Collaborative Research NOFO 20221130-RZ.pdf

Notice of Funding Opportunity

Funding Opportunity Title: Collaborative Research

Funding Opportunity Number: 20221130-RZ

Funding Opportunity Type: New

Federal Assistance Listing Number: 45.161

Application Deadline: November 30, 2022

Ensure your SAM.gov and Grants.gov registrations and passwords are current.

It may take up to one month to register with SAM.gov and Grants.gov.

NEH will not grant deadline extensions for lack of registration.

Division of Research Programs Email: collaborative@neh.gov Telephone: 202-606-8200 Federal Relay: 7-1-1

OMB control number 3136-0134, expiration date October 31, 2024 mailto:collaborative@neh.gov

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Executive Summary The National Endowment for the Humanities (NEH) Division of Research Programs is accepting applications for the Collaborative Research program. This program supports groups of two or more scholars seeking to increase humanistic knowledge through convenings, manuscript preparation for collaborative publications, and the creation of scholarly digital projects. Projects must pursue significant research questions and lead to a tangible interpretive product. The collaborative work can be rooted in a single field of study or cross disciplines. NEH encourages collaboration with scholars working in the natural or social sciences, but projects must focus on humanistic content and employ humanistic methods.

Funding Opportunity Title Collaborative Research

Funding Opportunity Number 20221130-RZ

Federal Assistance Listing Number 45.161

Optional Draft Deadline September 15, 2022, 11:59 p.m. Eastern Time

Application Deadline November 30, 2022, 11:59 p.m. Eastern Time

Anticipated Award Announcement August 2023

Anticipated FY 2023 Funding Approximately $2,500,000

Estimated Number and Type of

Awards

Approximately 15 grants

Award Amounts Planning International Collaboration: up to $25,000 Convening: up to $50,000 Manuscript Preparation: up to $250,000 Scholarly Digital Projects: up to $250,000

Cost Sharing/Match Required No

Period of Performance Planning International Collaboration: six to twelve months Convening: up to one year Manuscript Preparation: one to three years Scholarly Digital Projects: one to three years

Projects must have a start date between October 1, 2023, and September 1, 2024.

Eligible Applicants • nonprofit organizations recognized as tax-exempt under section 501(c)(3) of the Internal Revenue Code

• accredited institutions of higher education (public or nonprofit)

• state and local governments and their agencies

• federally recognized Native American Tribal governments

See C. Eligibility Information for additional information.

Program Resource Page https://www.neh.gov/grants/research/collaborative-research-grants

Pre-Application Webinar August 24, 2022, 2:00 p.m. Eastern Time

Click here to register.

Published August 9, 2022 https://www.neh.gov/grants/research/collaborative-research-grants https://www.neh.gov/grants/research/collaborative-research-grants https://teams.microsoft.com/registration/WWSwk33HtkSvf-gTzdzcww,RD1Gb-RlakWECc7I6r25hg,BS8CBcONbUyEXbh5iXv68g,5YtoqbEbv0KYKmWHpad14A,Q1_Rj6c_D0uceP0BLbqSrA,s89pzxygSkK8a_TBLbv_yA?mode=read&tenantId=93b06459-c77d-44b6-af7f-e813cddcdcc3&webinarRing=gcc

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Table of Contents

A. Program Description

1. Purpose

2. Background

B. Federal Award Information

1. Type of Application and Award

2. Summary of Funding

C. Eligibility Information

1. Eligible Applicants

2. Cost Sharing

3. Other Eligibility Information

D. Application and Submission Information

1. Application Package

2. Content and Form of Application Submission

3. Unique Entity Identifier and System for Award Management

4. Submission Dates and Times

5. Intergovernmental Review

6. Funding Restrictions

E. Application Review Information

1. Review Criteria

2. Review and Selection Process

3. Assessment of Risk and Other Pre-Award Activities

4. Anticipated Announcement and Award Dates

F. Federal Award Administration Information

1. Federal Award Notices

2. Administrative and National Policy Requirements

3. Reporting

G. Agency Contacts

H. Other Information

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A. Program Description

1. Purpose This notice solicits applications for the Collaborative Research program from the Division of Research Programs.

The Collaborative Research program aims to advance humanistic knowledge through collaboration between two or more scholars. The program encourages projects that propose diverse approaches to topics, incorporate multiple points of view, explore new avenues of inquiry in the humanities, and lead to manuscripts for print publication or to scholarly digital products.

You may propose a research project in a single field of study or interdisciplinary work. NEH encourages collaboration with scholars working in the natural or social sciences, but projects must focus on humanistic content and employ humanistic methods. Collaborations among different types of institutions are welcome. For example, research universities might partner with teaching colleges, libraries, museums, or independent research institutions. NEH encourages applications from Hispanic-Serving Institutions, Historically Black Colleges and Universities, and Tribal Colleges and Universities.

