Collateral Equipment Maintenance Contract RFI M67854-26-I-5116.pdf

SOURCES SOUGHT NOTICE

Program Manager Combat Support Systems

M67854-26-I-5116

Title: Corrosion Repair Facility (CRF) Collateral Equipment Maintenance Services, Okinawa, Japan

Notice Type: Sources Sought

Anticipated NAICS Code 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance) PSC: J049 (Maint/repair/rebuild Of Equipment- Maintenance and Repair Shop Equipment)

Disclaimer: This is a Request for Information (RFI) only. This is not a solicitation for proposals, a request for quotations, or an invitation to bid, and it does not commit the U.S.

Government (USG) to contract for any supply or service whatsoever. The USG will not pay for any information or administrative costs incurred in response to this RFI. All information submitted in response to this notice is voluntary. The information provided in the RFI is subject to change and is not binding on the Government. The USG has not made a commitment to procure any of the items and or services discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. Further, the USG is not at this time seeking proposals and will not accept unsolicited proposals. All submissions become Government property and will not be returned. not responding to this RFI does not preclude participation in any future RFP, if any is issued.

1.0 Introduction and Purpose

The USG is conducting market research to identify potential sources capable of providing comprehensive maintenance and repair services for equipment located at the Corrosion Repair Facility (CRF), Building 616, Camp Kinser, Okinawa, Japan. The purpose of this RFI is to gain a better understanding of the capabilities of interested parties and to refine the requirements for potential future solicitation.

2.0 Background

The Camp Kinser CRF requires recurring preventative maintenance, cleaning, and repair services for its mission-critical shop equipment. This equipment is used to conduct field-level corrosion repairs and recoat military assets. The contractor shall be required to provide all management, labor, tools, materials, and transportation necessary to perform the required services on the equipment identified within paragraph 3.0.

3.0 Scope of Work & Specific Maintenance Requirements

The scope of work includes performing scheduled preventative maintenance, corrective repairs, and consumables inventory management. The contractor shall schedule recurring maintenance requirements to include the following:

Equipment System Description Scheduled Maintenance & Requirements

A. Abrasive Blast Booth & Media Recovery System

Modular blast booth, media recovery, and dust collection system installed in the facility to support abrasive blasting operations. Commercial off-the-shelf items are acceptable.

Monthly: Inspect augers, bearings, chains, and motors. Adjust or replace components as needed. Semi-Annually: Remove and replace dust collector filters (40 total).

Consumables Inventory: Provide consumables/parts as needed. Maintain inventory to provide items within one business day of request.

B. Paint Tunnels & Associated Equipment

Two paint tunnels (97.45m x 8.575m) used for the bulk of CRF operations. Tunnels are real property maintained by MCB Camp Butler (except for filters and ancillary equipment).

Quarterly: Remove and replace all Palm filters (576 total). PalmRock S900 (592mm x 592mm x 50mm) or equivalent model shall be used. Annually: Remove all drying heaters (12 total) and clean.

C. Facility Air Compressor(Atlas Copco Model GA200)

Air compressor used to provide tool and operational air throughout the facility.

Quarterly: Clean compressor and inspect for leaks. Remove, clean, and inspect air filter elements; replace as necessary. Perform 500-Hour PM if not achieved during the previous quarter. 500-Hour PM: Inspect and clean coolers. Annually: Test safety valve and replace if necessary. Inspect all flexibles and replace if necessary. Re-grease motor.

Perform 8,000-Hour PM if not achieved throughout the year.8,000-Hour PM: Change

Equipment System Description Scheduled Maintenance & Requirements oil. Replace oil filters and oil separator element. Replace air filters.

D. Plural Component Application System(Graco Model E-10)

Two systems used to apply MIL-SPEC bedliner materials on military vehicles and equipment.

No periodic maintenance requirements exist.

Consumables Inventory: Provide the consumables and parts as needed by CRF personnel. Maintain inventory to provide items within one business day of request.

E. Hydraulic Metal Fabrication Equipment

GMC Model HS-0810MD hydraulic cutting machine and GMC Model HBB-0812 hydraulic bending machine used to support body shop daily operations.

Annually: Change hydraulic fluid. Inspect hydraulic cylinders and replace as necessary.

F. Ice Machine(Scotsman Model B948S)

Ice machines are used for general health and welfare of facility workers.

Minor Corrective Maintenance: When notified, troubleshoot, repair, and return system to full operations. Commercial off-the-shelf parts may be used for this task.

4.0 Requested Information for Respondents

Interested parties are requested to provide a capabilities statement that addresses the following areas. Please be concise and specific in your responses.

4.1. Corporate Information

4.1.1. Company Name, Address, and Website.

4.1.2. Point of Contact (Name, Title, Email, and Phone Number).

4.1.3. Business Size and any applicable socio-economic classifications (e.g., Small Business, Veteran-Owned, etc.).

4.1.4. CAGE Code and UEI Number

4.2. Technical Capability and Experience

4.2.1. Provide a brief description of your company’s experience (within the last 3-5 years) in providing maintenance and repair services with equipment of similar type, size, and complexity as listed in Section 3.0. Please specify if your experience includes the exact models mentioned.

4.2.2. Describe your company's capability to procure and manage a consumables inventory, ensuring parts are available within one business day as required.

4.2.3. Describe your approach to developing and implementing a preventative maintenance schedule and tracking system to document all services.

4.2.4. Explain your experience and process for diagnosing equipment failures and providing detailed quotes for corrective maintenance that falls outside of the routine preventative schedule.

4.3. Management and Personnel

4.3.1. Describe your company's experience in managing contracts of a similar nature, particularly in a U.S. Government or military environment.

4.3.2. Do you currently have, or can you obtain, personnel who are certified to operate Garrison Mobile Equipment (GME) in accordance with US Forces Japan instructions?

4.3.3. Describe your experience performing work on a U.S. military installation, specifically in Okinawa or Japan, including any relevant logistical and administrative considerations.

5.0 Submission Instructions

All responses to this RFI/Sources Sought must be submitted electronically via email to

Jessica Munoz at jessica.m.munoz.civ@usmc.mil and Kimberly Stone at kimberly.a.stone@usmc.mil; Direct email submissions, hard copies, or responses submitted outside the submission for the POCs will not be evaluated or accepted. Respondents must upload their Capability Statement as a single PDF file (maximum of 2 pages, utilizing standard 12-point font). Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. To aid the Government, please segregate proprietary information.

Deadline for Submission: Responses must be provided no later than 2:00pm eastern standard time on 16 August 2026.

mailto:jessica.m.munoz.civ@usmc.mil mailto:kimberly.a.stone@usmc.mil