & Supplies and Government Furnished

Material Management

SECNAVINST 5200.43A, Property Management

Any GFP will be identified at the task order level.

8.1 Reporting

The Contractor shall perform reporting functions and actions to maintain an accurate accounting of property. Receipt Reporting: DFARS 252.211-7007 requires the Contractor to report receipt of all GFP using the PIEE GFP Module.

8.2 Shipping Notification

FAR 52.245-1 requires the Contractor to report when GFP is returned to the Government, and the DoD Vendor Guide requires this notification be provided by posting electronic shipping notification to the PIEE GFP Module.

8.3 Inventory Reporting

FAR 52.245-1 requires the Contractor to periodically perform, record, and disclose physical inventory results. While the FAR clause does not define “periodically,” SECNAVINST

5200.43A requires on-hand inventory count reports to support property type specific inventory requirements as set forth in their respective governing instructions. This report is to be delivered according to Exhibit A, Government Property Inventory Report. The Contractor shall provide support within a reasonable time after the Government’s written request to support any

Government audit in which GFP, or its related documentation, is requested as part of normal audit processes.

8.4 Lost, Damaged or Stolen GFP Reporting

https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/416102p.pdf?ver=2019-04-15-094502-563 https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/414001p.pdf?ver=2019-03-06-083517-007 https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/500064p.pdf?ver=2019-06-10-100933-460 https://www.secnav.navy.mil/doni/Directives/04000%20Logistical%20Support%20and%20Services/04-400%20Supply%20and%20Material%20Services/4440.26B.pdf https://www.secnav.navy.mil/doni/Directives/05000%20General%20Management%20Security%20and%20Safety%20Services/05-200%20Management%20Program%20and%20Techniques%20Services/5200.43A.pdf

SOW-PWS Template 21 November 2022 version Page 14

FAR clause 52.245-1 requires the Contractor to investigate and report to the Government all incidents of property loss as soon as the facts become known. DFARS 252.245-7002, further requires the Contractor to report lost, damaged or stolen Government property using the Property

Loss functionality within the PIEE GFP Module. The Contractor shall support the Government’s process to assign liability and document loss in support of lost, damaged or stolen GFP.

8.5 Excess Property Reporting: SECNAVINST 5200.43A requires unused or excess GFP be properly dispositioned soon as the excess is identified without waiting for formal contract closeout processing. Recovering excess property from the Contractor via the Plant Clearance

Automated Reutilization Screening System (PCARSS) as soon as possible ensures the property is available to fill other requirements and can potentially reduce the administrative costs of the contract.

8.6 Property Disposition

Government Property Distribution shall be in line with FAR 52.245-1(j). The contractor shall provide a written notice to the Contracting Officer when property held under this contract has not been used in 100 calendar days. All General Equipment/assets provided as GFP shall be returned to the Government for disposition at the completion of its use unless otherwise directed in writing by the Contacting Officer and the Accountable Property Officer.

8.6.1 Property Disposition Instructions

Insert disposition instructions/contract language for the contractor regarding excess or unused

GFP, Contract Acquired Property (CAP) such as returning to the government (delivery instructions), disposal or transferring to follow-on contracts.

Example: (c) All Contractor Acquired Property shall be delivered to Matthew Knighton c/416 with a DD Form 1149. The DD Form 1149 shall include the following:

• Dollar Value

• Purchase Request Number

• Item Description

• Serial Number

• Model Number

• Quantity

• Task Order Number

• Technical Point of Contact

• Assigned Unique Serialized Identification Number

• All Delivered items for which the Government’s unit acquisition cost is

$5,000.00 or more shall have an IUID tag and the corresponding information uploaded into iRAPT (Invoicing, Receipt, Acceptance and Property Transfer)

8.6.2 Issuance of the DD 1149 “Requisition and Invoice/Shipping Document” Include the following requirement in the statement of work (SOW) for all contracts where GFP (to include laptops) will be provided to the contractor:

SOW-PWS Template 21 November 2022 version Page 15

The contractor must obtain a DD-1149s before removing any Government Furnished Property, including Plant, Property, and Equipment (PP&E) from NSWCPD premises for general use. For situations where the contractor picks up/replaces NSWCPD property for maintenance purposes, the contractor shall provide an equipment receipt, showing Manufacturer, Model/Part Number, Serial Number and Asset Number/Barcode, on their company letterhead to the COR. All GFP returned to the Government shall include a DD 1149 to document transfer of liability back to the

Government.