Scholars may be drawn from one or more institutions. NEH welcomes international collaboration, but scholars at U.S. institutions must contribute significantly to the project. (See C3. Other Eligibility Information.)

You must propose tangible and sustainable outcomes as the end goal of the project, even if completion lies beyond the award’s period of performance. Such outcomes may include, but are not limited to, co-authored or multi-authored books; born-digital publications; themed issues of peer-reviewed journals; a series of peer-reviewed articles in academic journals or articles in general audience publications or both; and open-access scholarly digital projects. All project outcomes must address at least one stated humanities research question and convey interpretive humanities work. You must present a plan to disseminate the project’s results.

Funding is available for sustained activities conducted by the collaborators during the period of performance. Allowable costs include, but are not limited to, salary replacement; compensation of collaborators, consultants, and research assistants; fringe benefits; and travel, lodging, and per diem costs for convening participants.

See D6. Funding Restrictions for unallowable activities.

See E1. Review Criteria for the criteria NEH will use to evaluate applications under this notice.

Funding categories The Collaborative Research program has four funding categories that support different types of collaborative projects and collaborative projects at different stages of development:

• Planning International Collaboration

• Convening

• Manuscript Preparation

• Scholarly Digital Projects

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You must identify only one project category for funding, even if your project is part of a complex research agenda that includes other project types. You may submit follow-up applications for subsequent stages of the same project. See C3. Eligibility Information.

NEH encourages recipients of Planning International Collaboration and Convening awards to apply for Manuscript Preparation or Scholarly Digital Projects in future competitions. However, the preparation of a subsequent NEH application is not an allowable activity during Planning International Collaboration and Convening awards.

A Planning International Collaboration or Convening award is not a prerequisite for a Manuscript Preparation or Scholarly Digital Projects application. Collaborators who are ready to implement their print or digital projects may apply directly for one of these categories.

Planning International Collaboration

Planning International Collaboration supports initial meetings to brainstorm, plan, and establish new scholarly collaborations. This category is for early-stage projects involving collaborators based in the U.S. and in one or more foreign countries. Scholars at U.S.

institutions must contribute significantly to the project. Examples of funded activities include, but are not limited to, research time to correspond and exchange ideas through videoconferencing; joint travel for collaborators to a relevant site, archive, library, or collection to investigate a project’s feasibility; exploratory workshops or working group meetings for collaborators; and writing time to complete a plan for future research and publication.

Primary products for Planning International Collaboration awards include, but are not limited to, a written plan for collaborative research activities and future print publications or digital scholarly projects; livestreamed or recorded video of workshops; web-posted papers; and podcasts, blogs, and discussion boards.

Planning International Collaboration awards are up to $25,000 with a period of performance of between six and twelve months.

Convening

The Convening category supports a single scholarly conference, symposium, or seminar that is open to members of an intellectual community broader than the invited attendees, or up to two working group meetings that advance a single project and may be restricted to primary collaborators. If you propose working group meetings of primary collaborators alone, you must explain why this is necessary. Convening projects should gather participants, virtually or in-person, to sharpen an already established collaborative research topic and work towards subsequent print publications or scholarly digital projects.

NEH expects you to advertise convenings appropriately and include a variety of scholars representing diverse points of view. Typical funding requests include, but are not limited to, compensation for the organizing scholar(s); travel, per diem, accommodation, and honoraria for presenters; and costs related to the rental of a venue or audio-visual services. Attendance at the convening must be free of charge.

Primary products for Convening awards include, but are not limited to, livestreamed or recorded video of the event; web-posted papers; preparation of conference papers for subsequent edited volumes or peer-reviewed articles; and podcasts, blogs, and discussion boards.

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Convening awards are up to $50,000 with a period of performance of up to one year. If your period of performance is less than one year, you must prorate your request by month.

Manuscript Preparation

The Manuscript Preparation category supports the completion of collaborative manuscripts in preparation for print publication. Examples include, but are not limited to, co- or multi-authored monographs and edited volumes; a series of peer-reviewed articles; and themed issues of peer-reviewed journals. Typical funding requests include, but are not limited to, compensation for research and writing time; joint travel for collaborators to a relevant site, archive, library, or collection to conduct research; and compensation for consultants. The Manuscript Preparation category does not support travel or venue costs for a conference, symposium, or seminar. You should submit the manuscript to a publisher at the end of the period of performance. NEH encourages publication that enables broad public access, insofar as the condition of the materials and intellectual property rights allow.

Manuscript Preparation awards are up to $250,000 with a period of performance of one to three years. You may request up to $100,000 per year for the first and second year and up to $50,000 for the third year. If your period of performance includes partial years, you must prorate your request by month. For example, if your proposed period of performance is 18 months, you could request up to $150,000. If your proposed period of performance is 30 months, you could request up to $225,000.

Scholarly Digital Projects

The Scholarly Digital Projects category supports the preparation of born-digital scholarly publications, resources, or tools designed to address explicitly stated humanities research questions. The digital project must include significant, integral humanities interpretation or advance an argument. The project must serve an intellectual community beyond the collaborators. Proposals may involve one or more lead scholars collaborating with digital humanities specialists, librarians, or archivists to prepare a digital publication or project using preexisting platforms, programs, or other technological infrastructure. Scholarly resources and tools may include, but are not limited to, open-access databases with interpretive content, GIS mapping projects, and content-rich websites.

Typical funding requests include, but are not limited to, compensation for time to conduct research, write content, and design and build the digital project; joint travel for collaborators to a relevant site, archive, library, or collection to conduct research; and compensation for consultants. This category does not support travel or venue costs for a conference, symposium, or seminar. Applications in this category must present a long-term sustainability plan and discuss options for peer review. NEH encourages you to pursue broad public access to the project, insofar as intellectual property rights allow.

Several other NEH programs support digital projects. See Related funding opportunities to be sure you are proposing your project to the program for which it is most appropriate.

Scholarly Digital Projects awards are up to $250,000 with a period of performance of one to three years. You may request up to $100,000 per year for the first and second year and up to $50,000 for the third year. If your period of performance includes partial years, you must prorate your request by month. For example, if your proposed period of performance is 18 months, you could request up to $150,000. If your proposed period of performance is 30 months, you could request up to $225,000.

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2. Background NEH offers this funding opportunity under the authority of 20 U.S.C. § 956. Awards are subject to 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the General Terms and Conditions for Awards to Organizations (for grants and cooperative agreements issued January 1, 2022 or later).

Under the National Foundation on the Arts and the Humanities Act of 1965, “The term ‘humanities’ includes, but is not limited to, the study of the following: language, both modern and classical; linguistics; literature; history; jurisprudence; philosophy; archaeology;

comparative religion; ethics; the history, criticism and theory of the arts; those aspects of the social sciences which have humanistic content and employ humanistic methods; and the study and application of the humanities to the human environment with particular attention to reflecting our diverse heritage, traditions, and history and to the relevance of the humanities to the current conditions of national life.”

Use the Funded Projects Query Form to find examples of NEH-supported projects.

Learn more about NEH.

B. Federal Award Information

1. Type of Application and Award NEH seeks new applications in response to this notice.

NEH will provide funding in the form of grants.

2. Summary of Funding

Funding category Period of Performance

Award Amount

Planning International Collaboration

Six to twelve months Up to $25,000

Convening Up to one year Up to $50,000 Manuscript Preparation One to three years Up to $250,000 (up to $100,000 per year for years one and two and up to $50,000 for year three)

Scholarly Digital Projects One to three years Up to $250,000 (up to $100,000 per year for years one and two and up to $50,000 for year three)

Award amounts If you are applying for partial years, you must prorate your request by month for all categories except for Planning International Collaboration. For example, if you propose a Convening project with a six-month period of performance, you can request up to $25,000. For Manuscript Preparation and Scholarly Digital Projects awards, if you propose a period of performance of 18 months, you can request up to $150,000. If you propose a period of performance of 30 months, you could request up to $225,000.

https://uscode.house.gov/view.xhtml?hl=false&edition=prelim&req=granuleid%3AUSC-prelim-title20-section956 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.neh.gov/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-january-2022 https://www.neh.gov/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-january-2022 https://www.neh.gov/about/history/national-foundation-arts-and-humanities-act-1965-pl-89-209 https://securegrants.neh.gov/publicquery/main.aspx https://www.neh.gov/about

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NEH anticipates awarding approximately $2,500,000 among an estimated 15 recipients.

NEH will not determine the amount available until Congress makes appropriations for FY 2023.

NEH will issue awards subject to the availability of appropriated funds. NEH is publishing this notice as a contingency action to ensure that NEH can process applications and issue awards in a timely manner, should sufficient funds become available.

Period of performance You may begin your period of performance between October 1, 2023, and September 1, 2024.

The period of performance is the span of time during which you may incur expenses to carry out the work under the award. It must start on the first day of the month and end on the last day of a month.