8.7 Contract Closeout Reporting: DFARS clause 252.245-7004 directs the Contractor to provide an inventory schedule using the PCARSS system at contract end to begin the disposition and disposal process. Reports generated by PCARSS and delivered to the Government must be used to update the APSR to ensure accountability of GFP returned or disposed of by the

Contractor is maintained.

Government Furnished Materials Reporting: The Contractor shall provide a report for all materials procured and/or furnished. The report shall include the fields required by the GFM module of the PIEE system IAW DFARS 252.211-7007 and PGI 245.103-72 for the purpose of accountability.

9.0 GOVERNMENT FURNISHED INFORMATION

9.1 The contractor will be provided with Government Furnished Information (GFI) to support tasking described in Section 3.0 through 3.7.1. GFI will be determined in the applicable Task

Order.

10.0 PURCHASES

10.1 Only items directly used and incidental to the services for this Contract and for work within the scope of the Statement of Work, shall be purchased under the Other Direct Cost (ODC) line items. Purchases of an individual item that is valued above $10,000 shall be approved by the

Contracting Officer prior to purchase by the Contractor. The purchase request and supporting documentation shall be submitted via email to the Contracting Officer and the Contracting

Officer's Representative (COR) it shall be itemized and contain the cost or price analysis performed by the Contractor to determine the reasonableness of the pricing. Provide copies of price estimates from at least 2 vendors.

10.2 Information Technology (IT) equipment, or services must be approved by the proper approval authority. All IT requirements, regardless of dollar amount, submitted under this Contract shall be submitted to the PCO for review and approval prior to purchase. The definition of information technology is identical to that of the Clinger-Cohen Act, that is, any equipment or interconnected system or subsystem of equipment that is used in the automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information. Information technology includes computers, ancillary equipment, software, firmware and similar procedures, services (including support services), and related resources.

11.0 COUNTERFEIT MATERIAL PREVENTION

SOW-PWS Template 21 November 2022 version Page 16

N/A

12.0 PERSONNEL

12.1 Personnel Requirements. All persons proposed in key and non-key labor categories shall, at the time of proposal submission be U.S. citizens.

12.2 Clause 52.222-2 "Payment for Overtime Premiums" will provide for the total approved dollar amount of overtime premium or will state “zero” if not approved. If overtime premium has not been approved under this contract in accordance with Clause 52.222-2, overtime effort to be performed shall be requested from the Contracting Officer prior to performance of premium overtime. For overtime premium costs to be allowable costs; the Contracting Officer is required to approve the performance of overtime prior to the actual performance of overtime. The dollar amount in FAR 52.222-2 shall equal overtime premium negotiated between the Government and the prime contractor. This overtime premium amount shall equal the prime contractor's unburdened premium OT labor costs plus the subcontractors' fully-burdened premium OT labor costs.

12.3 The level of effort for the performance of the resultant Contract is based on the following labor categories and hours per year:

Title eCRAFT

Code

Key

GOVT

Site

Hours

GOVT

Site

OT

Hours

KR

Site

Hours

KR

Site OT

Hours

ENGINEER IV E4 500 30

ENGINEER III E3 250 30

ENGINEER, SYSTEMS IV ESY4 250 30

ENGINEER, SYSTEMS II ESY2 500 30

ENGINEER II E2 750 30

ENGINEER, SYSTEMS I ESY1 100 30

TECHNICIAN, ENGINEERING V 30085 100 30

ENGINEER, ELECTRICAL/

ELECTRONICS II

EE2

250 30

ENGINEER, DESIGN II ED2 50 30

ENGINEER, DESIGN I ED1 50 30

ENGINEER, ELECTRICAL/

ELECTRONICS I

EE1

100 30

ENGINEER, MECHANICAL III EM3 250 30

ENGINEER, MECHANICAL II EM2 250 30

TECHNICIAN, ENGINEERING IV 30084 250 30

ENGINEER, MECHANICAL I EM1 100 30

ELECTRICIAN, MAINTENANCE I 23181 100 30

MECHANIC, INSTRUMENT 23460 250

ELECTRICIAN, MAINTENANCE II 23182 250 30

ANALYST, MANAGEMENT I ANM1 100 30

SOW-PWS Template 21 November 2022 version Page 17

ANALYST, FINANCIAL SYSTEMS ANFS 250 30

MANAGER, ADMINISTRATIVE II MANA2 250 30

MANAGER, PROGRAM/PROJECT

III

MANP3

250 30

*Total Hours: 5,830

13.0 NSWCPD ELECTRONIC COST REPORTING AND FINANCIAL TRACKING

(ECRAFT) SYSTEM

13.1 In addition to the requirements of Clause C-237-W001 “Electronic Cost Reporting and

Financial Tracking (eCRAFT) System Reporting (NAVSEA)”, the contractor is required to provide supporting accounting system reports, at the Contracting Officer’s request, based on the review of the invoice documentation submitted to eCRAFT. This documentation will include reports such as the Job Summary Report (or equivalent), Labor Distribution Report (or equivalent), and General Ledger Detail Report (or equivalent). Supporting labor data provided must include unburdened direct labor rates for each employee and labor category. Cost breakdowns for ODCs, Materials, travel and other non-labor costs must be at the transactional level in sufficient detail so the Government can review allocability to the contract/task order.

Indirect costs allocated to direct costs must be shown at the lowest level of detail sufficient to reconcile each indirect rate to the appropriate allocation base.

13.2 On invoices containing subcontractor costs, the prime contractor agrees, at the Contracting

Officer’s request, to attach as supporting documentation all invoices received from subcontractors, unless the subcontractor submits invoices directly to the CO and COR. This requirement applies to all subcontract types (Cost, FFP, etc.).

14.0 SPECIAL REQUIREMENTS

14.1 Quality Management System

14.1.1 The Contractor shall adhere to the requirements of NAVSEA Technical Specification

9090-310 (series) (Modernization work only).

14.1.2 The Contractor shall adhere to the requirements of the latest NAVSEA Standard Items relevant to the requirements of the SOW.

14.1.3 The Contractor shall maintain a Quality Management System (QMS) in accordance with

ASQ/ANSI/ISO 9001:2015 standards. QMS packages are required to adhere to the requirements of:

o NAVSEA Standard Item 009-04 (series) (Modernization & Non-

Modernization work) o NAVSEA Technical Specification 9090-310 (series) (Modernization work only)

14.1.4 The Contractor shall maintain Quality Management System (QMS) acceptance from

NAVSEA 09MP in accordance with NAVSEA Technical Specification 9090-310 (series)

(Modernization work only).

SOW-PWS Template 21 November 2022 version Page 18

14.1.5 The Contractor shall notify in writing the following when any changes are made to the

Quality Management System (QMS) that may affect work:

o NSWCPD’s Quality Department (Modernization & Non-Modernization work) o NAVSEA 09MP (Modernization work only)

14.2 Risk Management

14.2.1 The contractor shall develop an internal risk management program and work jointly with

Code 416 to develop an overall risk management program.

14.2.2 Assign responsibility for risk mitigation activities, and monitor progress through a formal tracking system.

14.2.3 Conduct risk identification and analysis during all phases of the program, including proposal development. Develop appropriate risk mitigation strategies and plans.

14.2.4 Use projected consequences of high probability risks to help establish the level of management reserve and schedule reserve.

14.2.5 Assess impact of identified performance, schedule and costs risks to estimate at completion, and include in the estimate as appropriate. Develop a range of estimates (best case, most likely, worst case).

14.2.6 The Contractor shall capture risks and associated mitigation plans in a risk database and provide status updates to the Government for all documented risks upon request.

14.3 OCONUS Contractor Personnel Travel During COVID-19

In consideration of personnel movement during the COVID-19 pandemic, Force Health

Protection (FHP) guidance has been issued for contractor personnel who travel OCONUS for deployment and for conducting official travel OCONUS as well. Entry requirements are communicated to traveling personnel, including contractor personnel, through the Electronic

Foreign Clearance Guide (EFCG). Contractor personnel must adhere to current country entry requirements of the respective geographic combatant command (GCC) (which may include screening, ROM, and testing) and all applicable host nation procedures. All contracts including performance outside the United States require DoD contractor personnel to complete a risk assessment of health status.

14.4 Software Development Plan (SDP)

In accordance with NAVSEA C-227-H007, Software Development Requirements, the Statement of Work shall describe the Navy's minimum requirements regarding the software development life cycle model proposed for use. The SDP should be modeled after the ISO/IEC/IEEE 12207 standard. The Navy should not specify a specific format but rather allow offerors to select their preferred format for this document. The content of the SDP, however, needs to meet certain criteria as listed above. Within the SOW there shall be a requirement for delivery of a Software

Development Plan (SDP) in accordance with a specified CDRL (refer to Section 4 Data

Requirements).

NSWCPD 02 Personnel shall assist the technical codes when requirements are being established for software development plans when structuring RFPs and contracts.