C. Eligibility Information

1. Eligible Applicants To be eligible to apply, you must be established in the United States or its jurisdictions as one of the following organization types:

• a nonprofit organization recognized as tax-exempt under section 501(c)(3) of the Internal Revenue Code

• an accredited institution of higher education (public or nonprofit)

• a state or local government or one of their agencies

• a federally recognized Native American Tribal government

If you are an eligible applicant, you may apply on behalf of a consortium of collaborating organizations. If NEH selects your proposal for funding, you will be programmatically, legally, and fiscally responsible for the award.

To be eligible, you must not function solely as a fiscal agent for another entity and must make substantive contributions to the success of the project.

Individuals and other organizations, including foreign and for-profit entities, are ineligible.

2. Cost Sharing NEH does not require cost sharing in this program unless you request federal matching funds.

Cost sharing or matching is the portion of the project costs you pay for with non-NEH funds.

Peer reviewers will not consider cost sharing in in their evaluation of applications.

If you request federal matching funds, you must raise third-party non-federal gifts dollar-for-dollar. NEH will certify the allowability of these gifts before releasing federal matching funds.

Typically, NEH distributes federal matching funds on an annual basis over the period of performance. See the NEH Federal Matching Funds Guidelines.

Include required third-party non-federal gifts on your Research and Related Budget and identify them in your budget justification.

https://www.irs.gov/charities-non-profits/search-for-tax-exempt-organizations https://www.irs.gov/charities-non-profits/search-for-tax-exempt-organizations https://ope.ed.gov/dapip/#/home https://www.federalregister.gov/documents/2022/01/28/2022-01789/indian-entities-recognized-by-and-eligible-to-receive-services-from-the-united-states-bureau-of https://www.neh.gov/grants/manage/federal-matching-funds-guidelines

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You may contribute voluntary cost share to your project if the total costs exceed the amount awarded by NEH. Voluntary cost share includes:

• cash contributions made to the project by you or a third party

• your unrecovered indirect costs

• in-kind contributions (non-cash contributions, such as property or services, that benefit the project and are contributed without charge) by you or a third party

While you may describe voluntary cost share in your budget justification, you should not include it on your Research and Related Budget.

You must maintain auditable records of the source and use of cost share. See 2 CFR § 200.306.

Learn about types of funds NEH offers.

3. Other Eligibility Information You may submit multiple applications for separate and distinct projects under this notice.

However, an individual may not be the project director or co-project director on more than one application to the program per competition. See Designating project directors and co-directors for further restrictions.

You may revise and resubmit previously rejected applications, which NEH will assess using the same criteria as others in the current competition.

If NEH has previously made an award in support of your project, you may submit an application for a new or subsequent stage of the project, which NEH will assess using the same criteria as other applications in the current competition.

Per 2 CFR § 200.403(f), you must not include the same project costs in more than one application for federal funding and/or approved federal award budget. However, you may submit multiple proposals for complementary aspects of the same overall project. NEH may disallow costs or reject applications with overlapping project costs. An individual’s level of effort cannot exceed 100% across multiple active federally funded awards.

NEH does not make awards to other federal entities. If your project is so closely intertwined with a federal entity that the project takes on characteristics of the federal entity’s own authorized activities, it is ineligible. You may use funds from, or sites and materials controlled by, other federal entities in your project, but you may not use them as gifts to release NEH matching funds.

NEH does not provide financial assistance to foreign institutions or organizations. If you are an eligible domestic entity, you may apply for collaborative projects involving foreign organizations provided you do not use NEH funds for the purpose of issuing subawards to any foreign organization, as defined in 2 CFR §§ 200.1 and .331(a). You may obtain the services of foreign individuals and consultants to carry out programmatic activities on a fee-for-service basis, as specified in 2 CFR § 200.459. You may obtain goods and services from foreign vendors, such as in-country transportation services, in accordance with 2 CFR § 200.331(b). If you plan to submit an application involving international collaboration and have questions about these stipulations, contact program staff at collaborative@neh.gov.

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Except for the rare cases covered by its late submission policy, NEH must receive your application by the deadline.

NEH will not consider incomplete, nonresponsive, or ineligible applications for funding.

NEH will not review applications that exceed page limits or violate formatting instructions. See the Application Components Table.

Designating project directors and co-directors

• Project directors must be scholars, not administrators. They must hold a terminal degree and demonstrate (through the publications, presentations, and other experience detailed in their résumé) their ability to carry out the proposed project. Institutions must designate an affiliated scholar as the project director. Collaborating scholars who may or may not be affiliated with the applicant institution can be designated as co-directors.

• All applications must include at least one collaborating scholar in addition to the project director.

• Project directors must devote significant, sustained time and effort to the project during the period of performance.

• Members of the project team (including the project director) need not be U.S. citizens or U.S. residents, so long as the applicant institution is eligible. While international collaboration is required for Planning International Collaboration awards and welcome for Convening, Manuscript Preparation, and Scholarly Digital Projects awards, scholars at U.S. institutions must contribute significantly to the project.

• Degree candidates must not be project directors, co-directors, or the sole collaborator.

They may, however, serve in other roles on the project team. If an individual on the project team is the project director, co-director, or the only other collaborating scholar, and has satisfied all the requirements for a degree but is awaiting its conferral, the application must include a letter from the dean of the conferring school attesting that the individual has completed all degree requirements by the application deadline. Include the letter in Attachment 6: Appendices.

• An individual may serve as the project director or co-director of only one Collaborative Research award at a time.

• Current recipients may submit another Collaborative Research application with the same project director while they have an open award, but the open award and pending application may not include overlapping work activities or periods of performance.

• Project directors, co-directors, and collaborators of funded Collaborative Research applications must not hold concurrent full-time awards from the NEH Division of Research Programs—for example, an NEH Fellowship.

D. Application and Submission Information

1. Application Package You must apply using Grants.gov Workspace or a Grants.gov system-to-system solution. You can find this funding opportunity in Grants.gov under number 20221130-RZ. There is also a link on the program resource page.

https://www.neh.gov/grants/policy-on-late-submissions https://www.neh.gov/grants/research/collaborative-research-grants

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Once you have located the funding opportunity in Grants.gov, you will find the application package under the “Package” tab. It includes a series of required and conditionally required forms. You will upload additional application components using the Attachments Form.

You must complete a multistep registration process to submit your application. See D3. Unique Entity Identifier and System for Award Management.

Contact collaborative@neh.gov to request a paper copy of this notice.

If you are deaf or hard of hearing, you can contact NEH using Federal Relay at 7-1-1.

2. Content and Form of Application Submission Your application will include a narrative, budget, and other forms and attachments. You will complete the forms within Grants.gov Workspace and upload other components into the Attachments Form. See the Application Component Table.

NEH has assigned each application component one of the following designations:

• Required: You must submit this component.

• Conditionally Required: You must submit this component if your proposal meets the specified conditions.

You must submit all required components and conditionally required components relevant to your proposal. NEH will not review applications missing any required documents or relevant conditionally required documents.

In addition, NEH has established page limits for some application components:

• Mandatory: You must not exceed the page limit.

• Suggested: NEH encourages, but does not require, you to abide by the page limit.

Take note of the page limits and formatting instructions in this notice. NEH will not review applications that exceed mandatory page limits or violate formatting instructions.

Your application components must conform to the following formatting requirements, unless otherwise indicated:

• pages no larger than standard letter (8 ½" x 11”)

• at least one-inch margins on all sides for all pages

• a font no smaller than 11 points

In addition, you are encouraged to format your components consistent with the following:

• single-spacing

• a readable font such as Arial, Georgia, Helvetica, or Times New Roman

• any standard citation style (citations are included in page counts)

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Application Component Table Application Component File Name Designation Page limits

Grants.gov forms

SF-424 Application for Federal

Assistance - Short

Organizational

Required

Supplementary Cover Sheet for

NEH Grant Programs

Required

Project/Performance Site(s)

Location Form

Required

Research and Related Budget Required

Attachments Form Required

Certification Regarding

Lobbying

Conditionally required

Standard Form-LLL “Disclosure of Lobbying Activities”

Conditionally

Attachments

1: Project team team.pdf Required 2 (mandatory)

2: Narrative narrative.pdf Required 11 (mandatory)

3: Work plan workplan.pdf Required 2 (mandatory)

4: Résumés for project team members resumes.pdf Required 2 pages per résumé

(suggested)

5: Bibliography bibliography.pdf Required 3 (mandatory)

6: Appendices appendices.pdf Required 10

(mandatory)

7: Statement of funding received and requested fundingreceived.pdf Conditionally required

2 (suggested)

8: Subrecipient budget(s) subrecipient.pdf Conditionally

9: Federally negotiated indirect cost rate agreement agreement.pdf Conditionally

10: Explanation of delinquent federal debt delinquentdebt.pdf Conditionally

Narrative Compose a comprehensive description of your proposed project. Your narrative should be succinct, well organized, and free of technical terms and jargon so that peer reviewers can understand the proposed project.

You must limit the narrative to eleven single-spaced pages. Do not include a cover page, an executive summary, or a table of contents. You may include images, charts, diagrams, footnotes, and endnotes if they fit within the page limit. NEH encourages you to number the pages.

../../../../General/Templates/Disclosure#_Standard_Form-LLL,_ ../../../../General/Templates/Disclosure#_Standard_Form-LLL,_

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Organize your narrative using the following section headings. Each section aligns with one or more review criteria NEH will use to evaluate your proposal.

Project overview (about one paragraph)

In the first sentence, state the application’s funding category:

• Planning International Collaboration

• Convening

• Manuscript Preparation

• Scholarly Digital Projects

Provide a concise statement about your project written for a non-specialist audience. Describe the expected final outcome(s) of the project. Include a prospective completion date (this may be beyond the end date of the period of performance).

Significance and impact (about one page; aligns with review criterion 1.

Significance)

Provide a summary argument for your project’s significance for the humanities, broadly understood. Connect it to larger topics in the humanities beyond your specific field’s concerns.

Situate your project in the context of existing humanities discourse to highlight its contribution.

Describe the anticipated impact of your project’s proposed outcome(s) on the intended audience and on future scholarship.

Substance and context (about two pages; aligns with review criterion 1.

Significance)

Describe your project and its value to specific fields. Articulate your major research questions and the particular contributions the project will make to enhance knowledge and understanding in one or more areas of the humanities. Describe the scope of the research and the source materials. Discuss the relationship of the new research to ongoing work in the field by identifying related projects and including a brief bibliographical essay on the relevant literature.

Provide a detailed bibliography of relevant primary and secondary sources as Attachment 5:

Bibliography.

Methods and execution (about two pages; aligns with review criterion 2.

Methods and execution and review criterion 3. Collaboration)

Describe your project’s theoretical framework and research design and explain why a collaborative approach is the best way to fulfill its goals. Discuss your rationale for choosing particular methods and how those methods address your research questions. Note additional category-specific requirements.

Planning International Collaboration applications: Describe how you will develop the collaborative project and its final outcome(s). Relate the methods to the proposed activities.

Explain the choice of U.S. and international collaborators. If you propose in-person meetings, such as exploratory workshops or other working groups, justify why in-person, as opposed to virtual, meetings are necessary. Describe how you will conduct these meetings and what they will achieve. Explain the goals of any proposed travel.

Convening applications: Describe the convening event and explain why that particular format (conference, symposium, seminar, or working group; in-person, virtual, or hybrid) best serves the project’s goals. If you propose working groups of collaborators alone, please

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explain why this is necessary. Explain how the event will lead to a tangible outcome such as a future print publication or digital project. Describe the venue and expected participants.

Discuss how you selected presenters and other participants, indicating how many have confirmed their participation. Describe the design of the convening and summarize the themes of sessions or the topics of groups of papers.

Where appropriate, describe additional sponsorship, participant logistics, and advertising.

Include the URL for the convening’s website, if available.

Provide a list of speakers and invited participants, their paper titles or roles, and their confirmation status with the draft agenda of the convening in Attachment 6: Appendices.

Manuscript Preparation applications: Describe how collaboration will take place and the division of labor to produce the planned manuscript. Discuss remaining research you will undertake and associated travel. Explain why print publication is the best way to communicate the project’s results. Describe negotiations with prospective publishers and whether you have made a formal agreement. Provide a detailed chapter outline to convey the content of the planned manuscript and its arguments or other findings in relation to the research questions. If the project involves materials under copyright, indicate your plans to secure the necessary permission to publish.

Scholarly Digital Projects applications: Describe how collaboration will take place and the division of labor that will produce the planned digital publication or project. Discuss remaining research you will undertake and associated travel. Justify why digital methods and a digital format are the best way to communicate the project’s results. Describe the organization and contents of the digital publication or project, including detail about the project’s interpretive components. Provide screenshots or mock-ups and URLs if possible (see Attachment 6: Appendices). Discuss the technology you will employ, keeping in mind that NEH views the use of open-source software as a key component in the broad distribution of exemplary digital scholarship in the humanities. If you will not employ generally accessible open-source software, explain why. Where appropriate, provide information on pertinent technical standards and the use of best practices, such as Text Encoding Initiative (TEI)-conformant markup, data management, and digital preservation infrastructure and policies.

Where applicable, identify institutional partners who will act as digital publishers or participate in building the digital project. If the project involves materials under copyright, indicate your plans to secure the necessary permissions.

History of the project and its productivity (about one page; aligns with review criteria 1. Significance and 2. Methods and execution)

Explain how the project began and its progress to date. Describe planning or research you have already completed. For new projects, explain the motivations for seeking the collaboration.

Indicate major products to date—in print or digital form—with print runs or usage statistics. List full citations in the bibliography (Attachment 5).

If you have previously received NEH funding for any phase of the proposed research project, discuss how the previously funded project met, or did not meet, its goals according to its original or amended work plan.

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If you are requesting support for a specific part of a larger project, briefly describe the overall design of the whole and clearly delineate the specific part intended for NEH funding through this application. See Related funding opportunities.

If work on the project will continue after the proposed period of performance, describe the remaining work and probable sources of financial support. For long-term projects, provide a provisional plan for overall completion, including milestones with dates.

Collaboration (about two pages; aligns with review criterion 3.

Collaboration)

Summarize the specific qualifications and responsibilities of the project team members (those named in Attachment 1: Project team). Describe their contributions to the project and estimate how much time they will spend on it—for example, part-time during the academic year and full-time during the summer (see Budget Justification). Explain the benefits of bringing together these particular scholars (and, for Convening projects, any additional participants). Describe aspects of project design that will maximize that collaborative potential. For project team members providing technical support, scientific or conservation work, or laboratory analysis, explain how their activities are important for achieving the project’s goals.

Work plan (about one page; aligns with review criterion 4. Work plan and completion)

Summarize your work plan. Provide an overview of what you will accomplish, identifying major phases and milestones. Discuss how you will use NEH funds to advance these goals. Describe a set of activities for each phase and specify the project team members involved. For multi-institutional collaborative projects, discuss the distribution of responsibilities across each institution. Provide a detailed version of your work plan in Attachment 3. Do not duplicate that work plan here.

Final product and dissemination (about one or two pages; aligns with review criterion 5. Outcomes and access)

Address category-specific requirements below.

Planning International Collaboration applications: Describe how you will disseminate the expected results of the initial collaboration, workshops, or other working group meetings beyond the project team members (for example, public presentations, white papers, blog posts, etc.). Provide a plan to assess the project’s feasibility. Describe the next steps to be taken, possible sources of future funding, and the anticipated outcome(s) of the project.

Convening applications: Describe how you will disseminate the results of the convening (for example, via livestreamed or recorded video of the convening, web-posted papers, podcasts, blogs, or discussion boards). Identify future publication and dissemination goals and timelines, even those beyond the period of performance. Provide any available information about a future publication, including the likely publisher. You may include pertinent correspondence with publishers in Attachment 6: Appendices.

Manuscript Preparation applications: Describe how you will disseminate the results of the project. Discuss plans for publication, peer-review, and publicity, as well as estimated prices. You may include pertinent correspondence with publishers in Attachment 6:

Appendices.

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Scholarly Digital Projects applications: Discuss how you will disseminate the digital publication or scholarly resource, including plans for enhancing its discoverability and accessibility. Describe what will be available digitally to users by the end of the period of performance. If applicable, provide projected usage statistics or subscription figures. NEH expects that you will maintain any materials produced in digital form to ensure their long-term availability. To that end, describe how you will maintain and support the project’s digital results beyond the period of performance. Describe the digital publisher or hosting institution’s ability to ensure sustained access to the project and its commitment to doing so.

Describe how you will sustain the project financially.

Narrative Alignment

Each section of the narrative aligns with corresponding review criteria. Use the crosswalk to ensure you address all criteria.

Narrative Section Review Criteria

Project overview Not applicable

Significance and impact 1. Significance

Substance and context 1. Significance

Methods and execution 2. Methods and execution

3. Collaboration

History of the project and its productivity 1. Significance

2. Methods and execution

Collaboration 3. Collaboration

Work plan 4. Work plan and completion

Final product and dissemination 5. Outcomes and access

Research and Related Budget You must submit a project budget using the Research and Related Budget form included in the Grants.gov application package and attach a budget justification.

Complete a single detailed budget for the entire period of performance. The form will generate a cumulative budget.

If you are only requesting outright funds, your budget should include only the funding you are requesting from NEH. If you are requesting federal matching funds, your budget must equal the total funding requested from NEH (outright and federal matching funds) and the one-to-one required third-party cost share for the federal matching funds. Refer to the NEH Federal Matching Funds Guidelines regarding the eligibility of gifts for matching purposes.

The total federal matching funds and cost share should equal the amounts indicated on the Supplementary Cover Sheet for NEH Grant Programs in the “Federal Matching” and “Cost Sharing” fields. Learn about types of funds NEH offers.

If you will provide voluntary cost share, do not include it on the Research and Related Budget form. You may describe it in your budget justification.

https://www.neh.gov/grants/manage/federal-matching-funds-guidelines

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All costs, whether supported by NEH funds or required cost sharing contributions (if applicable), must be reasonable, necessary to accomplish project objectives, allowable in terms of 2 CFR 200 Subpart E - Cost Principles, auditable, and incurred during the period of performance. All costs are subject to audit, record retention, and other requirements set forth in 2 CFR 200 Subpart F - Audit Requirements.

You should only include your own employees under A. Senior/Key Person and B. Other Personnel. Include team members in leadership roles in the project under A. Senior/Key Person.

Include other team members under B. Other Personnel. Include costs for non-employees under F3. Consultant Services or F5. Subawards/Consortium/Contractual Costs, as appropriate.

If you charge indirect costs to the project, you must not charge those same costs to the project as direct costs. See H. Indirect Costs.

Introductory Fields

If not pre-populated, indicate your organization’s Unique Entity Identifier, name, and the period of performance. This should be the same as the information you provide on your SF-424 Application for Federal Assistance - Short Organizational. You may need to complete the SF-424 prior to completing your Research and Related Budget. Your period of performance must start on the first day of the month and end on the last day of the month. For budget type, check “project.”

A. Senior/Key Person

Include personnel who are employed by the applicant institution in leadership roles on the project. Do not include collaborators at other institutions or consultants, as you will include them in F. Other Direct Costs.

Enter the base salary (annual compensation) for each senior/key person and identify the number of months they will devote to the project. If you do not include base salaries, your award may be delayed.

Many non-academic institutions organize their budgets using calendar months. If your organization does not differentiate between academic and summer months, use only the calendar months column.

If your organization follows an academic calendar, you may differentiate levels of effort by using the academic and summer months columns. You may also use both columns if your institutional policy requires accounting for academic and summer months separately. If your institution does not use a nine-month academic year and a three-month summer period, include your institution's definition of these terms in your budget justification.

Enter the requested salary and fringe benefits for each senior/key person. Per 2 CFR § 200.431, fringe benefits are allowances and services you provide in addition to salaries and wages. Fringe benefits include, but are not limited to, the costs of leave (vacation, family-related, sick, or military), employee insurance, pensions, and unemployment benefit plans.

Requested salaries and wages must comply with 2 CFR §§ 200.430 and .466 and fringe benefits must comply with 2 CFR § 200.431.

The form will calculate the requested salary and fringe benefits for each key person.

https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5#sp2.1.200.e https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200#subpart-F https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1431 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1430 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1466 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1431

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The form has space for up to eight people. If you request funds for additional key personnel, list them in a separate document using the same format as the Research and Related Budget. Save the document as a PDF named additionalpersonnel.pdf and attach it under “Additional/Senior Key Persons.” If applicable, enter the total funds you are requesting for additional senior/key persons in the "Total Funds requested for all Senior/Key Persons in the attached file" field.

B. Other Personnel

Include personnel employed by the applicant institution who will play a supporting role on the project. For each project role, identify the number of personnel proposed, the total number of months, total salary, and total fringe benefits requested as described in A. Senior/Key Person. The form will calculate the requested salary and fringe benefits for each group.

Post-doctoral associates, graduate students, and undergraduate students

If applicable, include charges for tuition remission and other forms of compensation paid to students as, or in lieu of, salaries and wages. You must report such costs in accordance with 2 CFR § 200.466(b), and must treat them as direct or indirect costs in accordance with the actual work performed. You may charge tuition remission on an average rate basis.

Secretarial/Clerical

In most circumstances, you should include the salaries of administrative, secretarial, or clerical staff as indirect costs (see H. Indirect Costs). Per 2 CFR § 200.413(c), you may charge salaries for administrative or clerical staff as direct costs only if the following conditions are met:

• The administrative or clerical services are integral to a project or activity.

• The individuals involved can be specifically identified with the project or activity.

• You explicitly include these costs in your budget or have prior written approval from

NEH.

• You do not also recover the costs as indirect costs.

If you include administrative or clerical salaries in your budget as direct costs, document how direct charging meets all four conditions in your budget justification. NEH may request additional information to assess if proposed costs are allowable.

Additional Other Personnel

List additional project roles, if applicable. The form has space for six named roles. If you have more, combine project roles on the form and explain in your budget justification.

Requested salaries and wages must comply with 2 CFR §§ 200.430 and .466 and fringe benefits must comply with 2 CFR § 200.431.

Do not list collaborators at other institutions or consultants here, as you will include them in F.

Other Direct Costs.

C. Equipment Description

As a matter of programmatic policy, award funds may not be used to purchase equipment.

D. Travel

Enter the total funds you are requesting for both domestic travel (local and long-distance) and foreign travel (including travel to Canada and Mexico). Provide a detailed breakdown of costs https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group-ECFRed1f39f9b3d4e72/section-200.466 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group-ECFRed1f39f9b3d4e72/section-200.466 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1413 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1430…